## **Trustees’ Annual Report for the period**
**From January 1st 2023 Period start date To December 31st 2023 Period end date**
## **Charity name: Hinton Martell Village Hall**
## **Charity registration number: 1170319**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the CIO are to establish**
**and run a village hall and to promote for**
**the benefit of the inhabitants of the**
**Parish of Hinton Martell or for the public**
**at large in the interests of social welfare**
**and with the object of improving the**
**conditions of life of the said inhabitants.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Opening the Hall up for bookings from**
**the Church, individuals, groups and**
**regular classes.**
**Continuing to facilitate and host**
**community events including quiz**
**evenings, themed talks, Artsreach**
**events, seasonal Fairs etc.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We can confirm that the Truestees have**
**had regard to the guidance issued by the**
**Charity Commission on public benefit.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
|Contribution made by
volunteers|Para 1.38|**We are extremely grateful to our regular**
**team of volunteers who have supported**
**the work of the Charity throughout the**
**year, including helping with the running**
**of events, offering the use of a nearby**
**paddock for our ‘Coronation’ event,**
**organising Artsreach events etc.**|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We were fortunate in obtaining a large**
**grant from Veolia in December 2022,**
**which enabled us to update our cold,**
**damp and dilapidated toilet block, re-**
**roof it, and provide secondary glazing to**
**all of the windows in the Hall during the**
**early part of 2023. The benefits in terms**
**of improved insulation and the general**
**feeling of the Hall have been significant.**
**As soon as work had been completed,**
**we increased our regular bookings to**
**include two regular pilates classes, one**
**being an armchair class, regularly**
**attended by some of the oldest residents**
**in the Village (aged over 90!).**
**The community celebrated the**
**Coronation of King CharlesIII by hosting**
**a community event in a neighbouring**
**paddock. This was a wonderful**
**opportunity for the community to come**
**together and it was well attended by**
**both young and old.**
**Many events have been held throughout**
**the year from wreath-making to yoga**
**retreats, musical performances, talks,**
|
|~~**quiz evenings to name but a few**~~|||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**The project to renovate the Hall has**
**taken a huge step forward, so all of the**
**building has now been re-roofed. We**
**have completed a full restoration of the**
**toilet block and improved our carbon**
**footprint by the introduction of more**
**insulation and secondary glazing**
**throughout the Hall. The rental income**
**for the Hall has improved significantly,**
**following the Covid years and the recent**
**building work on the Hall. It is now the**
**highest it has ever been.**|
|---|---|---|
||Performance of fundraising
activities against objectives
set
Para 1.41
**With the renovation project taking up**
**much of our collective time and energy,**
**this has been far from a ‘normal’ year in**
**terms of fundraising activities. Our ‘not**
**for profit’ community celebration of the**
**King’s Coronation meant that we did not**
**hold our annual Spring Fête, which is**
**usually our main fundraising event of the**
**year. However, the Christmas Raffle**
**brought in over £1,000 of profit, so this,**
**together with other events and income**
**from letting the Hall means that we have**
**more than covered the running costs of**
**the Hall, which was our primary**
**objective for 2023.**
Investment performance
against objectives
Para 1.41
Other|
|---|---|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Although our accounts show that there**
**is an excess of expenditure over income**
**of £12106, this is entirely due to the**
**renovation project which took place**
**during the early part of the year.**
**Reserves had been built up during**
**previous financial years to**
**accommodate this. The Charity had a**
**retained surplus of £5848 at the end of**
|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|~~**December 2023**~~
**It is our policy to try to hold a surplus of**
**£5000 to cover any unplanned**
**maintenance. As the Village Hall was**
**built in the 19th century, there will**
**inevitably be ongoing maintenance**
**issues, although it is hoped that these**
**will diminish as the Hall renovations**
|
|Amount of reserves held|Para 1.22|~~**continue**~~
**£5848**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Grants from external funding bodies**
**Local fundraising activities**
**Donations from Villagers**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
|||
|---|---|---|
|~~t~~
~~t~~
Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
|Para 1.25||
|~~trustees~~|||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Hinton Martell Village Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|1170319|
|Charity’s principal address|Hinton Martell Village Hall,
Hinton Martell,
Wimborne,
Dorset.
BH21 7HE|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
|
|---|---|---|---|---|
||Susan Dawson|Chair||~~**(if any)**~~|
||Jerry Trow|Secretary &
Bookings
|||
||Jill Crawley|~~Officer~~
Treasurer|||
||Paul Causton||||
||Terry Procter||||
||Sheena Snook||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
Corporate trustees – names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Dates acted if not for whole year**
**Trustee name**
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional** ~~**information)**~~
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees Signature(s)** S.J.Dawson **Full name(s)** Susan Jane Dawson **Position (eg** Chair **Secretary, Chair, etc) Date**
||**INCOME 2023**||||||||||||||||||||**Bank Account Recon**|**Bank Account Recon**|**Bank Account Recon**|||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||||||||||||||||||||||||
||||||EVENT INCOME|||||||||||||||||||||||||||||||||
|Date|||Ref Doc|expenses
deducted
from
banking|Rafe|Christmas
Fayre|Artsreach|Quiz Night|Other Fund
Raising|Grants|DonaFons|LeHng and
Hire|Misc|Event
Deposits|Sumup
Fees|C/A
Interest|Gold A/C
Interest||Transfer
from
Deposit to
Current
accounts|Transfer
from
Current to
Deposit
accounts||Total
Income|Paid into
Deposit
Account|Expenditure||Cash
Current
Account||Gold
Deposit
Account||||||||||
|BALANCE BROUGHT FWD|||||||||||||||||||||||||||17085.11
869.76|||||||||||
|1/9/23|S Dawson re Big Rafe||||10.00|||||||||||||||||10.00|||||17095.11|869.76||||||||||
|1/10/23|HR Clark 84||1|||||||||18.75||||||||||18.75|||||17113.86|869.76||||||||||
||HR Clark 85||2|||||||||37.50||||||||||37.50|||||17151.36|869.76||||||||||
|1/25/23|Artsreach Scrooge Diaries 2022 event||||||140.00|||||||||||||||140.00|||||17291.36|869.76||||||||||
|2/22/23|Veolia Trust|||||||||37699.00||||||||||||37699.00|||||54990.36|869.76||||||||||
|3/7/23|Sum Up Latchpen||3||||50.50||||||||-0.86|||||||49.64|||||55040.00|869.76||||||||||
||Guy/Tricke_ 21/3 Funeral|||||||||||100.00||||||||||100.00|||||55140.00|869.76||||||||||
|3/21/23|Sumup quiznite||4|||||325.00|||||||-5.48|||||||319.52|||||55459.52|869.76||||||||||
|3/27/23|Interest|||||||||||||||13.77||||||13.77|||||55473.29|869.76||||||||||
||Interest||||||||||||||||2.71|||||0.00|||||55473.29|872.47||||||||||
|4/17/23|HR Clark 89||5|||||||||26.25||||||||||26.25|||||55499.54|872.47||||||||||
|4/18/23|Judge 91||6|||||||||103.10||||||||||103.10|||||55602.64|872.47||||||||||
|4/28/23|Katherine Jenkins 90||7|||||||||26.25||||||||||26.25|||||55628.89|872.47||||||||||
|5/11/23|Bernard Sunley FoundaFon 2of2|||||||||5000.00||||||||||||5000.00|||||60628.89|872.47||||||||||
|5/17/23|Veolia Trust|||||||||17399.00||||||||||||17399.00|||||78027.89|872.47||||||||||
|5/18/23|Latchpen Artsreach||||||202.61|||||||||||||||202.61|||||78230.50|872.47||||||||||
|5/18/23|Stuart funeral||||||||||100.00|||||||||||100.00|||||78330.50|872.47||||||||||
|5/24/23|DonaFon J M Crawley||||||||||20.00|||||||||||20.00|||||78350.50|872.47||||||||||
|5/24/23|Joyous Isles inv 86||8|||||||||||25.00||||||||25.00|||||78400.50|872.47||||||||||
|5/31/23|Judge inv 93||9|||||||||56.25||||||||||56.25|||||78456.75|872.47||||||||||
|6/7/23|Katherine Jenkins 96||10|||||||||26.25||||||||||26.25|||||78483.00|872.47||||||||||
|6/26/23|Interest|||||||||||||||9.31|3.12|||||9.31|||||78492.31|875.59||||||||||
|6/27/23|Animal Voices inv 97||11|||||||||43.75||||||||||43.75|||||78536.06|875.59||||||||||
|6/27/23|HR Clarke inv 94||12|||||||||52.48||||||||||52.48|||||78588.54|875.59||||||||||
|6/30/23|Judge inv 99||13|||||||||22.50||||||||||22.50|||||78611.04|875.59||||||||||
|7/13/23|Serna Manero Play with Paint||14||||5.00|||||||||||||||5.00|||||78616.04|875.59||||||||||
|7/18/23|Ki_le x 2 Play wiith Paint||14||||10.00|||||||||||||||10.00|||||78626.04|875.59||||||||||
|7/24/23|Smith Play withPaint||14||||5.00|||||||||||||||5.00|||||78631.04|875.59||||||||||
|7/24/23|Rowan Stewart FiddlesFcks||15||||10.00|||||||||||||||10.00|||||78641.04|875.59||||||||||
|8/14/23|Judge inv 102||16|||||||||62.50||||||||||62.50|||||78703.54|875.59||||||||||
|8/29/23|Playwith Paint Artsreach(JM Crawley)||14||||40|||||||||||||||40.00|||||78743.54|875.59||||||||||
|8/29/23|FiddlesFcks Artsreach(JM Crawley)||15||||35|||||||||||||||35.00|||||78778.54|875.59||||||||||
|8/29/23|DonaFon J M Crawley||||||||||10|||||||||||10.00|||||78788.54|875.59||||||||||
|8/29/23|Artsreach Refreshments||||||47|||||||||||||||47.00|||||78835.54|875.59||||||||||
|8/30/23|Judge inv 106||16|||||||||50||||||||||50.00|||||78885.54|875.59||||||||||
|8/31/23|Vale of Allen Parish Council||17|||||||||45||||||||||45.00|||||78930.54|875.59||||||||||
|9/13/23|K Jenkins 107||18|||||||||26.25||||||||||26.25|||||78956.79|875.59||||||||||
|9/20/23|J Mayinv 108||19|||||||||40||||||||||40.00|||||78996.79|875.59||||||||||
|9/21/23|HR Clarke Julyinv 100||20|||||||||52.48||||||||||52.48|||||79049.27|875.59||||||||||
|9/21/23|HR Clark inv 103||21|||||||||52.5||||||||||52.50|||||79101.77|875.59||||||||||
|9/21/23|HR Clark Inv 105||22|||||||||70||||||||||70.00|||||79171.77|875.59||||||||||
|9/25/23|Feb cofee morning||||||||60.5|||||||||||||60.50|||||79232.27|875.59||||||||||
|9/26/23|interest|||||||||||||||4.67|5.01|||||4.67|||||79236.94|880.60||||||||||
|10/18/23|Judge inv 111||23|||||||||62.5||||||||||62.50|||||79299.44|880.60||||||||||
|11/7/23|Sumup quiz night||24|||||112.5|||||||-1.89|||||||110.61|||||79410.05|880.60||||||||||
|11/13/23|CurFsprogressive supper||25||||||50|||||||||||||50.00|||||79460.05|880.60||||||||||
|11/14/23|K Jenkins 114||26|||||||||35||||||||||35.00|||||79495.05|880.60||||||||||
|11/15/23|HR Clark inv 110||27|||||||||52.5||||||||||52.50|||||79547.55|880.60||||||||||
|11/15/23|HR Clark inv 112||28|||||||||95||||||||||95.00|||||79642.55|880.60||||||||||
|11/28/23|Xmas Fayre||29|||96|||||||||-1.61|||||||94.39|||||79736.94|880.60||||||||||
|12/4/23|Clark inv 118||30|||||||||17.5||||||||||17.50|||||79754.44|880.60||||||||||
|12/15/23|Fazey/Clark inv113||31|||||||||50||||||||||50.00|||||79804.44|880.60||||||||||
|12/15/23|Cook rafe||||10|||||||||||||||||10.00|||||79814.44|880.60||||||||||
|12/18/23|Rafe Sumup||32||72||||||||||-1.22|||||||70.78|||||79885.22|880.60||||||||||
|12/18/23|YankeyRafe||||10|||||||||||||||||10.00|||||79895.22|880.60||||||||||
|12/18/23|Deana Rxparty104||33|||||||||50||||||||||50.00|||||79945.22|880.60||||||||||
|12/18/23|Quiznite||24|||||300||||||||||||||300.00|||||80245.22|880.60||||||||||
|12/19/23|Rafe||||30||||||||||-0.51|||||||29.49|||||80274.71|880.60||||||||||
|12/21/23|Rafe||||24||||||||||-0.41|||||||23.59|||||80298.30|880.60||||||||||
|12/21/23|Xmas Fayre|||||504||||||||||||||||504.00|||||80802.30|880.60||||||||||
|12/21/23|Refe||||110|||||||||||||||||110.00|||||80912.30|880.60||||||||||
|12/21/23|December cofee morning||||||||22|||||||||||||22.00|||||80934.30|880.60||||||||||
|12/21/23|Refe||||774|||||||||||||||||774.00|||||81708.30|880.60||||||||||
|12/21/23|Webb ino 115||34|||||||||10||||||||||10.00|||||81718.30|880.60||||||||||
|12/27/23|interest|||||||||||||||3.53||||||3.53|||||81721.83|880.60||||||||||
|12/27/23|Wimborne Villages Church contr to electrity|||||||||||||||||||||0.00|||||81721.83|880.60||||||||||
|12/27/23|interest||||||||||||||||5.49|||||0.00|||||81721.83|886.09||||||||||
|12/29/23|Dawson - rafe||||30|||||||||||||||||30.00|||||81751.83|886.09||||||||||
||Clarke inv 87||35|||||||||37.5||||||||||37.50|||||81789.33|886.09||||||||||
||Clarke inv 88||36|||||||||65.63||||||||||65.63|||||81854.96|886.09||||||||||
||Clarke inv 92||37|||||||||52.48||||||||||52.48|||||81907.44|886.09||||||||||
||Judge inv 109||38|||||||||115||||||||||115.00|||||82022.44|886.09||||||||||
||Judge inv 117||39|||||||||25||||||||||25.00|||||82047.44|886.09||||||||||
|||||||||||||||||||||||0.00|||||82047.44|886.09||||||||||
|||||||||||||||||||||||0.00|||||82047.44|886.09||||||||||
|||||||||||||||||||||||0.00|||||82047.44|886.09||||||||||
|||||||||||||||||||||||0.00|||||82047.44|886.09||||||||||
|||||||||||||||||||||||0.00|||||82047.44|886.09||||||||||
|||||||||||||||||||||||0.00|||||82047.44|886.09||||||||||
1
||||||||||||||||||||||0.00|0.00||||82047.44|886.09||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||||||||0.00|||||82047.44|886.09||||||||||
||||||||||||||||||||||0.00|||||82047.44|886.09||||||||||
||Totals|||1070.00|600.00|545.11|737.50|132.50|60098.00|130.00|1579.92|0.00|25.00|-11.98|31.28|16.33|||0.00|0.00|64937.33||0.00|77060.02||69924.75|902.42||||||||||
||||||||||||||||||||||||||||||||||||||
||||||||||||||||||||||Gold|a/c||||rolling proft|-12106.36||||||||||
||||Fund Raising Total
3085.11||||||||||Current A/C cash book Balance||||||4962.42|||886.09|||||||||||||||
||||||||||||||Current A/C Statement||||||4666.81|||886.09||||Total Net
Income|64937.33||||||||||
||||||||||||||||dif|dif|||-295.61|||0.00||||Int on
deposit a/c|16.33||||||||||
|||||||||||||||||||||||||||add Sumup
fees|11.98||||||||||
||||||||||||||uncleared
bankings||||||295.61|||0|||||||||||||||
||||||||||||||uncleared
payments|||||||||||||TOTAL
GROSS
INCOME|64965.64||||||||||
||||||||||||||||||||295.61|||0|||||||||||||||
2
||EXPENDITURE 2023|EXPENDITURE 2023|EXPENDITURE 2023|EXPENDITURE 2023|EXPENDITURE 2023|EXPENDITURE 2023|EXPENDITURE 2023|EXPENDITURE 2023|EXPENDITURE 2023|EXPENDITURE 2023|EXPENDITURE 2023||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||Project Costs|||||||||||||||||
|Date|Payment DescripFon|ref|Chq No|100 club|Contractors|Professional
Fees|Annual
alcohol/
music
licence
fee|Electricity|Water|Rates|Insurance|Cleaning
and
Cleaning
Materials|Website|Repairs and
Maintenance|WIFI|Other
Expenditure|Event
Expenses|Cash /
Current
Account
Paid out|||
|1/3/23|Pennon Water||||||||7.86|||||||||7.86|||
|1/13/23|1&1 Internet Ltd|1|||||||||||15.60|||||15.60|||
|1/16/23|bank charges|||||||||||||||5.00||5.00|||
|1/18/23|BT Group|2|||||||||||||44.11|||44.11|||
|1/24/23|Artsreach Scrooge Diaries 2022 event||||||||||||||||140.00|140.00|||
|2/15/23|bank charges|||||||||||||||5.00||5.00|||
||1&1 Internet Ltd|3|||||||||||15.60|||||15.60|||
||Veolian Es UK(Hall 20% vat)|4|||5800.00|||||||||||||5800.00|||
|2/20/23|BT Group|5|||||||||||||44.11|||44.11|||
|3/6/23|Southern Electricity|6||||||287.97||||||||||287.97|||
|3/15/23|bank charges|||||||||||||||5.00||5.00|||
|3/16/23|1&1 Internet Ltd|7|||||||||||15.60|||||15.60|||
|3/20/23|BT Group|8|||||||||||||44.11|||44.11|||
|3/23/23|Artsreach - Latchpen|9|||||||||||||||83.00|83.00|||
|4/3/23|Pennon Water|10|||||||11.41|||||||||11.41|||
|4/3/23|A*Garden Services 126|11|||21600.00|||||||||||||21600.00|||
||Fire ProtecFon|12||||||||||||89.00||||89.00|||
||Liz CurFs expense forquiz see income ref 4||||||||||||||||94.44|94.44|||
|13/04/232|1&1 Internet Ltd|13|||||||||||15.60|||||15.60|||
|4/14/23|Communit First Trading Insurance|14|||||||||588.88|||||||588.88|||
|4/17/23|bank charges|||||||||||||||5.00||5.00|||
|4/17/23|A*Garden Services 158|15|||14400.00|||||||||||||14400.00|||
|4/18/23|BT Group|16|||||||||||||50.72|||50.72|||
|5/2/23|Pennon Water|10|||||||11.42|||||||||11.42|||
|5/10/23|A*Garden Rooms inv 0159|11|||4998.00|||||||||||||4998.00|||
|5/15/23|bank charges|||||||||||||||5.00||5.00|||
|5/17/23|1&1 Internet Ltd|12|||||||||||20.09|||||20.09|||
|5/18/23|BT Group|13|||||||||||||50.72|||50.72|||
|5/18/23|Castlemania cheque 195 bouncycastle|14|||||||||||||||130.00|130.00|||
|5/18/23|cheque fee|||||||||||||||0.75||0.75|||
|5/18/23|A*Garden Rooms inv 0161|15|||12000.00|||||||||||||12000.00|||
|6/1/23|Pennon Water|10|||||||11.42|||||||||11.42|||
|6/7/23|A*GardenRooms inv 164|16|||8400.00|||||||||||||8400.00|||
|6/8/23|SSE|17||||||127.39||||||||||127.39|||
|6/14/23|1&1 Internet Ltd|18|||||||||||20.09|||||20.09|||
|6/15/23|bank charges|||||||||||||||5.00||5.00|||
|6/19/23|BT Group|19|||||||||||||50.72|||50.72|||
|7/3/23|Pennon Water|10|||||||11.42|||||||||11.42|||
|7/14/23|1&1 Internet Ltd|20|||||||||||20.09|||||20.09|||
|7/17/23|bank charges|||||||||||||||5.00||5.00|||
|7/18/23|BT Group|21|||||||||||||50.72|||50.72|||
|7/18/23|Dorset Council Alcohol License|23|||||70|||||||||||70.00|||
||Thumbilina uncleared dec 2022 error||||||||||||||||-65.00|-65.00|||
|8/1/23|Pennon Water|10|||||||11.42|||||||||11.42|||
|8/15/23|bank charges|||||||||||||||5.00||5.00|||
|8/15/23|1&1 Internet Ltd|24|||||||||||20.09|||||20.09|||
|8/15/23|Community First Insurance - bouncy castle premium|25|||||||||49|||||||49.00|||
|8/15/23|PP:/PRS Licence|26|||||154.8|||||||||||154.80|||
|8/18/23|BT Group|27|||||||||||||50.72|||50.72|||
|9/1/23|Pennon Water|10|||||||11.42|||||||||11.42|||
|9/13/23|1&1 Internet Ltd|28|||||||||||12|||||12.00|||
|9/13/23|1&1 Internet Ltd|29|||||||||||20.09|||||20.09|||
|9/14/23|S Dawson - baby changer|30||||||||||||||139.99||139.99|||
|9/1/23|bank charges|||||||||||||||5.00||5.00|||
1
|9/18/23|BT group|31|||||||||||||50.72|||50.72|||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|9/19/23|SSE|32||||||307.95||||||||||307.95|||
|9/19/23|S Dawson Defbrillator ba_eries|33||||||||||||||259.19||259.19|||
|10/2/23|Pennon Water|10|||||||11.42|||||||||11.42|||
|10/9/23|Atrsreach FiddlesFcks see incomve ref 15||||||||||||||||45.00|45.00|||
|10/9/23|Atrsreach playing with paint see income ref 14||||||||||||||||34.00|34.00|||
|10/9/23|S Dawson Artsreach refreshments|34|||||||||||||||45.00|45.00|||
|10/9/23|Christopher Nish|35|||336.41|||||||||||||336.41|||
|10/16/23|bank charges|||||||||||||||5.00||5.00|||
|10/16/23|1&1 Internet Ltd|36|||||||||||20.09|||||20.09|||
|10/18/23|BT Group|37|||||||||||||50.72|||50.72|||
|10/27/23|S Dawson Bioclad|38|||195.58|||||||||||||195.58|||
|11/1/23|Pennon Water|10|||||||11.42|||||||||11.42|||
|11/2/23|Christopher Nish|39|||500.00|||||||||||||500.00|||
|11/14/23|Christopher Nish|40|||500.00|||||||||||||500.00|||
|11/15/23|bank charges|||||||||||||||5.00||5.00|||
|11/15/23|1&1 Internet Ltd|41|||||||||||20.09|||||20.09|||
|11/20/23|BT Group|42|||||||||||||50.72|||50.72|||
|11/21/23|Christopher Nish|43|||500.00|||||||||||||500.00|||
|11/21/23|Dorset council lo_ery licence|44|||||20|||||||||||20.00|||
|12/1/23|Pennon Water|10|||||||11.42|||||||||11.42|||
|12/4/23|Christopher Nish|45|||500.00|||||||||||||500.00|||
|12/5/23|Christopher Nish|46|||595.79|||||||||||||595.79|||
|12/5/23|Dorset Double Glazing|47|||279.00|||||||||||||279.00|||
|12/6/23|Christopher Nish|48|||1128.94|||||||||||||1128.94|||
|12/14/23|1&1 Internet Ltd|49|||||||||||20.09|||||20.09|||
|12/15/23|bank charges|||||||||||||||5.00||5.00|||
|12/18/23|Christopher Nish|50|||224.71|||||||||||||224.71|||
|12/18/23|Fish & Chips for quiz|51|||||||||||||||259.30|259.30|||
|12/19/23|BT Group|52|||||||||||||50.72|||50.72|||
|12/20/23|Strouden Interiors|53|||662.36|||||||||||||662.36|||
|12/27/23|SSE|54||||||269.47||||||||||269.47|||
|12/27/23|Wimborne Villages Church contr to electrity|||||||-25||||||||||-25.00|||
|12/29/23|Wimborne Villages Church Crany Christmas||||||||||||||||300.00|300.00|||
|12/29/23|Dawson - rafe Fckets|55|||||||||||||||39.54|39.54|||
|||||||||||||||||||0.00|||
|||||||||||||||||||0.00|||
|||||||||||||||||||0.00|||
|||||||||||||||||||0.00|||
||||||72620.79|0.00|244.80|967.78|110.63|0.00|637.88|0.00|235.12|89.00|588.81|459.93|1105.28|77060.02|||
|TOTAL|||||||||||||||||||||
|||||Event Expenditure||1105.28|||||||||||||||
||||||||||||||||||||||
||||||||||||||||||||||
|||||||||||||||Net expenditre||||77060.02|||
||||||||||||||||add|sumupfees|||||
||||||||||||||||||||||
|||||||||||||||TOTAL GROSS EXPENDITURE||||77060.02|||
2
|||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||
|||**Hinton Martell Village Hall Commi=ee**||||||||||||||
|||**CIO No 1170319**||||||||||||||
|||Annual Accounts Year ended 31 December 2023||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||**EXPENDITURE**||||||**INCOME**||||||||
|||||||||||||||||
|||Electricity|||967.78|||LeHngand Hire||||1579.92||||
|||Water|||110.63|||||||||||
|||Rates|||0.00|||||||||||
|||Insurance|||637.88|||||||||||
|||Annual alcohol/music licence fee|||244.80|||Event Income||||3085.11||||
|||Website & WIFI costs|||823.93|||||||||||
|||Repairs and Maintenance|||89.00|||Hire Deposits||||25.00||||
|||||||||||||||||
|||||||||DonaFons||||130.00||||
|||||||||||||||||
|||Cleaningand CleaningMaterials|||0.00|||Grants||||60098.00||||
|||||||||||||||||
|||Other Expenditure|||459.93|||||||||||
|||||||||||||||||
|||||||||Bank Interest||||47.61||||
|||Event Expenses|||1105.28|||||||||||
|||Sumupfees|||11.98|||||||||||
|||||||||||||||||
|||Payments to Contractors|||72620.79|||||||||||
|||Professional Fees|||0.00|||||||||||
|||Other Fund raisingcosts||||||||||||||
|||||||||||||||||
|||Total Expenditure|||77072.00|||Total Income||||64965.64||||
|||||||||||||||||
|||||||||||||||||
|||Excess of Income over Expenditure|||**-12106.36**|||||||||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||**RETAINED SURPLUS 2023**||||||**RETAINED SURPLUS 2022**||||||||
|||||||||||||||||
|||OpeningBalance at 01.01.2023||||17954.87||OpeningBalance at 01.01.2022||||14475.09||||
|||Excess Expenditure over Income||||-12106.36||Excess Expenditure over Income||||3479.78||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||ClosingBalance at 31.12.2023||||5848.51||ClosingBalance at 31.12.2022||||17954.87||||
|||||||||||||||||
|||Represented by:||||||Represented by:||||||||
|||||||||||||||||
|||CAF Current Account||||4666.81||CAF Current Account||||17090.11||||
|||CAF Gold Account||||886.09||CAF Gold Account||||869.76||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||Add Uncleared Bankings||||295.61||Add Uncleared Bankings||||60.00||||
|||Less unrepresented Cheques|||0.00|0.00||Less unrepresented Cheques|||0.00|-65.00||||
|||Less Event Deposits||||0.00||Less Event Deposits||||0||||
|||||||||||||||||
|||||||**5848.51**||||||**17954.87**||||
|||||||||||||0||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||Weconfrm that the books and records from which the above fnancial statement has been prepared contains a complete record of the
transacFons for 2023 and that the Capital Account shows a true and fair view of the state of afairs at 31 December 2023.||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||||||||||||||||
|||Jill Crawley, Honorary Treasurer Peter Rowat Honorary Auditor||||||||||||||
|||||||||||||||||
|||||||||||||||||
1
**TREASURERS REPORT FOR Y/E 31ST DECEMBER 2023** 10.06.24 This year the accounts show a deficit of income over e Most of this is due to the renovaFon project as the Fm falls into different financial years. Over 90% of the proj third party funding with the remainder coming from h from funds raised by the village over a number of year
Looking at the income and expenditure, excluding the making around £400. However, we should bear in min significant injecFon of funds from the usual Summer F manage last year. Notabily rental income at £1579 has increase more tha and is the highest we have ever managed to achieve.
On the expenses side Wessex Internet have offered us for 10 years for £1 per annum in return for occasional This will give us a substanFal saving on a significant ov With renovaFon acFvites complete for now, we should events going forward and return to our usual surplus s It has to be said that we are now a very small commi_ We lost one of our main event fund raisers in late 2022 to compensate for this. So please encourage villages to come and get involved
The renovaFon project has been a test of endurance fo forward to being able to put more of our energies into So people, please do not be shy, if you thing you can s do please speak to any of the commi_ee. You will be v
1
|**EVENTS SUMMARY**|**EVENTS SUMMARY**|**EVENTS SUMMARY**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**2023**||||**Income**|**Expenditure **|**Proft**|**check total**|**dif**||||
|**TOTAL**|||||**3085.11**|**1105.28**|**1979.83**|**1979.83**|**0.00**||||
||||||||||||||
||||||||||||||
|||Artsreach Latchpen|||253.11|**83.00**|170.11||||||
||||||||||||||
|||Playwithpaint||60.00
**34.00**|||26.00||||||
||||||||||||||
|||FiddlesFcks|||92.00|90.00|2.00||||||
||||||||||||||
|||Februarycofee morning|||60.50|0.00|60.50||||||
||||||||||||||
|||MarchQuiz|||325.00|94.44|230.56||||||
||||||||||||||
||||||||||||||
|||Autumnquiz|||412.50|259.30|153.20||||||
||||||||||||||
|||Progressive supper|||50.00|0.00|50.00||||||
||||||||||||||
|||Christmas Fayre|||600.00|300.00|300.00||||||
||||||||||||||
|||BigRafe||1070.00
**39.54**|||1030.46||||||
||||||||||||||
|||December cofee morning|||22.00|0.00|**22.00**||||||
||||||||||||||
|||CoronaFon lunch bouncycastle|||0.00|130.00|**-130.00**||||||
||||||||||||||
|||Artsreach Scrooge Diaries||140.00
**140.00**|||0.00||||||
|||(Artsreach share of Dec 22 event)|||||||||||
|||2022 correcFon ref Thumbilina|||0.00|-65.00|**65.00**||||||
||||||||||||||
||||||0.00|0.00|**0.00**||||||
||||||||||||||
||||||0.00||**0.00**||||||
||||||||||||||
||||||0.00|0.00|**0.00**||||||
||||||||||||||
||||||0.00||**0.00**||||||
||||||||||||||
||||||||**0.00**||||||
||||||||||||||
||||||||**0.00**||||||
||||||||||||||
||||||||**0.00**||||||
||||||||||||||
||||||||**0.00**||||||
||||||||||||||
||||||||**0.00**||||||
||||||||||||||
||||||||||||||
||||||||||||||
||||||||**0.00**||||||
||||||||||||||
||||||||**0.00**||||||
||||||||**0.00**||||||
||||||||**0.00**||||||
||||||||**0.00**||||||
||||||||**0.00**||||||
||||||||**0.00**||||||
1
||**VILLAGE HALL RENOVATION PROJECT**|**VILLAGE HALL RENOVATION PROJECT**|**VILLAGE HALL RENOVATION PROJECT**|**VILLAGE HALL RENOVATION PROJECT**|**VILLAGE HALL RENOVATION PROJECT**|**VILLAGE HALL RENOVATION PROJECT**|**VILLAGE HALL RENOVATION PROJECT**|||||||||||||||g
|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||||||||||
||**EXPENDITURE**||||||||**FUNDING SUPPORT**||||||**MATCH FUNDING**||||||||
|||||£||||£|**£**||||||**£**||||||||
|**ROLLING TOTALS:**||||||||**185563 **|**134732.46**||||||**16139.54 **|**SELF**|**34691 **|**OTHERS**|**0**||||
||||||||||||||||||||||||
|2015|Cole and Cole|||||||1620|1225|Dorset CountyCouncil|||||395|Hall Funds|||||||
||||||||||||||||||||||||
|2016|Western Design Architects|||4140|||||||||||4140|Hall Funds|||||||
||Asbestos Ltd|||294|||||90||||||204|Hall Funds|||||||
||Hu_on & Rostron Remedial Archite|||
3456|||||1728|Architectural Heritage Fund|||Jun-17||1728|Hall Funds|||||||
||Dobel ContrucFon Surveyors|||900|||||450|Architectural Heritage Fund|||Jun-17||190|Hall Funds|||||||
|||||||||8790|||||||||260|Waitrose|||||
||||||||||||||||||||||||
|2017|Heritage & Leisure Management|||750|||||375|Architectural Heritage Fund|||Jun-17||375|Hall Funds|||||||
||Heritage & Leisure Management|||500|||||250|Architectural Heritage Fund|||Jun-17||250|Hall Funds|||||||
||Heritage & Leisure Management|||250|||||125|Architectural Heritage Fund|||Jun-17||125|Hall Funds|||||||
||FundingFair|||40|||||||||||40|Hall Funds|||||||
|||||||||1540||£3,018||received|Jun-17||||||||||
||||||||||||||||||||||||
|2018|Heritage & Leisure Management|||4000||||pd|2490|Architectural Heritage Fund|||May-18||||||||||
||Heritage & Leisure Management|||4000||||pd|||||||||5000|Dorset CountyCouncil|||Jun-18||
||Heritage & Leisure Management|||3662.71||||pd|4510|Architectural Heritage Fund|||Jun-18||1638.71|Hall funds|||||||
||Dobel ConstrucFon||||||800|pd|||||||||||||||
||Western Design Architects||||||1176|pd|||||||||||||||
|||||||||13638.71|||||||||||||||
||||||||||||||||||||||||
|2019|Louise Stewart inv 1902&1904||||||850|pd|||||||743.45|Hall funds|||||||
||Ecology Bat Survey|||||110.45||pd|217|Waitrose green tokens donaFon|||Sep-19||||||||||
|||||||||960.45|||||||||||||||
||||||||||||||||||||||||
|2020|Portal Plan Quest - planning appl|||||259.00||pd|||||||||||||||
||Western Design Architects|||6483.72||||pd|9568|Architectural Heritage Fund|||May-20||1633.72|Hall funds|||||||
||Nicki Brunt consultant|||1402.50||||pd|||||||||||||||
||Nicki Brunt consultant|||1312.50||||pd|||||||||||||||
||E J Whapples solicitor|||1000.00||||pd|||||||||||||||
||Stanley Associates solictors|||||744.00||pd|||||||||||||||
|||||||||11201.72|||||||||||||||
||||||||||||||||||||||||
|2021|CreaFve Buildings|||58220.08||||pd|20000|Talbot Village Trust|||||||10000|Dorset Council Retail Hospitality & Leisure|||||
||Western Design Architects||||3191.10|||pd|12906.46|ACRE/DEFRA|||||||9431|Dorset Council Local RestricFon support gra|||||
||Nicki Brunt consultant||||2205.50|||pd|5000|Pilgrim Trust|||||||4818.6|Dorset Council Restart grant (£8000 receive|||||
||Exps - contract||||86.77|||pd|5000|The Bernard SunleyFoundaFon|||||||||||||
||C & G DecoraFng||||3452.61||||||||||||||||||
|||||||||67156.06|||||||||||||||
||||||||||||||||||||||||
|2022|C & G DecoraFng||||1699.58|||pd|1000|Arnold Clark Grant|||||||3181.4|Dorset Council Restart grant b/f|||||
||Panel heaters||||1889|||pd|1800|Benefact Trust|||||||2000|Dorset Council Leasure Developmentgrant|||||
1
||Colin Stanley (path)|Colin Stanley (path)||2376|pd|53.87|Pilgrim Trust(£5000 received £4946.13 in hand)|Pilgrim Trust(£5000 received £4946.13 in hand)|Pilgrim Trust(£5000 received £4946.13 in hand)||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||CreaFve Buildings|||1256.19|pd||||||||||||||
||Western Design Architects|||814.5|pd||||||||||||||
||||||8035.27||||||||||||||
|2023|Veolia 20% vat equivalent|||5800|pd|4946.13|Pilgrim Trust b/f|||||4676.66|hall funds||||||
||A*Garden Services|||61398.00|pd|37699|Veolia Trust||||||||||||
||C & G Home Services toilets/store|||1656.91|pd|17399|Veolia Trust||||||||||||
||C & G Home Services windows|||2628.94|pd|2900|Veolia Trust received 2024||||||||||||
||Dorset Double Glazing|||279|pd|5000|Bernard SunleyFoundaFon||||||||||||
||Bioclad|||195.58|pd||||||||||||||
||Strouden Interiors door|||662.36|pd||||||||||||||
||||||72620.79||||||||||||||
||||||||||||||||||||
||||||||||||||||||||
2
|2020|||||
|---|---|---|---|---|
|july|10th|Dorset Council Retail Hospitality & Leisure grant|10000.00||
||||||
|2021|||||
|feb|8th|Dorset Council Local RestricFon support grant|1334.00||
|feb|9th|Dorset Council Local RestricFon support grant|2001.00||
|feb|9th|Dorset Council Local RestricFon support grant|4000.00||
|mar|11th|Dorset Council Local RestricFon support grant|2096.00||
|apr|23rd|Dorset Council Restart grant|8000.00||
||||27431.00||
|2022|||||
|Apr/May||Dorset Council Leasure Developmentgrant -pending|2000.00||
1
|**SUMMARY OF COSTS FOR HALL ROOF REPAIRS**|**SUMMARY OF COSTS FOR HALL ROOF REPAIRS**|||||||
|---|---|---|---|---|---|---|---|
|||||||||
|FUNDS SECURED:||||||||
|8/17/21|Hall funds earmarked forproject||30,000.00|||||
|8/17/21|Talbot Village Trust Grant||20,000.00|||||
|9/20/21|ACRE/DEFRA(VAT Support)||12,906.46|||||
|9/30/21|The Pilgrim Trust|||5,000.00||||
|9/30/21|The Bernard SunleyFoundaFon|||5,000.00||||
||TOTAL FUNDS||||||72,906.46|
|||||||||
|EXPENDITURE:||||||||
|2/22/21|Nicki Brunt consultancy||-1,330.50|||||
|9/13/21|Nicki Brunt consultancy||-875.00|||||
|9/22/21|Western Design Architects||-1,260.60|||||
|11/22/21|Western Design Architects||-1,930.50|||||
|9/17/21|CreaFve Buildings Stage 1payment||-19,110.55|||||
|9/28/21|CreaFve Buildings Stage 2payment||-19,110.55|||||
|10/18/21|CreaFve Buildings Stage 3payment||-19,998.98|||||
||||||||-63,616.68|
|||||||||
|EXPENSES:||||||||
|10/18/21|Contractpack|||||-86.77||
||||||||-86.77|
|||||||||
|OUTSTANDING EXPENSES:||||||||
||Electrical cupboard esFmate||||-300.00|||
||1.5% retenFon fee(includingvat)||||-866.60|||
||||||||-1,166.60|
|||||||||
|BALANCE ON COMPLETION OF ROOF PROJECT|||||||8,036.41|
|||||||||
|ADDITIONAL RENOVATION COSTS:||||||||
|12/6/21|C & G Home Services - decoraFng||-1,828.12|||||
|12/22/21|C & G Home Services - decoraFng||-1,624.49|||||
|1/21/22|C & G Home Services - decoraFng||-1,501.72|||||
|2/28/22|Panel Heaters||-699.41|||||
||InstallaFon ofpanel heaters|||||||
||||||||-5,653.74|
|||||||||
|**NET FUNDS IN HAND**|||||||2,382.67|
|||||||||
|||||||||
|**CURRENT BANK POSITION**||||||||
|||||||||
|4/23/22|Bank Balance aner clearingcurrentpayments on hand||||||9,652.01|
||RetenFon Fee held in Gold CAFBank account||||||866.60|
1
|100 CLUB|||||
|---|---|---|---|---|
||||||
||||||
|2021 Income|29 members|£435|||
||||||
|100 club Brokenshire||30.00|||
|100 club CurFs||30.00|||
|100 cluvb Wendy Butcher||15.00|||
|100 club Ingrid Lawrence||15.00|||
|100 club Deni Frost||15.00|||
|100 Club S Warnock||15.00|||
|100 Club S Rock||15.00|||
|100 club John Kepshall||15.00|||
|100 club Bishop||30.00|||
|100 club Dee Howell||15.00|||
|100 Club||120.00|||
|100 club D Carrington||30.00|||
|100 club Mrs Rawlinson||15.00|||
|100 club B & S Dawson||30.00|||
|100 club J & KK Van E_en||15.00|||
|100 club F & G
Macaulay||30.00|||
||||||
|2022 contributors|||||
||||||
|100 Club Broad|||15||
|100 Club Hyslop|||15||
1
|SPONSER A TILE|SPONSER A TILE||||
|---|---|---|---|---|
||||||
|2020 Income||1160|||
|2021 Income||170|||
||||||
||||||
|||1330|||
||||||
||||||
||||||
1
|INVOICE REGISTER|INVOICE REGISTER||||
|---|---|---|---|---|
||||||
|84|clark||||
|85|clark||||
|86|joyous isle||||
|87|clark|pd 12/4/24|||
|88|clark|pd 12/4/24|||
|89|clark||||
|90|jenkins||||
|91|judge||||
|92|clark|pd 12/4/24|||
|93|judge||||
|94|clark||||
|95|cancelled||||
|96|jenkins||||
|97|animal voices||||
|98|cancelled||||
|99|judge||||
|100|clark||||
|101|VOAPC||||
|102|judge||||
|103|clark||||
|104|rex||||
|105|clark||||
|106|judge||||
|107|jenkins||||
|108|joyous isle||||
|109|judge|paid 25/3/24|||
|110|clark||||
|111|judge||||
|112|clark||||
|113|clark||||
|114|jenkins||||
|115|webb||||
|116|curFs||||
|117|judge|paid 25/3/24|||
|118|clark||||
|119|cancelled||||
|120|cancelled||||
1
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
> **Report to the trustees/** Hinton Martell Village Hall **members of**
> **On accounts for the year** 31st December 2023 **Charity no** 1170319 **ended (if any)**
**Set out on pages** 4-5
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/12/2023** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed:**[P. Rowat]
**Date:** 29/04/2024
**Name:** Mr Peter Rowat
**Relevant professional** Degree in Chemical Engineering **qualification(s) or body (if any):**
1
**October 2018**
**IER**
**Address:** Westhope, Hinton Martell, Wimborne, Dorset. BH21 7HE
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**
IER
October 2018