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← Hinton Martell Village Hall

2023-12-31-accounts

==> picture [201 x 50] intentionally omitted <==

Trustees’ Annual Report for the period

From January 1st 2023 Period start date To December 31st 2023 Period end date

Charity name: Hinton Martell Village Hall

Charity registration number: 1170319

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the CIO are to establish
and run a village hall and to promote for
the benefit of the inhabitants of the
Parish of Hinton Martell or for the public
at large in the interests of social welfare
and with the object of improving the
conditions of life of the said inhabitants.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Opening the Hall up for bookings from
the Church, individuals, groups and
regular classes.
Continuing to facilitate and host
community events including quiz
evenings, themed talks, Artsreach
events, seasonal Fairs etc.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 We can confirm that the Truestees have
had regard to the guidance issued by the
Charity Commission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Contribution made by
volunteers		 Para 1.38 We are extremely grateful to our regular
team of volunteers who have supported
the work of the Charity throughout the
year, including helping with the running
of events, offering the use of a nearby
paddock for our ‘Coronation’ event,
organising Artsreach events etc.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 We were fortunate in obtaining a large
grant from Veolia in December 2022,
which enabled us to update our cold,
damp and dilapidated toilet block, re-
roof it, and provide secondary glazing to
all of the windows in the Hall during the
early part of 2023. The benefits in terms
of improved insulation and the general
feeling of the Hall have been significant.
As soon as work had been completed,
we increased our regular bookings to
include two regular pilates classes, one
being an armchair class, regularly
attended by some of the oldest residents
in the Village (aged over 90!).
The community celebrated the
Coronation of King CharlesIII by hosting
a community event in a neighbouring
paddock. This was a wonderful
opportunity for the community to come
together and it was well attended by
both young and old.
Many events have been held throughout
the year from wreath-making to yoga
retreats, musical performances, talks,
~~quiz evenings to name but a few~~

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 The project to renovate the Hall has
taken a huge step forward, so all of the
building has now been re-roofed. We
have completed a full restoration of the
toilet block and improved our carbon
footprint by the introduction of more
insulation and secondary glazing
throughout the Hall. The rental income
for the Hall has improved significantly,
following the Covid years and the recent
building work on the Hall. It is now the
highest it has ever been.
Performance of fundraising
activities against objectives
set
Para 1.41
With the renovation project taking up
much of our collective time and energy,
this has been far from a ‘normal’ year in
terms of fundraising activities. Our ‘not
for profit’ community celebration of the
King’s Coronation meant that we did not
hold our annual Spring Fête, which is
usually our main fundraising event of the
year. However, the Christmas Raffle
brought in over £1,000 of profit, so this,
together with other events and income
from letting the Hall means that we have
more than covered the running costs of
the Hall, which was our primary
objective for 2023.
Investment performance
against objectives
Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Although our accounts show that there
is an excess of expenditure over income
of £12106, this is entirely due to the
renovation project which took place
during the early part of the year.
Reserves had been built up during
previous financial years to
accommodate this. The Charity had a
retained surplus of £5848 at the end of
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 ~~December 2023~~
It is our policy to try to hold a surplus of
£5000 to cover any unplanned
maintenance. As the Village Hall was
built in the 19th century, there will
inevitably be ongoing maintenance
issues, although it is hoped that these
will diminish as the Hall renovations
Amount of reserves held Para 1.22 ~~continue~~
£5848
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Grants from external funding bodies
Local fundraising activities
Donations from Villagers
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
~~t~~
~~t~~
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
 Para 1.25
~~trustees~~

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Hinton Martell Village Hall
Other name the charity uses
Registered charity number 1170319
Charity’s principal address Hinton Martell Village Hall,
Hinton Martell,
Wimborne,
Dorset.
BH21 7HE

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
Susan Dawson Chair ~~(if any)~~
Jerry Trow Secretary &
Bookings
Jill Crawley ~~Officer~~
Treasurer
Paul Causton
Terry Procter
Sheena Snook

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Dates acted if not for whole year

Trustee name

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) S.J.Dawson Full name(s) Susan Jane Dawson Position (eg Chair Secretary, Chair, etc) Date

INCOME 2023 Bank Account Recon Bank Account Recon Bank Account Recon
EVENT INCOME
Date Ref Doc expenses
deducted
from
banking		 Rafe Christmas
Fayre		 Artsreach Quiz Night Other Fund
Raising		 Grants DonaFons LeHng and
Hire		 Misc Event
Deposits		 Sumup
Fees		 C/A
Interest		 Gold A/C
Interest		 Transfer
from
Deposit to
Current
accounts		 Transfer
from
Current to
Deposit
accounts		 Total
Income		 Paid into
Deposit
Account		 Expenditure Cash
Current
Account		 Gold
Deposit
Account
BALANCE BROUGHT FWD 17085.11
869.76
1/9/23 S Dawson re Big Rafe 10.00 10.00 17095.11 869.76
1/10/23 HR Clark 84 1 18.75 18.75 17113.86 869.76
HR Clark 85 2 37.50 37.50 17151.36 869.76
1/25/23 Artsreach Scrooge Diaries 2022 event 140.00 140.00 17291.36 869.76
2/22/23 Veolia Trust 37699.00 37699.00 54990.36 869.76
3/7/23 Sum Up Latchpen 3 50.50 -0.86 49.64 55040.00 869.76
Guy/Tricke_ 21/3 Funeral 100.00 100.00 55140.00 869.76
3/21/23 Sumup quiznite 4 325.00 -5.48 319.52 55459.52 869.76
3/27/23 Interest 13.77 13.77 55473.29 869.76
Interest 2.71 0.00 55473.29 872.47
4/17/23 HR Clark 89 5 26.25 26.25 55499.54 872.47
4/18/23 Judge 91 6 103.10 103.10 55602.64 872.47
4/28/23 Katherine Jenkins 90 7 26.25 26.25 55628.89 872.47
5/11/23 Bernard Sunley FoundaFon 2of2 5000.00 5000.00 60628.89 872.47
5/17/23 Veolia Trust 17399.00 17399.00 78027.89 872.47
5/18/23 Latchpen Artsreach 202.61 202.61 78230.50 872.47
5/18/23 Stuart funeral 100.00 100.00 78330.50 872.47
5/24/23 DonaFon J M Crawley 20.00 20.00 78350.50 872.47
5/24/23 Joyous Isles inv 86 8 25.00 25.00 78400.50 872.47
5/31/23 Judge inv 93 9 56.25 56.25 78456.75 872.47
6/7/23 Katherine Jenkins 96 10 26.25 26.25 78483.00 872.47
6/26/23 Interest 9.31 3.12 9.31 78492.31 875.59
6/27/23 Animal Voices inv 97 11 43.75 43.75 78536.06 875.59
6/27/23 HR Clarke inv 94 12 52.48 52.48 78588.54 875.59
6/30/23 Judge inv 99 13 22.50 22.50 78611.04 875.59
7/13/23 Serna Manero Play with Paint 14 5.00 5.00 78616.04 875.59
7/18/23 Ki_le x 2 Play wiith Paint 14 10.00 10.00 78626.04 875.59
7/24/23 Smith Play withPaint 14 5.00 5.00 78631.04 875.59
7/24/23 Rowan Stewart FiddlesFcks 15 10.00 10.00 78641.04 875.59
8/14/23 Judge inv 102 16 62.50 62.50 78703.54 875.59
8/29/23 Playwith Paint Artsreach(JM Crawley) 14 40 40.00 78743.54 875.59
8/29/23 FiddlesFcks Artsreach(JM Crawley) 15 35 35.00 78778.54 875.59
8/29/23 DonaFon J M Crawley 10 10.00 78788.54 875.59
8/29/23 Artsreach Refreshments 47 47.00 78835.54 875.59
8/30/23 Judge inv 106 16 50 50.00 78885.54 875.59
8/31/23 Vale of Allen Parish Council 17 45 45.00 78930.54 875.59
9/13/23 K Jenkins 107 18 26.25 26.25 78956.79 875.59
9/20/23 J Mayinv 108 19 40 40.00 78996.79 875.59
9/21/23 HR Clarke Julyinv 100 20 52.48 52.48 79049.27 875.59
9/21/23 HR Clark inv 103 21 52.5 52.50 79101.77 875.59
9/21/23 HR Clark Inv 105 22 70 70.00 79171.77 875.59
9/25/23 Feb cofee morning 60.5 60.50 79232.27 875.59
9/26/23 interest 4.67 5.01 4.67 79236.94 880.60
10/18/23 Judge inv 111 23 62.5 62.50 79299.44 880.60
11/7/23 Sumup quiz night 24 112.5 -1.89 110.61 79410.05 880.60
11/13/23 CurFsprogressive supper 25 50 50.00 79460.05 880.60
11/14/23 K Jenkins 114 26 35 35.00 79495.05 880.60
11/15/23 HR Clark inv 110 27 52.5 52.50 79547.55 880.60
11/15/23 HR Clark inv 112 28 95 95.00 79642.55 880.60
11/28/23 Xmas Fayre 29 96 -1.61 94.39 79736.94 880.60
12/4/23 Clark inv 118 30 17.5 17.50 79754.44 880.60
12/15/23 Fazey/Clark inv113 31 50 50.00 79804.44 880.60
12/15/23 Cook rafe 10 10.00 79814.44 880.60
12/18/23 Rafe Sumup 32 72 -1.22 70.78 79885.22 880.60
12/18/23 YankeyRafe 10 10.00 79895.22 880.60
12/18/23 Deana Rxparty104 33 50 50.00 79945.22 880.60
12/18/23 Quiznite 24 300 300.00 80245.22 880.60
12/19/23 Rafe 30 -0.51 29.49 80274.71 880.60
12/21/23 Rafe 24 -0.41 23.59 80298.30 880.60
12/21/23 Xmas Fayre 504 504.00 80802.30 880.60
12/21/23 Refe 110 110.00 80912.30 880.60
12/21/23 December cofee morning 22 22.00 80934.30 880.60
12/21/23 Refe 774 774.00 81708.30 880.60
12/21/23 Webb ino 115 34 10 10.00 81718.30 880.60
12/27/23 interest 3.53 3.53 81721.83 880.60
12/27/23 Wimborne Villages Church contr to electrity 0.00 81721.83 880.60
12/27/23 interest 5.49 0.00 81721.83 886.09
12/29/23 Dawson - rafe 30 30.00 81751.83 886.09
Clarke inv 87 35 37.5 37.50 81789.33 886.09
Clarke inv 88 36 65.63 65.63 81854.96 886.09
Clarke inv 92 37 52.48 52.48 81907.44 886.09
Judge inv 109 38 115 115.00 82022.44 886.09
Judge inv 117 39 25 25.00 82047.44 886.09
0.00 82047.44 886.09
0.00 82047.44 886.09
0.00 82047.44 886.09
0.00 82047.44 886.09
0.00 82047.44 886.09
0.00 82047.44 886.09

1

0.00 0.00 82047.44 886.09
0.00 82047.44 886.09
0.00 82047.44 886.09
Totals 1070.00 600.00 545.11 737.50 132.50 60098.00 130.00 1579.92 0.00 25.00 -11.98 31.28 16.33 0.00 0.00 64937.33 0.00 77060.02 69924.75 902.42
Gold a/c rolling proft -12106.36
Fund Raising Total
3085.11		 Current A/C cash book Balance 4962.42 886.09
Current A/C Statement 4666.81 886.09 Total Net
Income		 64937.33
dif dif -295.61 0.00 Int on
deposit a/c		 16.33
add Sumup
fees		 11.98
uncleared
bankings		 295.61 0
uncleared
payments		 TOTAL
GROSS
INCOME		 64965.64
295.61 0

2

EXPENDITURE 2023 EXPENDITURE 2023 EXPENDITURE 2023 EXPENDITURE 2023 EXPENDITURE 2023 EXPENDITURE 2023 EXPENDITURE 2023 EXPENDITURE 2023 EXPENDITURE 2023 EXPENDITURE 2023 EXPENDITURE 2023
Project Costs
Date Payment DescripFon ref Chq No 100 club Contractors Professional
Fees		 Annual
alcohol/
music
licence
fee		 Electricity Water Rates Insurance Cleaning
and
Cleaning
Materials		 Website Repairs and
Maintenance		 WIFI Other
Expenditure		 Event
Expenses		 Cash /
Current
Account
Paid out
1/3/23 Pennon Water 7.86 7.86
1/13/23 1&1 Internet Ltd 1 15.60 15.60
1/16/23 bank charges 5.00 5.00
1/18/23 BT Group 2 44.11 44.11
1/24/23 Artsreach Scrooge Diaries 2022 event 140.00 140.00
2/15/23 bank charges 5.00 5.00
1&1 Internet Ltd 3 15.60 15.60
Veolian Es UK(Hall 20% vat) 4 5800.00 5800.00
2/20/23 BT Group 5 44.11 44.11
3/6/23 Southern Electricity 6 287.97 287.97
3/15/23 bank charges 5.00 5.00
3/16/23 1&1 Internet Ltd 7 15.60 15.60
3/20/23 BT Group 8 44.11 44.11
3/23/23 Artsreach - Latchpen 9 83.00 83.00
4/3/23 Pennon Water 10 11.41 11.41
4/3/23 A*Garden Services 126 11 21600.00 21600.00
Fire ProtecFon 12 89.00 89.00
Liz CurFs expense forquiz see income ref 4 94.44 94.44
13/04/232 1&1 Internet Ltd 13 15.60 15.60
4/14/23 Communit First Trading Insurance 14 588.88 588.88
4/17/23 bank charges 5.00 5.00
4/17/23 A*Garden Services 158 15 14400.00 14400.00
4/18/23 BT Group 16 50.72 50.72
5/2/23 Pennon Water 10 11.42 11.42
5/10/23 A*Garden Rooms inv 0159 11 4998.00 4998.00
5/15/23 bank charges 5.00 5.00
5/17/23 1&1 Internet Ltd 12 20.09 20.09
5/18/23 BT Group 13 50.72 50.72
5/18/23 Castlemania cheque 195 bouncycastle 14 130.00 130.00
5/18/23 cheque fee 0.75 0.75
5/18/23 A*Garden Rooms inv 0161 15 12000.00 12000.00
6/1/23 Pennon Water 10 11.42 11.42
6/7/23 A*GardenRooms inv 164 16 8400.00 8400.00
6/8/23 SSE 17 127.39 127.39
6/14/23 1&1 Internet Ltd 18 20.09 20.09
6/15/23 bank charges 5.00 5.00
6/19/23 BT Group 19 50.72 50.72
7/3/23 Pennon Water 10 11.42 11.42
7/14/23 1&1 Internet Ltd 20 20.09 20.09
7/17/23 bank charges 5.00 5.00
7/18/23 BT Group 21 50.72 50.72
7/18/23 Dorset Council Alcohol License 23 70 70.00
Thumbilina uncleared dec 2022 error -65.00 -65.00
8/1/23 Pennon Water 10 11.42 11.42
8/15/23 bank charges 5.00 5.00
8/15/23 1&1 Internet Ltd 24 20.09 20.09
8/15/23 Community First Insurance - bouncy castle premium 25 49 49.00
8/15/23 PP:/PRS Licence 26 154.8 154.80
8/18/23 BT Group 27 50.72 50.72
9/1/23 Pennon Water 10 11.42 11.42
9/13/23 1&1 Internet Ltd 28 12 12.00
9/13/23 1&1 Internet Ltd 29 20.09 20.09
9/14/23 S Dawson - baby changer 30 139.99 139.99
9/1/23 bank charges 5.00 5.00

1

9/18/23 BT group 31 50.72 50.72
9/19/23 SSE 32 307.95 307.95
9/19/23 S Dawson Defbrillator ba_eries 33 259.19 259.19
10/2/23 Pennon Water 10 11.42 11.42
10/9/23 Atrsreach FiddlesFcks see incomve ref 15 45.00 45.00
10/9/23 Atrsreach playing with paint see income ref 14 34.00 34.00
10/9/23 S Dawson Artsreach refreshments 34 45.00 45.00
10/9/23 Christopher Nish 35 336.41 336.41
10/16/23 bank charges 5.00 5.00
10/16/23 1&1 Internet Ltd 36 20.09 20.09
10/18/23 BT Group 37 50.72 50.72
10/27/23 S Dawson Bioclad 38 195.58 195.58
11/1/23 Pennon Water 10 11.42 11.42
11/2/23 Christopher Nish 39 500.00 500.00
11/14/23 Christopher Nish 40 500.00 500.00
11/15/23 bank charges 5.00 5.00
11/15/23 1&1 Internet Ltd 41 20.09 20.09
11/20/23 BT Group 42 50.72 50.72
11/21/23 Christopher Nish 43 500.00 500.00
11/21/23 Dorset council lo_ery licence 44 20 20.00
12/1/23 Pennon Water 10 11.42 11.42
12/4/23 Christopher Nish 45 500.00 500.00
12/5/23 Christopher Nish 46 595.79 595.79
12/5/23 Dorset Double Glazing 47 279.00 279.00
12/6/23 Christopher Nish 48 1128.94 1128.94
12/14/23 1&1 Internet Ltd 49 20.09 20.09
12/15/23 bank charges 5.00 5.00
12/18/23 Christopher Nish 50 224.71 224.71
12/18/23 Fish & Chips for quiz 51 259.30 259.30
12/19/23 BT Group 52 50.72 50.72
12/20/23 Strouden Interiors 53 662.36 662.36
12/27/23 SSE 54 269.47 269.47
12/27/23 Wimborne Villages Church contr to electrity -25 -25.00
12/29/23 Wimborne Villages Church Crany Christmas 300.00 300.00
12/29/23 Dawson - rafe Fckets 55 39.54 39.54
0.00
0.00
0.00
0.00
72620.79 0.00 244.80 967.78 110.63 0.00 637.88 0.00 235.12 89.00 588.81 459.93 1105.28 77060.02
TOTAL
Event Expenditure 1105.28
Net expenditre 77060.02
add sumupfees
TOTAL GROSS EXPENDITURE 77060.02

2

Hinton Martell Village Hall Commi=ee
CIO No 1170319
Annual Accounts Year ended 31 December 2023
EXPENDITURE INCOME
Electricity 967.78 LeHngand Hire 1579.92
Water 110.63
Rates 0.00
Insurance 637.88
Annual alcohol/music licence fee 244.80 Event Income 3085.11
Website & WIFI costs 823.93
Repairs and Maintenance 89.00 Hire Deposits 25.00
DonaFons 130.00
Cleaningand CleaningMaterials 0.00 Grants 60098.00
Other Expenditure 459.93
Bank Interest 47.61
Event Expenses 1105.28
Sumupfees 11.98
Payments to Contractors 72620.79
Professional Fees 0.00
Other Fund raisingcosts
Total Expenditure 77072.00 Total Income 64965.64
Excess of Income over Expenditure -12106.36
RETAINED SURPLUS 2023 RETAINED SURPLUS 2022
OpeningBalance at 01.01.2023 17954.87 OpeningBalance at 01.01.2022 14475.09
Excess Expenditure over Income -12106.36 Excess Expenditure over Income 3479.78
ClosingBalance at 31.12.2023 5848.51 ClosingBalance at 31.12.2022 17954.87
Represented by: Represented by:
CAF Current Account 4666.81 CAF Current Account 17090.11
CAF Gold Account 886.09 CAF Gold Account 869.76
Add Uncleared Bankings 295.61 Add Uncleared Bankings 60.00
Less unrepresented Cheques 0.00 0.00 Less unrepresented Cheques 0.00 -65.00
Less Event Deposits 0.00 Less Event Deposits 0
5848.51 17954.87
0
Weconfrm that the books and records from which the above fnancial statement has been prepared contains a complete record of the
transacFons for 2023 and that the Capital Account shows a true and fair view of the state of afairs at 31 December 2023.
Jill Crawley, Honorary Treasurer Peter Rowat Honorary Auditor

1

TREASURERS REPORT FOR Y/E 31ST DECEMBER 2023 10.06.24 This year the accounts show a deficit of income over e Most of this is due to the renovaFon project as the Fm falls into different financial years. Over 90% of the proj third party funding with the remainder coming from h from funds raised by the village over a number of year

Looking at the income and expenditure, excluding the making around £400. However, we should bear in min significant injecFon of funds from the usual Summer F manage last year. Notabily rental income at £1579 has increase more tha and is the highest we have ever managed to achieve.

On the expenses side Wessex Internet have offered us for 10 years for £1 per annum in return for occasional This will give us a substanFal saving on a significant ov With renovaFon acFvites complete for now, we should events going forward and return to our usual surplus s It has to be said that we are now a very small commi_ We lost one of our main event fund raisers in late 2022 to compensate for this. So please encourage villages to come and get involved

The renovaFon project has been a test of endurance fo forward to being able to put more of our energies into So people, please do not be shy, if you thing you can s do please speak to any of the commi_ee. You will be v

1

EVENTS SUMMARY EVENTS SUMMARY EVENTS SUMMARY
2023 Income **Expenditure ** Proft check total dif
TOTAL 3085.11 1105.28 1979.83 1979.83 0.00
Artsreach Latchpen 253.11 83.00 170.11
Playwithpaint 60.00
34.00		 26.00
FiddlesFcks 92.00 90.00 2.00
Februarycofee morning 60.50 0.00 60.50
MarchQuiz 325.00 94.44 230.56
Autumnquiz 412.50 259.30 153.20
Progressive supper 50.00 0.00 50.00
Christmas Fayre 600.00 300.00 300.00
BigRafe 1070.00
39.54		 1030.46
December cofee morning 22.00 0.00 22.00
CoronaFon lunch bouncycastle 0.00 130.00 -130.00
Artsreach Scrooge Diaries 140.00
140.00		 0.00
(Artsreach share of Dec 22 event)
2022 correcFon ref Thumbilina 0.00 -65.00 65.00
0.00 0.00 0.00
0.00 0.00
0.00 0.00 0.00
0.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

1

VILLAGE HALL RENOVATION PROJECT VILLAGE HALL RENOVATION PROJECT VILLAGE HALL RENOVATION PROJECT VILLAGE HALL RENOVATION PROJECT VILLAGE HALL RENOVATION PROJECT VILLAGE HALL RENOVATION PROJECT VILLAGE HALL RENOVATION PROJECT g
EXPENDITURE FUNDING SUPPORT MATCH FUNDING
£ £ £ £
ROLLING TOTALS: **185563 ** 134732.46 **16139.54 ** SELF **34691 ** OTHERS 0
2015 Cole and Cole 1620 1225 Dorset CountyCouncil 395 Hall Funds
2016 Western Design Architects 4140 4140 Hall Funds
Asbestos Ltd 294 90 204 Hall Funds
Hu_on & Rostron Remedial Archite
3456		 1728 Architectural Heritage Fund Jun-17 1728 Hall Funds
Dobel ContrucFon Surveyors 900 450 Architectural Heritage Fund Jun-17 190 Hall Funds
8790 260 Waitrose
2017 Heritage & Leisure Management 750 375 Architectural Heritage Fund Jun-17 375 Hall Funds
Heritage & Leisure Management 500 250 Architectural Heritage Fund Jun-17 250 Hall Funds
Heritage & Leisure Management 250 125 Architectural Heritage Fund Jun-17 125 Hall Funds
FundingFair 40 40 Hall Funds
1540 £3,018 received Jun-17
2018 Heritage & Leisure Management 4000 pd 2490 Architectural Heritage Fund May-18
Heritage & Leisure Management 4000 pd 5000 Dorset CountyCouncil Jun-18
Heritage & Leisure Management 3662.71 pd 4510 Architectural Heritage Fund Jun-18 1638.71 Hall funds
Dobel ConstrucFon 800 pd
Western Design Architects 1176 pd
13638.71
2019 Louise Stewart inv 1902&1904 850 pd 743.45 Hall funds
Ecology Bat Survey 110.45 pd 217 Waitrose green tokens donaFon Sep-19
960.45
2020 Portal Plan Quest - planning appl 259.00 pd
Western Design Architects 6483.72 pd 9568 Architectural Heritage Fund May-20 1633.72 Hall funds
Nicki Brunt consultant 1402.50 pd
Nicki Brunt consultant 1312.50 pd
E J Whapples solicitor 1000.00 pd
Stanley Associates solictors 744.00 pd
11201.72
2021 CreaFve Buildings 58220.08 pd 20000 Talbot Village Trust 10000 Dorset Council Retail Hospitality & Leisure
Western Design Architects 3191.10 pd 12906.46 ACRE/DEFRA 9431 Dorset Council Local RestricFon support gra
Nicki Brunt consultant 2205.50 pd 5000 Pilgrim Trust 4818.6 Dorset Council Restart grant (£8000 receive
Exps - contract 86.77 pd 5000 The Bernard SunleyFoundaFon
C & G DecoraFng 3452.61
67156.06
2022 C & G DecoraFng 1699.58 pd 1000 Arnold Clark Grant 3181.4 Dorset Council Restart grant b/f
Panel heaters 1889 pd 1800 Benefact Trust 2000 Dorset Council Leasure Developmentgrant

1

Colin Stanley (path) Colin Stanley (path) 2376 pd 53.87 Pilgrim Trust(£5000 received £4946.13 in hand) Pilgrim Trust(£5000 received £4946.13 in hand) Pilgrim Trust(£5000 received £4946.13 in hand)
CreaFve Buildings 1256.19 pd
Western Design Architects 814.5 pd
8035.27
2023 Veolia 20% vat equivalent 5800 pd 4946.13 Pilgrim Trust b/f 4676.66 hall funds
A*Garden Services 61398.00 pd 37699 Veolia Trust
C & G Home Services toilets/store 1656.91 pd 17399 Veolia Trust
C & G Home Services windows 2628.94 pd 2900 Veolia Trust received 2024
Dorset Double Glazing 279 pd 5000 Bernard SunleyFoundaFon
Bioclad 195.58 pd
Strouden Interiors door 662.36 pd
72620.79

2

2020
july 10th Dorset Council Retail Hospitality & Leisure grant 10000.00
2021
feb 8th Dorset Council Local RestricFon support grant 1334.00
feb 9th Dorset Council Local RestricFon support grant 2001.00
feb 9th Dorset Council Local RestricFon support grant 4000.00
mar 11th Dorset Council Local RestricFon support grant 2096.00
apr 23rd Dorset Council Restart grant 8000.00
27431.00
2022
Apr/May Dorset Council Leasure Developmentgrant -pending 2000.00

1

SUMMARY OF COSTS FOR HALL ROOF REPAIRS SUMMARY OF COSTS FOR HALL ROOF REPAIRS
FUNDS SECURED:
8/17/21 Hall funds earmarked forproject 30,000.00
8/17/21 Talbot Village Trust Grant 20,000.00
9/20/21 ACRE/DEFRA(VAT Support) 12,906.46
9/30/21 The Pilgrim Trust 5,000.00
9/30/21 The Bernard SunleyFoundaFon 5,000.00
TOTAL FUNDS 72,906.46
EXPENDITURE:
2/22/21 Nicki Brunt consultancy -1,330.50
9/13/21 Nicki Brunt consultancy -875.00
9/22/21 Western Design Architects -1,260.60
11/22/21 Western Design Architects -1,930.50
9/17/21 CreaFve Buildings Stage 1payment -19,110.55
9/28/21 CreaFve Buildings Stage 2payment -19,110.55
10/18/21 CreaFve Buildings Stage 3payment -19,998.98
-63,616.68
EXPENSES:
10/18/21 Contractpack -86.77
-86.77
OUTSTANDING EXPENSES:
Electrical cupboard esFmate -300.00
1.5% retenFon fee(includingvat) -866.60
-1,166.60
BALANCE ON COMPLETION OF ROOF PROJECT 8,036.41
ADDITIONAL RENOVATION COSTS:
12/6/21 C & G Home Services - decoraFng -1,828.12
12/22/21 C & G Home Services - decoraFng -1,624.49
1/21/22 C & G Home Services - decoraFng -1,501.72
2/28/22 Panel Heaters -699.41
InstallaFon ofpanel heaters
-5,653.74
NET FUNDS IN HAND 2,382.67
CURRENT BANK POSITION
4/23/22 Bank Balance aner clearingcurrentpayments on hand 9,652.01
RetenFon Fee held in Gold CAFBank account 866.60

1

100 CLUB
2021 Income 29 members £435
100 club Brokenshire 30.00
100 club CurFs 30.00
100 cluvb Wendy Butcher 15.00
100 club Ingrid Lawrence 15.00
100 club Deni Frost 15.00
100 Club S Warnock 15.00
100 Club S Rock 15.00
100 club John Kepshall 15.00
100 club Bishop 30.00
100 club Dee Howell 15.00
100 Club 120.00
100 club D Carrington 30.00
100 club Mrs Rawlinson 15.00
100 club B & S Dawson 30.00
100 club J & KK Van E_en 15.00
100 club F & G
Macaulay		 30.00
2022 contributors
100 Club Broad 15
100 Club Hyslop 15

1

SPONSER A TILE SPONSER A TILE
2020 Income 1160
2021 Income 170
1330

1

INVOICE REGISTER INVOICE REGISTER
84 clark
85 clark
86 joyous isle
87 clark pd 12/4/24
88 clark pd 12/4/24
89 clark
90 jenkins
91 judge
92 clark pd 12/4/24
93 judge
94 clark
95 cancelled
96 jenkins
97 animal voices
98 cancelled
99 judge
100 clark
101 VOAPC
102 judge
103 clark
104 rex
105 clark
106 judge
107 jenkins
108 joyous isle
109 judge paid 25/3/24
110 clark
111 judge
112 clark
113 clark
114 jenkins
115 webb
116 curFs
117 judge paid 25/3/24
118 clark
119 cancelled
120 cancelled

1

Independent examiner's report on the accounts

==> picture [263 x 56] intentionally omitted <==

Section A Independent Examiner’s Report

Report to the trustees/ Hinton Martell Village Hall members of

On accounts for the year 31st December 2023 Charity no 1170319 ended (if any)

Set out on pages 4-5

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:[P. Rowat]

Date: 29/04/2024

Name: Mr Peter Rowat

Relevant professional Degree in Chemical Engineering qualification(s) or body (if any):

1

October 2018

IER

Address: Westhope, Hinton Martell, Wimborne, Dorset. BH21 7HE

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER

IER October 2018