2022-09-30-accounts - Suffolk Archives Foundation

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Trustees' Annual Report for the period

From Period start date To Period end date Day Month Year Day Month Year 1 10 2021 30 09 2022

Charity name Other names charity is known by Registered charity number (if any) 1170463

Suffolk Archives Foundation (SAF)

Charity's principal address 57 Stratford Road

Ipswich Postcode IP1 6EF

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1	Peter Gray	Chair		SAF
2	Jane Riley			SAF
3	David Davies	Treasurer		SAF
4	Paul Lopez		1-10-2021 - 28-1-2022	SAF
5
6
7
8

11 12 13 14 15
16

18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year

1 March 2012

TAR

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management Description of the charity’s trusts Type of governing document (eg. trust deed, constitution) Trust Deed How the charity is constituted (eg. trust, association, company) CIO Trustee selection methods (eg. appointed by, elected by) Apart from the first charity trustees, every appointed trustee will be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as appointed charity trustees, the charity trustees will have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Additional governance issues (Optional information) Youmay chooseto include additional information, where relevant, about: ● policies and procedures adopted for the induction and training of trustees; ● the charity’s organisational structure and any wider network with which the charity works; ● relationship with any related parties; ● trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

2 March 2012

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	The advancement of education for the public benefit by
	means of grants, human resources, educational services,
Summary of the objects of the charity set out in its governing	advocacy and advice to promote, maintain and improve the archive service in Suffolk.
document
	To undertake a wide range of activities to assure the
	preservation, accessibility and recovery of Suffolk’s
	nationally and internationally significant archives.
	The CIO initially focused on providing grants to support the
	building and equipping of a new archive and heritage
	centre in Ipswich. This facility, is called ‘The Hold’ has been
	built through a partnership between the Suffolk County
	Council and the University of Suffolk. Although the CIO will
	be independent of both Suffolk County Council and The
	University of Suffolk, close liaison with the project is
Summary of the main activities undertaken for the public benefit in relation to these	planned; however, the CIO will not undertake any activities in the furtherance of the running of these businesses. Initial fundraising for this project was begun by The Friends of Suffolk Record Office. The new CIO will now take the
objects (include within this section the statutory declaration that trustees have had regard to the guidance	major role in fundraising for ‘The Hold’ and future significant projects of its type deemed necessary to support the archive service, beginning with the transfer of funds raised to date. This will allow The Friends of Suffolk Record
issued by the Charity Commission on public benefit)	Office to focus on their main objects; that being the purchase of at risk archives relevant to the county. The
	formation of the CIO is not intended to exclude the Friends
	of Suffolk Record Office or any other local history charity
	fundraising for the archive service.
	It is anticipated that the CIO is supporting future projects of
	this nature which aim to improve the facilities and services
	of all branches of the Suffolk Archive Service.
	The CIO is being run by trustees with a broad range of
	experience in both fundraising and the archive sector, and
	benefits from advice of the qualified professionals
	employed by Suffolk County Council on ‘The Hold’ project.
Additional details of objectives and activities (Optional information)

3 March 2012

TAR

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

4 March 2012

TAR

Section D Achievements and performance

Owing to CoVID-19 our activities have been curtailed during this financial Summary of the main year. The Hold is now completed and open and we are looking at how we achievements of the charity can continue to support its operations going forward. during the year

5 March 2012

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Section E Financial review

Grants will be made periodically to Suffolk Brief statement of the County Council to support the delivery of the charity’s policy on reserves Hold following any successful fund raising activity. Reserves of £5k will be retained to ensure funds available for fund raising activity. Details of any funds materially in deficit Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) David James Davies Position (eg Secretary, Chair, etc) Trustee & Treasurer Date 14th July 2023

March 2012

TAR

	Suffolk Archives Foundation	Suffolk Archives Foundation	Suffolk Archives Foundation	Suffolk Archives Foundation		1170463	CC16a

	Receipts and payments accounts
	For the period from	Period s	tart date	To	Period e	nd date
			1 October 2021		30	September 2022

Section A Receipts and payments
	Unrestricted funds	Restricted funds		Endowment funds		Total funds	Last year
	to the nearest £	to the nearest £		to the nearest £		to the nearest £	to the nearest £
A1 Receipts
Donations	-	246		-		246	3,586
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
*Sub total* (Gross income for AR)	-	246		-		246	3,586

A2 Asset and investment sales, (see table).
	-	-		-		-
	-	-		-		-	-
*Sub total*	-	-		-		-	-

*Total receipts*	-	246		-		246	3,586

A3 Payments
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
*Sub total*	-	-		-		-	-

A4 Asset and investment purchases, (see table)
	-	-		-		-
	-	-		-		-
*Sub total*	-	-		-		-

*Total payments*	-	-		-		-	-

*Net of receipts/(payments)*	-	246		-		246	3,586
A5 Transfers between funds	-	-		-		-	-
A6 Cash funds last year end	15	42,240		-		42,255	38,669
*Cash funds this year end*	15	42,486		-		42,501	42,255


Section B Statement of assets and liabilities at the end of the period
Categories	Details			Unrestricted funds		Restricted funds	Endowment funds
				to nearest £		to nearest £	to nearest £
B1 Cash funds	Barclays Bank plc			15		42,486	-
				-		-	-
				-		-	-
	*Total cash fund* s			15		42,486	-
	(agree balances with receipts and payments account(s))			OK		OK	OK
				Unrestricted funds		Restricted funds	Endowment funds

				to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval