2025-03-31-accounts - The Space @ Field Lane Group

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The Space@Field Lane Group

Charity number 1170265

Annual Report and Financial Statements

for the year ended 31 March 2025

The Space@Field Lane Group

Annual Report and Financial Statements

for the year ended 31 March 2025

Contents	Page
Trustees' report	2 to 5
Examiner's report	6
Statement of financial activities	7
Balance sheet	8
Notes to the accounts	9 to 14

Prepared by West Yorkshire Community Accountancy Service CIO

The Space@Field Lane Group

Trustees' report for the year ended 31 March 2025

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Anne Gomersal Chair Amanda Caldwell Treasurer Pauline Commons Warren Nicholls Jim Bridge David Brownridge Trafford Carroll Callum Walsh Amber Ray

Resigned 15 May 2024 Resigned 11 June 2025

Resigned 06 January 2025 Appointed 10 July 2024

Charity number

Charity number 1170265 Registered and principal address Bankers Burnsall Road HSBC Field Lane Estate 2 Cloth Hall Street Brighouse Huddersfield HD6 3JT HD1 2ES

Registered in England and Wales

Independent examiner

Simon Bostrom FCIE West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) association formed 18 Nov 2016 and is governed by a constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

The Space@Field Lane Group

Trustees' report (continued) for the year ended 31 March 2025

Objectives and activities

The charity's objects

To promote the benefit and enable the residents of field lane and the wider community of Rastrick and the local authority, voluntary and other organisations in a common effort to advance learning, education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for residents in the area and in furthering these charitable purposes the trustees will:

Encourage community members to participate in a wide range of activities for their benefit, without distinction of sex, sexual orientation, race or of political, religious or other opinions;

Help community members to participate in the life of the centre, to express their views and play an active part in the planning and management of the centre and their own activities creating a sense of community ownership.

The charity's main activities

Our charity runs and maintains a community hub at the centre of an estate of social housing in a deprived area of West Yorkshire with an approximate number of 1200 residents. Following a major refurbishment of the building and the difficulties of two years of lockdowns, we are now running activities for the local community to help stay off loneliness and isolation, to promote community cohesion and to provide opportunities for volunteering and training.

We run a range of community activities including exercise and craft classes , regular bingo sessions, a choir and a programme of seasonal fayres and family events.

We run a community cafe two days a week offering low cost and nutritious food , our customer base increases year on year.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of learning and education and to provide facilities, in the interests of social welfare, for recreation and leisure time occupation with the object of improving well-being.

Achievements and performance

Six years since opening, this year has been pivotal in developing our community asset. the centre is going from strength to strength offering a wider range of activities.

Café- our Wednesday café and our Friday lunch club continue to grow in success with more attendees, we serve food to over 70 different people over the 2 sessions. By using our allocation of food donated from Tesco we are able to keep food costs to a minimum and distribute some surplus food to the community via the centre and Field Lane School.

The National Lottery Funding we received in July 2024 (for the next 3 years) has allowed us to recruit our first Catering apprentice to compliment our kitchen team.

We received just under £20 k in December from the Primary Care Network – this was a multi faceted project to extend the café offering with a takeaway frozen food menu, improve the marketing and website development. The website development is ongoing but the introduction of the takeaway service has been very successful.

We have hosted two students in 16 + education (pre supported internship) on placement one day a week throughout the academic year. These students have been invaluable in supporting us in the café and on general housekeeping.

Through recruitment of volunteers we have continued to extend our capacity to provide on site catering for meetings, training and workshops to boost our income and we have also continued to provide lunches and afternoon teas for external visiting groups.

The Space@Field Lane Group

Trustees' report (continued) for the year ended 31 March 2025

Achievements and performance (continued)

We continue to hold Bingo sessions and a Quiz after lunch on Friday which are popular with our elder customers. We have held some lunchtime music concert sessions which are also popular.

We have reintroduced a Thursday night Bingo session to our weekly programme that allows us to be accessible to members of the community that work in the week .With a tuckshop provision these sessions are proving popular to locals and we have over 30 regular attendees.

Exercise- We continue to provide a wide range of classes to benefit the community at low costs , a HIIT class ,Zumba and a seated armchair group ( these classes are subsidised by the charity).

Curious Motion continue to run a weekly dance and reflection session .

We have had a 6 month post funded by Active Calderdale to embed an Active Champion in the centre , Gemma has encouraged our customers to incorporate light activities whilst at the centre. She has organised weekly walks and promoted the 321 Walk routes that originate from the Space .

The Alzheimer’s/Dementia group continue to use the centre once a month offering support for carers of patients .

Activities- Our community singing group goes from strength to strength and has performed several concerts for our customers.

Our needlecraft group has evolved in to a fortnightly craft club with a guided session , this is subsidised to make it affordable. A group of staff , volunteers and customers took part in making scenery for performances of the Man Who Planted Trees which was part of the Hebden Bridge Arts Festival.

The regular stitch weekend group continues to meet once a month with around 30 attendees. Several staff, volunteers and customers took part in a project as part of the Hebden Bridge Arts Festival in June 2024.

The Monday night Youth Club run by Newground Together under contract from CMBC continued this year with a regular attendance of around thirty 13-18 year olds.

Unfortunately the Junior Youth Club for 7 -11 year olds has reduced funding this year but are using the facilities rent free to allow their valuable activities to continue.

The centre has been used by various groups for neighbourhood consultation regarding developing the surrounding local parks and green spaces and by a new housing developer in the area.

Volunteers- we continue to cultivate the valuable contribution that our volunteers make to the running of the centre, we average 90 hours a week of ‘donated’ time without which we would not be able to offer the range of activities that we do . Following our award of funding from the National Lottery in July we have appointed a paid volunteer co-ordinator to develop and a volunteer package to ensure we retain existing volunteers and enable us to recruit additional heads , this includes a training package to offer our volunteers development activities . We have reintroduced a monthly newsletter, improved our presence on social media and introduced a volunteer of the month scheme .

The solar panels funded from Rastrick Big Local are reducing our electricity bills by c 30% and reducing our carbon footprint.

Financial review

The net income for the year was £65,431, including net income of £301 on unrestricted funds and net income of £65,130 on restricted funds after transfers.

The Space@Field Lane Group

Trustees' report (continued) for the year ended 31 March 2025

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £25,464.

Reserves Policy: In order to ensure sufficient funds to:

Manage any shortfall in our income streams to cover regular costs
Give confidence to funders of good stewardship and financial control
To support our staff through a period of financial instability or to cover redundancy payments

The Group will maintain a level of unrestricted funds as our Reserves fund.

Our aim is that our Reserves fund should grow to reach a level of between 3 to 6 months of costs .

Whilst we are not yet at that level, the operational deficit funding of £25k for the next 3 years will allow us to strengthen our reserves.

If we do not secure additional funding after the National Lottery funds expire we would reduce the level of operational staff (3 roles that are specifically funded by the National Lottery) .

Approved by the board of trustees on 20/01/2026

Amanda Caldwell (Trustee)

The Space@Field Lane Group

Independent examiner's report to the trustees of The Space@Field Lane Group

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2025, which are set out on pages 7 to 14.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act;
2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Simon Bostrom FCIE

21/01/2026

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

The Space@Field Lane Group

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2025

Notes Income from: Grants and donations (2) Room hire income Café sales Event sales Other income Total income Expenditure on: Salaries (3) Project and event costs Café expenses Volunteer expenses Advertising and marketing Insurance Utilities Repairs, maintenance and refurbishment Cleaning costs Equipment and materials Telephone and internet Printing, postage and stationery Subscriptions and licences Computer and IT costs Bank charges Professional fees Independent examination Depreciation Office and other expenses Bad debt Total expenditure Net income / (expenditure) Transfers between funds (4) Net movement in funds Fund balances brought forward Fund balances carried forward (4)	2025 Unrestricted funds £ 2,099 31,391 21,024 14,080 334 68,928 41,842 13,415 10,421 123 112 2,181 7,038 2,633 1,187 3,723 1,156 756 1,007 108 95 1,328 1,200 28,220 482 50 117,077 (48,149) 48,450 301 404,214 404,515	2025 Restricted funds £ 132,907 - - 20 - 132,927 11,472 2,765 345 14 - - - - - 3,993 - - - - - 720 - - 38 - 19,347 113,580 (48,450) 65,130 26,864 91,994	2025 Total funds £ 135,006 31,391 21,024 14,100 334 201,855 53,314 16,180 10,766 137 112 2,181 7,038 2,633 1,187 7,716 1,156 756 1,007 108 95 2,048 1,200 28,220 520 50 136,424 65,431 - 65,431 431,078 496,509	2024 Total funds £ 17,846 30,760 18,882 9,073 828 77,389 37,818 12,490 9,476 155 113 1,867 7,751 1,286 1,687 1,649 645 763 1,071 209 93 600 1,122 25,419 788 - 105,002 (27,613) - (27,613) 458,691 431,078

All incoming resources and resources expended derive from continuing activities.

The Space@Field Lane Group

Balance sheet

as at 31 March 2025 2025 Unrestricted £ Fixed assets Tangible assets (5) 379,051 Total fixed assets 379,051 Current assets Debtors and prepayments (6) 12,090 Cash at bank and in hand (7) 14,948 Total current assets 27,038 Current liabilities: amounts falling due within one year Creditors and accruals (8) 1,574 Total current liabilities 1,574 Net current assets 25,464 Net assets 404,515 Funds Unrestricted funds 404,515 Restricted funds - Total funds 404,515	2025 Restricted £ - - - 91,994 91,994 - - 91,994 91,994 - 91,994 91,994	2025 Total £ 379,051 379,051 12,090 106,942 119,032 1,574 1,574 117,458 496,509 404,515 91,994 496,509	2024 Total £ 379,265 379,265 8,238 45,580 53,818 2,005 2,005 51,813 431,078 404,214 26,864 431,078

The financial statements were approved by the board of trustees on 20/01/2026

Amanda Caldwell (Trustee)

The Space@Field Lane Group

Notes to the accounts

for the year ended 31 March 2025

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £5,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt.

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Freehold land: nil

Leasehold improvements: over 20 years Fixtures and fittings: over 10 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

The Space@Field Lane Group

Notes to the accounts continued

for the year ended 31 March 2025

2 Grants and donations Calderdale Metropolitan Borough Council Community Foundation For Calderdale Department of Work and Pensions The National Lottery Community Fund The Voluntary Sector Infrastructure (VSI) Active Calderdale (AC) North Halifax Partnership Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2025 Unrestricted funds £ - - - - - - - 2,099 2,099	2025 Restricted funds £ 1,500 29,506 1,938 80,000 19,963 - - - 132,907	2025 Total funds £ 1,500 29,506 1,938 80,000 19,963 - - 2,099 135,006 2025 £ 52,640 2,310 (2,310) 674 53,314	2024 Total funds £ - 6,905 - - - 6,980 1,500 2,461 17,846 2024 £ 37,321 1,499 (1,499) 497 37,818

The average number of employees during the year was 5, being an average of 2 full time equivalent (2024: 4.3,	The average number of employees during the year was 5, being an average of 2 full time equivalent (2024: 4.3,	The average number of employees during the year was 5, being an average of 2 full time equivalent (2024: 4.3,
1.6 FTE). There were no employees with emoluments above £60,000.
Defined contribution pension scheme	2025	2024
	£	£
Costs of the scheme to the charity for the year	674	497
Amount of any contributions outstanding at the year end	161	94

The Space@Field Lane Group

Notes to the accounts continued

for the year ended 31 March 2025

4 Restricted funds Active Champion Hub (AC) Rastrick Around the World Project (AC) CMBC - Choir 23 CMBC - Elvis Presley event Culturedale Easter Event National Lottery fund PCN Integrated Communities RBL - Sept 23 Event RBL Art Group RBL- Solar Panel Fund Staying Well - Love Yourself Ward forum- tumble dryer Local Giving Creative Workshops National Lottery Fund - Capital grant Staying Well Men's Group CFFC Sat Hub CFFC Winter Warmth Fund CFFC Winter Warmth Resilience CMBC September Event Co-op ' Garden' Grant RBL Revenue Fund Sir George Martin Staying Well Choir Staying Well Jubilee Party CFFC Accessibility SSE Finance Staying Well Garden Project WYCA Walking and History Department of Work and Pensions	Balance b/f £ 6,580 94 1,750 - - - - 245 140 - 1,000 - 164 2,906 1,078 2,367 674 315 228 266 44 1,126 110 337 1,546 420 2,751 2,723 - 26,864	Incoming £ - - - 500 500 80,000 19,963 1,500 20 28,006 - 500 - - - - - - - - - - - - - - - - 1,938 132,927	Outgoing £ 920 - 977 500 - 7,432 4,550 1,724 160 - 100 500 164 - - - - - 228 - 44 - 110 - - - - - 1,938 19,347	Transfers £ 94 (94) (773) - - (18,750) - (21) - (28,006) (900) - - - - - - - - - - - - - - - - - - (48,450)	Balance c/f £ 5,754 - - - 500 53,818 15,413 - - - - - - 2,906 1,078 2,367 674 315 - 266 - 1,126 - 337 1,546 420 2,751 2,723 - 91,994

Fund name Active Champion Hub (AC)

Rastrick Around the World Project (AC)

CMBC - Choir 23

CMBC - Elvis Presley event Culturedale Easter Event National Lottery fund

PCN Integrated Communities

RBL - Sept 23 Event

RBL Art Group

Purpose of restriction

Towards recruiting part time active champion role for 6 months and to fund branding and signage material. Transfer relates to moving funds between Active Calderdale funds.

To promote a walking challenge for the area and encourage community centre users to become more active. Transfer relates to moving funds between Active Calderdale funds.

To develop the Space singers ( support for choir tutor costs and equipment). Transfer relates to moving agreed rental amount to unrestricted fund each time the activity is conducted.

To host an Elvis themed cafe and singer for customers To host a family Easter event in April 2025. Capital development of the centre. Transfers relate to allocating overhead costs to unrestricted.

Expansion of cafe offering, ICT upgrades and extra salary costs for attending PCN meetings.

To fund an annual community fun day. Transfers relate to allocating overhead costs to unrestricted.

To pay for establishment of an art group run by volunteer.

Notes to the accounts continued

The Space@Field Lane Group

for the year ended 31 March 2025

4 Restricted funds (continued) Fund name RBL- Solar Panel Fund

Purpose of restriction

To provide solar panels and batteries. Transfer relates to moving the fixed asset cost to unrestricted funds as it is for the charity’s general purposes.

Staying Well - Love Yourself

Ward forum- tumble dryer Local Giving Creative Workshops National Lottery Fund - Capital grant Staying Well Men's Group CFFC Sat Hub CFFC Winter Warmth Fund CFFC Winter Warmth Resilience CMBC September Event Co-op ' Garden' Grant RBL Revenue Fund Sir George Martin Staying Well Choir Staying Well Jubilee Party

CFFC Accessibility SSE Finance Staying Well Garden Project WYCA Walking and History

Department of Work and Pensions

To fund a series of courses around self development. Transfer relates to moving agreed rental amount to unrestricted fund each time the activity is conducted.

To source a tumble drier for the centre. Funds to run a series of 3 creative workshops. Towards the capital refurbishment. To form a men’s group. To run a series of evening social events. Support to open cafe with subsidized food for additional hours. Funds to engage an additional engagement /support manager . To cover some of the costs of a community summer fayre. To establish a gardening project with a shed linked to a men's group. Towards revenue funding.

Towards the Children's Christmas party. To establish a community choir.

For food, games and prizes for a Jubilee garden party and a subsequent community event.

Towards capital works to improve 'accessibility'. Towards financial training and systems improvement. To fund development costs of garden project.

Initially given to fund a walking group with paid leader. But the funder has now given permission to use this fund to a similar activity. Access to work grant for the purchase of equipment.

Tangible assets Cost £ £ At 1 April 2024 - - Additions - - At 31 March 2025 - - Depreciation At 1 April 2024 - - Charge for year - - At 31 March 2025 - - Net book value At 31 March 2025 - - At 31 March 2024 - - Class 3 Class 4	£ - 28,006 28,006 - 2,801 2,801 25,205 - Fixtures and fittings	£ 508,350 - 508,350 129,085 25,419 154,504 353,846 379,265 Leasehold improvements	Total £ 508,350 28,006 536,356 129,085 28,220 157,305 379,051 379,265

5 Tangible assets

The Space@Field Lane Group

Notes to the accounts continued

for the year ended 31 March 2025

6 Debtors and prepayments Debtors Prepayments 7 Cash at bank and in hand Cash at bank Cash in hand 8 Creditors and accruals Accruals Taxation and social security Other creditors	2025 £ 10,441 1,649 12,090 2025 £ 105,762 1,180 106,942 2025 £ 1,353 - 221 1,574	2024 £ 5,931 2,307 8,238 2024 £ 43,390 2,190 45,580 2024 £ 1,721 190 94 2,005

9 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Details of remuneration and benefits Trafford Carroll Gross pay Callum Walsh Gross pay	2025 £ - - -	2024 £ 39 39 77

Reason for remuneration

The trustees were employed over the summer months in the previous year in the role of cleaning and key holding.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £24,758 (previous year: £20,081).

10 Funds held as agent RBL Rastrick Craft Club	Balance b/f £ 461 461	Incoming £ - -	Outgoing £ - -	Transfer £ (461) (461)	Balance c/f £ - -

Fund name

Additional information

RBL Rastrick Craft Club Funds held on behalf of a craft group were transferred to Space@Field Lane following the Craft group trustees’ agreement to donate these funds to Space@Field lane.

The Space@Field Lane Group

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2025

2025 2024 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 2,099 2,461 Room hire income 31,391 30,760 Café sales 21,024 18,882 Event sales 14,080 8,740 Other income 334 828 Total income 68,928 61,671 Expenditure Salaries 41,842 37,818 Project and event costs 13,415 8,382 Café expenses 10,421 9,352 Volunteer expenses 123 155 Advertising and marketing 112 113 Insurance 2,181 1,867 Utilities 7,038 7,751 Repairs, maintenance and refurb. 2,633 336 Cleaning costs 1,187 1,687 Equipment and materials 3,723 1,417 Telephone and internet 1,156 645 Printing, postage and stationery 756 691 Subscriptions and licences 1,007 1,071 Computer and IT costs 108 209 Bank charges 95 93 Professional fees 1,328 - Independent examination 1,200 1,122 Depreciation 28,220 25,419 Office and other expenses 482 788 Bad debt 50 - Total expenditure 117,077 98,916 Net income / (expenditure) (48,149) (37,245) Transfers between funds 48,450 3,068 Net movement in funds 301 (34,177) Fund balances brought forward 404,214 438,391 Fund balances carried forward 404,515 404,214	2025 Restricted funds £ 132,907 - - 20 - 132,927 11,472 2,765 345 14 - - - - - 3,993 - - - - - 720 - - 38 - 19,347 113,580 (48,450) 65,130 26,864 91,994	2024 Restricted funds £ 15,385 - - 333 - 15,718 - 4,108 124 - - - - 950 - 232 - 72 - - - 600 - - - 6,086 9,632 (3,068) 6,564 20,300 26,864	2025 Total funds £ 135,006 31,391 21,024 14,100 334 201,855 53,314 16,180 10,766 137 112 2,181 7,038 2,633 1,187 7,716 1,156 756 1,007 108 95 2,048 1,200 28,220 520 50 136,424 65,431 - 65,431 431,078 496,509	2024 Total funds £ 17,846 30,760 18,882 9,073 828 77,389 37,818 12,490 9,476 155 113 1,867 7,751 1,286 1,687 1,649 645 763 1,071 209 93 600 1,122 25,419 788 - 105,002 (27,613) - (27,613) 458,691 431,078