TRUSTEES ANNUAL REPORT
For the Period
ril 2023 - 31" March 2024
Charity Name:
Itchenor Memorial Hall
Registered Charity Number- 1170367
(Previously constituted under charity number 305439)
CharIt￿S Principal Address: Itchenor Memorial Hall
Itchenor Road
Itchenor
P020 7DL
Charitvs Postal Address: Chairman of the Trustee5
Mr Philip Edwards
R05iane - Itchenor Road
Itchenor
P020 7DH
Names of Chari
Mr Philip Edwards
Mr Basil Taylor
Emma Hansell
Chloe Scholes
Alexander Webb
Adrian West
Trustees who formed the committee durin
th
Chairman (Appointed 12 May 201
Hon. Treasurer
(Appointed February 2022)
th
{Appointed 30 March 2022)
th
(Appointed 30 March 2022)
(Appointed April 2022)
Year
Governin
Document:
Constitution of Itchenor Memorial Hall dated 24th November 20
The charity is constituted under the above document.
Trustees. selection methods
A Trustee Committee member may be nominated and seconded
the Parish of West Itchenor and voted onto committee at the AG
Committee members may be co-opted by the Committee during
Committee members stand down and re-stand for election if the
y an inhabitant of
. Other
e year.
choose each year.
Volunteers
All trustees give their time voluntarily and receive no remunerati
Other than the trustees, the Charity has no other volunteers.
n or benefits.
Ob'ects of the Chari
Promote for the benefit of the inhabitants of the Parish of West I
immediate vicinity (the area of benefit), the provision of facilities
physical or mental trainin&
henor and its
or:

recreatTon or other leisure time occupation
to individuals who have need of such facilities by reason o
their youth, age, infirmity or disablement, financial hardsh
economic circumstances or forthe public at large in the in
welfare and with the obje¢ of improving the conditions o
inhabitants.
Such provision of facilities to be given without distinction of sex, s
age, disability, nationality, race or political, religious of other opin
p or social and
erests of social
life of the said
xual orientation,
ons,
Summa
of Main activities and achievements in Relation to Ab
The Trustees have complied with their duty to have regard to the
benefit published by the Charity Commission in exercising their p
ve Ob"ectives
uidance on public
wers or duties.
The committee met formally 4 times during the period. In additio
committee meetings, members of the committee have met infor
talk about and review matters of interest.
to such
ally at times to
The daily schedule at the Hall remained consistent with the activi
previous years, as follows:
es of the Hall as in
The Parish Council is based at the hall for regular meet
ngs.
Including the above, the Hall's use throughout the year comprise
Garden party and cOn￿rt weekend celebrating King C
coronation
I Polling station event
24 Parish Council and related planning meetings
12 children's parties
5 Reeling dance parties,
I Itchenor Society AGM,
45 Yoga classes
4 Itchenor Hall Trustee meetings and l AGM
15 Other meetings
arles 111
Financial review
Receipts.
Total Receipts for the year ended 31 March 2024 amounte
{2023: £26,724)
Hire revenue from the Hall and Hall Equipment was £3,80
higher than last year as we recovered from the previous y
works.
The Montessori pre-school contributed £12,873 (2023: £1
first full year of the school's operation and revenues conso
into a solid income stream for the Hall.
The Hall holds a £1,000 a refundable deposit which is inclu
We did not hold a fete during the year ended 31 March 20
concentrated our efforts on raising funds for the Solar Pan
to £23,418
(2023: £3,359),
r's building
,200) This was the
idated themselve5
ed in Cash Funds.
4.we
Iling project to

make our Hall energy self-5ufficient, but otherwise our ge
grants, village event and other income were up slightly to
excluding the 2023 Fete)
eral donations,
743 {2023: £344
Our fund-raising efforts for the Solar Panelling achieved £6,000 in
major achievement towards to Project's cost. We were also very
a donation from the Woodger Trust which, together with our ow
to meet our total financing target.
After competitive tendering from three independent providers, w
Energy to instal the equipment, placed the order for installation d
and the equipment is now operational as of the date of this repo
luding Gift Aid, a
rtunate to receive
funds enabled us
chose Cardinal
ring August 2024
Pa
ments
As all our refurbishment work was completed in 2023, there were
attributable to this item during the year {2023: 15,751).
no costs
Total costs for the year amounted to £16,222 {2023: £16,938 - £3
refurbishment work 15 included)
,689 if
Notable costs included in this total are:
Repairs and maintenance £7,513 (2023: £1,113)- incr
remedying car park floodin& alarm servicing and gene
Gardening £2,700 (2023." £4,860) - increase due to reg
upkeep. Previous year included coppicing of Pine trees
se due to
I maintenance.
lar garden
2,160.
The change- Surplus (deficit)- in our retained income after paym
the year was as follows:
ts made during
General Funds
Restricted Funds
£ 1,196
£ 5,726
At the end of the year, 31 March 2023, Total Funds were £16,177,
which £5,726 were Restricted Funds associated with the Solar Pan
12023 £Nil).
2023: £9,255} of
Iling project.
Total Funds were represented by bank balances with HSBC bank, a
Current account £ 2,554
(2023: £4,738)
Deposit account £13,623
{2023: £4.517)
follows:
Policy on Reserves
The Charit¢s policy on reserrfes is to maintain a General Funds su
the on-going activities and meet its Objectives. Funds are maintain
account with HSBC bank but to the extent prudent, the Committe
a deposit account with HSBC bank to gain interest.
icient to support
d in a current
transfers funds to
Funds Materially in Deficit
The Charity has no funds in deficit, materially or otherwise.
Prlncipal sources of Funds

The sources which include monieg raised from a pre-school (Little
throughout the year, the pre-school since it started operating fro
made an enormous difference to our hall finances. The extra inco
proper maintenance to be carried out when needed and hall imp
scheduled for the future. Little Diggers have now become part of
wonderful to see the Hall being w,ell used, with some weekends n
children's parties.
Other sources of income are:
Fund raising and other activities achieved during the peri
Hire charges for Itchenor Memorial Hall (IMHI'S use and o
to Costs.
Diggers) running
the hall has
e derived enables
vements to be
ur village and it's
w catering for
her contributions
Expenditure
Expenditure is incurred 501ely to maintain the upkeep and develo
grounds to provide the facilities set out in its Constitution Objecti
ment of IMH and
es.
Assets for Chariws Own use- Itchenor Memorial Hall
The land on which the IMH stands was gifted to the Village in 194
construrted in1953. Subsequently, around 1957 it 15 believed, th
were absorbed into charity 305039. The Charity was constituted
th
Incorporated Organisation (CIO) on 24 November 2016 and rec
number of 1170367.
In November 2017 fund raising was commenced to modernise th
planning permission wa5 granted and work commenced. By the e
building work was completed; th¢ hall was fully operational by th
and IMH wa5
land and building
s a Charitable
ved a new Charity
hall in April 2021
d of that year,
start of 2022.
Investment Policy- Building Projects
Planning consents were obtained and work was completed on ti
has been installed and is operational. Future investment projects
of window blinds.
e. Solar panelling
nclude installation
Other O tional Information
Grounds
Over the years and especially on the day of our last Village Fete F
the grounds have become truly glorious. They are a great asset a
enormously by the children attending Little Diggers our pre-scho
of the Hall trustees to organise a village Fete every two years.
iday June 3rd 2022
d enjoyed
l. It is the intention
Basil Taylor as our Hon. Treasurer has provided u5 With sound fin
kept us up to date with interim reports on our finance5 which he
overseen.
ncial advice and
as capably
The Village Fete.
After the successful fete in June 2022, the trustees held a celebra
coronation with the Itchenor Society on that weekend in May 20
well attended by members of the village. In view of the popularit
activities such as these, the Trustee's plan to hold another fete in
and grounds on 25 May 2024.
ion of the Kin￿5
3 which was very
of communal
the Memorial Hall

Memorial Hall Concert
This was held after our village Fete by the Itchenor society, the w
kind and once again we were entertained by the Chichester Univ
by Mr Simon Growcott their conductor. The orchestra which con
musicians has an excellent reputation in the south.
It is hoped that this event will be repeated in future years.
ather was again
rsity orchestra led
ists of 25
Independent Financial review
As our income, including donations, exceeded £25,000 for the ye
were required to appoint an independent examiner to perform a
financial statements. We appointed Mr Rick Dukdoff-Gordon to u
and his "clean" report is filed with our Financial Statements.
r under review, we
eview of our
dertake this task
Declaration
The Trustees declare that they have approved the trustees, repo
above.
Signed on behalf of the charitvs trustees.
Signature
Philip V Edwards
Position
Chairman
Date:
31 May 2024

CHARITY COMMISSION
FOR ENGLANO ANO WALES
Receipts and payments accou
ts
CC16a
For thg Pgriod from
To
Section A Receipts and payments
Unrestricted funds Restricted lunds
Endowment
funds
Total funds
Last year
tolh• n•arest £
to thp nparest£
to the I￿reSt£
to the nearest £
to the nearest£
A1 R8CaiPts
Hit2 of Hai atvj Eq￿Pmetrt
Donabons
63nk interest
Miscelbneous
FundraSwng
Monirsorfi pre-schoc4
3,803
soo
108
12
123
3.803
6.500
108
3,359
314
20
10
9,821
13,200
123
12,873
12.873
Sub total (Gross income for
AR)
17,419
23,419
26,724
A2 Asset and investment sales.
Ise¢ tsbl•l.
Sub total
17,419
6,000
23,419
26.724
A3 Pa monts
Insurdnce
Repairs arvj Ma￿le￿an¢t
E￿C￿ty
CommuntstK)ns
Rates 8nd ¢har9es
Garde￿n0
¢￿anIty
Llcences
Marketing and publ
Profess￿nal fees
BU1￿1￿g woject ¢x>slS
M(￿1150￿ pre-schocl costs
Sundry costs
Fthid raSsiro costs
779
7,513
1,003
525
321
2.700
2.08B
362
779
7.513
1.003
525
321
2.700
2.088
382
735
838
652
313
4.860
2,506
376
194
144
15,751
41
5,458
32,689
718
16.223
274
274
992
Sub total
18A97
A4 Asset and inv¢stmgnt
purchases, Ise• tablel
Sub total
16.223
274
16,497
32,689
Net of recelpts/{payments)
A5 Transfoys b&tweon funds
A6 Cash funds last year end
Cash funds this year end
1.196
5,726
6,922
5,965
9,255
10.4S1
9.255
16,177
15,220
9,255
S.726
CCXX R1 accounts ISSI
1811012024

Section B Statement of assets and liabilities at the end of the perii)d
Categories
Unrestricted
funds
to near0*£
Details
stricted ftrnds
Endowmgnt
funds
to nearfr$t £
Bl Cash funds
to noare8t£
10,451
5.726
Total cash funds
10,451
5.726
Unrestricted
funds
strict•d funds
Endowment
funds
to nearest£
Details
trj thoarn5t E
to fiearnsl
B2 Other monetsry assets
Details
Fund to ¥&thich 4$
Curront V41uo
onal
Detsils
Fundtowhtch a88et
bolon
Currentvalug
tTronal
84 Assets retsined for the
charity's own use
lopwonari
Dètails
Fund to whrth
elates
mount due
tionaj
When due loptloTrall
B5 Liabilities
S￿ned by ore trustees
behaW of all the trustees
Signalwe
Pn"nl Nam
Date of approval
Phlll V Eihrdrds
alrnian
31 05 2024
Basll J Ta
Tr
surer
31 05 2024
CCXX R2 acuunts ISSI
1611012024