## **Trustees' Annual Report for the period** **From** Period start date **To** Period end date Day Month Year Day Month Year 1 10 2021 30 09 2022 **Charity name Other names charity is known by Registered charity number (if any)** 1170463 Suffolk Archives Foundation (SAF) **Charity's principal address** 57 Stratford Road Ipswich **Postcode IP1 6EF** ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| |1|Peter Gray|Chair||SAF| |2|Jane Riley|||SAF| |3|David Davies|Treasurer||SAF| |4|Paul Lopez||1-10-2021 - 28-1-2022|SAF| |5||||| |6||||| |7||||| |8||||| - 9 10 - 11 12 13 14 15 - 16 17 18 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** 1 March **2012** **TAR** |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| |**Section B Structure, governance and management**
**Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Trust Deed
How the charity is constituted
(eg. trust, association, company)
CIO
Trustee selection methods
(eg. appointed by, elected by)
Apart from the first charity trustees, every
appointed trustee will be appointed for a term
of three years by a resolution passed at a
properly convened meeting of the charity
trustees.
In selecting individuals for appointment as
appointed charity trustees, the charity trustees
will have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
**Additional governance issues (Optional information)**
You**may choose**to include
additional information, where
relevant, about:
● policies and procedures
adopted for the induction and
training of trustees;
● the charity’s organisational
structure and any wider
network with which the charity
works;
● relationship with any related
parties;
● trustees’ consideration of
major risks and the system
and procedures to manage
them.||| **Section C Objectives and activities** 2 March **2012** **TAR** ||The advancement of education for the public benefit by| |---|---| ||means of grants, human resources, educational services,| |**Summary of the objects of the**
**charity set out in its governing**|advocacy and advice to promote, maintain and improve the
archive service in Suffolk.| |**document**|| ||To undertake a wide range of activities to assure the| ||preservation, accessibility and recovery of Suffolk’s| ||nationally and internationally significant archives.| ||The CIO initially focused on providing grants to support the| ||building and equipping of a new archive and heritage| ||centre in Ipswich. This facility, is called ‘The Hold’ has been| ||built through a partnership between the Suffolk County| ||Council and the University of Suffolk. Although the CIO will| ||be independent of both Suffolk County Council and The| ||University of Suffolk, close liaison with the project is| |**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**|planned; however, the CIO will not undertake any activities
in the furtherance of the running of these businesses.
Initial fundraising for this project was begun by The Friends
of Suffolk Record Office. The new CIO will now take the| |**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**|major role in fundraising for ‘The Hold’ and future
significant projects of its type deemed necessary to support
the archive service, beginning with the transfer of funds
raised to date. This will allow The Friends of Suffolk Record| |**issued by the Charity**
**Commission on public benefit)**|Office to focus on their main objects; that being the
purchase of at risk archives relevant to the county. The| ||formation of the CIO is not intended to exclude the Friends| ||of Suffolk Record Office or any other local history charity| ||fundraising for the archive service.| ||It is anticipated that the CIO is supporting future projects of| ||this nature which aim to improve the facilities and services| ||of all branches of the Suffolk Archive Service.| ||The CIO is being run by trustees with a broad range of| ||experience in both fundraising and the archive sector, and| ||benefits from advice of the qualified professionals| ||employed by Suffolk County Council on ‘The Hold’ project.| |**Additional details of objectives and activities (Optional information)**|| 3 March **2012** **TAR** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance 4 March **2012** **TAR** ## Section D Achievements and performance Owing to CoVID-19 our activities have been curtailed during this financial **Summary of the main** year. The Hold is now completed and open and we are looking at how we **achievements of the charity** can continue to support its operations going forward. **during the year** 5 March **2012** **TAR** **Section E Financial review** Grants will be made periodically to Suffolk **Brief statement of the** County Council to support the delivery of the **charity’s policy on reserves** Hold following any successful fund raising activity. Reserves of £5k will be retained to ensure funds available for fund raising activity. **Details of any funds materially in deficit Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** David James Davies **Position (eg Secretary, Chair, etc)** Trustee & Treasurer **Date** 14th July 2023 March **2012** **TAR** 6 ||**Suffolk Archives Foundation**|**Suffolk Archives Foundation**|**Suffolk Archives Foundation**|**Suffolk Archives Foundation**|**Suffolk Archives Foundation**||**1170463**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||||||||||| ||**Receipts and payments accounts**||||||||| ||**For the period from**||Period s|tart date|**To**|Period e|nd date||| |||||1 October 2021||30|September 2022||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest**
**£**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Donations|**-**||**246**||**-**||**246**||**3,586**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**
_(Gross income for_
_AR)_|**-**||**246**||**-**||**246**||**3,586**| ||||||||||| |**A2 Asset and investment**
**sales, (see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Total receipts_**|**-**||**246**||**-**||**246**||**3,586**| ||||||||||| |**A3 Payments**|||||||||| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||| |**_Sub total_**|**-**||**-**||**-**||**-**||| ||||||||||| |**_Total payments_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Net of receipts/(payments)_**|**-**||**246**||**-**||**246**||**3,586**| |**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**| |**A6 Cash funds last year end**|**15**||**42,240**||**-**||**42,255**||**38,669**| |**_Cash funds this year end_**|**15**||**42,486**||**-**||**42,501**||**42,255**| ||||||||||| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Barclays Bank plc||||**15**||**42,486**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||**_Total cash fund_**
_s_||||**15**||**42,486**||**-**| ||(agree balances with receipts and payments account(s))||||OK||OK||OK| ||||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| |||||||||||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| |---|---|---|---|---|---|---|---|---|---|---| |||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| ||**B2 Other monetary assets**|||||**-**||**-**||**-**| |||||||**-**||**-**||**-**| |||||||**-**||**-**||**-**| |||||||**-**||**-**||**-**| |||||||**-**||**-**||**-**| |||||||**-**||**-**||**-**| |||||||||||| |||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||**B3 Investment assets**|||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||||| |||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||||| |||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| ||**B5 Liabilities**|||||||**-**||| |||||||||**-**||| |||||||||**-**||| |||||||||**-**||| |||||||||**-**||| |||||||||||| ||Signed by one or two trustees on
behalf of all the trustees|Signature||||Print Name||||Date of
approval| |||||||||||| |||||||||||| ||||||||||||