Trustees, Annual Report For the period Frcth Islart datel Section A Rcferciice Liiid Bdini ni5traTion dct3ils Charity name 1st Br￿ShiD Roth8rwick Sowl Gr You may ch¢Jose to indude addittonal infomiation. wt*re relevant. about: The Group is managed by the Group Executive Committee. the members of which are the'charity Trustees. of the Scout Group vthlch Is an educational charity. As charity trustees they are resFonsible for cornplwng wilh legislation applicable to ¢haritigs. This indude8 ihe registralion. keeping proper accounts and making retums to the Charfty CommlssSon as approwiats. Poficies and proeadures adopted for. a) the induction and training of truslee8'. b) tnJ81ee' conslderatkjn of malor rfsk8 and the systems aThJ procedures to manage them The Committee consi8ts of 2 independenl reprosentallves, the Chair and Treasurer together wth the Group Scout Leaders, indi￿dual section leaders and parent's r8pre8entalion and meèts every 3 morths. Members of the ExecAJtlve Commlttee complete 'E&witial Infomatlon forExecutlv8 Committ09' training wilhln the first 5 months of joining tho commitiee. is Group Executlve Committee exists to sUpp￿t the Group Scout Leader in meeting Ihe responsibiknlies of Ihe appdnlmenls and Is responslble lor. The rn8intenance of Group property., The raising of funds and the adminlstr8tN)n of Group finance; The insur8nce of pe￿ns. property ar￿ equipmenL Group public occasions., Assisting wt the re¢Nllmenl of leaders and 0th6r adult Appointing any sub commiitees that may be requi￿d. Appointing Group Administrators and Advisorn other than those who are elected. 2 LT700001 {3rd De¢ember 2018) Secllon B Structurei governance and management Icontinuedl Risk and Internal Control The Group Executive Committee has identified the major risks lo which they believe the Group is exposed. these have been reviewed and systems have been established to miligale against them. The main areas of concern th81 have been identified are.. Damage lo the building, property and equipment. The Group would request the use of buildings. property and equipment from neighbouring organisations such as the church, communily centro and other Scout Groups. Similar r8clprocal arrangements exist with Ihese organisalions. The Group has sufficlenl buildlngs and conltsnls Insurance In place lo mlllgale agalnsl permanent loss. Injury to leaders, helpers, support@rs and members. The Group through the capilalion fees conlribules lo the Scout Associab'ons national a¢¢idenl insurance policy. Risk Assessments are undertaken b@foro all aclivllio8. Reduced income from fund raisSng. The Group 18 piim8ri1y reliant upon income from 8ubscriplions and fundraising. The group does hold a reserve lo ensure Ihg conllnully ol activilles should there be a major reducllon In Income. The Commbllee could ralse the v81ue ol subscriptions lo incr8asa the Income lo the group on an ongoing basis, 6llh8r temporarily or permanently. Reducllon or loss of leadgrs. The group Is totally re118nl upon volunteers lo run and 8dminisler the aclivi118s of the group. If there was a reduction in the number of leaders lo an unacceptable level in a parllcular secllon or the group as 8 wholo Ihgn Ih8r8 would have lo be a contTaclion. consolldallon or closure of a secllon. In the worst case scenarlo the complete closure of the Group. Reducllon or loss of members. The Group provlcSgs acllvllles lor all young peoplo aged 6 10 18. If there w8s a reduction In membership In a partlcular section or thg group es whole Ihgn there would have lo be 8 Contraction, consolidalion or Closu￿ of 8 sgcllon. In the worst case scenario the complete closure of the Group. 3 LT700001 {3rd December 20181 Secliot) C 01)iective5 and clcttvities Tho Puw of Scoullng Scoubng exists to aclively eryage and supith peorAa In Ihetr pewnal developmenl. Summary of the obiecls olthe chorfty set out in its govemuig document Valu•8 of Scouts 7A* am gu*Jbd by these values: Intsqrlty. We a(1 wllh tnt0g￿ty. we hon•sL Itusb*ythy and loy81. Ro•p•cI- We have 8eff-respect and respect for olher8. Carn-we supwt others tako care of th8 In Ich ￿ fve. 8•ll•f. Wo gxpkn• our tslhs. b8lEgts ond atutud•$. Collop•rallon- Wo mako a po8iti¥g diffofence; Scoullng takes pbco when ￿)￿n9 pW. In pwbiershlp adLdts. I￿rk together basad ￿ Iho values of Sc(yJtkng and: orioy vth81 they arn dotrKJ have fun lake pafl aclivilles widoorn and outdo)rn learn by dokng - 8harn In 8pirStual relSectton - tako resp￿IbIty and make ctrrfJlc•J . undert8ka new and c*•I￿ngIng a(*v11188 make and lfve by thdr Pmmbso. Summary of the makn ac￿¥1￿9$ kn relallon to these objec18 Eath Sect￿ m8818 oncè a to tskg p8rt in actMtie8 A1dlllonal delalj ol the obSecdve6 and acllvttles (optswl knrfom)alkn bul erKx)ur8pd as l)e81 waGlJco1 You may choom lo Indude furthe Statements, where relevanL atM)uI: ' on gfdntmaking: • ¢onlFibuti¢)n m8d• by Wo￿nI￿Or$. ' on invesknenls. Public benefft statement The Group me8ts the Charity Commission's pubiic benefft rla under b)th the advaneeml of 8duc*W¢)n and Ih8 advanwent ofcillz&thp or 0￿MunKY dgvelopmgnl 4 LT70fth1 {3rd December 2018) Soctioii D Achieveinciils .Iiid i)erforill.Incc Summary oflhe main achievements of the charity during the year Organising and running a vil￿ge fair lo raise funds. Section E Financial Review Brief Statement of the tharitys pobcy on Resebvos Pollcy The Group's I￿1¢Y ￿ roserves is lo hold 8uffici resourc83 lo conllnue th8 charilable ¥cbviiie$ of Ihg grou should vicome and fundraising acuvilles f811 8hort. Th Group Executfve Commliiee con8iders that the group should hoid a sum equivalonl to 12 monlhs njnning c08ts, clrca £5000.00 The Group held reserves of approxknatety £29.000.00 agalnst thi8 al year end. Thi8 is above the level required fo operating exper￿98. Hothpver this can be èxplained by the recelpt of COVID grants. Quantify and explain anydesIgnat￿)n5 Detats of any funds mal•riaUy in d8ficil (cl￿Ms18￿CeS plus steps to eliminate) Further ffnancial rwew dglails loptton81 info￿all0￿} You may Choo￿ to Endl￿8 additional Infomiatson, where relavanl, about.. . the ￿￿￿1￿S prfnupal sources of funds (including any fundraising)- Investment Pollcy The Group does nol have sufficlenl funds to Invo$1 In longe tenn investments. The Group has therefore 8doplad a risk aver8e stratsgy lo the imiestmenl of its funds. All fund$ aro held in ¢ash using ￿ malnstrtam banks or building socleties. S LTT00001 {3rd December 2018) . how ewrKliturn has SUpr*Kt￿ th . Investmgnt p)llGYa￿l ob Section F Other Optional Iiiformalion Plan$ lor future perknds Idetalls of any gruficant activft4es plartned lo atht8v• them) We havg pkns lo lyild a sIX￿rt den on the slt8 ofour SÈctioii G Declafcltioii Signed on béhalf of lh8 (*aritys tr￿1088 gnature(s) FLdl r￿8($) stgFlw Rl Pwition (eg SecTetsry. Ch*) Treasurer Chatr 6 LT700fy)1 (3rd December 2018) ## **1st Bramshill (Rotherwick) Cub and Scout Group Statement of Assets & Liabilities as at 31 December 2021** ## **Consolidated** |**MONETARY ASSETS**
Bank Current Account
Bank Fundraising Account
Bank Term Deposits
National Savings Account - New Scout Hut Fund
The Scout Assoc. Short Term Investment Scheme
Cash in Hand
**OTHER MONETARY ASSETS**
Tax Claim for year ending 31 March…..
Sundry debtors & prepayments
**INVESTMENT ASSETS**
Government Stock at market value
Other quoted securities at market value
Other investments
Property held for investment purposes
**NON-MONETARY ASSETS**(Assets for charity's own use)
Badge Secretary's Stock
Lease
Land and Buildings
Scout Hut
Storage Shed
Motor Vehicles
Canoe Store
Scouting equipment, furniture etc
Equipment
**LIABILITIES -**Those within one year
Retentions on Headquarters
Expenses incurred not yet invoiced
Subscriptions paid in advance
Other creditors
**LIABILITIES**Those due over one year
Loan (with details)
Hire purchase owing
Lease payments outstanding
Other long term liabilities
**CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS**Section Funds
………………..|**This Year**
**24,101.40**
**3,355.53**
**0.00**
**1,551.39**
**0.00**
**29.26**
**29,037.58**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**144,582.00**
**1,053.00**
**8,141.00**
**11,983.00**
**165,759.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**|Previous Year
11,460.67| |---|---|---| |||5,306.61| |||0.00| |||1,540.30| |||0.00| |||29.26| |||18,336.84| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||139,693.00| |||1,017.00| |||7,866.00| |||11,010.00| |||159,586.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |||0.00| |**This Year**
**PREMISES**
Car Park
**0.00**
Transfer of funds
To Hut/Fundraising Account
**6,859.97**
Public Utilities
Water
**35.79**
Public Utilities
Electricity
**262.10**
Insurance
Building
**1,411.63**
Insurance
Fire
**0.00**
Insurance General & Helpers
**42.00**
Repairs & renewals
Covid/Tree Management/Fence
**115.11**
Other
Fire Extinguishers/Gas Bottle
**45.00**
**8,771.60**
**DONATIONS & GRANTS**
HIOW Air Ambulance
**0.00**
ACTIVITIES - Section Expenses
Scouts
**0.00**
Cubs
**206.74**
PGL / Cub Activity Day
**780.00**
Beavers
**0.00**
**986.74**
**FUND RAISING EXPENSES**
Rotherwick Village Fair
**0.00**
Christmas Fair/Decorations
**0.00**
RVH Rent - Race Night
**0.00**
Lottery Licence - Hart DC
**0.00**
Jumble Sales - RVH Rent
**0.00**
Jumble Sale ♯2 - RVH Rent
**0.00**
Raffle Tickets
**0.00**
**0.00**
**ADMIN/ESTABLISHMENT EXPENSES**
AGM Expense
**0.00**
Petty Cash
**0.00**
Costs associated with the new build:
Bat/Tree/Topographical Survey
**0.00**
Full/Pre application drawings
**6,296.00**
**6,296.00**
**TRUSTEE EXPENSES**
Scouter's Training / Keys
**0.00**
Other Expenses
Gifts
**0.00**
**0.00**
**EQUIPMENT & UNIFORM**
Scout Leader Uniforms
**0.00**
Scouting
**0.00**
Cubs
**90.70**
Beavers
**0.00**
First Aid
**0.00**
Tables & Tents
**1,792.58**
**1,883.28**
**PURCHASE OF BADGES & SUNDRY PAYM**Badges
**71.72**
Sundry Payments
**0.00**
Poppy Appeal
**0.00**
Remembrance wreath
**25.00**
**96.72**
**TOTAL PAYMENTS FOR THE YEAR**
**18,034.34**
**1st Bramshill (Rotherwick) Cub and Scout Group**
**Payments for year ended 31st December 2021**
**Consolidated**|Previous Year
0.00| |---|---| ||7,000.00| ||52.12| ||254.93| ||1,700.44| ||0.00| ||42.00| ||1,020.78| ||168.73| ||10,239.00| ||| ||0.00| ||106.00| ||171.64| ||0.00| ||0.00| ||277.64| ||336.14| ||0.00| ||0.00| ||0.00| ||0.00| ||0.00| ||0.00| ||336.14| ||0.00| ||0.00| ||2,299.20| ||3,174.00| ||5,473.20| ||0.00| ||0.00| ||0.00| ||29.00| ||0.00| ||0.00| ||0.00| ||0.00| ||0.00| ||29.00| ||132.97| ||0.00| ||0.00| ||25.00| ||157.97| ||| ||16,512.95| |**This Year**
**MEMBERSHIP SUBSCRIPTIONS**
**2,215.00**
less: Paid to District
**-1,209.00**
Retained in Group
**1,006.00**
**INVESTMENT INCOME RECEIVED**
Bank Interest
**0.00**
National Savings Interest
**11.09**
National Savings
**0.00**
Gift Aid
**0.00**
Dividends & Interest
**0.00**
Property Rents
**0.00**
Fundrainsing Account
**2,500.00**
General Account
**4,359.97**
**6,871.06**
**DONATIONS / GRANTS**
Rebate form Scout Shop
**0.00**
Miscellaneous
**230.00**
Groundwork UK
**1,000.00**
HCC - J Glen Grant
**0.00**
Hart District Council
**18,073.00**
**19,303.00**
**ACTIVITIES**
Camps & Trips
PGL / Cub Activity Day
**780.00**
……………..
**0.00**
**780.00**
**FUND RAISING**(Gross)
Rotherwick Village Fair
**548.92**
Christmas Fair/Decorations
**0.00**
Jumble Sale #1
**0.00**
Bags 2 school
**226.10**
Race Night / Quiz Night
**0.00**
Coffee Morning
**0.00**
Rosie Tearooms Stall
**0.00**
Scout Draw
**0.00**
**775.02**
**OTHER INCOME**
Income tax recovered -
**0.00**
on subscriptions
**0.00**
on dividends & interest
**0.00**
**0.00**
**SUNDRY RECEIPTS**
Cub Polo Shirts
**0.00**
……………
**0.00**
**0.00**
**TOTAL RECEIPTS FOR THE YEAR**
**28,735.08**
**1st Bramshill (Rotherwick) Cub and Scout Group**
**Income for year ended 31st December 2021**
**Consolidated**|Previous Year
1,905.00| |---|---| ||-1,801.80| ||103.20| ||0.00| ||47.75| ||0.00| ||0.00| ||0.00| ||0.00| ||0.00| ||7,000.00| ||7,047.75| ||0.00| ||32.50| ||0.00| ||300.00| ||11,334.00| ||11,666.50| ||0.00| ||0.00| ||0.00| ||5,622.01| ||4.00| ||0.00| ||177.60| ||0.00| ||0.00| ||0.00| ||0.00| ||5,803.61| ||0.00| ||0.00| ||0.00| ||0.00| ||0.00| ||0.00| ||0.00| ||| ||24,621.06| **1st Bramshill (Rotherwick) Cub and Scout Group Receipts & Payments Account Summary for the year ended 31st December 2021** |Total receipts for theyear|**This year**
28,735.08
18,034.34
**10,700.74**
**18,336.84**
**29,037.58**
**Consolidated**|Previous year
24,621.06| |---|---|---| |Totalpayments for theyear||16,512.95| |**Net receipts (payments) for the year**
Cash,bank and similar funds brought forward||8,108.11
10,228.73| |Cash,bank and similar funds carried forward||18,336.84| Clweh Farm HO￿￿e The Sireel Roihenvick Hook Hampshire RG27 9BG 1st Bramshill Oiotherwick) Cub and Scout Group I have examined the attached Receipts and Payments Accounts for the vear endcd 31, D￿ember 2021 and Statement of Assets and Liabilities at 31" December 2021 with the books, records and vouch¢rs of the I" Brdmshill (Rotherwick) Cub and Scout Group and certify the same to be in accordance therewith. In common similar organi5ati0￿$, the majority of the income is derived from sources which b¢ fully controlled until they are entered in the accounting records. To the best of my knowledge and belief the sums properly due have been received and the payments have been properly made on behalf of the Group. FL John Platt Jndependeht Examiner