Trustees. Annual Report for the period Period start dat8 Period end date 2124 From To Section A Reference and administration details Charlty namè Young and Sweet other names charlty Is known by Hallwhistle Youth Club Registsred charity number (If any) 1170390 Charlty's princlpal address 33 Park Avenue Haltwhistle Northumberfand Postcode NE499AU Names ofthe charlty trustses who manage the charity Dat•s act•d If not forwhvl• Tru8t•• namè Offl¢• (If any) Name of p¢rnon (or body) entitled loa oint tru•t•o if•n Lawrence Thompson Sheila Cook Alan Sharp Joanne Atkinson Emma Brownlee Graeme Hutton Jill McKenna Katy Barke Names of the trustses for the charlty, If anyp (for example, any custodlan trustees) Name Dates actsd If not for whole oar Chair Secretary Treasurer Names and addresses of advisers Ioplonal Infornlatlon) Type of advlser Name Address Name of chlef executlve or names of sensor stsff members (Optlonal informatlon) TAR March 2012
Section B Structure, overnance and mana ement Description of the charity's trusts Conslitution Type of governing documenl How the charity is constituted Charitable incorporated organisation Truslee selection methods Appoinled by existing Trustee's Addltlonal govemance Issues Ioptlonal Informatlon) All candidates for Trustee positions will, at first, receive information regarding the roles and responsibilities of a trustee, complete an expression of interest form and be invited to an informal interview. All new trustees will be given the organisation's policy and procedures and are expected to make themselves familiar with the documents. Trustees will only be appointed when an enhanced DBS check is complete. You may choose to include additional information, where levant, al)out: policies and proCedUS adopted for the induclion and training of trustees., the charity's organisational structure and any wider network with which the charity works; • relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Trustees have an ongoing risk assessment with five main headings.. Strategic, operational, financial, regulatory and people. This allows Trustees to take into consideration risks to the charity and how to minimise and manage them. Other policies that are adopted by all trustees to ensure safe and effective practice are- Safeguarding Children and vulnerable Adults Lone working Policy Personal safety and lone working policy Health and safety policy Equality and diversily policy Data protection policy Confidentiality and information sharing guidelines. Risk management Policy Safer Recruitment Policy Volunteer recruitment guidelines Social media policy Young and Sweet is a member of the NCCO (National Council for voluntary organisations, Tynedale Youth Forum, Northumberland Youth Work Network, UK Youth and Village Hall consortium) TAR March 2012
Section C Ob'ectives and activities The charity's objects, as set out in the constitution, are: To advance in life, relieve and help young people through.. The provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life., Summary ofthe objects oftho charlty set out in its governlng document Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in societ as mature and res onsible individuals. The Trustees confirm that they have had regard to the Charity Commission's public benefit guidance where relevant. The Charity is a | membership charity, open without restriction to any person whether UK- resident or not. Its trustees are unpaid. The cost of membership is maintained at the lowest viable rale, and this setves to fund some of main activities of the charity and encourage the feeling of ownership for members. Activities aim to; Ensure youth work is available to all young people so they can benefit from support and skills development that will enable them to lake advantage of education. tiaining and employment opportunities in their area. Ensure young people have access to trusted adults are more ambitious with their educalion expectstions and goals due to the impact of positive role models. Summary ofthe maln actlvlties undortsken for the publlc benefft in rolatlon to these objects Ilnclude wlthln thls sectlon the ststutory declaratlon that trustees have had regard to tho guldance issued by the Charlty Commlsslon on publlc benefft Encourage youth work and youth activities. induding outdoor learning, as the role Is important In providlng young people with the skills and relationships for life and work and a space to identify what they need to achieve their goals and overcome challenges. Give young people the spach8, SUPPOrt and confidence to have Iheir voices heard on issues that matter to them and also to provide volunteering and social action opportunities and be Included in their communities. Give young people the space and opportunities to be themselves and be celebrated and supported as individual with their ¢)wn set of needs. To keep the local and wider communty up to date with charitable activities and what we are trying to achieve. The trustees meet five times per year wilh extra meeling arranged if there is a need. TAR March 2012
Additional detalls of obS•ctlves and activities (Optional infomiationl You may choose to include further statements, where relevant, about". policy on grantmaking; policy programme related investment; contribution made by volunteers. The charity is well known and supported in the local community,. young people look forward to coming when they are age appropriate. We have roughly about 10 volunteers who support in varying roles: some supporting on a weekly basis, some forfundraising activities and some who deliver one off activities. Wa are also lucky to be supported by businesses in Ihe community who have supported us when developing the space. TAR March 2012
Section D Achievements and performance Young and Sweet have worked hard to provide a varying and enriching programme around the needs of the young people that we work with. The young people are al the heart of the projecl and regulady participate in the planning, delivery, and evaluation of activities. Using The"Every Child Malters" initiative when planning our weekly activities ensures that we are covering a wide range of topics that are relevant to their everyday lives. The five key oulcomes which aim to improve the well-being of children and young people are: Being Healthy. Staying Safe, Enjoying and Achieving. making a Positive Contribution, and Achieving Economic Well-being. Summary ofthe maln achlevements ofthe Gharlty during the year Our aclivily year runs from September to September. During that lime we have had 134 regular members who access the club on a weekly basis along with roughly 50 other contacts who we have supported. Regular members consist of 63 boys and 71 girls which highlights our success in keeping the boys enrolled as we had seen a dip the year before. We have had a great summer where young people had the opportunity lo participate in trips lo Blackpool pleasure beach, Inflalespace, Haltwhistle swimming pool, the beach, ouldoor sports, a residential and a BBQ at youth club. We also organised a family trip to South Shields which has become an annual trip for local people. At the beginning of 2025 we had some major renovalion completed to the inside of the building. We have utilised Ihe wasted corridor space and created one large activity room with a snug area and a games room. The open space means we can have activities for large groups and has made huge drfference to how w8 manage young people and our interaclions with them. We have also been able lo offer the space to the community groupslbusinesses at an affordable price which will hopefully encourage growth within the community, The space is a huge hit with the young people as they love the open feel and have space to play pool, table tennis and take part in large group games. TAR March 2012
Section E Financial review Young and Sweet have £44081 which is roughly estimated to be 6 months running cost. The reserves are reviewed annually. Brlef statement of the charity's policy on reserves In the event of the charity carying reserves forward, the Board of Trustees maintain two reserves funds restrlcted and unrestricted. Restricted reserves are those funds that are earmarked by donor's wishes for specific future uses. The level of restricted reserves varies from year to year in accordance with the amount of restricted funds raised. Aims and Constraints Young and Sweet aims to retain sufficient financial reseNes to protect against failure to meet fundraising targets, unforeseen costs and general business risk. Financial reserves are defined as surplus unrestricted funds. The Trustees recognise that financial reserves can only be built up through the receipt of unplanned unrestricted income. The accumulation of unrestricted financial reseNes will therefore be, in the main, opportunistic. The medium-term aim is to accumulate sufficient unrestricted financial reserrfes to meet 6 months, running costs, This figure is currently estimated to be in the region of £40,000 but will be reviewed annually. Achiev If Young and Sweet achieves an unrestricted surplus position, it will aim not to spend the surplus. If Young and Sweet reIveS significant unbudgeted income, Trustees will make a decision on a case-by-case basis as to whether the income should be designated for a particular purpose or used to boost unrestricted financial reserves. Measurement f ro s towar he oal Achievement or otherwise against the Financial Reserves Policy should be measured and reviewed annually. The Trustees will review progress against the policy, and the policy itself, alongside appioval of the Annual Report and Accounts each year. I nvestment of unrestricted financial reserves In deciding where and how to invest financial reserves, the board will bear in mind the need for balance between short-terrn cash needs and long-term growth. TAR March 2012
Detalls of any funds materially in doficit Further financlal review detalls (Optlonal Inforniatlon) All income received has been to support the daily running of the project, young people's activities and improvemenurepair to the building. Please see audiled Accounts for full Iisi of funders. You may choose to include additional information, where relevant about.. the charity's principal sources of funds (induding any fundraising)., how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional inforrnation TAR March 2012
Attendan Summary 2024-25 Year 5 Ye<1r 5 Aiiendance IB19fj02122132£2526:J 214031 Percentage Attendance Percentage Attendanc? Numbers Numbers 32 36Yo 27 69% Male 16 36% Male 15 63Yo Female 16 150/0 Female 12 75Yo Over Ihe year, 27 young people accessed the sèrvicA- 15 male and 12 female. Average attendance was 16 young people per session, with 21 the highest on November 11 Lowest attendance was on February 31d having only 7 attendees. Lower attendance in session 11 was a one-off archery session attended by multiple age groups. We see peaks and troughs over the summer, consistent with last year, although with higher number8. We can see that fewer Year S children have come through the doors in 2024125 compared to last year, but it is a smaller cohort. However, attendance percentage is up across the board suggesting that More young people were assing the service each week, TAR March 2012
Year 6 Attendance 25 24 23 22 21 20 19 18 IG 13 10 1 2 3 6 7 8 9 10 11 12 131A 15 16 17 18 19 20 2122 ?324 2526 27 2829 Numbers Numbers Numbers 34 32 360 All 31 Male 27Vo M81e 36% Male 570/0 Fem 19 330/0 Fem 150 Fem 680 Over the year, 31 young people access8d the service• 15 male and 16 female. Average attendan was 13 young people per session, with 23 the highest on November 13th Lowest attendance was on September 25 having only 4 attendees. Attendance begins low in September, but we see a huge increase following tha Halloween disco and have our poriod of highest attendance In early November. This is consistenl with last year's data. Similar events may help us keep interest with these children in Year 7. We see peaks and troughs over the summer consislent with other year groups. Whilst numbers of young people remain similar to this cohort in Year 5 and to last year's Year 6 group, we see that young people accessed to service far more regulady. TAR March 2012
Year 7 Attendance 10 1 ? 3 d 5 6 7 8 LJ 1011 121314151G171819202122232425?6272829303132333J Numbers Numbers Numbers 28 28% 34 400 21 39¥0 Male 10Vo Male 27Yo Male 10 31% Fem 18 330/0 Fem 33Q/o Fem 11 46Vo Over the year, 21 young people accessed the service- 10 male and 11 female, Average attendance was 4 young people per session, with 9 the highest on two occasions- October 3rd and January 16th On May 6th the decision was made to fold the Year 7s inlo the Year 8 cohort. TAR 10 March 2012
Year 8 Attendance 19 IA 1 2 3 4 5 6 7 8 9 1011141314 151617181920212223242526?.72829303132333a Numbers Numbers Numbers 16 23% 28 280 27 53% Male 150/0 Male 10% Male 34¥ Fem 400 Fem 33% Fem 59% Over the year, 27 young people accessed Ihe service• 6 male and 21 female. Average attendance was 10 young people per session, with 18 the highest on April 2nd Lowest attendance was on March 26th having only 1 attendee following a month with no sessions run, but these numbers pickad up again quickly. We see peaks and troughs over the summer consistenl with other year groups. Similar lo Year 6, attendance is poor through September when Youth Club opens. Young people have attended far more regularly (S3% of sessions) than they did in Year 7 (280/0). We can see that the number of users and their attendance percenlage is favourable to the numbers presented by last year's Year 8. TAR 11 March 2012
Year 9+ Attendance Qo 1 2 .3 4 5 6 7 8 9 1011121J1A1516171819202142232d25262728293031 Numbers Percentage Attendance Numbers Percentage Attendance 20 449 28 Male 15 50°h Male 17 520/0 Female 250/0 Female 11 Over the year, 28 young people accessed the service- 17 male and 11 female. Average attendance was 11 young people per session, with 20 the highest on October 14th Lowest attendance was In May 12th and May 26 having only 4 attendees for two consecutive sessions. Sessions did not run in April. There is a general downward Irend over the year188ding into summer when compared to last year's flatter line, but the average number of attendees Is higher over the course of the whole year and Ihey have attended more consistently overall. Section G Declaration The trust•o5 declare that they have approved the trustees, report above. Slgned on behalf of th• charlty's trustsos Slgnaturels) Full name¢s) Posltlon (eg Socretary, Chalr, A., Dats 2•.3£ TAR 12 March 2012
Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2025
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|||||
|---|---|---|---|
|Expenditure|Income|
|£|£|£|£|
|Restricted Funds|
|Activities|9,474|Activities|28|
|Miscellaneous|131|Members Contributions|2288|
|Equipment|2,751|Haltwhistle Town Council|4000|
|Salaries|37,593|Northumberland County Counc|5000|
|Building|5,047|Local Benefactors|7,620|
|Resources|242|Smiths Trust|500|
|Tuck Shop|24|Sainsburys Neighbourly Grant|500|
|Rothley Trust|900|
|J Knott Trust|5000|
|Forsters|25000|
|55,262|50,836|
|Surplus of Expenditure over Income|-4,426|
|Balance Brought Forward|90,305|
|Balance Carried Forward|85,879|
|Unrestricted Funds|
|Utilities|7,980|Donations|6940|
|Phone and Internet|403|Members Contributions|
|Licences and Insurance|442|Community Foundation|2250|
|Tuck Shop|1,869|Room Hire|510|
|Equipment|294|Tuck Shop|2055|
|Acitvities|665|Egger UK|2000|
|Accountancy|Black Bull|600|
|Resources|813|Coffee Morning & Disco|1080|
|Miscellaneous|440|Miscellaneous|785|
|CBS Interest|1655|
|12,906|17,875|
|Surplus of Income over Expenditure|4,969|
|Balance Brought Forward|46,494|
|Balance Carried Forward|51,463|
|Total Funds Carried Forward|137,342|
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Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2025
Summary of funds carried forward
| Restricted Salaries Activities Garden Unrestricted Activites, Utilities and Rent Total Funds Carried Forward Community Directplus Account Reserve Account |
78,151 6,611 1,119 85,881 51,461 137,342 93,261 44,081 137,342 |
|---|---|
I have examined these accounts and believe them to be a true and fair record based on the information provided
Giles Storey FCA Storey & Dodd Ltd Westbourne House Main Street Haltwhistle NE49 0AZ
Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2025
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|||||
|---|---|---|---|
|Expenditure|Income|
|£|£|£|£|
|Restricted Funds|
|Activities|9,474|Activities|28|
|Miscellaneous|131|Members Contributions|2288|
|Equipment|2,751|Haltwhistle Town Council|4000|
|Salaries|37,593|Northumberland County Counc|5000|
|Building|5,047|Local Benefactors|7,620|
|Resources|242|Smiths Trust|500|
|Tuck Shop|24|Sainsburys Neighbourly Grant|500|
|Rothley Trust|900|
|J Knott Trust|5000|
|Forsters|25000|
|55,262|50,836|
|Surplus of Expenditure over Income|-4,426|
|Balance Brought Forward|90,305|
|Balance Carried Forward|85,879|
|Unrestricted Funds|
|Utilities|7,980|Donations|6940|
|Phone and Internet|403|Members Contributions|
|Licences and Insurance|442|Community Foundation|2250|
|Tuck Shop|1,869|Room Hire|510|
|Equipment|294|Tuck Shop|2055|
|Acitvities|665|Egger UK|2000|
|Accountancy|Black Bull|600|
|Resources|813|Coffee Morning & Disco|1080|
|Miscellaneous|440|Miscellaneous|785|
|CBS Interest|1655|
|12,906|17,875|
|Surplus of Income over Expenditure|4,969|
|Balance Brought Forward|46,494|
|Balance Carried Forward|51,463|
|Total Funds Carried Forward|137,342|
----- End of picture text -----
Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2025
Summary of funds carried forward
| Restricted Salaries Activities Garden Unrestricted Activites, Utilities and Rent Total Funds Carried Forward Community Directplus Account Reserve Account |
78,151 6,611 1,119 85,881 51,461 137,342 93,261 44,081 137,342 |
|---|---|
I have examined these accounts and believe them to be a true and fair record based on the information provided
Giles Storey FCA Storey & Dodd Ltd Westbourne House Main Street Haltwhistle NE49 0AZ