2020-12-31-accounts - Hawbush Community Gardens

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7 . Sie Trustees’ Annual Report for the period COMMISian Period start date Period end date 2 01 202 som To

Section A Reference and administration details

Charity name

Hawbush Community Gardens

Registered charity number (if any)| 1170413

Names of the charity trustees who manage the charity

ear

to appoint trustee (if an

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2 MICHELLE Secretary/Treasurer
BETTERIDGE
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COUNLEY
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
[Name Daattes acted if not for whole year
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Names and addresses of advisers (Optional information)

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Type of adviser Name Address
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Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution How the charity is constituted CIO - Foundation

Appointed by trustees

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

e policies and procedures adopted for the induction and training of trustees;
e the charity’s organisational structure and any wider network with which the charity works;
e relationship with any related parties;
e trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities 1. TOPROMOTE FOR THE BENEFIT OF THE INHABITANTS OF BRIERLEY HILL (DY5) AND THE SURROUNDING AREAS THE SIBEILYonal Pa aa: of the | TimePROVISION OCCUPATIONOF FACILITOF I ESNDIVIDUALS FOR RECREATION WHO HAVE ORNEED OF OTHER LEISURE SUCH SSrOMe tt 1s FACILITIES BY REASON OF THEIR YOUTH, AGE, INFIRMITY OR governing document DISABLEMENT, FINANCIAL HARDSHIP OR SOCIAL AND ECONOMIC CIRCUMSTANCES OR FORTHE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE

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CONDITION OF LIFE OF THE SAID INHABITANTS. 2. TO FURTHER SUCH OTHER PURPOSES AS ARE EXCLUSIVELY CHARITABLE PURPOSES UNDER THE LAWS OF ENGLAND AND WALES AS THE TRUSTEES FROM TIME TO TIME DECIDE.

The pandemic impacted on many of our group activities in the early stages of lockdown. With careful management we have been able to introduce various activities back to site. We now have two areas of allotments, which remained full throughout 2020. These have provided a safe environment for local families and individuals during the lockdown period. The Family Afternoon event took place as usual in February and was very well attended. All subsequent family events were cancelled due to the potential large number of attendees. Despite the schools closure, the AHDB potato growing project (GYOP) initiated by the school gardening club, was completed in June, with the help of one of the club members, who assisted with the harvesting. This allowed crop yields to be assessed and the results submitted to the Summary of the main AHDB project organisers. activities undertaken for the public benefit in relation to A range of outside organisations hold their own group sessions at the these objects (include within | gardens, including Connect Project (Top Church Training), Social Art this section the statutory group (Workshop24), and leaders and mentors from Dudley Youth declaration that trustees have | Offenders Service. had regard to the guidance issued by the Charity Community support has continued to be provided to local families (on a Commission on public limited basis), via Social Services or other agencies (BHP), through benefit) garden clearance & maintenance. Completed ‘Big Butterfly Count’ highlighting the importance of Hawbush as a site for regional conservation and enviromental protection. Initial work was undertaken, in early winter 2020, for improvementand restoration of our pond. This involved re-profiling, replacement of pond lining and directing a spring water source to maintain water level and water quality. This is important work (to be completed in 2021) to sustain a large population of frogs and newts and associated birds and insects. There is nowa fully equipped workshop on site which allows us to produce a range of woodwork including raised planters, and furniture. These have been made available to local residents as well as improvements to the site. The Trustees confirm they have regard to the Public Benefit as issued by Charity Commission

Additional details of objectives and activities (Optional information)

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Volunteers provide manual labour on a daily basis (weather permitting) to maintain the gardens and to assist with events and activities held on site, or in the local community. Additional volunteers provide support through the administration of the charity In total we had 58 volunteers on site during 2020 (excluding trustees) contributing a total 3960 volunteer hours. You may choose to include further statements, where relevant, about:

e policy on grantmaking;
e policy programme related investment;
e contribution made by volunteers.

Section D

Achievements and performance

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Section D

Achievements and performance

Summary of the main : School Engagement: Gardening club sessions provided for Year 6 achievements of the charity ; ,; during the year primary school children, supported by a volunteer from local secondary y school as part of her DofE award. Site visits and activity sessions provided for a small cohort of additional needs children (SEMH unit at Hawbush Primary School) excluded from local schools. All suspended, beyond March, due to school closures. Youth Offenders: Carried out general maintenance in community rooms, and on site. Completed ‘Litter Pick’ in local woodland area later used by Maple Tree special needs children. One mentor has also established two beeprovideshivesadditionalin the Orchardtrainingandopportunitieswe now havetoayoungstableoffenders.colony, which Connect Project: Helping adults with mental health issues. Social Art Group: Addressing social isolation/loneliness. They have constructed a sheltered area to allow meetings to continue safely, outside and even into the winter months. Support for local families and individuals: Working with Brierley Hill Project (NHP) and Social Services to provide practical support to local families. Individuals referred by BHP benefit from site visits as volunteers or as occasional visits to enjoy the space and gardens environment. Brierley Hill Community Forum: Now an active member supporting development and improvement to local High St and the area, including plans for Brierley Hill ‘Heritage Open Day’ 2021, in which Hawbush Gardens will feature Black Country Foodbank: Providing fruit and vegetable to foodbank, or local families. In 2020, donations included 200kg potatoes, 49kg apples, 34kg tomatoes and 27kg cucumbers.

Voluntary Sector Innovation Fund: Providing opportunity to link with other community groups. Limited progress due to covid. Other Links: e Discussions have taken place with local centre providing services for adults with multiple learning disabilities.

e Enquiries from a local healthcare provider (Dudley CVS Integrated Plus) for assisting with NHS referrals.
e Enquiries from a local project with the deaf community.

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Section E
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Financial review

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Brief statement of the
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charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information) Livia : Principal sources of funding have been raised through hire of facilities selavent Shout ifornaton where p e pebenefit ofathe community. tunes help to sustain the availability of facilities for e the charity’s principal Allotment Fees sources of funds (including Donations any fundraising); Grants
e how expenditure has Hire Charges supported the key objectives of the charity;
e investment policy and objectives including any ethical investment policy adopted.

| Section F

Other optional information

Section G

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Cb AP de Lh Bune Fullname(s)) mice BEetreRwGe KiewnictH AusTing SMI Position (eg Secretary, Chair, ; gay a, ee etc) ERS LER Chih i 2 of (CXhSTEES Dat* izlio/zo2\ ilfro]2tail

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| 3 CHARITY COMMISSION ; FOR ENGLAND AND WALES|HAWBUSH COMMUNITY GARDENS Receipts and payments accounts CC16a For the period To é : from 01.01.2020 31.12.2020

Section A Receipts and payments Unrestricted Restricted Endowment funds funds funds Total funds Last year to the “4arest to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts aa esss |ee | aers es |ee | RoomHRe—SSC—~—~SsYSSC(‘“‘(CSCSditYTSOCCSCdCYESCSC“($NNNNN'-[[ C ad SUNDRY. SC—~—SYSSC“‘;‘;™~~ésCY C* S 5] [= esee es es ee es en aee a ee ' 094 A2 Asset and investment sales, (see table). nee eee) ee Sub total [2 A3 Payments MAINTENANCECOSSSSC~dCSCSC~C~C~C«| |ee TCT| learoensSSS~sSSSCSCSCS~C«S | [| es |ee ed ee ee) en: a | en ee en: | ee | es Sub total 1,781 So ee A4 Asset and investment purchases, (see table) ee Sub total Net of receipts(payments)|-__‘657| |- tO) es ASTransfersbetweenfunds [|-|{[_J] AGCashfundslast yearend [| |[4a]] |[5634] | Cash funds this year end Ls

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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Section|B|Statement|of assets|and|liabilities|at|the|end|of the|period| |Unrestricted|Restricted|Endowment| |to|nearest|£|to|nearest|£|to|nearest|£| |(agree|balances|with|receipts|and|payments| |account(s))| |Unrestricted|Restricted|Endowment| |funds|funds|funds| |Details|to|nearest £|to|nearest £|to|nearest £| |a|—| |Details|Fundasset to belongs which|Cost (optional)7|Current value(optional)| |—|=—|=| |Details|Fund to which|A|Current value| |asset belongs|Cost (optional)|(optional)| |;| |Details|liabilityFund to whichrelates|Amount(optional) due|When(optional) due| |i|—=|=| |Signed|by|one|or|two|trustees|on|.|;|Date|of| |behalf of all|the trustees|Signature|Print Name|approval| |LC|tnt,|KEN SMITH| |=|MICHELLE|BETTERIDGE| |Menage|_|__MOHBLLEBETTERIDGE||| )2'io/z|

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