## **Trustees’ Annual Report for the period** **Period start date: 06 April 2022 Period end date: 5 April 2023** **Charity name: Witney and West Oxfordshire Food Bank** ## **Charity registration number: 1170366** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The prevention or relief of poverty or**
**financial hardship of people living in**
**West Oxfordshire District in particular**
**(but without limitation) by providing**
**food and other items to individuals and**
**families in need which they would not**
**otherwise afford through lack of means,**
**and providing information, advice,**
**education, and support in such ways as**
**the trustees shall from time to time see**
**fit.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Witney and west Oxfordshire Food Bank**
**provides emergency food parcels of**
**non-perishable food items and**
**occasionally toiletries to people who are**
**experiencing an unexpected crisis**
**situation. Clients are referred from**
**various professionals working in the**
**community – including, but not limited**
**to Citizens Advice Bureau, Job Centre,**
**Doctor/GP and other health workers,**
**primary and secondary education**
**professionals – who assess each**
**client’s situation to verify crisis and**
**need.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees of Witney and West**
**Oxfordshire Food Bank acknowledge**
**they have read and understood the**
**guidance on being a charity Trustee as**
**provided by the Charity Commission**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The charity will make grant applications**
**on behalf of other charities and if**
**successful will pass that funding on.**| |Policy on social investment
including program related
investment|Para 1.38|**The charity does not currently have a**
**social investment policy**| |---|---|---| |Contribution made by
volunteers|Para 1.38|**Witney and West Oxfordshire Food**
**Bank was until February 2021, when we**
**engaged our first employee, a totally**
**volunteer run charity. Between 60-70**
**volunteers staffed the foodbank in**
**excess of 3,000 hours that we were open**
**to the public. In addition, there were**
**meetings of trustees and external**
**administration requirements. Whilst**
**It is incalculable to monetize the**
**contribution that volunteers make but**
**would not be unreasonable to suggest a**
**market rate to staff the foodbank would**
**be in excess of £340,000.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Witney and West Oxfordshire Food**
**Bank continue to be an active member**
**of the Trussell Trust network.**
**The direct benefit to society we had is**
**measured in the number of 3 to 5 day**
**parcels we have provided and the**
**number of adults and children we have**
**helped directly. During the period we**
**provided 2,442 parcels, assisting 3,686**
**adults and 2,587 children. This is an**
**increase of 30% from the previous**
**reporting period.**
**We engaged directly with local groups,**
**giving zoom presentations and**
**interactive talks to schools and**
**associations to educate and highlight**
**food poverty in the local community.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**The objective for the 2022/2023 was set**
**at a conservative 10% increase in**
**parcels. This number was significantly**
**higher.**| |||| |Performance of fundraising
activities against objectives
set|Para 1.41|**Last year we set the objective of**
**maintaining £6000 in cash to provide a**
**safety net to cover all financial**
**obligations and to be able to purchase**
**food if food donations ran low.**
**Throughout the period the cash holding**
**was well in excess of £6000 and stock**
**items were available to fulfil all essential**
**items. Cash was used to buy £20,639 of**
**stock items on the non-essential list.**
**Cash held at the start of the period was**
**a little under £104,085 and at the end of**
**period was £229,513. This substantial**
**increase in cash is due to a significant**
**increase in public online donations,**
**corporate donations and a local**
**authority grant.**| |---|---|---| |Investment performance
against objectives|Para 1.41|**We are not yet in a position to set**
**investment objectives.**| |Other||**The substantial increase in cash assets**
**has allowed the charity to engage more**
**employees. The employees are**
**supervising the day to day running of**
**the warehouse contributing to increased**
**efficiency and process improvements to**
**our operations.**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We held £229,513 in cash funds. Stock**
**at the period end was over4,500kgat a**
**notional value of £1.75 per kg =£7,875. **
**Stock is not considered to be a financial**
**asset as it consists of many 100’s of**
**items below a value of £1.00 and date**
**limited**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A reserve of £40,000 is held to**
**guarantee that all liabilities and**
**administrative costs can be met. To**
**ensure we can top up food to distribute**
**essential items if food donations do not**
**meet demand. To continue to employ 1**
**person.**| |Amount of reserves held|Para 1.22|**£40,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The two main sources of funding come**
**from public cash and food donations.**
**We have access to community grants**
**and larger corporations such as**
**supermarkets**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The charity does not currently have an**
**investment or social investment policy.**| |A description of the principal
risks facing the charity|Para 1.46|**If our landlords significantly change**
**their operations we may lose the use of**
**the warehouse and alternative**
**accommodation would have to be found.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Witney and West Oxfordshire Food**
**Bank is governed by a constitution.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Witney and West Oxfordshire Food**
**Bank is a Charitable Incorporated**
**Organisation.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed annually at the**
**AGM by members. Each year one third**
**of the trustees retire from office and**
**need to be voted back in by the**
**members. Trustees retire on a rotating**
**basis and are selected from those that**
**have served the longest.**
**Additional trustees may be appointed**
**during the year by vote of trustees as**
**they see fit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Witney and West Oxfordshire Food**
**Bank provide training and policy**
**reference using documents and advice**
**provided by The Trussell Trust.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Witney and West Oxfordshire Food**
**Bank is an autonomous charity**
**managed by the trustees, under the**
**advice and guidance of the national**
**foodbank charity The Trussell Trust.**| |Relationship with any
related parties|Para 1.51|**Witney and West Oxfordshire Food**
**Bank are members of The Trussell**
**Trust.**| |Other||| ## **Reference and Administrative details** |Charity name|**Witney and West Oxfordshire Food Bank**| |---|---| |Other name the charity uses|| |Registered charity number|1170366| |Charity’s principal address|Cottsway House
Heynes Place, Avenue Two
Witney
Oxon
OX28 4YG| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Mick Morris|Chair||| ||Lou Lou|Trustee||| ||Kate Frost|Trustee|April 2023|| ||Stephanie
Deslandes|Trustee||| ||Deborah Jessel|Trustee||| ||Jo Ader|Trustee|November 2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Morris **Full name(s)** Michael **Position (eg Secretary,** Chair **Chair, etc) Date** 5 April 2024 ## **Independent examiner's report on the accounts** **Section A** **Independent Examiner’s Report** ## **Report to the trustees/ members of** Witney and West Oxfordshire Food Bank **members of On accounts for the year** 5 April 2023 **Charity no** 1170366 **ended (if any) Set out on pages** Statement of Income and Expenditure and Balance Sheet I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 8 April 2024 **Name:** Charles J Rush, BA MSc FCA **Relevant professional** FCA **qualification(s) or body (if any): Address:** Woodstock Accountancy 3A Market Place, Woodstock, Oxon OX20 1SY **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** A gift aid balance due to the charity of £12,013 is recorded in its **any items that the** accounts, however only £681.50 has been received towards this **examiner wishes to** amount. **disclose** . The remaining amount is due to IT technical issues with the recording of gift aid which are being resolved. **October 2018** 2 **IER** ||**WITNEY & WEST OXFORDSHIRE FOODBANK**|**WITNEY & WEST OXFORDSHIRE FOODBANK**|**WITNEY & WEST OXFORDSHIRE FOODBANK**|**WITNEY & WEST OXFORDSHIRE FOODBANK**|**WITNEY & WEST OXFORDSHIRE FOODBANK**|**1170366**|**1170366**|**1170366**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||Period start
06/04/2022||||Period end date
05/04/2023||| ||||||||||| |**Section A Receipts and**|**payments**||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**||**Restricted**
**funds**
**to the nearest**
**£**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |
DONATIONS|**149,287**||**-**||**-**||**149,287**||**52,813**| |GRANT|**10,060**||**135,668**||**-**||**145,728**||**8,496**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**159,347**||**135,668**||**-**||**295,015**||**61,309**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**61,309**| ||||||||||| |
FRANCHISE FEE|**-**||**-**||**-**||**-**|#|**60**| |EQUIPMENT|**3,284**||**-**||**-**||**3,284**||**7,688**| |STATIONERY POSTAGE SUPPLIES|**10**||**-**||**-**||**10**||**1,312**| |INSURANCE|**362**||**-**||**-**||**362**||**362**| |ADMIN COSTS|**42,610**||**9,864**||**-**||**52,474**||**24,422**| |FOOD TOP UPS|**25,086**||**-**||**-**||**25,086**||**12,545**| |TRAINING AND MEETING|**154**||**-**||**-**||**154**||**273**| |DONATIONS|**500**||**77,884**||**-**||**78,384**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**72,006**||**87,748**||**-**||**159,754**||**46,662**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**46,662**| ||||||||||| ||**87,341**||||||||**14,647**| ||**-**||||||||**-**| ||**104,086**||||||||**89,439**| ||**191,427**||||||||**104,086**| 08/04/2024 CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
Natwest
debtors (below)
creditors (below)
**_Total cash funds_**
**Details**
Debtors
**Details**
**Details**
**Details**
PAYE & Pensions
Signature|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**181,593**
**47,920**
**12,013**
**-**
**- 2,179**
**-**
**191,427**
**47,920**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**12,013**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
2179.13
**-**
**-**
**-**
**-**
**-**
Print Name
Micheal Morris|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| |||Micheal Morris|| ||||| 08/04/2024 CCXX R2 accounts (SS) 2