## **Trustees' Annual Report for the period**
Period start date Period end date 1[st] April 2022 31[st] March 2023 **To**
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1170248
Barnham & Eastergate Community Trust
**Charity's principal address** Barnham Community Hall, Murrell’s Field,
Yapton Road, Barnham, West Sussex **Postcode PO22 0AY**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||TerryBedford|Chairman||Barnham & Eastergate CT|
||Bill Leath|||Barnham & Eastergate CT|
||David Phillips|||Barnham & Eastergate CT|
||Chris Allington|||Barnham & Eastergate CT|
||John Kilroy|||Barnham & Eastergate CT|
||Tim Crabb|||Barnham & Eastergate CT|
||Heather Kilroy|||Barnham & Eastergate CT|
||TonyChamberlain|||Barnham & Eastergate CT|
||Chris Playford|Vice Chairman||Barnham & Eastergate CT|
||||||
||||||
||||||
||||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted
- (eg. trust, association, company)
Elected at Annual General Meeting Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objects of the CIO are to establish and run a community hall and recreation facilities to promote for the benefit of the Parishes of Barnham and Eastergate (the “area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social
**TAR**
March **2012**
2
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
welfare and with the object of improving the conditions of life of the said inhabitants. During the period of this report the Trust ran both Barnham Community Hall and Eastergate Village Hall. With the end of COVID restrictions both halls have thrived with new groups and organisations hiring the facilities and the ability to put on more community events was welcomed and brought in much needed funds. The events for the benefit of our community included at Eastergate, Craft Fairs, Community lunches, Film Nights, Coffee Mornings, Quiz Nights, Motown events, Northern Soul Nights, and Ukranian meet ups and in the hub, Pop up Shops, Drop in sessions, Book Signings, Dementia Cafes and Eastergate Player performances to name but a few. At Barnham we held Wedding Fairs, A Casino Night and Comedy Nights, Quiz Nights, a Family Halloween event, a Christmas Carol Evening, Bingo Night, May Fair, MAMF, numerous weddings as well as regular coffee mornings throughout the year and a Christmas lunch for the elderly ones. Linked to the operation of the Trust the three year National Lottery Project funding has continued and supported the community led activities. We confirm the Trustees have had regard to the Charity Commission’s guidance on public benefit.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
Many of the events run by the Trust rely on volunteer contributions and the Trust has a database of volunteers and is continually adding to that database.
You **may choose** to include further statements, where relevant, about:
Whilst the Trust has no specific policy on grant making it does support local charities who wish to run events at both Halls by offering minimal hire rates and works with the Parish Council to support projects of benefit to the community as a whole.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
During 2022-23 we have successfully installed the use of Xero as our accounting package to provide accrual accounting for the Trust.
We have installed solar panels on Barnham Community Hall to reduce energy costs. We have also installed new stage lighting at Barnham Hall.
We have also submitted and received approval for planning permission to provide new enlarged and improved access to both Village Halls with the projects due to start in September 2023. A successful bid to BIFFA will support the funding requirements for the Eastergate Village Hall project with the Parish Council funding the Barnham Hall project as owner of the building.
**TAR**
March **2012**
5
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Trust’s policy on reserves is to ensure that the funds held are equivalent to 6 months’ operational expenditure to ensure the Trust can meet any unforeseen major items of expenditure.
**Details of any funds materially in deficit**
There are none.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** T BEDFORD **Full name(s)** Terence Bedford **Position (eg Secretary, Chair,** Chairman **etc) Date**
**TAR**
March **2012**
6
**Barnham & Eastergate Community Trust**
**1170248**
## **Receipts and payments accounts**
## **CC16a**
|**For the period**
**from**|01/04/2022|**To**|31/03/2023|
|---|---|---|---|
## **Section A Receipts and payments**
|Childcare
Regular Not For Profit
Occasional Not For Profit
Regular and Occasional Commercial
Occasional Regular Users
Private Hire
Weddings
Miscellaneous Receipts
Lotteryfunding
Insurance claim
Grants and Donations
Interest
Returnable Deposits
Hall Events
Events Receipts
Lotteryreceipts
**_Sub total_**_(Gross income for_
_AR)_
**A2 Asset and investment sales,**
**(see table).**
**_Sub total_**
**_Total receipts_**
**A3 Payments**
Employee Costs
Rates
Repairs and Maintenance
Cleaning
Utilities
Waste
Professional Fees
Office expenses
Telephone / Broadband
Subscriptions
Training
Marketing
Insurance
Returned Deposits
Website
Barnham PC Grant
Restrictedgrant expenditure
Events Payments
Lottery payout
**_Sub total_ **
**A4 Asset and investment**
**purchases, (see table)**
Dishwasher
Bar fridge
Glasswasher
Solarpannels
Fridge
Visualslighting
Cupboard
**_Sub total_ **
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
CCXX R1 accounts (SS)||**Unrestricted**
**funds**
**to the nearest £**
**16,695**
**33,719**
**140**
**27,436**
**-**
**12,305**
**14,610**
**15,685**
**-**
**-**
**23,105**
**-**
**4,900**
**25,883**
**50,947**
**9,979**
**235,404**
**-**
**-**
**-**
**235,404**
**41,734**
**755**
**20,305**
**15,291**
**11,821**
**2,954**
**12,207**
**9,772**
**1,885**
**3,569**
**240**
**2,776**
**5,378**
**9,377**
**227**
**12,000**
**-**
**40,159**
**5,154**
**195,602**
**3,474**
**944**
**2,400**
**26,449**
**1,165**
**5,942**
**-**
**40,373**
**235,975**
**- 571**
**12,729**
**-**|**Restricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**
**17,836**
**8,686**
**372**
**27,320**
**300**
**5,683**
**3,950**
**2,624**
**4,900**
**54,262**
**102,059**
**2**
**3,200**
**-**
**29,523**
**10,360**
**271,077**
**-**
**-**
**271,077**
**31,349**
**322**
**22,703**
**12,094**
**9,601**
**2,081**
**1,641**
**1,158**
**1,856**
**1,341**
**263**
**1,413**
**4,711**
**2,665**
**1,406**
**8,250**
**69,058**
**13,770**
**5,759**
**191,441**
**-**
**419**
**419**
**191,860**
**79,217**
**-**
04/01/2024|
|---|---|---|---|---|---|---|---|---|---|
||Childcare|**16,695**|**-**||**-**||**16,695**||**17,836**|
||Regular Not For Profit|**33,719**|**-**||**-**||**33,719**||**8,686**|
||Occasional Not For Profit|**140**|**-**||**-**||**140**||**372**|
||Regular and Occasional Commercial|**27,436**|**-**||**-**||**27,436**||**27,320**|
||Occasional Regular Users|**-**|**-**||**-**||**-**||**300**|
||Private Hire|**12,305**|**-**||**-**||**12,305**||**5,683**|
||Weddings|**14,610**|**-**||**-**||**14,610**||**3,950**|
||Miscellaneous Receipts|**15,685**|**-**||**-**||**15,685**||**2,624**|
||Lotteryfunding|**-**|**63,800**||**-**||**63,800**||**4,900**|
||Insurance claim|**-**|**-**||**-**||**-**||**54,262**|
||Grants and Donations|**23,105**|||**-**||**23,105**||**102,059**|
||Interest|**-**|||**-**||**-**||**2**|
||Returnable Deposits|**4,900**|**-**||**-**||**4,900**||**3,200**|
||Hall Events|**25,883**|**-**||**-**||**25,883**||**-**|
||Events Receipts|**50,947**|||||**50,947**||**29,523**|
||Lotteryreceipts|**9,979**|**-**||**-**||**9,979**||**10,360**|
||**_Sub total_**_(Gross income for_
_AR)_|**235,404**|**63,800**||**-**||**299,204**||**271,077**|
|||||||||||
||**A2 Asset and investment sales,**
**(see table).**|||||||||
|||**-**||||||||
|||**-**||||||||
||**_Sub total_**|**-**||||||||
||**_Total receipts_**
**A3 Payments**|||||||||
||Employee Costs|**41,734**||||||||
||Rates|**755**||||||||
||Repairs and Maintenance|**20,305**||||||||
||Cleaning|**15,291**||||||||
||Utilities|**11,821**||||||||
||Waste|**2,954**||||||||
||Professional Fees|**12,207**||||||||
||Office expenses|**9,772**||||||||
||Telephone / Broadband|**1,885**||||||||
||Subscriptions|**3,569**||||||||
||Training|**240**||||||||
||Marketing|**2,776**||||||||
||Insurance|**5,378**||||||||
||Returned Deposits|**9,377**||||||||
||Website|**227**||||||||
||Barnham PC Grant|**12,000**||||||||
||Restrictedgrant expenditure|**-**||||||||
||Events Payments|**40,159**||||||||
||Lottery payout|**5,154**||||||||
||**_Sub total_ **|**195,602**||||||||
|||||||||||
||**A4 Asset and investment**
**purchases, (see table)**|||||||||
||Dishwasher|**3,474**||||||||
||Bar fridge|**944**||||||||
||Glasswasher|**2,400**||||||||
||Solarpannels|**26,449**||||||||
||Fridge|**1,165**||||||||
||Visualslighting|**5,942**||||||||
||Cupboard|**-**||||||||
||**_Sub total_ **|**40,373**||||||||
|||**- 571**|**- 6,969**||||
**- 7,540**||**79,217**|
|||**12,729**
**-**|**12,729**||||**-**||**-**
04/01/202|
|**A6 Cash funds last year end**
**_Cash funds this year end_**|**177,848**||**1,271**||**-**||**179,119**||**99,902**|
|---|---|---|---|---|---|---|---|---|---|
||**164,548**||**7,031**||**-**||**171,579**||**179,119**|
|||||||||||
CCXX R2 accounts (SS)
04/01/2024
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
CXX R3 accounts (SS)|BECT Lottery account
EVH Operations account
National Lottery Funding Account
EVH Operations account Barclays
EVH Deposit Account
BECT Deposit Account
Signature
BECT Insurance Funds
Fridge
Visuals lighting
**Details**
Dishwasher
Bar fridge
Glass washer
Solar pannels
**Details**
Lottery
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
BECT Operations Account
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**79,806**
**13,990**
**25,323**
**3,449**
**41,981**
**-**
**7,031**
**-**
**-**
**164,548**
**7,031**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
OK
**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
04/01/2024|
|---|---|---|---|
||||Date of
approval|
||||04/01/202|
CCXX R3 accounts (SS)
CCXX R4 accounts ISSI
0410112024
## Independent Examiner’s Report to the Trustees of Barnham & Eastergate Community Trust (Charity number 1170248) For the Period Ended 31 March 2023
I report on the accounts of the charity for the period ended 31 March 2023, which are set out on pages 7 to 8.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
- It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
- to state whether particular matters have come to my attention
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Jennifer Smith Smithe & Co Limited 19 Luard Court Warblington Hampshire PO9 2TN
Date: 20 December 2023