Trustees. Annual Report for the period
Period start dat8
Period end date
2124
From
To
Section A
Reference and administration details
Charlty namè
Young and Sweet
other names charlty Is known by
Hallwhistle Youth Club
Registsred charity number (If any)
1170390
Charlty's princlpal address
33 Park Avenue
Haltwhistle
Northumberfand
Postcode
NE499AU
Names ofthe charlty trustses who manage the charity
Dat•s act•d If not forwhvl•
Tru8t•• namè
Offl¢• (If any)
Name of p¢rnon (or body) entitled
loa
oint tru•t•o
if•n
Lawrence
Thompson
Sheila Cook
Alan Sharp
Joanne Atkinson
Emma Brownlee
Graeme Hutton
Jill McKenna
Katy Barke
Names of the trustses for the charlty, If anyp (for example, any custodlan trustees)
Name
Dates actsd If not for whole
oar
Chair
Secretary
Treasurer
Names and addresses of advisers Ioplonal Infornlatlon)
Type of advlser
Name
Address
Name of chlef executlve or names of sensor stsff members (Optlonal informatlon)
TAR
March 2012
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Conslitution
Type of governing documenl
How the charity is constituted
Charitable incorporated organisation
Truslee selection methods
Appoinled by existing Trustee's
Addltlonal govemance Issues Ioptlonal Informatlon)
All candidates for Trustee positions will, at first, receive information
regarding the roles and responsibilities of a trustee, complete an
expression of interest form and be invited to an informal interview.
All new trustees will be given the organisation's policy and
procedures and are expected to make themselves familiar with the
documents. Trustees will only be appointed when an enhanced DBS
check is complete.
You may choose to include
additional information, where
levant, al)out:
policies and proCedUS
adopted for the induclion and
training of trustees.,
the charity's organisational
structure and any wider
network with which the charity
works;
• relationship with any related
parties;
trustees, consideration of
major risks and the system
and procedures to manage
them.
Trustees have an ongoing risk assessment with five main headings..
Strategic, operational, financial, regulatory and people. This allows
Trustees to take into consideration risks to the charity and how to
minimise and manage them.
Other policies that are adopted by all trustees to ensure safe and
effective practice are-
Safeguarding Children and vulnerable Adults
Lone working Policy
Personal safety and lone working policy
Health and safety policy
Equality and diversily policy
Data protection policy
Confidentiality and information sharing guidelines.
Risk management Policy
Safer Recruitment Policy
Volunteer recruitment guidelines
Social media policy
Young and Sweet is a member of the NCCO (National Council for
voluntary organisations, Tynedale Youth Forum, Northumberland
Youth Work Network, UK Youth and Village Hall consortium)
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March 2012
Section C
Ob'ectives and activities
The charity's objects, as set out in the constitution, are:
To advance in life, relieve and help young people through..
The provision of recreational and leisure time activities provided
in the interest of social welfare, designed to improve
their conditions of life.,
Summary ofthe objects oftho
charlty set out in its
governlng document
Providing support and activities which develop their skills, capacities
and capabilities to enable them to participate in
societ
as mature and res
onsible individuals.
The Trustees confirm that they have had regard to the Charity
Commission's public benefit guidance where relevant. The Charity is a
| membership charity, open without restriction to any person whether UK-
resident or not. Its trustees are unpaid. The cost of membership is
maintained at the lowest viable rale, and this setves to fund some of
main activities of the charity and encourage the feeling of ownership for
members. Activities aim to;
Ensure youth work is available to all young people so they can
benefit from support and skills development that will enable them
to lake advantage of education. tiaining and employment
opportunities in their area.
Ensure young people have access to trusted adults are more
ambitious with their educalion expectstions and goals due to the
impact of positive role models.
Summary ofthe maln
actlvlties undortsken for the
publlc benefft in rolatlon to
these objects Ilnclude wlthln
thls sectlon the ststutory
declaratlon that trustees have
had regard to tho guldance
issued by the Charlty
Commlsslon on publlc
benefft
Encourage youth work and youth activities. induding outdoor
learning, as the role Is important In providlng young people with
the skills and relationships for life and work and a space to
identify what they need to achieve their goals and overcome
challenges.
Give young people the spach8, SUPPOrt and confidence to have
Iheir voices heard on issues that matter to them and also to
provide volunteering and social action opportunities and be
Included in their communities.
Give young people the space and opportunities to be themselves
and be celebrated and supported as individual with their ¢)wn set
of needs.
To keep the local and wider communty up to date with charitable
activities and what we are trying to achieve.
The trustees meet five times per year wilh extra meeling arranged if there
is a need.
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March 2012
Additional detalls of obS•ctlves and activities (Optional infomiationl
You may choose to include
further statements, where
relevant, about".
policy on grantmaking;
policy programme related
investment;
contribution made by
volunteers.
The charity is well known and supported in the local community,. young
people look forward to coming when they are age appropriate. We have
roughly about 10 volunteers who support in varying roles: some
supporting on a weekly basis, some forfundraising activities and some
who deliver one off activities. Wa are also lucky to be supported by
businesses in Ihe community who have supported us when developing
the space.
TAR
March 2012
Section D
Achievements and performance
Young and Sweet have worked hard to provide a varying and enriching
programme around the needs of the young people that we work with. The
young people are al the heart of the projecl and regulady participate in
the planning, delivery, and evaluation of activities. Using The"Every
Child Malters" initiative when planning our weekly activities ensures that
we are covering a wide range of topics that are relevant to their everyday
lives. The five key oulcomes which aim to improve the well-being of
children and young people are: Being Healthy. Staying Safe, Enjoying
and Achieving. making a Positive Contribution, and Achieving Economic
Well-being.
Summary ofthe maln
achlevements ofthe Gharlty
during the year
Our aclivily year runs from September to September. During that lime we
have had 134 regular members who access the club on a weekly basis
along with roughly 50 other contacts who we have supported. Regular
members consist of 63 boys and 71 girls which highlights our success in
keeping the boys enrolled as we had seen a dip the year before.
We have had a great summer where young people had the opportunity lo
participate in trips lo Blackpool pleasure beach, Inflalespace, Haltwhistle
swimming pool, the beach, ouldoor sports, a residential and a BBQ at
youth club. We also organised a family trip to South Shields which has
become an annual trip for local people.
At the beginning of 2025 we had some major renovalion completed to the
inside of the building. We have utilised Ihe wasted corridor space and
created one large activity room with a snug area and a games room. The
open space means we can have activities for large groups and has made
huge drfference to how w8 manage young people and our interaclions
with them. We have also been able lo offer the space to the community
groupslbusinesses at an affordable price which will hopefully encourage
growth within the community, The space is a huge hit with the young
people as they love the open feel and have space to play pool, table
tennis and take part in large group games.
TAR
March 2012
Section E
Financial review
Young and Sweet have £44081 which is roughly estimated to be 6
months running cost. The reserves are reviewed annually.
Brlef statement of the
charity's policy on reserves
In the event of the charity carying reserves forward, the Board of
Trustees maintain two reserves funds restrlcted and unrestricted.
Restricted reserves are those funds that are earmarked by donor's
wishes for specific future uses. The level of restricted reserves
varies from year to year in accordance with the amount of
restricted funds raised.
Aims and Constraints
Young and Sweet aims to retain sufficient financial reseNes to
protect against failure to meet fundraising targets, unforeseen
costs and general business risk.
Financial reserves are defined as surplus unrestricted funds.
The Trustees recognise that financial reserves can only be built up
through the receipt of unplanned unrestricted income. The
accumulation of unrestricted financial reseNes will therefore be, in
the main, opportunistic.
The medium-term aim is to accumulate sufficient unrestricted
financial reserrfes to meet 6 months, running costs, This figure is
currently estimated to be in the region of £40,000 but will be
reviewed annually.
Achiev
If Young and Sweet achieves an unrestricted surplus position, it will
aim not to spend the surplus.
If Young and Sweet reIveS significant unbudgeted income,
Trustees will make a decision on a case-by-case basis as to
whether the income should be designated for a particular purpose
or used to boost unrestricted financial reserves.
Measurement f
ro
s towar
he
oal
Achievement or otherwise against the Financial Reserves Policy
should be measured and reviewed annually.
The Trustees will review progress against the policy, and the policy
itself, alongside appioval of the Annual Report and Accounts each
year.
I nvestment of unrestricted financial reserves
In deciding where and how to invest financial reserves, the board
will bear in mind the need for balance between short-terrn cash
needs and long-term growth.
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March 2012
Detalls of any funds materially
in doficit
Further financlal review detalls (Optlonal Inforniatlon)
All income received has been to support the daily running of the project,
young people's activities and improvemenurepair to the building. Please
see audiled Accounts for full Iisi of funders.
You may choose to include
additional information, where
relevant about..
the charity's principal
sources of funds (induding
any fundraising).,
how expenditure has
supported the key objectives
of the charity;
investment policy and
objectives including any
ethical investment policy
adopted.
Section F
Other optional inforrnation
TAR
March 2012
Attendan Summary 2024-25
Year 5
Ye<1r 5 Aiiendance
IB19fj02122132£2526:J 214031
Percentage
Attendance
Percentage
Attendanc?
Numbers
Numbers
32
36Yo
27
69%
Male
16
36%
Male
15
63Yo
Female
16
150/0
Female
12
75Yo
Over Ihe year, 27 young people accessed the sèrvicA- 15 male and 12 female.
Average attendance was 16 young people per session, with 21 the highest on November 11
Lowest attendance was on February 31d having only 7 attendees.
Lower attendance in session 11 was a one-off archery session attended by multiple age groups.
We see peaks and troughs over the summer, consistent with last year, although with higher number8.
We can see that fewer Year S children have come through the doors in 2024125 compared to last
year, but it is a smaller cohort.
However, attendance percentage is up across the board suggesting that More young people were
assing the service each week,
TAR
March 2012
Year 6 Attendance
25
24
23
22
21
20
19
18
IG
13
10
1 2 3
6 7 8 9 10 11 12 131A 15 16 17 18 19 20 2122 ?324 2526 27 2829
Numbers
Numbers
Numbers
34
32
360
All
31
Male
27Vo
M81e
36%
Male
570/0
Fem
19
330/0
Fem
150
Fem
680
Over the year, 31 young people access8d the service• 15 male and 16 female.
Average attendan was 13 young people per session, with 23 the highest on November 13th
Lowest attendance was on September 25 having only 4 attendees.
Attendance begins low in September, but we see a huge increase following tha Halloween disco and
have our poriod of highest attendance In early November. This is consistenl with last year's data.
Similar events may help us keep interest with these children in Year 7.
We see peaks and troughs over the summer consislent with other year groups.
Whilst numbers of young people remain similar to this cohort in Year 5 and to last year's Year 6
group, we see that young people accessed to service far more regulady.
TAR
March 2012
Year 7 Attendance
10
1 ? 3 d 5 6 7 8 LJ 1011 121314151G171819202122232425?6272829303132333J
Numbers
Numbers
Numbers
28
28%
34
400
21
39¥0
Male
10Vo
Male
27Yo
Male
10
31%
Fem
18
330/0
Fem
33Q/o
Fem
11
46Vo
Over the year, 21 young people accessed the service- 10 male and 11 female,
Average attendance was 4 young people per session, with 9 the highest on two occasions- October
3rd and January 16th
On May 6th the decision was made to fold the Year 7s inlo the Year 8 cohort.
TAR
10
March 2012
Year 8 Attendance
19
IA
1 2 3 4 5 6 7 8 9 1011141314 151617181920212223242526?.72829303132333a
Numbers
Numbers
Numbers
16
23%
28
280
27
53%
Male
150/0
Male
10%
Male
34¥
Fem
400
Fem
33%
Fem
59%
Over the year, 27 young people accessed Ihe service• 6 male and 21 female.
Average attendance was 10 young people per session, with 18 the highest on April 2nd
Lowest attendance was on March 26th having only 1 attendee following a month with no sessions
run, but these numbers pickad up again quickly.
We see peaks and troughs over the summer consistenl with other year groups.
Similar lo Year 6, attendance is poor through September when Youth Club opens.
Young people have attended far more regularly (S3% of sessions) than they did in Year 7 (280/0).
We can see that the number of users and their attendance percenlage is favourable to the numbers
presented by last year's Year 8.
TAR
11
March 2012
Year 9+ Attendance
Qo
1 2 .3 4 5 6 7 8 9 1011121J1A1516171819202142232d25262728293031
Numbers
Percentage
Attendance
Numbers
Percentage
Attendance
20
449
28
Male
15
50°h
Male
17
520/0
Female
250/0
Female
11
Over the year, 28 young people accessed the service- 17 male and 11 female.
Average attendance was 11 young people per session, with 20 the highest on October 14th
Lowest attendance was In May 12th and May 26 having only 4 attendees for two consecutive
sessions.
Sessions did not run in April.
There is a general downward Irend over the year188ding into summer when compared to last year's
flatter line, but the average number of attendees Is higher over the course of the whole year and Ihey
have attended more consistently overall.
Section G
Declaration
The trust•o5 declare that they have approved the trustees, report above.
Slgned on behalf of th• charlty's trustsos
Slgnaturels)
Full name¢s)
Posltlon (eg Socretary, Chalr,
A.,
Dats
2•.3£
TAR
12
March 2012
## **Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2025**
**----- Start of picture text -----**
|||||
|---|---|---|---|
|Expenditure|Income|
|£|£|£|£|
|Restricted Funds|
|Activities|9,474|Activities|28|
|Miscellaneous|131|Members Contributions|2288|
|Equipment|2,751|Haltwhistle Town Council|4000|
|Salaries|37,593|Northumberland County Counc|5000|
|Building|5,047|Local Benefactors|7,620|
|Resources|242|Smiths Trust|500|
|Tuck Shop|24|Sainsburys Neighbourly Grant|500|
|Rothley Trust|900|
|J Knott Trust|5000|
|Forsters|25000|
|55,262|50,836|
|Surplus of Expenditure over Income|-4,426|
|Balance Brought Forward|90,305|
|Balance Carried Forward|85,879|
|Unrestricted Funds|
|Utilities|7,980|Donations|6940|
|Phone and Internet|403|Members Contributions|
|Licences and Insurance|442|Community Foundation|2250|
|Tuck Shop|1,869|Room Hire|510|
|Equipment|294|Tuck Shop|2055|
|Acitvities|665|Egger UK|2000|
|Accountancy|Black Bull|600|
|Resources|813|Coffee Morning & Disco|1080|
|Miscellaneous|440|Miscellaneous|785|
|CBS Interest|1655|
|12,906|17,875|
|Surplus of Income over Expenditure|4,969|
|Balance Brought Forward|46,494|
|Balance Carried Forward|51,463|
|Total Funds Carried Forward|137,342|
**----- End of picture text -----**
## **Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2025**
## **Summary of funds carried forward**
|**Restricted**
Salaries
Activities
Garden
**Unrestricted**
Activites, Utilities and Rent
Total Funds Carried Forward
Community Directplus Account
Reserve Account|78,151
6,611
1,119
85,881
51,461
137,342
93,261
44,081
137,342|
|---|---|
I have examined these accounts and believe them to be a true and fair record based on the information provided
Giles Storey FCA Storey & Dodd Ltd Westbourne House Main Street Haltwhistle NE49 0AZ
## **Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2025**
**----- Start of picture text -----**
|||||
|---|---|---|---|
|Expenditure|Income|
|£|£|£|£|
|Restricted Funds|
|Activities|9,474|Activities|28|
|Miscellaneous|131|Members Contributions|2288|
|Equipment|2,751|Haltwhistle Town Council|4000|
|Salaries|37,593|Northumberland County Counc|5000|
|Building|5,047|Local Benefactors|7,620|
|Resources|242|Smiths Trust|500|
|Tuck Shop|24|Sainsburys Neighbourly Grant|500|
|Rothley Trust|900|
|J Knott Trust|5000|
|Forsters|25000|
|55,262|50,836|
|Surplus of Expenditure over Income|-4,426|
|Balance Brought Forward|90,305|
|Balance Carried Forward|85,879|
|Unrestricted Funds|
|Utilities|7,980|Donations|6940|
|Phone and Internet|403|Members Contributions|
|Licences and Insurance|442|Community Foundation|2250|
|Tuck Shop|1,869|Room Hire|510|
|Equipment|294|Tuck Shop|2055|
|Acitvities|665|Egger UK|2000|
|Accountancy|Black Bull|600|
|Resources|813|Coffee Morning & Disco|1080|
|Miscellaneous|440|Miscellaneous|785|
|CBS Interest|1655|
|12,906|17,875|
|Surplus of Income over Expenditure|4,969|
|Balance Brought Forward|46,494|
|Balance Carried Forward|51,463|
|Total Funds Carried Forward|137,342|
**----- End of picture text -----**
## **Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2025**
## **Summary of funds carried forward**
|**Restricted**
Salaries
Activities
Garden
**Unrestricted**
Activites, Utilities and Rent
Total Funds Carried Forward
Community Directplus Account
Reserve Account|78,151
6,611
1,119
85,881
51,461
137,342
93,261
44,081
137,342|
|---|---|
I have examined these accounts and believe them to be a true and fair record based on the information provided
Giles Storey FCA Storey & Dodd Ltd Westbourne House Main Street Haltwhistle NE49 0AZ