Trustees, Annual Report For the period Frcth Islart datel Section A Rcferciice Liiid Bdini ni5traTion dct3ils Charity name 1st BrShiD Roth8rwick Sowl Gr<wJ Oiher names tho charty bs kntyn by NIA Registered charfty rmmber (rf any) HQ reglstrallon nLvnbw CharW8 prfnopal addre88 Names of the chaffty tnJ8lee8 who manage Ihe cArfty Tru•t•• Nthn• Offle• Ilf •ny) for whol• y••r sts èn Rll Helen She Rlthard Whlsuer Suo Whisll Chak Treasurer 10 12 13 14 15 e of advisor Name 4Jdrg$s 1 Lrr(ihx11 {3rd December 2018}
Sp.r.I101i 8 StruF.liirp. govpriiaiice an(1 Inariagpinpnl DeScriptsn ofthe cariVs tN8ts Type of goveming document The Group's goveming documents arg Ihose of the The Scout As8odatlon. They con8iSt of a Royal Charter. which in tum gives authority lo the Bye of the Association and The Policy, Organisation and Rules of The Scout Associ8tiorb. (•.g. trust dood, nstItutiOn) How the charity Is conslituled Th8 Group Is a trust gslablished under ils njles wthlch are cornmon to all SGouts. {94. trusi assocl8llon. company) Trustee selection methods le.g. appointed by. glec¢ed by) The Trustees are appointed in accordance wlh th8 P0CY, Organisaknon and Rulos ofThe Scout Assodalion. Addlllonal govemancg Issues lopllonal Infomiatlon but encour8ged as best pradl¢o> You may ch¢Jose to indude addittonal infomiation. wtre relevant. about: The Group is managed by the Group Executive Committee. the members of which are the'charity Trustees. of the Scout Group vthlch Is an educational charity. As charity trustees they are resFonsible for cornplwng wilh legislation applicable to ¢haritigs. This indude8 ihe registralion. keeping proper accounts and making retums to the Charfty CommlssSon as approwiats. Poficies and proeadures adopted for. a) the induction and training of truslee8'. b) tnJ81ee' conslderatkjn of malor rfsk8 and the systems aThJ procedures to manage them The Committee consi8ts of 2 independenl reprosentallves, the Chair and Treasurer together wth the Group Scout Leaders, indidual section leaders and parent's r8pre8entalion and meèts every 3 morths. Members of the ExecAJtlve Commlttee complete 'E&witial Infomatlon forExecutlv8 Committ09' training wilhln the first 5 months of joining tho commitiee. is Group Executlve Committee exists to sUppt the Group Scout Leader in meeting Ihe responsibiknlies of Ihe appdnlmenls and Is responslble lor. The rn8intenance of Group property., The raising of funds and the adminlstr8tN)n of Group finance; The insur8nce of pens. property ar equipmenL Group public occasions., Assisting wt the re¢Nllmenl of leaders and 0th6r adult Appointing any sub commiitees that may be requid. Appointing Group Administrators and Advisorn other than those who are elected. 2 LT700001 {3rd De¢ember 2018)
Secllon B Structurei governance and management Icontinuedl Risk and Internal Control The Group Executive Committee has identified the major risks lo which they believe the Group is exposed. these have been reviewed and systems have been established to miligale against them. The main areas of concern th81 have been identified are.. Damage lo the building, property and equipment. The Group would request the use of buildings. property and equipment from neighbouring organisations such as the church, communily centro and other Scout Groups. Similar r8clprocal arrangements exist with Ihese organisalions. The Group has sufficlenl buildlngs and conltsnls Insurance In place lo mlllgale agalnsl permanent loss. Injury to leaders, helpers, support@rs and members. The Group through the capilalion fees conlribules lo the Scout Associab'ons national a¢¢idenl insurance policy. Risk Assessments are undertaken b@foro all aclivllio8. Reduced income from fund raisSng. The Group 18 piim8ri1y reliant upon income from 8ubscriplions and fundraising. The group does hold a reserve lo ensure Ihg conllnully ol activilles should there be a major reducllon In Income. The Commbllee could ralse the v81ue ol subscriptions lo incr8asa the Income lo the group on an ongoing basis, 6llh8r temporarily or permanently. Reducllon or loss of leadgrs. The group Is totally re118nl upon volunteers lo run and 8dminisler the aclivi118s of the group. If there was a reduction in the number of leaders lo an unacceptable level in a parllcular secllon or the group as 8 wholo Ihgn Ih8r8 would have lo be a contTaclion. consolldallon or closure of a secllon. In the worst case scenarlo the complete closure of the Group. Reducllon or loss of members. The Group provlcSgs acllvllles lor all young peoplo aged 6 10 18. If there w8s a reduction In membership In a partlcular section or thg group es whole Ihgn there would have lo be 8 Contraction, consolidalion or Closu of 8 sgcllon. In the worst case scenario the complete closure of the Group. 3 LT700001 {3rd December 20181
Secliot) C 01)iective5 and clcttvities Tho Puw of Scoullng Scoubng exists to aclively eryage and supith peorAa In Ihetr pewnal developmenl. Summary of the obiecls olthe chorfty set out in its govemuig document Valu•8 of Scouts 7A am guJbd by these values: Intsqrlty. We a(1 wllh tnt0gty. we hon•sL Itusbythy and loy81. Ro•p•cI- We have 8eff-respect and respect for olher8. Carn-we supwt others tako care of th8 In Ich fve. 8•ll•f. Wo gxpkn• our tslhs. b8lEgts ond atutud•$. Collop•rallon- Wo mako a po8iti¥g diffofence; Scoullng takes pbco when )n9 pW. In pwbiershlp adLdts. Irk together basad Iho values of Sc(yJtkng and: orioy vth81 they arn dotrKJ have fun lake pafl aclivilles widoorn and outdo)rn learn by dokng - 8harn In 8pirStual relSectton - tako respIbIty and make ctrrfJlc•J . undert8ka new and c•IngIng a(v11188 make and lfve by thdr Pmmbso. Summary of the makn ac¥19$ kn relallon to these objec18 Eath Sect m8818 oncè a to tskg p8rt in actMtie8 A1dlllonal delalj ol the obSecdve6 and acllvttles (optswl knrfom)alkn bul erKx)ur8pd as l)e81 waGlJco1 You may choom lo Indude furthe Statements, where relevanL atM)uI: ' on gfdntmaking: • ¢onlFibuti¢)n m8d• by WonIOr$. ' on invesknenls. Public benefft statement The Group me8ts the Charity Commission's pubiic benefft rla under b)th the advaneeml of 8ducW¢)n and Ih8 advanwent ofcillz&thp or 0MunKY dgvelopmgnl 4 LT70fth1 {3rd December 2018)
Soctioii D Achieveinciils .Iiid i)erforill.Incc Summary oflhe main achievements of the charity during the year Organising and running a vilge fair lo raise funds. Section E Financial Review Brief Statement of the tharitys pobcy on Resebvos Pollcy The Group's I1¢Y roserves is lo hold 8uffici resourc83 lo conllnue th8 charilable ¥cbviiie$ of Ihg grou should vicome and fundraising acuvilles f811 8hort. Th Group Executfve Commliiee con8iders that the group should hoid a sum equivalonl to 12 monlhs njnning c08ts, clrca £5000.00 The Group held reserves of approxknatety £29.000.00 agalnst thi8 al year end. Thi8 is above the level required fo operating exper98. Hothpver this can be èxplained by the recelpt of COVID grants. Quantify and explain anydesIgnat)n5 Detats of any funds mal•riaUy in d8ficil (clMs18CeS plus steps to eliminate) Further ffnancial rwew dglails loptton81 infoall0} You may Choo to Endl8 additional Infomiatson, where relavanl, about.. . the 1S prfnupal sources of funds (including any fundraising)- Investment Pollcy The Group does nol have sufficlenl funds to Invo$1 In longe tenn investments. The Group has therefore 8doplad a risk aver8e stratsgy lo the imiestmenl of its funds. All fund$ aro held in ¢ash using malnstrtam banks or building socleties. S LTT00001 {3rd December 2018)
. how ewrKliturn has SUprKt th . Investmgnt p)llGYal ob Section F Other Optional Iiiformalion Plan$ lor future perknds Idetalls of any gruficant activft4es plartned lo atht8v• them) We havg pkns lo lyild a sIXrt den on the slt8 ofour SÈctioii G Declafcltioii Signed on béhalf of lh8 (aritys tr1088 gnature(s) FLdl r8($) stgFlw Rl Pwition (eg SecTetsry. Ch*) Treasurer Chatr 6 LT700fy)1 (3rd December 2018)
1st Bramshill (Rotherwick) Cub and Scout Group Statement of Assets & Liabilities as at 31 December 2021
Consolidated
| MONETARY ASSETS Bank Current Account Bank Fundraising Account Bank Term Deposits National Savings Account - New Scout Hut Fund The Scout Assoc. Short Term Investment Scheme Cash in Hand OTHER MONETARY ASSETS Tax Claim for year ending 31 March….. Sundry debtors & prepayments INVESTMENT ASSETS Government Stock at market value Other quoted securities at market value Other investments Property held for investment purposes NON-MONETARY ASSETS(Assets for charity's own use) Badge Secretary's Stock Lease Land and Buildings Scout Hut Storage Shed Motor Vehicles Canoe Store Scouting equipment, furniture etc Equipment LIABILITIES -Those within one year Retentions on Headquarters Expenses incurred not yet invoiced Subscriptions paid in advance Other creditors LIABILITIESThose due over one year Loan (with details) Hire purchase owing Lease payments outstanding Other long term liabilities CONTINGENT LIABILITIES AND FUTURE OBLIGATIONSSection Funds ……………….. |
This Year 24,101.40 3,355.53 0.00 1,551.39 0.00 29.26 29,037.58 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 144,582.00 1,053.00 8,141.00 11,983.00 165,759.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
Previous Year 11,460.67 |
|---|---|---|
| 5,306.61 | ||
| 0.00 | ||
| 1,540.30 | ||
| 0.00 | ||
| 29.26 | ||
| 18,336.84 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 139,693.00 | ||
| 1,017.00 | ||
| 7,866.00 | ||
| 11,010.00 | ||
| 159,586.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 |
| This Year PREMISES Car Park 0.00 Transfer of funds To Hut/Fundraising Account 6,859.97 Public Utilities Water 35.79 Public Utilities Electricity 262.10 Insurance Building 1,411.63 Insurance Fire 0.00 Insurance General & Helpers 42.00 Repairs & renewals Covid/Tree Management/Fence 115.11 Other Fire Extinguishers/Gas Bottle 45.00 8,771.60 DONATIONS & GRANTS HIOW Air Ambulance 0.00 ACTIVITIES - Section Expenses Scouts 0.00 Cubs 206.74 PGL / Cub Activity Day 780.00 Beavers 0.00 986.74 FUND RAISING EXPENSES Rotherwick Village Fair 0.00 Christmas Fair/Decorations 0.00 RVH Rent - Race Night 0.00 Lottery Licence - Hart DC 0.00 Jumble Sales - RVH Rent 0.00 Jumble Sale ♯2 - RVH Rent 0.00 Raffle Tickets 0.00 0.00 ADMIN/ESTABLISHMENT EXPENSES AGM Expense 0.00 Petty Cash 0.00 Costs associated with the new build: Bat/Tree/Topographical Survey 0.00 Full/Pre application drawings 6,296.00 6,296.00 TRUSTEE EXPENSES Scouter's Training / Keys 0.00 Other Expenses Gifts 0.00 0.00 EQUIPMENT & UNIFORM Scout Leader Uniforms 0.00 Scouting 0.00 Cubs 90.70 Beavers 0.00 First Aid 0.00 Tables & Tents 1,792.58 1,883.28 PURCHASE OF BADGES & SUNDRY PAYMBadges 71.72 Sundry Payments 0.00 Poppy Appeal 0.00 Remembrance wreath 25.00 96.72 TOTAL PAYMENTS FOR THE YEAR 18,034.34 1st Bramshill (Rotherwick) Cub and Scout Group Payments for year ended 31st December 2021 Consolidated |
Previous Year 0.00 |
|---|---|
| 7,000.00 | |
| 52.12 | |
| 254.93 | |
| 1,700.44 | |
| 0.00 | |
| 42.00 | |
| 1,020.78 | |
| 168.73 | |
| 10,239.00 | |
| 0.00 | |
| 106.00 | |
| 171.64 | |
| 0.00 | |
| 0.00 | |
| 277.64 | |
| 336.14 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 336.14 | |
| 0.00 | |
| 0.00 | |
| 2,299.20 | |
| 3,174.00 | |
| 5,473.20 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 29.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 29.00 | |
| 132.97 | |
| 0.00 | |
| 0.00 | |
| 25.00 | |
| 157.97 | |
| 16,512.95 |
| This Year MEMBERSHIP SUBSCRIPTIONS 2,215.00 less: Paid to District -1,209.00 Retained in Group 1,006.00 INVESTMENT INCOME RECEIVED Bank Interest 0.00 National Savings Interest 11.09 National Savings 0.00 Gift Aid 0.00 Dividends & Interest 0.00 Property Rents 0.00 Fundrainsing Account 2,500.00 General Account 4,359.97 6,871.06 DONATIONS / GRANTS Rebate form Scout Shop 0.00 Miscellaneous 230.00 Groundwork UK 1,000.00 HCC - J Glen Grant 0.00 Hart District Council 18,073.00 19,303.00 ACTIVITIES Camps & Trips PGL / Cub Activity Day 780.00 …………….. 0.00 780.00 FUND RAISING(Gross) Rotherwick Village Fair 548.92 Christmas Fair/Decorations 0.00 Jumble Sale #1 0.00 Bags 2 school 226.10 Race Night / Quiz Night 0.00 Coffee Morning 0.00 Rosie Tearooms Stall 0.00 Scout Draw 0.00 775.02 OTHER INCOME Income tax recovered - 0.00 on subscriptions 0.00 on dividends & interest 0.00 0.00 SUNDRY RECEIPTS Cub Polo Shirts 0.00 …………… 0.00 0.00 TOTAL RECEIPTS FOR THE YEAR 28,735.08 1st Bramshill (Rotherwick) Cub and Scout Group Income for year ended 31st December 2021 Consolidated |
Previous Year 1,905.00 |
|---|---|
| -1,801.80 | |
| 103.20 | |
| 0.00 | |
| 47.75 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 7,000.00 | |
| 7,047.75 | |
| 0.00 | |
| 32.50 | |
| 0.00 | |
| 300.00 | |
| 11,334.00 | |
| 11,666.50 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 5,622.01 | |
| 4.00 | |
| 0.00 | |
| 177.60 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 5,803.61 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 0.00 | |
| 24,621.06 |
1st Bramshill (Rotherwick) Cub and Scout Group Receipts & Payments Account Summary for the year ended 31st December 2021
| Total receipts for theyear | This year 28,735.08 18,034.34 10,700.74 18,336.84 29,037.58 Consolidated |
Previous year 24,621.06 |
|---|---|---|
| Totalpayments for theyear | 16,512.95 | |
| Net receipts (payments) for the year Cash,bank and similar funds brought forward |
8,108.11 10,228.73 |
|
| Cash,bank and similar funds carried forward | 18,336.84 |
Clweh Farm HOe The Sireel Roihenvick Hook Hampshire RG27 9BG 1st Bramshill Oiotherwick) Cub and Scout Group I have examined the attached Receipts and Payments Accounts for the vear endcd 31, Dember 2021 and Statement of Assets and Liabilities at 31" December 2021 with the books, records and vouch¢rs of the I" Brdmshill (Rotherwick) Cub and Scout Group and certify the same to be in accordance therewith. In common similar organi5ati0$, the majority of the income is derived from sources which b¢ fully controlled until they are entered in the accounting records. To the best of my knowledge and belief the sums properly due have been received and the payments have been properly made on behalf of the Group. FL John Platt Jndependeht Examiner