2021-03-31-accounts - Barnham and Eastergate Community Trust

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date 1[st] April 2020

Period end date 31[st] March 2021

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1170248

Barnham & Eastergate Community Trust

Charity's principal address Barnham Community Hall, Murrell’s Field,

Yapton Road, Barnham, West Sussex Postcode PO22 0AY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
TerryBedford	Chairman	Barnham & Eastergate CT
Bill Leath		Barnham & Eastergate CT
David Phillips		Barnham & Eastergate CT
Chris Allington		Barnham & Eastergate CT
John Kilroy		Barnham & Eastergate CT
Michael Bates		Barnham & Eastergate CT
Tim Crabb		Barnham & Eastergate CT
Heather Kilroy		Barnham & Eastergate CT
TonyChamberlain		Barnham & Eastergate CT
Dick New		Barnham & Eastergate CT
Chris Playford	Vice Chairman	Barnham & Eastergate CT

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted

(eg. trust, association, company)

Elected at Annual General Meeting Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Following the merger last year a Memorandum of Understanding was drawn up.

The purpose of the MOU is to clearly identify the roles and responsibilities of each Party as they relate to the Barnham and Eastergate Community facilities namely:

Barnham Community Hall
• Murrell’s Field
Eastergate Village Hall
Eastergate Sports Pavilion and Playing Field
• Other community facilities, land or buildings, that may be developed within Barnham and Eastergate Parish for community access and use

In addition, as the Hall is owned by the Parish Council a Licence to Operate is in place with the Council to enable the Trust to run Barnham Community Hall.

Section C Objectives and activities

The objects of the CIO are to establish and run a community hall and recreation facilities to promote for the benefit of the Parishes of Barnham and Eastergate (the “area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other Summary of the objects of the opinions the provision of facilities for recreation or other leisure time charity set out in its occupation of individuals who have need of such facilities by reason of governing document their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.

TAR

March 2012

During the period of this report the Trust ran both Barnham Community Hall and Eastergate Village Hall but with limited access for the public due to the various COVID restrictions in place. It was also not possible to run any of the usual community related fundraising events although monthly quizzes took place via Facebook. The Trust was eligible to claim and received various grants made available from the Government and other organisations. These grants enabled the facilities to be maintained and operated occasionally and also enabled the Trust to offer community support in various ways during this period.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We confirm the Trustees have had regard to the Charity Commission’s guidance on public benefit.

Additional details of objectives and activities (Optional information)

Many of the events run by the Trust rely on volunteer contributions and the Trust has a database of volunteers and is continually adding to that database.

You may choose to include further statements, where relevant, about:

Whilst the Trust has no specific policy on grant making it does support local charities who wish to run events at both Halls by offering minimal hire rates and works with the Parish Council to support projects of benefit to the community as a whole.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

As already indicated this year was like no other year as for most of the time access to either Hall was very limited due to the COVID Pandemic. The Charity through various grants was able to provide community support to the lonely and vulnerable through cake and other food deliveries and also prescription collections. The Trust also ran online monthly quizzes through Facebook. A helpline was set up early on by the Parish Council and the Trust which received many calls for support.

TAR

March 2012

Section E Financial review

Brief statement of the charity’s policy on reserves

The Trust’s policy on reserves is to ensure that the funds held are equivalent to 6 months’ operational expenditure to ensure the Trust can meet any unforeseen major items of expenditure. Fortunately due to this policy and due to the COVID related grants received the Charity has managed to maintain its buildings and keep its staff in post.

Details of any funds materially in deficit

There are none.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

T BEDFORD

Full name(s) Terence Bedford Position (eg Secretary, Chair, Chairman etc)

Date

TAR

March 2012

Barnham & Eastergate Community Trust 1170248

CC16a

Receipts and payments accounts For the period 4/1/2020 3/31/2021 To from

Section A Receipts and payments

----- Start of picture text -----
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
Childcare 13,691 - - 13,691 23,632
Regular Not For Profit 9,289 - - 9,289 12,836
Occasional Not For Profit 106 - - 106 1,630
Regular and Occasional Commercial 2,220 - - 2,220 25,829
Private Hire 100 - - 100 10,411
Weddings 1,000 - - 1,000 11,234
Miscellaneous Receipts 327 - - 327 566
Grants and Donations 41,340 12,992 54,332 8,187
Interest - - 42
Returnable Deposits - - - - 2,350
Hall Events 1,576 - - 1,576 -
Events Receipts 1,033 1,033 58,525
Lottery receipts 9,340 - - 9,340 13,350
80,022 12,992 - 93,014 168,592
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 80,022 12,992 - 93,014 168,592
A3 Payments
Employee Costs 22,120 - - 22,120 33,476
Rates - - - - 1,632
Repairs and Maintenance 12,251 - - 12,251 13,202
Equipment - - - - -
Cleaning 7,063 - - 7,063 9,748
Electricity 5,912 - - 5,912 8,030
Gas 2,067 - - 2,067 484
Waste 1,369 - - 1,369 1,572
Water 1,307 - - 1,307 3,247
Professional Fees 723 - - 723 1,363
Stationery 705 - - 705 475
Telephone / Broadband 954 - - 954 631
Subscriptions 462 - - 462 848
Training - - - - -
Marketing 351 - - 351 660
Insurance 3,800 - - 3,800 3,657
Returned Deposits 2,619 - - 2,619 5,400
Miscellaneous Purchases 11 - - 11 1,010
Purple Fund - - 1,650
Barnham PC Grant 18,770 - - 18,770 1,000
Barnham PC Rent - - - - 7,500
Restricted grant expenditure - 4,001 4,001 -
Events Payments 1,254 - - 1,254 56,577
Lottery payout 5,500 - - 5,500 8,000
Sub total [ 87,238 ] 4,001 - 91,239 160,162
A4 Asset and investment
purchases, (see table)
Door access system 2,162 - - 2,162 5,282
- - - -
Sub total [ 2,162 ] - - 2,162 5,282
Total payments 89,400 4,001 - 93,401 165,444
Net of receipts/(payments) [- 9,378 ] 8,991 - - 387 3,148
A5 Transfers between funds - - - - -
A6 Cash funds last year end 100,289 - - 100,289 78,253
Cash funds this year end [ 90,911 ] 8,991 - 99,902 81,401
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

		Unrestricted	Restricted	Endowment
Categories	Details	funds	funds	funds
B1 Cash funds	Lottery BCT Operations Account BCT Fundraising Account BCT Lottery account BCT Deposit Account EVH Operations account EVH Deposit Account *Total cash funds*	to nearest £ - 54,976 131 15,732 4,561 24,192 310 99,902	to nearest £ - -	to nearest £ - -
	(agree balances with receipts and payments account(s))	Agreement Error	Agreement Error	OK
		Unrestricted	Restricted	Endowment
		funds	funds	funds
B2 Other monetary assets	Details	to nearest £ - - - - - -	to nearest £ - - - - - -	to nearest £ - - - - - -
B3 Investment assets	Details	Fund to which asset belongs	Cost (optional) - - - - -	- - - - - Current value (optional)
B4 Assets retained for the	Details Door access system	Unrestricted Fund to which asset belongs	Cost (optional) 2,162	- Current value (optional)
charity’s own use			- - - - -	- - - - - - - -
B5 Liabilities	Details	Fund to which liability relates	- - - - - Amount due (optional)	When due (optional)
Signed by one or two trustees on behalf of all the trustees	Signature	Print	Name	Date of approval

Independent Examiner’s Report to the Trustees of Barnham & Eastergate Community Trust (Charity number 1170248) For the Period Ended 31 March 2021

I report on the accounts of the charity for the period ended 31 March 2021, which are set out on pages 6 to 7.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
to state whether particular matters have come to my attention

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Charities Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Rachel Hall R S Hall and Co 27 Belle Meade Close Woodgate Chichester West Sussex PO20 3YD

Date: 18 November 2021