2023-03-31-accounts - Barnham and Eastergate Community Trust

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Trustees' Annual Report for the period

Period start date Period end date 1[st] April 2022 31[st] March 2023 To

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1170248

Barnham & Eastergate Community Trust

Charity's principal address Barnham Community Hall, Murrell’s Field,

Yapton Road, Barnham, West Sussex Postcode PO22 0AY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
TerryBedford	Chairman	Barnham & Eastergate CT
Bill Leath		Barnham & Eastergate CT
David Phillips		Barnham & Eastergate CT
Chris Allington		Barnham & Eastergate CT
John Kilroy		Barnham & Eastergate CT
Tim Crabb		Barnham & Eastergate CT
Heather Kilroy		Barnham & Eastergate CT
TonyChamberlain		Barnham & Eastergate CT
Chris Playford	Vice Chairman	Barnham & Eastergate CT

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted

(eg. trust, association, company)

Elected at Annual General Meeting Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the CIO are to establish and run a community hall and recreation facilities to promote for the benefit of the Parishes of Barnham and Eastergate (the “area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social

TAR

March 2012

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

welfare and with the object of improving the conditions of life of the said inhabitants. During the period of this report the Trust ran both Barnham Community Hall and Eastergate Village Hall. With the end of COVID restrictions both halls have thrived with new groups and organisations hiring the facilities and the ability to put on more community events was welcomed and brought in much needed funds. The events for the benefit of our community included at Eastergate, Craft Fairs, Community lunches, Film Nights, Coffee Mornings, Quiz Nights, Motown events, Northern Soul Nights, and Ukranian meet ups and in the hub, Pop up Shops, Drop in sessions, Book Signings, Dementia Cafes and Eastergate Player performances to name but a few. At Barnham we held Wedding Fairs, A Casino Night and Comedy Nights, Quiz Nights, a Family Halloween event, a Christmas Carol Evening, Bingo Night, May Fair, MAMF, numerous weddings as well as regular coffee mornings throughout the year and a Christmas lunch for the elderly ones. Linked to the operation of the Trust the three year National Lottery Project funding has continued and supported the community led activities. We confirm the Trustees have had regard to the Charity Commission’s guidance on public benefit.

Additional details of objectives and activities (Optional information)

TAR

March 2012

Many of the events run by the Trust rely on volunteer contributions and the Trust has a database of volunteers and is continually adding to that database.

You may choose to include further statements, where relevant, about:

Whilst the Trust has no specific policy on grant making it does support local charities who wish to run events at both Halls by offering minimal hire rates and works with the Parish Council to support projects of benefit to the community as a whole.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

March 2012

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

During 2022-23 we have successfully installed the use of Xero as our accounting package to provide accrual accounting for the Trust.

We have installed solar panels on Barnham Community Hall to reduce energy costs. We have also installed new stage lighting at Barnham Hall.

We have also submitted and received approval for planning permission to provide new enlarged and improved access to both Village Halls with the projects due to start in September 2023. A successful bid to BIFFA will support the funding requirements for the Eastergate Village Hall project with the Parish Council funding the Barnham Hall project as owner of the building.

TAR

March 2012

Section E Financial review

Brief statement of the charity’s policy on reserves

The Trust’s policy on reserves is to ensure that the funds held are equivalent to 6 months’ operational expenditure to ensure the Trust can meet any unforeseen major items of expenditure.

Details of any funds materially in deficit

There are none.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) T BEDFORD Full name(s) Terence Bedford Position (eg Secretary, Chair, Chairman etc) Date

TAR

March 2012

Barnham & Eastergate Community Trust

1170248

Receipts and payments accounts

CC16a

For the period from	01/04/2022	To	31/03/2023

Section A Receipts and payments

	Unrestricted funds to the nearest £ 16,695 33,719 140 27,436 - 12,305 14,610 15,685 - - 23,105 - 4,900 25,883 50,947 9,979 235,404 - - - 235,404 41,734 755 20,305 15,291 11,821 2,954 12,207 9,772 1,885 3,569 240 2,776 5,378 9,377 227 12,000 - 40,159 5,154 195,602 3,474 944 2,400 26,449 1,165 5,942 - 40,373 235,975 - 571 12,729 -	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £ 17,836 8,686 372 27,320 300 5,683 3,950 2,624 4,900 54,262 102,059 2 3,200 - 29,523 10,360 271,077 - - 271,077 31,349 322 22,703 12,094 9,601 2,081 1,641 1,158 1,856 1,341 263 1,413 4,711 2,665 1,406 8,250 69,058 13,770 5,759 191,441 - 419 419 191,860 79,217 - 04/01/2024
Childcare	16,695	-	-	16,695	17,836
Regular Not For Profit	33,719	-	-	33,719	8,686
Occasional Not For Profit	140	-	-	140	372
Regular and Occasional Commercial	27,436	-	-	27,436	27,320
Occasional Regular Users	-	-	-	-	300
Private Hire	12,305	-	-	12,305	5,683
Weddings	14,610	-	-	14,610	3,950
Miscellaneous Receipts	15,685	-	-	15,685	2,624
Lotteryfunding	-	63,800	-	63,800	4,900
Insurance claim	-	-	-	-	54,262
Grants and Donations	23,105		-	23,105	102,059
Interest	-		-	-	2
Returnable Deposits	4,900	-	-	4,900	3,200
Hall Events	25,883	-	-	25,883	-
Events Receipts	50,947			50,947	29,523
Lotteryreceipts	9,979	-	-	9,979	10,360
*Sub total*(Gross income for AR)	235,404	63,800	-	299,204	271,077

A2 Asset and investment sales, (see table).
	-
	-
*Sub total*	-
*Total receipts* A3 Payments
Employee Costs	41,734
Rates	755
Repairs and Maintenance	20,305
Cleaning	15,291
Utilities	11,821
Waste	2,954
Professional Fees	12,207
Office expenses	9,772
Telephone / Broadband	1,885
Subscriptions	3,569
Training	240
Marketing	2,776
Insurance	5,378
Returned Deposits	9,377
Website	227
Barnham PC Grant	12,000
Restrictedgrant expenditure	-
Events Payments	40,159
Lottery payout	5,154
**Sub total **	195,602

A4 Asset and investment purchases, (see table)
Dishwasher	3,474
Bar fridge	944
Glasswasher	2,400
Solarpannels	26,449
Fridge	1,165
Visualslighting	5,942
Cupboard	-
**Sub total **	40,373
	- 571	- 6,969		- 7,540	79,217
	12,729 -	12,729		-	- 04/01/202

A6 Cash funds last year end *Cash funds this year end*	177,848		1,271		-		179,119		99,902
	164,548		7,031		-		171,579		179,119

CCXX R2 accounts (SS)

04/01/2024

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets CXX R3 accounts (SS)	BECT Lottery account EVH Operations account National Lottery Funding Account EVH Operations account Barclays EVH Deposit Account BECT Deposit Account Signature BECT Insurance Funds Fridge Visuals lighting Details Dishwasher Bar fridge Glass washer Solar pannels Details Lottery Details Details *Total cash funds* (agree balances with receipts and payments account(s)) BECT Operations Account Details	Unrestricted funds Restricted funds to nearest £ to nearest £ - - 79,806 13,990 25,323 3,449 41,981 - 7,031 - - 164,548 7,031 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £ - - OK Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 04/01/2024
			Date of approval
			04/01/202

CCXX R3 accounts (SS)

CCXX R4 accounts ISSI 0410112024

Independent Examiner’s Report to the Trustees of Barnham & Eastergate Community Trust (Charity number 1170248) For the Period Ended 31 March 2023

I report on the accounts of the charity for the period ended 31 March 2023, which are set out on pages 7 to 8.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.

It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
to state whether particular matters have come to my attention

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Charities Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Jennifer Smith Smithe & Co Limited 19 Luard Court Warblington Hampshire PO9 2TN

Date: 20 December 2023