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2020-12-31-accounts

Trustees' Annual Report for the period

From

Period start date Period end date

To

01 January 2020 31 December 2020

Section A Reference and administration details

March 2012

TAR

1

Charity name

Bar Hill Church

Other names charity is known by Bar Hill Church Single Congregation Local Ecumenical Partnership

Registered charity number (if any)

1170176

Charity's principal address

Hanover Close

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2

Bar Hill

Cambridge

Postcode

CB23 8SW

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)

March 2012

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3

1

Rev Charles Mather Trustee Chair & resident Minister

Ex officio

2

Anne Crick Secretary Members of the charity

3

Eleanor Tod Treasurer From 30/04/2019 Members of the charity

4

Elizabeth Ann Chappell Lay Moderator Members of the charity

5

Andrew Ingle

March 2012

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4

6

Members of the charity

Pamela Vendy

Until 21/10/2020 Members of the charity Diane Chapman Members of the charity

7

8

Elizabeth Burns Members of the charity

9

Elsa Manley

Members of the charity

March 2012

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5

10

Lesley Bennett

Members of the charity

11

Jenifer Gait-Smith Members of the charity

12

Jonathan Bishop From 21/10/2020 Members of the charity

13

14

March 2012

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6

15 16 17 18 TAR March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

None

Names and addresses of advisers (Optional information)

Type of adviser Name Address

March 2012

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8

None

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

Constitution

How the charity is constituted (eg. trust, association, company)

Un-incorporated Charity

Trustee selection methods

(eg. appointed by, elected by)

Elected by Church Members

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The charity is a Local Ecumenical Partnership (LEP) of the five founding denominations: the Baptist Union, the Church of England, the Methodist Church, the United Reformed Church and the Society of Friends. In 1990 the original LEP expanded to include the Roman Catholics who remain in association with the LEP.

March 2012

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9

It was a charity linked to Shared Churches Ely until 2016 when it re-registered in its own right. The church buildings are owned by Shared Churches Ely Ltd but all maintenance is the responsibility of the Charity. The arrangement is governed by two Sharing Agreements dated 1976 and 1990.

Management of the Charity is carried out by the minister and trustees who are also members of the Church Leadership Team (CLT) which is the executive leadership body (its senior officers are the Minister, Lay Moderator, Church Secretary and Treasurer).

The trustees are responsible for all decisions on matters of general concern and importance to the church including deciding on how the funds of the church are to be spent. They are elected by the church members at annual congregational meetings in accordance with the constitution.

An appointed trustee is responsible for the church buildings but day to day they are managed by the Church Centre Manager who reports to the Lay Moderator. The Centre Manager is the main point of formal contact of the Church with users, hirers and local agencies. Supported by a small property committee, the manager administers daily property matters (bookings, cleaning etc.) and coordinates use of the buildings.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance the Christian faith in the area of benefit in accordance with the principles and practices of the participating churches. In achieving its purpose, the charity will engage in a range of activities, either on its own or with others, including (but not restricted to):

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Having regard to the Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion we see our mission to be:

“As servants of Christ, we commit ourselves to worship, work and witness together in his name to establish his kingdom in our village and beyond.” [Church Profile 2011]

As a community that is open to God and everyone in our surrounding villages, we organise services for adults, children and young people on a regular basis, following a pattern of traditions and styles richly resourced by material from our founding denominations and in keeping with our ecumenical roots.

We also enable our communities to celebrate and thank God at the milestones of their journeys through life. Through baptism we thank God for the gift of life, in marriage public vows are exchanged with God’s blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and to commend the person into God’s keeping. This work is supported by our pastoral team who make prayer chain offers and provide prayer support to anyone requesting it.

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There are normally regular activities organised by Bar Hill Church for the benefit of its members and surrounding villages. In particular, the summer Holiday Club for primary school children is attended and respected by many in the community. There is also a Holiday at Home for senior citizens, where they can participate in art, craft and musical activities over three days at Easter.

The building is normally widely used for community activities such as an art and craft group, a community market, a pre-school children’s group, several uniformed groups and our local school. It is also often the venue for local concerts and for various conferences, as well as one-off commercial and community organisation hire on occasions.

Helping those in need and contributing to the wider community is a demonstration of our faith, and the Church also supports the regional activities and missionary work of our founding denominations.

Unfortunately, due to the Covid-19 pandemic, many of these activities plus any new initiatives to widen public engagement have either been put on hold during 2020 or have been delivered in new and different ways.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Services of worship have been held on almost every Sunday, Summary of the main along with a small number of weekday services throughout achievements of the 2020. Due to the Covid-19 pandemic, one service was cancelled charity during the year in March; however, the Church was open for private prayer. Since then, the church has delivered mainly online only Zoom services, which have progressed in content and complexity as the year has progressed and the Church has become more adept to worshiping in this way. During September to December, the church also delivered ‘hybrid’ services where the building was opened to a small number of socially distanced worshippers, as well as being conducted simultaneously on Zoom for the majority of the congregation at home. An annual Remembrance Day Service was held in November on Zoom, with a small socially distanced service held outside. The village carol service was filmed and published on YouTube in December; however, the annual Christingle service unfortunately had to be cancelled. The Church has been very aware of the impact that the pandemic has had on its congregation, in particular the inability of some members to be able to attend online services. Therefore, the Church has looked to open for either hybrid services or private prayer wherever practically possible but has needed to balance this with ensuring it is doing so in a safe and secure way, particularly given the aging demographic of our congregation. We have therefore taken a fairly cautious approach to the opening of our buildings. To try to combat issues of isolation, the Church launched the Octagon Online in Spring 2020, a comprehensive newssheet with additional interest pieces. This was delivered by hand to identified households that cannot receive items electronically (along with any other important communication, such as voting papers for the Annual Congregational Meeting). The Annual Congregational Meeting (ACM) was initially cancelled, along with all Ordinary Congregational meetings. The ACM was rescheduled for October, again in hybrid with some attendees in person but the majority attending online. This also required the creation of an online voting system for the Church Leadership Team nominations. Significant work has been undertaken on the church’s safeguarding policies, bringing it up to date with current practice and ensuring the right training and declarations are in place for trustees and also other members of the congregation with responsibility for vulnerable people. It was not possible to hold Holiday at Home, due to the nature of the activity and the timing of this being at the start of the first nationwide lockdown. Similarly, the summer Holiday Club was cancelled, however in this case the Church was able to host a paired down version online which was attended by circa 10 primary school aged families in July, providing opportunity for craft, activities, songs and fun learning. Several other groups met regularly at the start of the year, such as the arts and craft group, the Olive Tree café and Messy Church, however these were all closed in March due to the

March 2012

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12

Section D Achievements and performance

pandemic. There has continued to be an active homegroup programme, with six groups meeting either regularly or sporadically throughout the year, mainly online, although sometimes in person as and when the rules have allowed. The Church had planned to run another Alpha course; however, this has also been postponed.

Various property maintenance work has been identified with either rough or detailed quotes obtained, including for a significant programme of work to replace all the main worship hall windows. As a result of this, various fundraising activities were also scheduled during the year, however, the only event that occurred before the building was closed was a car boot/tabletop sale in February. A lot of planned maintenance work during 2020 was postponed due to the closure of the buildings and the inability to hire contractors, however as the lockdown rules have eased this work had started to progress again towards the end of 2020. Due to the anticipated large building maintenance costs required to take place in future years, and also in response to previous deficits, the giving of 10% of our regular income to charitable causes has remained suspended.

At the beginning of the first lockdown, the Church took the lead in creating the Bar Hill COVID-19 Support Scheme, which became a community organisation (still led by the church) with street patrols checking for signs that all may not be well in lockdown homes, food shopping, prescription delivery, mental health first aid, a food bank (supported by, but separate to the Trussell Trust), Citizen Advice Bureau (CAB) style advice on a multitude of problems and telephone befriending for the lonely. It includes a sophisticated website where people can find help plus a dedicated email address and telephone number to contact. It was so successful that it became the paradigm for other villages surrounding Cambridge and resulted in a Commendation from Cambridgeshire County Council.

At the beginning of 2021, the hotel at the entrance to the village was chosen as a place where Covid-positive freight drivers were isolated until they were permitted to continue in their journeys to the ferry ports. The church set up a scheme whereby – in conjunction with South Cambridgeshire District Council – volunteers shopped for items needed by the drivers, who on arrival at the hotel would find a handwritten card and child-drawn picture plus a ‘goody bag’ of sweets etc. to welcome them. We also liaised with the local GP surgery to obtain prescriptions as needed. The scheme closed when the hotel ceased to be used for this.

The Bar Hill COVID-19 Support Scheme is currently transforming into a Community Hub, run one morning a week, where people can go for a cup of tea or coffee, collect a food pack, receive CAB style advice and Mental Health First Aid support. All of this is seen as continuing into the future, with the church working with the village to provide caring support.

Section E Financial review

March 2012

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13

The Trustee’s policy is to maintain at least three months of Brief statement of the unrestricted/general funds, circa £30,000 (based on non- charity’s policy on pandemic expenditure), to meet operational variations in minor reserves repairs, invoices, salaries and direct debits plus an additional sum for major repairs.

It is the Treasurer’s opinion that although our reserves are sufficient for general operating costs including minor repairs, they are not currently sufficient to meet several identified major repairs.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

As a consequence, reserves increased to £68,960. Some of this balance is held in a CCLA interest bearing account.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

March 2012

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14

Full name(s)

Rev Charles Mather Eleanor Tod

Position (eg Secretary, Chair, etc) Chair Treasurer Date 13/05/2021

March 2012

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15

Page 1

Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

Statement of Financial Activites

Statement of Financial Activites
Note
Income from:
Donations and Legacies
A1
Charitable Activities
A2
Other trading activities
A3
Investments
A4
Other income
A5
TOTAL
Expenditure on:
Raising Funds
B1
Charitable Activities
B2
Other Expenditure
B3
TOTAL
NET INCOME / (EXPENDITURE)
Transfers between funds
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
TOTAL FUNDS b/fwd 1 January
TOTAL FUNDS c/fwd 31 December
E4		 General
Funds £
116,411
0
5,313
30
1,710
123,463
421
104,343
174
104,938
18,525
1,066
19,591
39,981
59,572		 Designated
Funds £
0
0
0
0
0
0
0
0
0
0
0
0
0
2,000
2,000		 Restricted
Funds £
1,000
0
0
7,541
8,541
0
0
2,508
2,508
6,033
0
6,033
682
6,714		 Sub
Accounts £
0
1,004
527
0
1,530
75
473
0
547
983
-1,066
-83
756
673		 This Year
2020
Total £
117,411
1,004
5,839
30
9,250
133,534
496
104,816
2,682
107,994
25,541
0
25,541
43,419
68,960		 Last Year
2019
Total £
105,728
9,105
22,880
130
1,912
139,754
2,188
127,905
3,086
133,179
6,576
0
6,576
36,844
43,419

APPROVED by the Trustees on 04/05/2021 and signed on their behalf by Elizabeth Ann Chappell

The notes on pages 2 to 11 form part of this financial statement

2020 Financial Accounts for BHC

18/05/2021

Page 2

Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

Balance sheet

Notes
Current assets:
Debtors
E2
Cash at bank and in hand
E1
Total current assets
Liabilities
Creditors: amounts falling due within one year
E3
Total net assets
The funds of the charity
General funds
E4
Designated funds
1, E4
Total unrestricted funds
Restricted funds
2, E4
Total charity funds		 31/12/2020
£
4,843
66,159
71,002
2,042
68,960
60,245
2,000
62,245
6,714
68,960		 31/12/2019
£
2,903
43,257
46,160
2,741
43,419
40,737
2,000
42,737
682
43,419

TREASURER'S STATEMENT

I have prepared the financial statements on pages 1 to 11 for the year ended 31 December 2020 from the accounting records of the church.

Mrs E Tod

----- Start of picture text -----
12/05/2021
----- End of picture text -----

2020 Financial Accounts for BHC

18/05/2021

Page 3

Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

NOTES

ACCOUNTING POLICIES

BASIS OF PREPARATION OF FINANCIAL STATEMENTS

Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January 2019) - (Charities SORP (FRS 102)), the financial reporting standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Bar Hill Ecumenical Church meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts and liabilities within the next reporting period.

FUND ACCOUNTING

General Funds: may be used by the church for any of its ordinary purposes.

Designated Funds: unrestricted funds set aside for specific, designated purposes. They can be transferred back into general funds.

Restricted Funds: represent income which may be expended only on those restricted objects provided in the terms of a trust or bequest, or donations or grants received or invited for a specific purpose. These funds can only be spent on the specific purpose for which they were given. Any balance remaining unspent must be carried forward as a balance on that fund for future expenditure on that specific purpose, or returned; it cannot be absorbed into general funds.

Sub-accounts: are cash floats, managed by church groups.

At the year end, budget holders report on transactions during the year. Income and expenditure within the sub accounts are reported gross. Transfers from the sub account are absorbed into general funds but closing balances are carried forward as a balance on that sub account.

See notes 1 to 3 on page 8 for reports on these funds. Values are rounded to the nearest £.

INCOME

Incoming resources are recognised in the year in which the charity is entitled to the receipt, and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future year.

EXPENDITURE

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

DEBTORS

Trade debtors and other debtors are recognised at their settlement amount due after any discounts. Prepayments are valued at the amount prepaid net of any trade discount due.

CREDITORS AND PROVISIONS

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 4

Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

NOTES continued

INCOME FROM:
General
Funds £
A1
A
Planned giving (RGP)
86,392
A
Offerings
617
B
Donations
5,512
C
Tax recovered through Gift Aid
16,812
B
Legacies
250
RC Contribution
3,900
9A
St Luke's contribution
2,927
Total
116,411
A2
(for costs see
Adult and Evangelism
Art Group
Craft Group
Senior Fellowship
Holiday at Home
Coffee Stop
Olive Tree
CYP
Holiday Club
Total
0
A3
(for costs see
Lettings (after deducting catering income
4,378
9c
Bible Notes
367
9c
Bookstall
9c
Conference catering (see lettings)
315
9c
Church event catering inc teas/coffees
253
Flowers
Fundraising
9c
Total
5,313
A4
Deposit account
15
CCLA COIF account
15
Total
30
A5
Other income
(for costs see
Charitable collections (see note 2)
Christmas collections
Comic Relief
Link to Hope
BMS
Covid19 Support Scheme
Solar for Sach
Contibutions towards courses
Coronavirus Job Retention Scheme
1,700
Miscellaneous
Photocopying income
10
Weddings,funerals & baptisms
Total
1,710
Investments
Donations and Legacies
Other trading activities
Charitable Activities		 Designated
Restricted
Funds £
Funds £
1,000
0
1,000
Note B2.4; for net figures se
0
0
Note B1; for net figures see
0
0
0
0
Note B3)
1,200
6,341
0
7,541		 Sub
accounts £
0
e Note 4)
225
57
386
291
45
1,004
Note 4)
95
432
527
0
0		 2020
Total £
86,392
617
6,512
16,812
250
3,900
2,927
117,411
0
225
57
386
0
291
45
0
0
1,004
4,378
367
0
315
253
95
432
5,839
15
15
30
0
0
0
1,200
6,341
0
0
1,700
0
10
0
9,250		 2019
Total £
Notes
78,121
2,352
2,927
2
14,552
0
3,900
3,877
105,728
158
4
710
3
95
3
2,842
2,3,4
1,878
4
1,288
167
347
2,3,4
1,620
4
9,105
17,306
131
4
6
4
674
4
1,487
2,4
429
3,4
2,848
3,4
22,880
83
47
130
404
251
3
123
0
0
205
306
0
261
1
65
3
297
1,912
404
251
123
0
0
205
306
0
261
65
297
1,912

2020 Financial Accounts for BHC

18/05/2021

Page 5

Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

NOTES continued

INCOME FROM:
General
Funds £
A1
A
Planned giving (RGP)
78,121
A
Offerings
2,352
B
Donations
2,570
C
Tax recovered through Gift Aid
14,552
B
Legacies
RC Contribution
3,900
9A
St Luke's contribution
3,877
Total
105,371
A2
(for costs see
Adult and Evangelism
158
Art Group
Craft Group
Senior Fellowship
Holiday at Home
1,477
Coffee Stop
Olive Tree
CYP
227
Holiday Club
1,620
Total
3,482
A3
(for costs see
Lettings (after deducting catering income
17,306
9c
Bible Notes
131
9c
Bookstall
6
9c
Conference catering (see lettings)
674
9c
Church event catering inc teas/coffees
1,487
Flowers
Fundraising
1,596
9c
Total
21,199
A4
Deposit account
83
CCLA COIF account
47
Total
130
A5
Other income
(for costs see
Charitable collections (see note 2)
Christmas collections
Comic Relief
5
Link to Hope
Royal Navy Royal Marines
Solar for Sach
Contibutions towards courses
306
Leaving/retirement gifts
Miscellaneous
261
Photocopying income
65
Weddings,funerals & baptisms
297
Total
934
Donations and Legacies
Charitable Activities
Other trading activities
Investments		 Designated
Restricted
Funds £
Funds £
357
0
357
Note B2.4; for net figures se
0
0
Note B1; for net figures see
0
0
0
0
Note B3)
404
246
123
205
0
978		 Sub
accounts £
0
e Note 4)
710
95
2,842
401
1,288
167
119
5,623
Note 4)
429
1,252
1,681
0
0		 2019
Total £
78,121
2,352
2,927
14,552
0
3,900
3,877
105,728
158
710
95
2,842
1,878
1,288
167
347
1,620
9,105
17,306
131
6
674
1,487
429
2,848
22,880
83
47
130
404
251
123
0
205
306
0
261
65
297
1,912		 2018
Total £
Notes
72,542
843
664
2
8,209
0
3,900
3,869
90,026
280
4
565
3
183
3
4,055
2,3,4
1,638
4
0
0
108
2,3,4
1,285
4
8,114
16,206
419
4
78
4
710
4
569
2,4
415
3,4
2,461
3,4
20,858
0
52
53
258
0
3
60
350
98
0
810
0
1
0
3
138
1,714
258
0
60
350
98
0
810
0
0
138
1,714

2020 Financial Accounts for BHC

18/05/2021

Page 6

Bar Hill Ecumencial Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

NOTES continued

EXPENDITURE ON:
B1
Raising Funds
12B
Bible Notes
12B
Bookstall
12B
Conference catering
12B
Church Catering (inc percolators)
Flowers
Fundraising Activities
Total
B2 Charitable Activities
B2.1 Sponsoring Denominations
URC Ministry and Mission Fund
Diocese of Ely incl house costs
Baptist Union Ministry share
Diocese of Ely - ministry share
Methodist Church - ministry share
URC Ministry share
Total
B2.2 Ministerial Costs
Minister's expenses
Discretionary fund
Visiting Ministers
Total
B2.3 Cost of Worship
Licences and Music
Worship software and small equipment
Other costs incl wine, candles etc
Worship/prayer materials
Total
B2.4 Church Activities
Adult and evangelism
Art Group
Craft Group
Senior Fellowship
Holiday at Home
Coffee Stop
Olive Tree
CYP
Holiday Club
Total		 General
Funds £
(for income se
302
69
51
421
40,919
12,571
3,685
3,391
3,685
3,685
67,936
6,071
56
6,127
808
767
107
1,682
(For income s
0		 Designated
Restricted
Funds £
Funds £
e note A3; for net figures se
0
0
0
0
0
0
0
0
ee note A2; for net figures s
0
0		 Sub
accounts £
e Note 4)
75
75
0
0
0
ee Note 4)
54
1
291
121
6
473		 2020
Total £
302
0
69
51
75
0
496
40,919
12,571
3,685
3,391
3,685
3,685
67,936
6,071
0
56
6,127
808
767
0
107
1,682
0
54
1
0
291
121
6
0
0
473		 2019
Total £
266
5
191
602
409
715		 Notes
4
4
3,4
2,4
3,4
3,4
4
3
3
3,4
4
2,3,4
4
2,188
39,960
12,272
3,656
3,302
3,539
3,600
66,328
7,248
0
525
7,773
938
69
54
280
1,340
93
217
73
1,827
1,417
454
39
739
845
5,704

2020 Financial Accounts for BHC

18/05/2021

Page 7

Bar Hill Ecumencial Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

NOTES continued

Continued EXPENDITURE ON:

B2.5 Running costs
A
Electricity
A
Gas
A
Water rates
B
Insurance
C
Cleaning/caretaking
Office expenses
Photocopier
Communications (inc Christmas card)
10c/12cSalaries
Telephone/website
Accounts software and examination
Miscellaneous
First Aid supplies
Total
B2.6 Maintenance
C
Maintenance - contracts
Maintenance - service
Minor works / repairs
Covid19 safety items
Total
B2
TOTAL EXPENDITURE ON
CHARITABLE ACTIVITIES
B3
Other Expenditure
Charitable collections (see note 2)
Christmas collections
Comic Relief
Solar for Sach
Link to Hope
Covid19 Support Scheme
BMS
CBMF subs
Contribution towards courses
Eco Group
Weddings,funerals & baptisms
Leaving/retirement gifts
Total		 General
Funds £
1,061
4,001
554
1,535
275
292
1,223
14,652
864
450
24,908
1,423
397
1,393
477
3,690		 General
Funds £
1,061
4,001
554
1,535
275
292
1,223
14,652
864
450
24,908
1,423
397
1,393
477
3,690		 Designated
Funds £
0
0
0
e note A5)
0		 Restricted
Funds £
0
0
0
1,308
1,200
2,508		 Sub
accounts £
0
0
473
0		 2020
Total £
1,061
4,001
554
1,535
275
292
1,223
0
14,652
864
450
0
0
24,908
1,423
397
1,393
477
3,690
104,816
0
0
0
0
1,308
1,200
0
174
0
0
0
2,682		 2019
Total £
1,774
3,714
843
1,550
780
217
1,654
380
16,869
1,140
526
241
0		 3
3
2
3
29,687
2,770
103
14,199
0
17,073
104,343 0 127,905
(for income se
174
174		 404
246
205
123
0
1,410
20
552
0
126
0
174 0 2,508 0 2,682 3,086

2020 Financial Accounts for BHC

18/05/2021

Page 8

Bar Hill Ecumencial Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

NOTES continued

EXPENDITURE ON:
B1
Raising Funds
12B
Bible Notes
12B
Bookstall
12B
Conference catering
12B
Church Catering (inc percolators)
Flowers
Fundraising Activities
Total
B2 Charitable Activities
B2.1 Sponsoring Denominations
URC Ministry and Mission Fund
Diocese of Ely incl house costs
Baptist Union Ministry share
Diocese of Ely - ministry share
Methodist Church - ministry share
URC Ministry share
Total
B2.2 Ministerial Costs
Minister's expenses
Discretionary fund
Visiting Ministers
Total
B2.3 Cost of Worship
Licences and Music
Worship software and small equipment
Other costs incl wine, candles etc
Worship/prayer materials
Total
B2.4 Church Activities
Adult and evangelism
Art Group
Craft Group
Senior Fellowship
Holiday at Home
Coffee Stop
Olive Tree
CYP
Holiday Club
Total		 General
Funds £
(for income se
266
5
191
591
421
1,474
39,960
12,272
3,656
3,302
3,539
3,600
66,328
7,248
525
7,773
938
69
54
280
1,340
(For income s
93
1,016
551
488
2,148		 Designated
Restricted
Funds £
Funds £
e note A3; for net figures se
0
0
0
0
0
0
0
0
ee note A2; for net figures s
357
0
357		 Sub
accounts £
e Note 4)
11
409
294
713
0
0
0
ee Note 4)
217
73
1,827
401
454
39
188
3,199		 2019
Total £
266
5
191
602
409
715
2,188
39,960
12,272
3,656
3,302
3,539
3,600
66,328
7,248
0
525
7,773
938
69
54
280
1,340
93
217
73
1,827
1,417
454
39
739
845
5,704		 2018
Total £
294
70
390
271
369
689		 Notes
4
4
3,4
2,4
3,4
3,4
4
3
3
3,4
4
2,3,4
4
2,082
36,898
11,638
3,482
3,482
3,482
3,482
62,464
7,685
0
389
8,074
1,116
59
66
340
1,581
658
326
72
3,086
992
0
0
529
1,040
6,703

2020 Financial Accounts for BHC

18/05/2021

Page 9

Bar Hill Ecumencial Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

NOTES continued

Continued EXPENDITURE ON:

B2.5 Running costs
A
Electricity
A
Gas
A
Water rates
B
Insurance
C
Cleaning/caretaking
Office expenses
Photocopier
Communications (inc Christmas card)
10c/12cSalaries
Telephone/website
Accounts software and examination
Miscellaneous
First Aid supplies
Total
B2.6 Maintenance
C
Maintenance - contracts
Maintenance - service
Minor works / repairs
Tower, tables, chairs & fridge
Total
B2
TOTAL EXPENDITURE ON
CHARITABLE ACTIVITIES
B3
Other Expenditure
Charitable collections (see note 2)
Christmas collections
Comic Relief
Solar for Sach
Link to Hope
Royal Navy Royal Marines
10% Charitable Giving
CBMF subs
CRW accrual written off
Contribution towards courses
Eco Group
Weddings,funerals & baptisms
Leaving/retirement gifts
BH PTA Fireworks
Total		 General
Funds £
1,774
3,714
843
1,550
735
202
1,654
380
16,869
1,140
526
241
29,627
2,770
103
14,185
17,059		 General
Funds £
1,774
3,714
843
1,550
735
202
1,654
380
16,869
1,140
526
241
29,627
2,770
103
14,185
17,059		 Designated
Funds £
0
0
0
e note A5)
0		 Restricted
Funds £
0
0
357
404
246
205
123
0
0
978		 Sub
accounts £
45
15
60
14
14
3,273
0
0		 2019
Total £
1,774
3,714
843
1,550
780
217
1,654
380
16,869
1,140
526
241
0
29,687
2,770
103
14,199
0
17,073
127,905
404
246
205
123
0
1,410
20
0
552
0
126
0
0
3,086		 2018
Total £
1,989
3,367
835
1,519
862
284
1,537
375
16,523
877
43
0
0		 3
3
2
3
28,211
2,522
387
6,590
1,621
11,119
124,275 0 118,154
(for income se
1,410
20
552
126
2,108		 258
0
0
60
350
9,460
20
390
348
0
21
860
100
2,108 0 978 0 3,086 11,868

2020 Financial Accounts for BHC

18/05/2021

Bar Hill Ecumenical Church

Page 10

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

NOTES continued

C Investments held for Church Purposes

Interest paid to the church is detailed in section A4 as operating income.

D Assets Used for Church Purposes

Bar Hill Church does not own any land or buildings. The church and its associated buildings are vested in Shared Churches Ely and the minister's house at 108 Stonefield is owned by the Diocese of Ely.

The church buildings are insured by the church in accordance with its agreement with Shared Churches Ely. Buildings and contents are insured with a loss limit of £5,600,000.

The trustees of the charity have a policy of not capitalising assets under £1000.

Routine additions, repairs and replacements to contents are charged to current expenditure.

E1 Monetary Assets

The church monies are not held in segregated accounts, but for the sake of these financial statements the total of each account is allocated appropriately over the various funds.

General
Designated
Funds £
Funds £
Cash
287
Santander current account
50,605
2,000
Santander Business Reserve
199
CCLA COIF account
5,657
Sub Accounts
Total
56,748
2,000
E2
Debtors and prepayments
Lettings
202
RGP
1,183
Offerings
22
Donations
62
Bible notes
-25
St Luke's
250
OLEM
1,950
Total
3,643
0
E3
Creditors and Liabilities
Charitable donations
Minister's expenses
40
Bible Notes
69
Covid 19 Support Scheme
Utilities
765
Worship (incl CCLI 2018 prepaid)
Christmas collections
Alarm Maintenance
180
Catering
Photocopier
-235
Total
819
0
E4
To reconcile cash at year end against funds carried forward
E1
Cash and cash equivalents at the
end of the reporting period
56,748
2,000
E2
Debtors and prepayments
3,643
E3
Creditors and liabilities
-819
Total funds c/fwd
59,572
2,000		 Designated
Funds £
2,000		 Restricted
Funds £
6,738		 Sub
accounts £
673		 2020
Total £
287
59,342
199
5,657
673		 2019
Total £
1,241
35,433
184
5,642
756
2,000 6,738
1,200		 673 66,159
202
1,183
22
1,262
-25
250
1,950		 43,257
2,883
0
0
0
-276
297
0
0 1,200 0 4,843 2,903
1200
23		 1,200
40
69
23
765
0
0
180
0
-235		 1,200
448
0
0
1,031
0
0
0
0
61
0 1,223 0 2,042 2,741
6,738
1,200
-1,223		 673
0
0		 66,159
4,843
-2,042		 43,257
2,903
-2,741
2,000 6,714 673 68,960 43,419

2020 Financial Accounts for BHC

18/05/2021

Page 11

Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020

NOTES continued

See page 3 for descriptions of the various funds and accounts.

1
2		 Ecclesiastical Prize Money 2016
BMS accrued amounts
Covid19 Support Scheme
Solar for Sach
Donation - CYP
Piano
Roof
Senior Fellowship
Total
Fund name & purpose:
Designated Funds:
Restricted Funds:*
Fund name & purpose:		 Balance
b/fwd £
2,000
2,000
Balance
b/fwd £
0
0
98
67
270
0
247
682		 Receipts
in year £
0
Receipts
in year £
1,200
6,341
1,000
8,541		 Payments
in year £
0
Payments
in year £
1,200
1,308
*
2,508		 Transfers
for year £
0
Transfers
for year £
0		 Balance
Notes
c/fwd £
2,000
A5
2,000
Balance
Notes
c/fwd £
0
A5, B3
5,033
A5, B3
98
A1, B1
67
A2, B2.4
270
A1
1,000
A1
247
A2
6,714
682 8,541 2,508 0 6,714

* £147.38 donation plus £100 legacy

Art Group
Church office petty cash
Craft Group
CYP Float
Flowers Float
Fundraising
Senior Fellowship
Holiday at Home
Coffee Stop
Olive Tree
Total*
Sub account		 Balance
b/fwd £
551
50
42
82
30
0
0
0
0
0
756		 Receipts
in year £
225
57
95
432
386
291
45
1,530		 Payments
in year £
54
1
75
291
121
6
547		 Net Transfers
for year £
-200
-75
-21
-432
-137
-163
-39
-1,066		 Balance
c/fwd £
522
A2, B2.4
50
A5, B1,B2.5.B2.6
23
A2, B2.4
82
A2, B2.4
30
A3, B1
0
A3, B1
-42
A2, B2.4
0
A2, B2.4
8
A2, B2.4
0
A2, B2.4
673
756 1,530 547 -1,066 673

4 Activities with some self-funding

Certain groups generate funds as part of their activities. Income and expenditure within the activity are reported gross within the main accounts but a net figure is shown here to indicate the net surplus/cost for each activity. Surplus income is absorbed into general funds, whilst expenditure in excess of self funding is met from general funds.

Adult and Evangelism
Bookstall and Bible Notes
Catering - church events
Catering - conferences
CYP
Flowers
Fundraising
Holiday at Home
Holiday Club
Coffee Stop
Olive Tree
Senior Fellowship (Knit and Natter)
Total
Activity		 General
Income £
367
253
315
95
432
291
45
386
2,184		 Restricted
Income £
Applied
0		 Total
Income £
0
367
253
315
0
95
432
0
0
291
45
386
2,184		 Payments
in year £
302
51
69
75
121
6
291
913		 Net
Income £
Notes
0
A2, B2.4
66
A3, B1
202
A3, B1
246
A3, B1
0
3, A2, B2.4
21
3, A3, B1
432
3, A3, B1
0
3, A2, B2.4
0
3, A2, B2.4
170
3, A2, B2.4
39
3, A2, B2.4
95
3, A2, B2.4
1,271
2,184 0 2,184 913 1,271

5 Trustees

None of the trustees received any remuneration in respect of their role as a trustee, nor did they receive any expenses.

6 Related Party Transactions

There were no related party transactions in the year that required disclosure.

2020 Financial Accounts for BHC

18/05/2021

Bar Hlll Ecumenlcal Church Pagè 12 Accounts for the year ended 31 fjoeombor 2020 Sndependent Examin•r's Roport To th¢ TN$te¢s of Bar Hlll Ecumonlcal Church I rwrt to thè Iruslges on rny examination of the accounts ol the Church for thè yoar ended 31 D￿mber 2020 Rosponslbilitlès and basls of r8POrt A5 the Church's trustees you are responsible for the preparation of the account5 in accordance with the requirements of the Charities Act 20111'the Act'l I report in respect of my examination of the Church's accounts carried out under section 145 of the Act. 3nd in carrying out my examination I have followed all the applicable Dirertiolls given by the Charity Commission under 5ertion 1451Sllbl of the Act. Independent Exarnin8rfs Statsment I have completed my examination. I confimi thèt no material matters have come to my attention in connertion with the examination giving me any cause to believe that in any material respect.. - accounting records were not kept in respect of the Church as required by Section 130 of the Art,. or - the accounts do not accord with those records.. or - the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2CKJ8 other than any requirement that the accounts give a'true and fair, view which 15 not a matter considered as part of an independent exarnination. I have no concem5 and have come acr055 no other matters in connettion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Geoff Mann FCIE Geoff Mann ￿rnited De& House Highworth Avenue Cambridge CB4 2BQ