2022-03-31-accounts - Sitar Music Society

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Trustees' Annual Report for the period

Period start date Period end date 1 APRIL 2021 31 MARCH 2022 From To

Section A Reference and administration details

Charity name THE SITAR MUSIC SOCIETY

Other names charity is known by

Registered charity number (if any)

1170299

Charity's principal address 93 EMPINGHAM DRIVE, LEICESTER

Postcode LE7 2DL

Names of the charity trustees who manage the charity

1 2 3 4	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	D. S. Dhadyalla	Chairman
	Atul Patel	Treasurer
	Anita Mistry

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for wholeyear
NONE

Names and addresses of advisers (Optional information)

Type of adviser Name Address NONE

Name of chief executive or names of senior staff members (Optional information)

NONE – VOLUNTEERS ONLY

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document CONSTITUTION (eg. trust deed, constitution)

How the charity is constituted (eg. trust, association, company) CHARITABLE INCORPORATED ORGANISATION (CIO)

Trustee selection methods

(eg. appointed by, elected by) Appointed By Governing Body

CC Reg# 1170299

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Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

All Trustees give their time voluntarily and can receive reasonable expenses incurred in the course of their duties but do not receive any remuneration.

A number of Volunteers help to programme, promote and run our events. Volunteers can receive reasonable expenses incurred in the course of their duties and may receive token honoraria for services rendered.

Declarations of Interests are made by Trustees and Volunteers, as applicable, and maintained in a register. Payments to one related party have been previously cleared with the Charity Commission.

SMS is a member of Making Music through which it has access to training resources, policies, and various insurances.

Section C Objectives and activities

(a) To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.

Summary of the objects of the charity set out in its governing document

(b) To advance the education of all aspects of Indian classical music and dance, for the general public in Leicester and the United Kingdom.
(c) To create opportunities for teaching, mentoring, training, and gaining qualifications at all levels of sitar playing and related instruments.
(d) To promote excellence in all aspects of performance of the sitar and related instruments for UK-based musicians and the wider public.

	SMS has no staff or premises but relies on volunteers, and
	partnerships with established institutions. The programme is
	carried out in hired premises, or volunteers’ homes, or the
Summary of the main	premises of partner organisations.
activities undertaken for the
public benefit in relation to these objects (include within	In devising our programme of activities, we have had regard to the Charity Commission’s guidance on public benefit. Our events are
this section the statutory	open to the general public, and some are free. Partner
declaration that trustees have	organisations are public bodies or charities or non-profits.
had regard to the guidance
issued by the Charity Commission on public benefit)	We have an Artistic Policy and Strategy that informs each year’s programme of events and performances. The Trustees have an important role in maintaining artistic excellence. The Chairman is a
	professional artist and educator of high standing. Other Trustees
	and volunteers are also artists or have considerable knowledge,
	experience and networks in their arts field.

CC Reg# 1170299

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Section D Achievements and performance

Summary of the main The year was again severely impacted by the Covid-19 Pandemic and achievements of the charity loss of volunteer support. Therefore, we were unable to undertake any during the year significant activities, and hope that this will only be a temporary measure, and that we will be able to resume in 2022-23. We did receive some donations and are grateful to our audiences, partners, and the artists who unfailingly give of their support to the Society. At the end of the year we had an overall positive cash funds of £7,400 at bank/in hand.

Section E Financial review	Section E Financial review
Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details Youmay chooseto include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted.
	At the end of the year, SMS has £7,400 in unrestricted reserves. Reserves are presently maintained as a risk-buffer and for cash- flow management. Our aim is to grow that to up to £10k for these purposes, and to be able to provide match-funding in grant applications we may choose to make in future.
	Not applicable.
	(Optional information)
	Income is sourced from charges for events, which are kept reasonable and affordable; and donations from companies and individuals. Some donations qualify for Gift Aid. SMS is registered with the HMRC for this purpose. We have a prudent financial strategy to ensure each event covers its costs and makes a small contribution to the overall surplus. We do not receive any other grants or public funding. We aim to maintain high standards of financial prudence and ethics. The Treasurer has some financial qualifications and experience. Other Trustees have more general business experience. Our turnover is below the threshold for external Examination or Audit.

CC Reg# 1170299

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Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name(s) Dharambir S. Dhadyalla, MBE Atul Patel, MBE
Position (eg Secretary,
Chairman Treasurer
Chair, etc)
Date
26 May 2022
----- End of picture text -----

CC Reg# 1170299

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1170299 THE SITAR MUSIC SOCIETY 01 April 2021 31 March 2022 No (if any) Charity Name Receipts andpayments accounts Period start date Period end date To For the period from	CC16a

Section A Receipts and payments
Unrestricted funds to the nearest £ A1 Receipts DONATIONS 92 BOX OFFICE - GIFT AID 23 PARTNERSHIP FUNDING - OTHER Transfer from reserves atyear end - - - *Sub total(Gross income for AR)115* A2 Asset and investment sales, (see table). - - Sub total - Total receipts 115	Restricted funds to the nearest £ - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - -	Total funds to the nearest £ 92 - 23 - - - - - 115 - - - 115	Last year to the nearest £
				96
				-
				24
				1,450
				-
				-
				-
				-
				1,570


				-
				-

	-	-	115	1,570

A3 Payments

VENUE HIRE, PR & TECH FEES	VENUE HIRE, PR & TECH FEES	VENUE HIRE, PR & TECH FEES	VENUE HIRE, PR & TECH FEES	-	-		-		-	-
ARTISTS FEES				-	-		-		-	1,701
ARTISTS T&S				-	-		-		-	-
INSURANCES				98	-		-		98	231
OTHER/WEBSITE COSTS				-	-		-		-	50
Transfer from reserves atyear end				0	-		-		0	(412)
bank Charges				15	-		-		15	-
				-	-		-		-	-

				-	-		-		-	-

			**Sub total **	113	-		-		113	1,570


A4 Asset and		investment
purchases, (see table)
				-		-		-	-

				-		-		-	-

			**Sub total **	-		-		-	-	-

		**Total payments **		113		-		-	113	1,570

	*Net of*	*receipts/(payments)*		2		-		-	2	-
A5 Transfers between funds				-		-	-		-	-
A6 Cash funds last year end				7,398		-	-		7,398	7,398
	*Cash funds this*		**year end **	7,400		-		-	7,400	7,398

Section B Statement of assets and liabilities at the end of the period

							Unrestricted	Unrestricted		Restricted funds		Endowment
		Categories		Details			funds					funds
							to nearest £			to nearest £		to nearest £
B1	Cash	funds		HSBC ACCOUNT			6,792			-		-
				Petty Cash				608		-		-

								-		-		-
					*Total cash funds*		7,400			-		-
					(agree balances with receipts and payments
					account(s))	OK			OK		OK
							Unrestricted			Restricted funds		Endowment
							funds					funds
			Details				to nearest £			to nearest £		to nearest £
	CC	Reg# 1170299			~~1~~							26/05/22

CC Reg# 1170299


B2 Other monetary assets			-				-	-

			-				-	-

			-				-	-

			-				-	-

			-				-	-

			-				-	-

	Details		Fund to which asset belongs			Cost (optional)		Current value (optional)
B3 Investment assets							-	-

							-	-

							-	-

							-	-

							-	-

	Details		Fund to which asset belongs			Cost (optional)		Current value (optional)
B4 Assets retained for the							-	-
charity’s own use							-	-

							-	-

							-	-

							-	-

							-	-

							-	-

							-	-

							-	-

			Fund to which			Amount due		When due
	Details		liability relates			(optional)		(optional)
B5 Liabilities							-

							-

							-

							-

							-


Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name				Date of approval
			*ATUL PATEL,*		*TREASURER*			*26-May-22*

CC Reg# 1170299

26/05/22