TRUSTEES ANNUAL REPORT For the Period ril 2023 - 31" March 2024 Charity Name: Itchenor Memorial Hall Registered Charity Number- 1170367 (Previously constituted under charity number 305439) CharItS Principal Address: Itchenor Memorial Hall Itchenor Road Itchenor P020 7DL Charitvs Postal Address: Chairman of the Trustee5 Mr Philip Edwards R05iane - Itchenor Road Itchenor P020 7DH Names of Chari Mr Philip Edwards Mr Basil Taylor Emma Hansell Chloe Scholes Alexander Webb Adrian West Trustees who formed the committee durin th Chairman (Appointed 12 May 201 Hon. Treasurer (Appointed February 2022) th {Appointed 30 March 2022) th (Appointed 30 March 2022) (Appointed April 2022) Year Governin Document: Constitution of Itchenor Memorial Hall dated 24th November 20 The charity is constituted under the above document. Trustees. selection methods A Trustee Committee member may be nominated and seconded the Parish of West Itchenor and voted onto committee at the AG Committee members may be co-opted by the Committee during Committee members stand down and re-stand for election if the y an inhabitant of . Other e year. choose each year. Volunteers All trustees give their time voluntarily and receive no remunerati Other than the trustees, the Charity has no other volunteers. n or benefits. Ob'ects of the Chari Promote for the benefit of the inhabitants of the Parish of West I immediate vicinity (the area of benefit), the provision of facilities physical or mental trainin& henor and its or:
recreatTon or other leisure time occupation to individuals who have need of such facilities by reason o their youth, age, infirmity or disablement, financial hardsh economic circumstances or forthe public at large in the in welfare and with the obje¢ of improving the conditions o inhabitants. Such provision of facilities to be given without distinction of sex, s age, disability, nationality, race or political, religious of other opin p or social and erests of social life of the said xual orientation, ons, Summa of Main activities and achievements in Relation to Ab The Trustees have complied with their duty to have regard to the benefit published by the Charity Commission in exercising their p ve Ob"ectives uidance on public wers or duties. The committee met formally 4 times during the period. In additio committee meetings, members of the committee have met infor talk about and review matters of interest. to such ally at times to The daily schedule at the Hall remained consistent with the activi previous years, as follows: es of the Hall as in The Parish Council is based at the hall for regular meet ngs. Including the above, the Hall's use throughout the year comprise Garden party and cOnrt weekend celebrating King C coronation I Polling station event 24 Parish Council and related planning meetings 12 children's parties 5 Reeling dance parties, I Itchenor Society AGM, 45 Yoga classes 4 Itchenor Hall Trustee meetings and l AGM 15 Other meetings arles 111 Financial review Receipts. Total Receipts for the year ended 31 March 2024 amounte {2023: £26,724) Hire revenue from the Hall and Hall Equipment was £3,80 higher than last year as we recovered from the previous y works. The Montessori pre-school contributed £12,873 (2023: £1 first full year of the school's operation and revenues conso into a solid income stream for the Hall. The Hall holds a £1,000 a refundable deposit which is inclu We did not hold a fete during the year ended 31 March 20 concentrated our efforts on raising funds for the Solar Pan to £23,418 (2023: £3,359), r's building ,200) This was the idated themselve5 ed in Cash Funds. 4.we Iling project to
make our Hall energy self-5ufficient, but otherwise our ge grants, village event and other income were up slightly to excluding the 2023 Fete) eral donations, 743 {2023: £344 Our fund-raising efforts for the Solar Panelling achieved £6,000 in major achievement towards to Project's cost. We were also very a donation from the Woodger Trust which, together with our ow to meet our total financing target. After competitive tendering from three independent providers, w Energy to instal the equipment, placed the order for installation d and the equipment is now operational as of the date of this repo luding Gift Aid, a rtunate to receive funds enabled us chose Cardinal ring August 2024 Pa ments As all our refurbishment work was completed in 2023, there were attributable to this item during the year {2023: 15,751). no costs Total costs for the year amounted to £16,222 {2023: £16,938 - £3 refurbishment work 15 included) ,689 if Notable costs included in this total are: Repairs and maintenance £7,513 (2023: £1,113)- incr remedying car park floodin& alarm servicing and gene Gardening £2,700 (2023." £4,860) - increase due to reg upkeep. Previous year included coppicing of Pine trees se due to I maintenance. lar garden 2,160. The change- Surplus (deficit)- in our retained income after paym the year was as follows: ts made during General Funds Restricted Funds £ 1,196 £ 5,726 At the end of the year, 31 March 2023, Total Funds were £16,177, which £5,726 were Restricted Funds associated with the Solar Pan 12023 £Nil). 2023: £9,255} of Iling project. Total Funds were represented by bank balances with HSBC bank, a Current account £ 2,554 (2023: £4,738) Deposit account £13,623 {2023: £4.517) follows: Policy on Reserves The Charit¢s policy on reserrfes is to maintain a General Funds su the on-going activities and meet its Objectives. Funds are maintain account with HSBC bank but to the extent prudent, the Committe a deposit account with HSBC bank to gain interest. icient to support d in a current transfers funds to Funds Materially in Deficit The Charity has no funds in deficit, materially or otherwise. Prlncipal sources of Funds
The sources which include monieg raised from a pre-school (Little throughout the year, the pre-school since it started operating fro made an enormous difference to our hall finances. The extra inco proper maintenance to be carried out when needed and hall imp scheduled for the future. Little Diggers have now become part of wonderful to see the Hall being w,ell used, with some weekends n children's parties. Other sources of income are: Fund raising and other activities achieved during the peri Hire charges for Itchenor Memorial Hall (IMHI'S use and o to Costs. Diggers) running the hall has e derived enables vements to be ur village and it's w catering for her contributions Expenditure Expenditure is incurred 501ely to maintain the upkeep and develo grounds to provide the facilities set out in its Constitution Objecti ment of IMH and es. Assets for Chariws Own use- Itchenor Memorial Hall The land on which the IMH stands was gifted to the Village in 194 construrted in1953. Subsequently, around 1957 it 15 believed, th were absorbed into charity 305039. The Charity was constituted th Incorporated Organisation (CIO) on 24 November 2016 and rec number of 1170367. In November 2017 fund raising was commenced to modernise th planning permission wa5 granted and work commenced. By the e building work was completed; th¢ hall was fully operational by th and IMH wa5 land and building s a Charitable ved a new Charity hall in April 2021 d of that year, start of 2022. Investment Policy- Building Projects Planning consents were obtained and work was completed on ti has been installed and is operational. Future investment projects of window blinds. e. Solar panelling nclude installation Other O tional Information Grounds Over the years and especially on the day of our last Village Fete F the grounds have become truly glorious. They are a great asset a enormously by the children attending Little Diggers our pre-scho of the Hall trustees to organise a village Fete every two years. iday June 3rd 2022 d enjoyed l. It is the intention Basil Taylor as our Hon. Treasurer has provided u5 With sound fin kept us up to date with interim reports on our finance5 which he overseen. ncial advice and as capably The Village Fete. After the successful fete in June 2022, the trustees held a celebra coronation with the Itchenor Society on that weekend in May 20 well attended by members of the village. In view of the popularit activities such as these, the Trustee's plan to hold another fete in and grounds on 25 May 2024. ion of the Kin5 3 which was very of communal the Memorial Hall
Memorial Hall Concert This was held after our village Fete by the Itchenor society, the w kind and once again we were entertained by the Chichester Univ by Mr Simon Growcott their conductor. The orchestra which con musicians has an excellent reputation in the south. It is hoped that this event will be repeated in future years. ather was again rsity orchestra led ists of 25 Independent Financial review As our income, including donations, exceeded £25,000 for the ye were required to appoint an independent examiner to perform a financial statements. We appointed Mr Rick Dukdoff-Gordon to u and his "clean" report is filed with our Financial Statements. r under review, we eview of our dertake this task Declaration The Trustees declare that they have approved the trustees, repo above. Signed on behalf of the charitvs trustees. Signature Philip V Edwards Position Chairman Date: 31 May 2024
CHARITY COMMISSION FOR ENGLANO ANO WALES Receipts and payments accou ts CC16a For thg Pgriod from To Section A Receipts and payments Unrestricted funds Restricted lunds Endowment funds Total funds Last year tolh• n•arest £ to thp nparest£ to the IreSt£ to the nearest £ to the nearest£ A1 R8CaiPts Hit2 of Hai atvj EqPmetrt Donabons 63nk interest Miscelbneous FundraSwng Monirsorfi pre-schoc4 3,803 soo 108 12 123 3.803 6.500 108 3,359 314 20 10 9,821 13,200 123 12,873 12.873 Sub total (Gross income for AR) 17,419 23,419 26,724 A2 Asset and investment sales. Ise¢ tsbl•l. Sub total 17,419 6,000 23,419 26.724 A3 Pa monts Insurdnce Repairs arvj Malean¢t ECty CommuntstK)ns Rates 8nd ¢har9es Garden0 ¢anIty Llcences Marketing and publ Professnal fees BU11g woject ¢x>slS M(1150 pre-schocl costs Sundry costs Fthid raSsiro costs 779 7,513 1,003 525 321 2.700 2.08B 362 779 7.513 1.003 525 321 2.700 2.088 382 735 838 652 313 4.860 2,506 376 194 144 15,751 41 5,458 32,689 718 16.223 274 274 992 Sub total 18A97 A4 Asset and inv¢stmgnt purchases, Ise• tablel Sub total 16.223 274 16,497 32,689 Net of recelpts/{payments) A5 Transfoys b&tweon funds A6 Cash funds last year end Cash funds this year end 1.196 5,726 6,922 5,965 9,255 10.4S1 9.255 16,177 15,220 9,255 S.726 CCXX R1 accounts ISSI 1811012024
Section B Statement of assets and liabilities at the end of the perii)d Categories Unrestricted funds to near0*£ Details stricted ftrnds Endowmgnt funds to nearfr$t £ Bl Cash funds to noare8t£ 10,451 5.726 Total cash funds 10,451 5.726 Unrestricted funds strict•d funds Endowment funds to nearest£ Details trj thoarn5t E to fiearnsl B2 Other monetsry assets Details Fund to ¥&thich 4$ Curront V41uo onal Detsils Fundtowhtch a88et bolon Currentvalug tTronal 84 Assets retsined for the charity's own use lopwonari Dètails Fund to whrth elates mount due tionaj When due loptloTrall B5 Liabilities Sned by ore trustees behaW of all the trustees Signalwe Pn"nl Nam Date of approval Phlll V Eihrdrds alrnian 31 05 2024 Basll J Ta Tr surer 31 05 2024 CCXX R2 acuunts ISSI 1611012024