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2023-04-05-accounts

Trustees’ Annual Report for the period

Period start date: 06 April 2022 Period end date: 5 April 2023

Charity name: Witney and West Oxfordshire Food Bank

Charity registration number: 1170366

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The prevention or relief of poverty or
financial hardship of people living in
West Oxfordshire District in particular
(but without limitation) by providing
food and other items to individuals and
families in need which they would not
otherwise afford through lack of means,
and providing information, advice,
education, and support in such ways as
the trustees shall from time to time see
fit.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Witney and west Oxfordshire Food Bank
provides emergency food parcels of
non-perishable food items and
occasionally toiletries to people who are
experiencing an unexpected crisis
situation. Clients are referred from
various professionals working in the
community – including, but not limited
to Citizens Advice Bureau, Job Centre,
Doctor/GP and other health workers,
primary and secondary education
professionals – who assess each
client’s situation to verify crisis and
need.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees of Witney and West
Oxfordshire Food Bank acknowledge
they have read and understood the
guidance on being a charity Trustee as
provided by the Charity Commission

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 The charity will make grant applications
on behalf of other charities and if
successful will pass that funding on.
Policy on social investment
including program related
investment		 Para 1.38 The charity does not currently have a
social investment policy
Contribution made by
volunteers		 Para 1.38 Witney and West Oxfordshire Food
Bank was until February 2021, when we
engaged our first employee, a totally
volunteer run charity. Between 60-70
volunteers staffed the foodbank in
excess of 3,000 hours that we were open
to the public. In addition, there were
meetings of trustees and external
administration requirements. Whilst
It is incalculable to monetize the
contribution that volunteers make but
would not be unreasonable to suggest a
market rate to staff the foodbank would
be in excess of £340,000.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Witney and West Oxfordshire Food
Bank continue to be an active member
of the Trussell Trust network.
The direct benefit to society we had is
measured in the number of 3 to 5 day
parcels we have provided and the
number of adults and children we have
helped directly. During the period we
provided 2,442 parcels, assisting 3,686
adults and 2,587 children. This is an
increase of 30% from the previous
reporting period.
We engaged directly with local groups,
giving zoom presentations and
interactive talks to schools and
associations to educate and highlight
food poverty in the local community.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41 The objective for the 2022/2023 was set
at a conservative 10% increase in
parcels. This number was significantly
higher.
Performance of fundraising
activities against objectives
set		 Para 1.41 Last year we set the objective of
maintaining £6000 in cash to provide a
safety net to cover all financial
obligations and to be able to purchase
food if food donations ran low.
Throughout the period the cash holding
was well in excess of £6000 and stock
items were available to fulfil all essential
items. Cash was used to buy £20,639 of
stock items on the non-essential list.
Cash held at the start of the period was
a little under £104,085 and at the end of
period was £229,513. This substantial
increase in cash is due to a significant
increase in public online donations,
corporate donations and a local
authority grant.
Investment performance
against objectives		 Para 1.41 We are not yet in a position to set
investment objectives.
Other The substantial increase in cash assets
has allowed the charity to engage more
employees. The employees are
supervising the day to day running of
the warehouse contributing to increased
efficiency and process improvements to
our operations.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 We held £229,513 in cash funds. Stock
at the period end was over4,500kgat a
notional value of £1.75 per kg =£7,875.
Stock is not considered to be a financial
asset as it consists of many 100’s of
items below a value of £1.00 and date
limited
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 A reserve of £40,000 is held to
guarantee that all liabilities and
administrative costs can be met. To
ensure we can top up food to distribute
essential items if food donations do not
meet demand. To continue to employ 1
person.
Amount of reserves held Para 1.22 £40,000
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The two main sources of funding come
from public cash and food donations.
We have access to community grants
and larger corporations such as
supermarkets
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The charity does not currently have an
investment or social investment policy.
A description of the principal
risks facing the charity		 Para 1.46 If our landlords significantly change
their operations we may lose the use of
the warehouse and alternative
accommodation would have to be found.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Witney and West Oxfordshire Food
Bank is governed by a constitution.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Witney and West Oxfordshire Food
Bank is a Charitable Incorporated
Organisation.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are appointed annually at the
AGM by members. Each year one third
of the trustees retire from office and
need to be voted back in by the
members. Trustees retire on a rotating
basis and are selected from those that
have served the longest.
Additional trustees may be appointed
during the year by vote of trustees as
they see fit.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Witney and West Oxfordshire Food
Bank provide training and policy
reference using documents and advice
provided by The Trussell Trust.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Witney and West Oxfordshire Food
Bank is an autonomous charity
managed by the trustees, under the
advice and guidance of the national
foodbank charity The Trussell Trust.
Relationship with any
related parties		 Para 1.51 Witney and West Oxfordshire Food
Bank are members of The Trussell
Trust.
Other

Reference and Administrative details

Charity name Witney and West Oxfordshire Food Bank
Other name the charity uses
Registered charity number 1170366
Charity’s principal address Cottsway House
Heynes Place, Avenue Two
Witney
Oxon
OX28 4YG

Names of the charity trustees who manage the charity

1
2
3
4
5
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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Mick Morris Chair
Lou Lou Trustee
Kate Frost Trustee April 2023
Stephanie
Deslandes		 Trustee
Deborah Jessel Trustee
Jo Ader Trustee November 2021

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Morris Full name(s) Michael Position (eg Secretary, Chair Chair, etc) Date 5 April 2024

Independent examiner's report on the accounts

Section A

Independent Examiner’s Report

Report to the trustees/ members of

Witney and West Oxfordshire Food Bank members of On accounts for the year 5 April 2023 Charity no 1170366 ended (if any) Set out on pages Statement of Income and Expenditure and Balance Sheet

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 8 April 2024 Name: Charles J Rush, BA MSc FCA Relevant professional FCA qualification(s) or body (if any): Address: Woodstock Accountancy 3A Market Place, Woodstock, Oxon OX20 1SY

October 2018

1

IER

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of A gift aid balance due to the charity of £12,013 is recorded in its any items that the accounts, however only £681.50 has been received towards this examiner wishes to amount. disclose . The remaining amount is due to IT technical issues with the recording of gift aid which are being resolved.

October 2018

2

IER

WITNEY & WEST OXFORDSHIRE FOODBANK WITNEY & WEST OXFORDSHIRE FOODBANK WITNEY & WEST OXFORDSHIRE FOODBANK WITNEY & WEST OXFORDSHIRE FOODBANK WITNEY & WEST OXFORDSHIRE FOODBANK 1170366 1170366 1170366 CC16a
For the period
from		 Period start
06/04/2022		 Period end date
05/04/2023
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£		 Restricted
funds
to the nearest
£		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £

DONATIONS		 149,287 - - 149,287 52,813
GRANT 10,060 135,668 - 145,728 8,496
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 159,347 135,668 - 295,015 61,309
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
61,309

FRANCHISE FEE		 - - - - # 60
EQUIPMENT 3,284 - - 3,284 7,688
STATIONERY POSTAGE SUPPLIES 10 - - 10 1,312
INSURANCE 362 - - 362 362
ADMIN COSTS 42,610 9,864 - 52,474 24,422
FOOD TOP UPS 25,086 - - 25,086 12,545
TRAINING AND MEETING 154 - - 154 273
DONATIONS 500 77,884 - 78,384
- - - - -
**Sub total ** 72,006 87,748 - 159,754 46,662
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
46,662
87,341 14,647
- -
104,086 89,439
191,427 104,086

08/04/2024

CCXX R1 accounts (SS)

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities		 (agree balances with receipts and payments
account(s))
Details
Natwest
debtors (below)
creditors (below)
Total cash funds
Details
Debtors
Details
Details
Details
PAYE & Pensions
Signature		 Unrestricted
funds
Restricted funds
to nearest £
to nearest £
181,593
47,920
12,013
-
- 2,179
-
191,427
47,920
OK
OK
Unrestricted
funds
Restricted funds
to nearest £
to nearest £
12,013
-
-
-
-
-
-
-
-
-
-
-
Fund to which asset
belongs
Cost (optional)
-
-
-
-
-
Fund to which asset
belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
2179.13
-
-
-
-
-
Print Name
Micheal Morris		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of approval
Micheal Morris

08/04/2024

CCXX R2 accounts (SS)

2