**To**
## **Trustees' Annual Report for the period**
Period start date 1[st] April 2020
Period end date 31[st] March 2021
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1170248
Barnham & Eastergate Community Trust
**Charity's principal address** Barnham Community Hall, Murrell’s Field,
Yapton Road, Barnham, West Sussex **Postcode PO22 0AY**
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|
|TerryBedford|Chairman||Barnham & Eastergate CT|
|Bill Leath|||Barnham & Eastergate CT|
|David Phillips|||Barnham & Eastergate CT|
|Chris Allington|||Barnham & Eastergate CT|
|John Kilroy|||Barnham & Eastergate CT|
|Michael Bates|||Barnham & Eastergate CT|
|Tim Crabb|||Barnham & Eastergate CT|
|Heather Kilroy|||Barnham & Eastergate CT|
|TonyChamberlain|||Barnham & Eastergate CT|
|Dick New|||Barnham & Eastergate CT|
|Chris Playford|Vice Chairman||Barnham & Eastergate CT|
|||||
|||||
|||||
|||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted
- (eg. trust, association, company)
Elected at Annual General Meeting Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Following the merger last year a Memorandum of Understanding was drawn up.
The purpose of the MOU is to clearly identify the roles and responsibilities of each Party as they relate to the Barnham and Eastergate Community facilities namely:
- Barnham Community Hall
- • Murrell’s Field
- Eastergate Village Hall
- Eastergate Sports Pavilion and Playing Field
- • Other community facilities, land or buildings, that may be developed within Barnham and Eastergate Parish for community access and use
In addition, as the Hall is owned by the Parish Council a Licence to Operate is in place with the Council to enable the Trust to run Barnham Community Hall.
## **Section C Objectives and activities**
The objects of the CIO are to establish and run a community hall and recreation facilities to promote for the benefit of the Parishes of Barnham and Eastergate (the “area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other **Summary of the objects of the** opinions the provision of facilities for recreation or other leisure time **charity set out in its** occupation of individuals who have need of such facilities by reason of **governing document** their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
**TAR**
March **2012**
2
During the period of this report the Trust ran both Barnham Community Hall and Eastergate Village Hall but with limited access for the public due to the various COVID restrictions in place. It was also not possible to run any of the usual community related fundraising events although monthly quizzes took place via Facebook. The Trust was eligible to claim and received various grants made available from the Government and other organisations. These grants enabled the facilities to be maintained and operated occasionally and also enabled the Trust to offer community support in various ways during this period.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
We confirm the Trustees have had regard to the Charity Commission’s guidance on public benefit.
## **Additional details of objectives and activities (Optional information)**
Many of the events run by the Trust rely on volunteer contributions and the Trust has a database of volunteers and is continually adding to that database.
You **may choose** to include further statements, where relevant, about:
Whilst the Trust has no specific policy on grant making it does support local charities who wish to run events at both Halls by offering minimal hire rates and works with the Parish Council to support projects of benefit to the community as a whole.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
As already indicated this year was like no other year as for most of the time access to either Hall was very limited due to the COVID Pandemic. The Charity through various grants was able to provide community support to the lonely and vulnerable through cake and other food deliveries and also prescription collections. The Trust also ran online monthly quizzes through Facebook. A helpline was set up early on by the Parish Council and the Trust which received many calls for support.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Trust’s policy on reserves is to ensure that the funds held are equivalent to 6 months’ operational expenditure to ensure the Trust can meet any unforeseen major items of expenditure. Fortunately due to this policy and due to the COVID related grants received the Charity has managed to maintain its buildings and keep its staff in post.
**Details of any funds materially in deficit**
There are none.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
T BEDFORD
**Full name(s)** Terence Bedford **Position (eg Secretary, Chair,** Chairman **etc)**
**Date**
**TAR**
March **2012**
5
**Barnham & Eastergate Community Trust 1170248**
**CC16a**
**Receipts and payments accounts For the period** 4/1/2020 3/31/2021 **To from**
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
Childcare 13,691 - - 13,691 23,632
Regular Not For Profit 9,289 - - 9,289 12,836
Occasional Not For Profit 106 - - 106 1,630
Regular and Occasional Commercial 2,220 - - 2,220 25,829
Private Hire 100 - - 100 10,411
Weddings 1,000 - - 1,000 11,234
Miscellaneous Receipts 327 - - 327 566
Grants and Donations 41,340 12,992 54,332 8,187
Interest - - 42
Returnable Deposits - - - - 2,350
Hall Events 1,576 - - 1,576 -
Events Receipts 1,033 1,033 58,525
Lottery receipts 9,340 - - 9,340 13,350
80,022 12,992 - 93,014 168,592
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 80,022 12,992 - 93,014 168,592
A3 Payments
Employee Costs 22,120 - - 22,120 33,476
Rates - - - - 1,632
Repairs and Maintenance 12,251 - - 12,251 13,202
Equipment - - - - -
Cleaning 7,063 - - 7,063 9,748
Electricity 5,912 - - 5,912 8,030
Gas 2,067 - - 2,067 484
Waste 1,369 - - 1,369 1,572
Water 1,307 - - 1,307 3,247
Professional Fees 723 - - 723 1,363
Stationery 705 - - 705 475
Telephone / Broadband 954 - - 954 631
Subscriptions 462 - - 462 848
Training - - - - -
Marketing 351 - - 351 660
Insurance 3,800 - - 3,800 3,657
Returned Deposits 2,619 - - 2,619 5,400
Miscellaneous Purchases 11 - - 11 1,010
Purple Fund - - 1,650
Barnham PC Grant 18,770 - - 18,770 1,000
Barnham PC Rent - - - - 7,500
Restricted grant expenditure - 4,001 4,001 -
Events Payments 1,254 - - 1,254 56,577
Lottery payout 5,500 - - 5,500 8,000
Sub total [ 87,238 ] 4,001 - 91,239 160,162
A4 Asset and investment
purchases, (see table)
Door access system 2,162 - - 2,162 5,282
- - - -
Sub total [ 2,162 ] - - 2,162 5,282
Total payments 89,400 4,001 - 93,401 165,444
Net of receipts/(payments) [- 9,378 ] 8,991 - - 387 3,148
A5 Transfers between funds - - - - -
A6 Cash funds last year end 100,289 - - 100,289 78,253
Cash funds this year end [ 90,911 ] 8,991 - 99,902 81,401
**----- End of picture text -----**
6
## **Section B Statement of assets and liabilities at the end of the period**
|||**Unrestricted**|**Restricted**|**Endowment**|
|---|---|---|---|---|
|**Categories**|**Details**|**funds**|**funds**|**funds**|
|**B1 Cash funds**|Lottery
BCT Operations Account
BCT Fundraising Account
BCT Lottery account
BCT Deposit Account
EVH Operations account
EVH Deposit Account
**_Total cash funds_**|**to nearest £**
**-**
**54,976**
**131**
**15,732**
**4,561**
**24,192**
**310**
**99,902**|**to nearest £**
**-**
**-**|**to nearest £**
**-**
**-**|
||(agree balances with receipts and payments
account(s))|Agreement Error|Agreement Error|OK|
|||**Unrestricted**|**Restricted**|**Endowment**|
|||**funds**|**funds**|**funds**|
|**B2 Other monetary assets**|**Details**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**|
|**B4 Assets retained for the**|**Details**
Door access system|Unrestricted
**Fund to which**
**asset belongs**|**Cost (optional)**
**2,162**|**-**
**Current value**
**(optional)**|
|**charity’s own use**|||**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B5 Liabilities**|**Details**|**Fund to which**
**liability relates**|**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|**When due**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees|Signature|Print|Name|Date of
approval|
## Independent Examiner’s Report to the Trustees of Barnham & Eastergate Community Trust (Charity number 1170248) For the Period Ended 31 March 2021
I report on the accounts of the charity for the period ended 31 March 2021, which are set out on pages 6 to 7.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
- to state whether particular matters have come to my attention
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Rachel Hall R S Hall and Co 27 Belle Meade Close Woodgate Chichester West Sussex PO20 3YD
Date: 18 November 2021