## **Trustees' Annual Report for the period** ## **From** Period start date Period end date **To** 01 January 2020 31 December 2020 Section A Reference and administration details March **2012** **TAR** 1 ## **Charity name** Bar Hill Church **Other names charity is known by** Bar Hill Church Single Congregation Local Ecumenical Partnership ## **Registered charity number (if any)** 1170176 **Charity's principal address** Hanover Close March **2012** **TAR** 2 ## Bar Hill ## Cambridge ## **Postcode** CB23 8SW ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** March **2012** **TAR** 3 1 Rev Charles Mather Trustee Chair & resident Minister Ex officio 2 Anne Crick Secretary Members of the charity 3 Eleanor Tod Treasurer From 30/04/2019 Members of the charity 4 Elizabeth Ann Chappell Lay Moderator Members of the charity 5 Andrew Ingle March **2012** **TAR** 4 6 Members of the charity Pamela Vendy Until 21/10/2020 Members of the charity Diane Chapman Members of the charity 7 8 Elizabeth Burns Members of the charity 9 Elsa Manley Members of the charity March **2012** **TAR** 5 10 Lesley Bennett Members of the charity 11 Jenifer Gait-Smith Members of the charity 12 Jonathan Bishop From 21/10/2020 Members of the charity 13 14 March **2012** **TAR** 6 15 16 17 18 TAR March 2012 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ## **Name Dates acted if not for whole year** None ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** March **2012** **TAR** 8 **None** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Constitution How the charity is constituted (eg. trust, association, company) Un-incorporated Charity Trustee selection methods (eg. appointed by, elected by) Elected by Church Members ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The charity is a Local Ecumenical Partnership (LEP) of the five founding denominations: the Baptist Union, the Church of England, the Methodist Church, the United Reformed Church and the Society of Friends. In 1990 the original LEP expanded to include the Roman Catholics who remain in association with the LEP. March **2012** **TAR** 9 It was a charity linked to Shared Churches Ely until 2016 when it re-registered in its own right. The church buildings are owned by Shared Churches Ely Ltd but all maintenance is the responsibility of the Charity. The arrangement is governed by two Sharing Agreements dated 1976 and 1990. Management of the Charity is carried out by the minister and trustees who are also members of the Church Leadership Team (CLT) which is the executive leadership body (its senior officers are the Minister, Lay Moderator, Church Secretary and Treasurer). The trustees are responsible for all decisions on matters of general concern and importance to the church including deciding on how the funds of the church are to be spent. They are elected by the church members at annual congregational meetings in accordance with the constitution. An appointed trustee is responsible for the church buildings but day to day they are managed by the Church Centre Manager who reports to the Lay Moderator. The Centre Manager is the main point of formal contact of the Church with users, hirers and local agencies. Supported by a small property committee, the manager administers daily property matters (bookings, cleaning etc.) and coordinates use of the buildings. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** To advance the Christian faith in the area of benefit in accordance with the principles and practices of the participating churches. In achieving its purpose, the charity will engage in a range of activities, either on its own or with others, including (but not restricted to): - A) The celebration of public worship; - B) The teaching of the Christian faith; - C) Mission and evangelism; - D) Pastoral work, including visiting the sick and the bereaved; - E) The provision of facilities with a Christian ethos for the local community, including (but not restricted to) the elderly, the young and other groups with special needs; and - F) The support of other charities in the UK and overseas ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Having regard to the Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion we see our mission to be: _“As servants of Christ, we commit ourselves to worship, work and witness together in his name to establish his kingdom in our village and beyond.”_ [Church Profile 2011] As a community that is open to God and everyone in our surrounding villages, we organise services for adults, children and young people on a regular basis, following a pattern of traditions and styles richly resourced by material from our founding denominations and in keeping with our ecumenical roots. We also enable our communities to celebrate and thank God at the milestones of their journeys through life. Through baptism we thank God for the gift of life, in marriage public vows are exchanged with God’s blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and to commend the person into God’s keeping. This work is supported by our pastoral team who make prayer chain offers and provide prayer support to anyone requesting it. March **2012** **TAR** 10 There are normally regular activities organised by Bar Hill Church for the benefit of its members and surrounding villages. In particular, the summer Holiday Club for primary school children is attended and respected by many in the community. There is also a Holiday at Home for senior citizens, where they can participate in art, craft and musical activities over three days at Easter. The building is normally widely used for community activities such as an art and craft group, a community market, a pre-school children’s group, several uniformed groups and our local school. It is also often the venue for local concerts and for various conferences, as well as one-off commercial and community organisation hire on occasions. Helping those in need and contributing to the wider community is a demonstration of our faith, and the Church also supports the regional activities and missionary work of our founding denominations. Unfortunately, due to the Covid-19 pandemic, many of these activities plus any new initiatives to widen public engagement have either been put on hold during 2020 or have been delivered in new and different ways. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 11 Section D Achievements and performance Services of worship have been held on almost every Sunday, **Summary of the main** along with a small number of weekday services throughout **achievements of the** 2020. Due to the Covid-19 pandemic, one service was cancelled **charity during the year** in March; however, the Church was open for private prayer. Since then, the church has delivered mainly online only Zoom services, which have progressed in content and complexity as the year has progressed and the Church has become more adept to worshiping in this way. During September to December, the church also delivered ‘hybrid’ services where the building was opened to a small number of socially distanced worshippers, as well as being conducted simultaneously on Zoom for the majority of the congregation at home. An annual Remembrance Day Service was held in November on Zoom, with a small socially distanced service held outside. The village carol service was filmed and published on YouTube in December; however, the annual Christingle service unfortunately had to be cancelled. The Church has been very aware of the impact that the pandemic has had on its congregation, in particular the inability of some members to be able to attend online services. Therefore, the Church has looked to open for either hybrid services or private prayer wherever practically possible but has needed to balance this with ensuring it is doing so in a safe and secure way, particularly given the aging demographic of our congregation. We have therefore taken a fairly cautious approach to the opening of our buildings. To try to combat issues of isolation, the Church launched the Octagon Online in Spring 2020, a comprehensive newssheet with additional interest pieces. This was delivered by hand to identified households that cannot receive items electronically (along with any other important communication, such as voting papers for the Annual Congregational Meeting). The Annual Congregational Meeting (ACM) was initially cancelled, along with all Ordinary Congregational meetings. The ACM was rescheduled for October, again in hybrid with some attendees in person but the majority attending online. This also required the creation of an online voting system for the Church Leadership Team nominations. Significant work has been undertaken on the church’s safeguarding policies, bringing it up to date with current practice and ensuring the right training and declarations are in place for trustees and also other members of the congregation with responsibility for vulnerable people. It was not possible to hold Holiday at Home, due to the nature of the activity and the timing of this being at the start of the first nationwide lockdown. Similarly, the summer Holiday Club was cancelled, however in this case the Church was able to host a paired down version online which was attended by circa 10 primary school aged families in July, providing opportunity for craft, activities, songs and fun learning. Several other groups met regularly at the start of the year, such as the arts and craft group, the Olive Tree café and Messy Church, however these were all closed in March due to the March **2012** **TAR** 12 Section D Achievements and performance pandemic. There has continued to be an active homegroup programme, with six groups meeting either regularly or sporadically throughout the year, mainly online, although sometimes in person as and when the rules have allowed. The Church had planned to run another Alpha course; however, this has also been postponed. Various property maintenance work has been identified with either rough or detailed quotes obtained, including for a significant programme of work to replace all the main worship hall windows. As a result of this, various fundraising activities were also scheduled during the year, however, the only event that occurred before the building was closed was a car boot/tabletop sale in February. A lot of planned maintenance work during 2020 was postponed due to the closure of the buildings and the inability to hire contractors, however as the lockdown rules have eased this work had started to progress again towards the end of 2020. Due to the anticipated large building maintenance costs required to take place in future years, and also in response to previous deficits, the giving of 10% of our regular income to charitable causes has remained suspended. At the beginning of the first lockdown, the Church took the lead in creating the Bar Hill COVID-19 Support Scheme, which became a community organisation (still led by the church) with street patrols checking for signs that all may not be well in lockdown homes, food shopping, prescription delivery, mental health first aid, a food bank (supported by, but separate to the Trussell Trust), Citizen Advice Bureau (CAB) style advice on a multitude of problems and telephone befriending for the lonely. It includes a sophisticated website where people can find help plus a dedicated email address and telephone number to contact. It was so successful that it became the paradigm for other villages surrounding Cambridge and resulted in a Commendation from Cambridgeshire County Council. At the beginning of 2021, the hotel at the entrance to the village was chosen as a place where Covid-positive freight drivers were isolated until they were permitted to continue in their journeys to the ferry ports. The church set up a scheme whereby – in conjunction with South Cambridgeshire District Council – volunteers shopped for items needed by the drivers, who on arrival at the hotel would find a handwritten card and child-drawn picture plus a ‘goody bag’ of sweets etc. to welcome them. We also liaised with the local GP surgery to obtain prescriptions as needed. The scheme closed when the hotel ceased to be used for this. The Bar Hill COVID-19 Support Scheme is currently transforming into a Community Hub, run one morning a week, where people can go for a cup of tea or coffee, collect a food pack, receive CAB style advice and Mental Health First Aid support. All of this is seen as continuing into the future, with the church working with the village to provide caring support. ## **Section E Financial review** March **2012** **TAR** 13 The Trustee’s policy is to maintain at least three months of **Brief statement of the** unrestricted/general funds, circa £30,000 (based on non- **charity’s policy on** pandemic expenditure), to meet operational variations in minor **reserves** repairs, invoices, salaries and direct debits plus an additional sum for major repairs. It is the Treasurer’s opinion that although our reserves are sufficient for general operating costs including minor repairs, they are not currently sufficient to meet several identified major repairs. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** - The Church is managed within an annual budget agreed with - You **may choose** to include the congregation. Sub-budgets for various areas of - additional information, responsibility are delegated to the Centre Manager and several - where relevant about: trustees. The finances are reported annually at a Congregational - the charity’s principal Meeting, with periodic updates throughout the year to trustees - sources of funds and congregation. The financial team of Bookkeeper and (including any Regular Giving Secretary is led by the Treasurer. fundraising); - Income for the year totalled £134,534, of which £8,541 was how expenditure has restricted to specific purposes as detailed in the Financial - supported the key Statements. Income decreased in 2020 compared with 2019 - objectives of the charity; following a significant reduction in letting income due to the - investment policy and pandemic, however significant increases in donations and objectives including any regular giving somewhat off-set this. ethical investment policy adopted. Expenditure was less than income at £107,994, which was also a decrease from 2019, mainly due to the temporary reduction in charitable activities during the year, and in particular reduced expenditure on property maintenance. As a consequence, reserves increased to £68,960. Some of this balance is held in a CCLA interest bearing account. ## **Section G Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** March **2012** **TAR** 14 **Full name(s)** Rev Charles Mather Eleanor Tod **Position (eg Secretary, Chair, etc)** Chair Treasurer **Date** 13/05/2021 March **2012** **TAR** 15 Page 1 ## **Bar Hill Ecumenical Church** ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** ## **Statement of Financial Activites** |**Statement of Financial Activites**||||||| |---|---|---|---|---|---|---| |Note
**Income from:**
Donations and Legacies
A1
Charitable Activities
A2
Other trading activities
A3
Investments
A4
Other income
A5
**TOTAL**
**Expenditure on:**
Raising Funds
B1
Charitable Activities
B2
Other Expenditure
B3
**TOTAL**
**NET INCOME / (EXPENDITURE)**
**Transfers between funds**
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS:**
TOTAL FUNDS b/fwd 1 January
**TOTAL FUNDS c/fwd 31 December**
E4|General
Funds £
116,411
0
5,313
30
1,710
123,463
421
104,343
174
104,938
**18,525**
1,066
19,591
39,981
**59,572**|Designated
Funds £
0
0
0
0
0
0
0
0
0
0
**0**
0
0
2,000
**2,000**|Restricted
Funds £
1,000
0
0
7,541
8,541
0
0
2,508
2,508
**6,033**
0
6,033
682
**6,714**|Sub
Accounts £
0
1,004
527
0
1,530
75
473
0
547
**983**
-1,066
-83
756
**673**|**This Year**
**2020**
**Total £**
**117,411**
**1,004**
**5,839**
**30**
**9,250**
**133,534**
**496**
**104,816**
**2,682**
**107,994**
**25,541**
**0**
25,541
43,419
**68,960**|**Last Year**
**2019**| |||||||**Total £**
**105,728**
**9,105**
**22,880**
**130**
**1,912**| |||||||**139,754**| |||||||**2,188**
**127,905**
**3,086**| |||||||**133,179**| |||||||| |||||||**6,576**| |||||||**0**
6,576
36,844| |||||||**43,419**| **APPROVED by the Trustees** on 04/05/2021 and signed on their behalf by Elizabeth Ann Chappell _The notes on pages 2 to 11 form part of this financial statement_ 2020 Financial Accounts for BHC 18/05/2021 Page 2 ## **Bar Hill Ecumenical Church** ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** ## **Balance sheet** |Notes
**Current assets:**
Debtors
E2
Cash at bank and in hand
E1
**_Total current assets_**
**Liabilities**
Creditors: amounts falling due within one year
E3
**_Total net assets_**
**The funds of the charity**
General funds
E4
Designated funds
1, E4
_Total unrestricted funds_
Restricted funds
2, E4
**_Total charity funds_**|31/12/2020
£
4,843
66,159
**71,002**
2,042
**68,960**
60,245
2,000
62,245
6,714
**68,960**|31/12/2019
£
2,903
43,257| |---|---|---| |||**46,160**
2,741| |||**43,419**| |||40,737
2,000| |||42,737| |||682| |||**43,419**| ## **TREASURER'S STATEMENT** I have prepared the financial statements on pages 1 to 11 for the year ended 31 December 2020 from the accounting records of the church. Mrs E Tod **----- Start of picture text -----**
12/05/2021
**----- End of picture text -----**
2020 Financial Accounts for BHC 18/05/2021 Page 3 ## **Bar Hill Ecumenical Church** ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** ## **NOTES** ## **ACCOUNTING POLICIES** ## **BASIS OF PREPARATION OF FINANCIAL STATEMENTS** Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January 2019) - (Charities SORP (FRS 102)), the financial reporting standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. Bar Hill Ecumenical Church meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts and liabilities within the next reporting period. ## **FUND ACCOUNTING** **General Funds:** may be used by the church for any of its ordinary purposes. **Designated Funds:** unrestricted funds set aside for specific, designated purposes. They can be transferred back into general funds. **Restricted Funds:** represent income which may be expended only on those restricted objects provided in the terms of a trust or bequest, or donations or grants received or invited for a specific purpose. These funds can only be spent on the specific purpose for which they were given. Any balance remaining unspent must be carried forward as a balance on that fund for future expenditure on that specific purpose, or returned; it cannot be absorbed into general funds. **Sub-accounts:** are cash floats, managed by church groups. At the year end, budget holders report on transactions during the year. Income and expenditure within the sub accounts are reported gross. Transfers from the sub account are absorbed into general funds but closing balances are carried forward as a balance on that sub account. See notes 1 to 3 on page 8 for reports on these funds. Values are rounded to the nearest £. ## **INCOME** Incoming resources are recognised in the year in which the charity is entitled to the receipt, and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future year. ## **EXPENDITURE** Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. ## **DEBTORS** Trade debtors and other debtors are recognised at their settlement amount due after any discounts. Prepayments are valued at the amount prepaid net of any trade discount due. ## **CREDITORS AND PROVISIONS** Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Page 4 ## **Bar Hill Ecumenical Church** ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** ## **NOTES continued** |**INCOME FROM:**
General
Funds £
**A1**
**A**
Planned giving (RGP)
86,392
**A**
Offerings
617
**B**
Donations
5,512
**C**
Tax recovered through Gift Aid
16,812
**B**
Legacies
250
RC Contribution
3,900
9A
St Luke's contribution
2,927
**Total**
116,411
**A2**
(for costs see
Adult and Evangelism
Art Group
Craft Group
Senior Fellowship
Holiday at Home
Coffee Stop
Olive Tree
CYP
Holiday Club
**Total**
0
**A3**
(for costs see
Lettings (after deducting catering income
4,378
**9c**
Bible Notes
367
**9c**
Bookstall
**9c**
Conference catering (see lettings)
315
**9c**
Church event catering inc teas/coffees
253
Flowers
Fundraising
9c
**Total**
5,313
**A4**
Deposit account
15
CCLA COIF account
15
**Total**
30
**A5**
**Other income**
(for costs see
_Charitable collections (see note 2)_
Christmas collections
Comic Relief
Link to Hope
BMS
Covid19 Support Scheme
Solar for Sach
Contibutions towards courses
Coronavirus Job Retention Scheme
1,700
Miscellaneous
Photocopying income
10
Weddings,funerals & baptisms
**Total**
1,710
**Investments**
**Donations and Legacies**
**Other trading activities**
**Charitable Activities**|Designated
Restricted
Funds £
Funds £
1,000
0
1,000
Note B2.4; for net figures se
0
0
Note B1; for net figures see
0
0
0
0
Note B3)
1,200
6,341
0
7,541|Sub
accounts £
0
e Note 4)
225
57
386
291
45
1,004
Note 4)
95
432
527
0
0|**2020**
**Total £**
**86,392**
**617**
**6,512**
**16,812**
**250**
**3,900**
**2,927**
**117,411**
**0**
**225**
**57**
**386**
**0**
**291**
**45**
**0**
**0**
**1,004**
**4,378**
**367**
**0**
**315**
**253**
**95**
**432**
**5,839**
**15**
**15**
**30**
**0**
**0**
**0**
**1,200**
**6,341**
**0**
**0**
**1,700**
**0**
**10**
**0**
**9,250**|**2019**
**Total £**
Notes
**78,121**
**2,352**
**2,927**
2
**14,552**
**0**
**3,900**
**3,877**
**105,728**
**158**
4
**710**
3
**95**
3
**2,842**
2,3,4
**1,878**
4
**1,288**
**167**
**347**
2,3,4
**1,620**
4
**9,105**
**17,306**
**131**
4
**6**
4
**674**
4
**1,487**
2,4
**429**
3,4
**2,848**
3,4
**22,880**
**83**
**47**
**130**
**404**
**251**
3
**123**
**0**
**0**
**205**
**306**
**0**
**261**
1
**65**
3
**297**
**1,912**| |---|---|---|---|---| |||||**404**
**251**
**123**
**0**
**0**
**205**
**306**
**0**
**261**
**65**
**297**| |||||**1,912**| |||||| 2020 Financial Accounts for BHC 18/05/2021 Page 5 ## **Bar Hill Ecumenical Church** ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** ## **NOTES continued** |**INCOME FROM:**
General
Funds £
**A1**
**A**
Planned giving (RGP)
78,121
**A**
Offerings
2,352
**B**
Donations
2,570
**C**
Tax recovered through Gift Aid
14,552
**B**
Legacies
RC Contribution
3,900
9A
St Luke's contribution
3,877
**Total**
105,371
**A2**
(for costs see
Adult and Evangelism
158
Art Group
Craft Group
Senior Fellowship
Holiday at Home
1,477
Coffee Stop
Olive Tree
CYP
227
Holiday Club
1,620
**Total**
3,482
**A3**
(for costs see
Lettings (after deducting catering income
17,306
**9c**
Bible Notes
131
**9c**
Bookstall
6
**9c**
Conference catering (see lettings)
674
**9c**
Church event catering inc teas/coffees
1,487
Flowers
Fundraising
1,596
9c
**Total**
21,199
**A4**
Deposit account
83
CCLA COIF account
47
**Total**
130
**A5**
**Other income**
(for costs see
_Charitable collections (see note 2)_
Christmas collections
Comic Relief
5
Link to Hope
Royal Navy Royal Marines
Solar for Sach
Contibutions towards courses
306
Leaving/retirement gifts
Miscellaneous
261
Photocopying income
65
Weddings,funerals & baptisms
297
**Total**
934
**Donations and Legacies**
**Charitable Activities**
**Other trading activities**
**Investments**|Designated
Restricted
Funds £
Funds £
357
0
357
Note B2.4; for net figures se
0
0
Note B1; for net figures see
0
0
0
0
Note B3)
404
246
123
205
0
978|Sub
accounts £
0
e Note 4)
710
95
2,842
401
1,288
167
119
5,623
Note 4)
429
1,252
1,681
0
0|**2019**
**Total £**
**78,121**
**2,352**
**2,927**
**14,552**
**0**
**3,900**
**3,877**
**105,728**
**158**
**710**
**95**
**2,842**
**1,878**
**1,288**
**167**
**347**
**1,620**
**9,105**
**17,306**
**131**
**6**
**674**
**1,487**
**429**
**2,848**
**22,880**
**83**
**47**
**130**
**404**
**251**
**123**
**0**
**205**
**306**
**0**
**261**
**65**
**297**
**1,912**|**2018**
**Total £**
Notes
**72,542**
**843**
**664**
2
**8,209**
**0**
**3,900**
**3,869**
**90,026**
**280**
4
**565**
3
**183**
3
**4,055**
2,3,4
**1,638**
4
**0**
**0**
**108**
2,3,4
**1,285**
4
**8,114**
**16,206**
**419**
4
**78**
4
**710**
4
**569**
2,4
**415**
3,4
**2,461**
3,4
**20,858**
**0**
**52**
**53**
**258**
**0**
3
**60**
**350**
**98**
**0**
**810**
**0**
1
**0**
3
**138**
**1,714**| |---|---|---|---|---| |||||**258**
**0**
**60**
**350**
**98**
**0**
**810**
**0**
**0**
**138**| |||||**1,714**| |||||| 2020 Financial Accounts for BHC 18/05/2021 Page 6 ## **Bar Hill Ecumencial Church** ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** ## **NOTES continued** |**EXPENDITURE ON:**
**B1**
**Raising Funds**
**12B**
Bible Notes
**12B**
Bookstall
**12B**
Conference catering
**12B**
Church Catering (inc percolators)
Flowers
Fundraising Activities
**Total**
**B2 Charitable Activities**
**B2.1 Sponsoring Denominations**
URC Ministry and Mission Fund
Diocese of Ely incl house costs
Baptist Union Ministry share
Diocese of Ely - ministry share
Methodist Church - ministry share
URC Ministry share
**Total**
**B2.2 Ministerial Costs**
Minister's expenses
Discretionary fund
Visiting Ministers
**Total**
**B2.3 Cost of Worship**
Licences and Music
Worship software and small equipment
Other costs incl wine, candles etc
Worship/prayer materials
**Total**
**B2.4 Church Activities**
Adult and evangelism
Art Group
Craft Group
Senior Fellowship
Holiday at Home
Coffee Stop
Olive Tree
CYP
Holiday Club
**Total**|General
Funds £
(for income se
302
69
51
421
40,919
12,571
3,685
3,391
3,685
3,685
67,936
6,071
56
6,127
808
767
107
1,682
(For income s
0|Designated
Restricted
Funds £
Funds £
e note A3; for net figures se
0
0
0
0
0
0
0
0
ee note A2; for net figures s
0
0|Sub
accounts £
e Note 4)
75
75
0
0
0
ee Note 4)
54
1
291
121
6
473|**2020**
**Total £**
**302**
**0**
**69**
**51**
**75**
**0**
**496**
**40,919**
**12,571**
**3,685**
**3,391**
**3,685**
**3,685**
**67,936**
**6,071**
**0**
**56**
**6,127**
**808**
**767**
**0**
**107**
**1,682**
**0**
**54**
**1**
**0**
**291**
**121**
**6**
**0**
**0**
**473**|**2019**
**Total £**
**266**
**5**
**191**
**602**
**409**
**715**|Notes
4
4
3,4
2,4
3,4
3,4
4
3
3
3,4
4
2,3,4
4| |---|---|---|---|---|---|---| ||||||**2,188**|| ||||||**39,960**
**12,272**
**3,656**
**3,302**
**3,539**
**3,600**|| ||||||**66,328**|| ||||||**7,248**
**0**
**525**|| ||||||**7,773**|| ||||||**938**
**69**
**54**
**280**|| ||||||**1,340**|| ||||||**93**
**217**
**73**
**1,827**
**1,417**
**454**
**39**
**739**
**845**|| ||||||**5,704**|| |||||||| 2020 Financial Accounts for BHC 18/05/2021 Page 7 ## **Bar Hill Ecumencial Church** ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** ## **NOTES continued** ## **Continued EXPENDITURE ON:** |**B2.5 Running costs**
**A**
Electricity
**A**
Gas
**A**
Water rates
**B**
Insurance
**C**
Cleaning/caretaking
Office expenses
Photocopier
Communications (inc Christmas card)
10c/12cSalaries
Telephone/website
Accounts software and examination
Miscellaneous
First Aid supplies
**Total**
**B2.6 Maintenance**
**C**
Maintenance - contracts
Maintenance - service
Minor works / repairs
Covid19 safety items
**Total**
**B2**
**TOTAL EXPENDITURE ON**
**CHARITABLE ACTIVITIES**
**B3**
**Other Expenditure**
_Charitable collections (see note 2)_
Christmas collections
Comic Relief
Solar for Sach
Link to Hope
Covid19 Support Scheme
BMS
CBMF subs
Contribution towards courses
Eco Group
Weddings,funerals & baptisms
Leaving/retirement gifts
**Total**|General
Funds £
1,061
4,001
554
1,535
275
292
1,223
14,652
864
450
24,908
1,423
397
1,393
477
3,690|General
Funds £
1,061
4,001
554
1,535
275
292
1,223
14,652
864
450
24,908
1,423
397
1,393
477
3,690|Designated
Funds £
0
0
0
e note A5)
0|Restricted
Funds £
0
0
0
1,308
1,200
2,508|Sub
accounts £
0
0
473
0|**2020**
**Total £**
**1,061**
**4,001**
**554**
**1,535**
**275**
**292**
**1,223**
**0**
**14,652**
**864**
**450**
**0**
**0**
**24,908**
**1,423**
**397**
**1,393**
**477**
**3,690**
**104,816**
**0**
**0**
**0**
**0**
**1,308**
**1,200**
**0**
**174**
**0**
**0**
**0**
**2,682**|**2019**
**Total £**
**1,774**
**3,714**
**843**
**1,550**
**780**
**217**
**1,654**
**380**
**16,869**
**1,140**
**526**
**241**
**0**|3
3
2
3| |---|---|---|---|---|---|---|---|---| ||||||||**29,687**|| ||||||||**2,770**
**103**
**14,199**
**0**|| ||||||||**17,073**|| |||||||||| ||104,343||0||||127,905|| ||(for income se
174
174||||||**404**
**246**
**205**
**123**
**0**
**1,410**
**20**
**552**
**0**
**126**
**0**|| ||174||0|2,508|0|**2,682**|3,086|| 2020 Financial Accounts for BHC 18/05/2021 Page 8 ## **Bar Hill Ecumencial Church** ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** ## **NOTES continued** |**EXPENDITURE ON:**
**B1**
**Raising Funds**
**12B**
Bible Notes
**12B**
Bookstall
**12B**
Conference catering
**12B**
Church Catering (inc percolators)
Flowers
Fundraising Activities
**Total**
**B2 Charitable Activities**
**B2.1 Sponsoring Denominations**
URC Ministry and Mission Fund
Diocese of Ely incl house costs
Baptist Union Ministry share
Diocese of Ely - ministry share
Methodist Church - ministry share
URC Ministry share
**Total**
**B2.2 Ministerial Costs**
Minister's expenses
Discretionary fund
Visiting Ministers
**Total**
**B2.3 Cost of Worship**
Licences and Music
Worship software and small equipment
Other costs incl wine, candles etc
Worship/prayer materials
**Total**
**B2.4 Church Activities**
Adult and evangelism
Art Group
Craft Group
Senior Fellowship
Holiday at Home
Coffee Stop
Olive Tree
CYP
Holiday Club
**Total**|General
Funds £
(for income se
266
5
191
591
421
1,474
39,960
12,272
3,656
3,302
3,539
3,600
66,328
7,248
525
7,773
938
69
54
280
1,340
(For income s
93
1,016
551
488
2,148|Designated
Restricted
Funds £
Funds £
e note A3; for net figures se
0
0
0
0
0
0
0
0
ee note A2; for net figures s
357
0
357|Sub
accounts £
e Note 4)
11
409
294
713
0
0
0
ee Note 4)
217
73
1,827
401
454
39
188
3,199|**2019**
**Total £**
**266**
**5**
**191**
**602**
**409**
**715**
**2,188**
**39,960**
**12,272**
**3,656**
**3,302**
**3,539**
**3,600**
**66,328**
**7,248**
**0**
**525**
**7,773**
**938**
**69**
**54**
**280**
**1,340**
**93**
**217**
**73**
**1,827**
**1,417**
**454**
**39**
**739**
**845**
**5,704**|**2018**
**Total £**
**294**
**70**
**390**
**271**
**369**
**689**|Notes
4
4
3,4
2,4
3,4
3,4
4
3
3
3,4
4
2,3,4
4| |---|---|---|---|---|---|---| ||||||**2,082**|| ||||||**36,898**
**11,638**
**3,482**
**3,482**
**3,482**
**3,482**|| ||||||**62,464**|| ||||||**7,685**
**0**
**389**|| ||||||**8,074**|| ||||||**1,116**
**59**
**66**
**340**|| ||||||**1,581**|| ||||||**658**
**326**
**72**
**3,086**
**992**
**0**
**0**
**529**
**1,040**|| ||||||**6,703**|| |||||||| 2020 Financial Accounts for BHC 18/05/2021 Page 9 ## **Bar Hill Ecumencial Church** ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** ## **NOTES continued** ## **Continued EXPENDITURE ON:** |**B2.5 Running costs**
**A**
Electricity
**A**
Gas
**A**
Water rates
**B**
Insurance
**C**
Cleaning/caretaking
Office expenses
Photocopier
Communications (inc Christmas card)
10c/12cSalaries
Telephone/website
Accounts software and examination
Miscellaneous
First Aid supplies
**Total**
**B2.6 Maintenance**
**C**
Maintenance - contracts
Maintenance - service
Minor works / repairs
Tower, tables, chairs & fridge
**Total**
**B2**
**TOTAL EXPENDITURE ON**
**CHARITABLE ACTIVITIES**
**B3**
**Other Expenditure**
_Charitable collections (see note 2)_
Christmas collections
Comic Relief
Solar for Sach
Link to Hope
Royal Navy Royal Marines
10% Charitable Giving
CBMF subs
CRW accrual written off
Contribution towards courses
Eco Group
Weddings,funerals & baptisms
Leaving/retirement gifts
BH PTA Fireworks
**Total**|General
Funds £
1,774
3,714
843
1,550
735
202
1,654
380
16,869
1,140
526
241
29,627
2,770
103
14,185
17,059|General
Funds £
1,774
3,714
843
1,550
735
202
1,654
380
16,869
1,140
526
241
29,627
2,770
103
14,185
17,059|Designated
Funds £
0
0
0
e note A5)
0|Restricted
Funds £
0
0
357
404
246
205
123
0
0
978|Sub
accounts £
45
15
60
14
14
3,273
0
0|**2019**
**Total £**
**1,774**
**3,714**
**843**
**1,550**
**780**
**217**
**1,654**
**380**
**16,869**
**1,140**
**526**
**241**
**0**
**29,687**
**2,770**
**103**
**14,199**
**0**
**17,073**
**127,905**
**404**
**246**
**205**
**123**
**0**
**1,410**
**20**
**0**
**552**
**0**
**126**
**0**
**0**
**3,086**|**2018**
**Total £**
**1,989**
**3,367**
**835**
**1,519**
**862**
**284**
**1,537**
**375**
**16,523**
**877**
**43**
**0**
**0**|3
3
2
3| |---|---|---|---|---|---|---|---|---| ||||||||**28,211**|| ||||||||**2,522**
**387**
**6,590**
**1,621**|| ||||||||**11,119**|| |||||||||| ||124,275||0||||118,154|| ||(for income se
1,410
20
552
126
2,108||||||**258**
**0**
**0**
**60**
**350**
**9,460**
**20**
**390**
**348**
**0**
**21**
**860**
**100**|| ||2,108||0|978|0|**3,086**|11,868|| 2020 Financial Accounts for BHC 18/05/2021 **Bar Hill Ecumenical Church** Page 10 ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** ## **NOTES continued** ## **C Investments held for Church Purposes** - Bar Hill Church has funds invested in the CCLA COIF account and has a Santander Business Reserve account, both of which pay interest. Interest paid to the church is detailed in section A4 as operating income. ## **D Assets Used for Church Purposes** Bar Hill Church does not own any land or buildings. The church and its associated buildings are vested in Shared Churches Ely and the minister's house at 108 Stonefield is owned by the Diocese of Ely. The church buildings are insured by the church in accordance with its agreement with Shared Churches Ely. Buildings and contents are insured with a loss limit of £5,600,000. The trustees of the charity have a policy of not capitalising assets under £1000. Routine additions, repairs and replacements to contents are charged to current expenditure. ## **E1 Monetary Assets** The church monies are not held in segregated accounts, but for the sake of these financial statements the total of each account is allocated appropriately over the various funds. |**General**
**Designated**
**Funds £**
**Funds £**
Cash
287
Santander current account
50,605
2,000
Santander Business Reserve
199
CCLA COIF account
5,657
Sub Accounts
**Total**
56,748
2,000
**E2**
**Debtors and prepayments**
Lettings
202
RGP
1,183
Offerings
22
Donations
62
Bible notes
-25
St Luke's
250
OLEM
1,950
**Total**
3,643
0
**E3**
**Creditors and Liabilities**
Charitable donations
Minister's expenses
40
Bible Notes
69
Covid 19 Support Scheme
Utilities
765
Worship (incl CCLI 2018 prepaid)
Christmas collections
Alarm Maintenance
180
Catering
Photocopier
-235
**Total**
819
0
**E4**
**To reconcile cash at year end against funds carried forward**
E1
Cash and cash equivalents at the
end of the reporting period
56,748
2,000
E2
Debtors and prepayments
3,643
E3
Creditors and liabilities
-819
**Total funds c/fwd**
**59,572**
**2,000**|**Designated**
**Funds £**
2,000|**Restricted**
**Funds £**
6,738|**Sub**
**accounts £**
673|**2020**
**Total £**
**287**
**59,342**
**199**
**5,657**
**673**|**2019**| |---|---|---|---|---|---| ||||||**Total £**
**1,241**
**35,433**
**184**
**5,642**
**756**| ||2,000|6,738
1,200|673|**66,159**
**202**
**1,183**
**22**
**1,262**
**-25**
**250**
**1,950**|**43,257**| ||||||| ||||||**2,883**
**0**
**0**
**0**
**-276**
**297**
**0**| ||0|1,200|0|**4,843**|**2,903**| |||1200
23||**1,200**
**40**
**69**
**23**
**765**
**0**
**0**
**180**
**0**
**-235**|**1,200**
**448**
**0**
**0**
**1,031**
**0**
**0**
**0**
**0**
**61**| ||0|1,223|0|**2,042**|**2,741**| |||6,738
1,200
-1,223|673
0
0|66,159
4,843
-2,042|43,257
2,903
-2,741| ||**2,000**|**6,714**|**673**|**68,960**|**43,419**| 2020 Financial Accounts for BHC 18/05/2021 Page 11 ## **Bar Hill Ecumenical Church** ## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020** ## **NOTES continued** See page 3 for descriptions of the various funds and accounts. |**1**
**2**|Ecclesiastical Prize Money 2016
BMS accrued amounts
Covid19 Support Scheme
Solar for Sach
Donation - CYP
Piano
Roof
Senior Fellowship*
**Total**
Fund name & purpose:
**Designated Funds:**
**Restricted Funds:**
Fund name & purpose:|Balance
b/fwd £
2,000
2,000
Balance
b/fwd £
0
0
98
67
270
0
247
682|Receipts
in year £
0
Receipts
in year £
1,200
6,341
1,000
8,541|Payments
in year £
0
Payments
in year £
1,200
1,308
*
2,508|Transfers
for year £
0
Transfers
for year £
0|**Balance**
Notes
**c/fwd £**
**2,000**
A5
**2,000**
**Balance**
Notes
**c/fwd £**
**0**
A5, B3
**5,033**
A5, B3
**98**
A1, B1
**67**
A2, B2.4
**270**
A1
**1,000**
A1
**247**
A2
**6,714**| |---|---|---|---|---|---|---| |||682|8,541|2,508|0|**6,714**| _* £147.38 donation plus £100 legacy_ - **3 Sub-accounts are cash floats, managed by church groups.** |Art Group *
Church office petty cash
Craft Group
CYP Float
Flowers Float
Fundraising
Senior Fellowship
Holiday at Home
Coffee Stop
Olive Tree
**Total**
Sub account|Balance
b/fwd £
551
50
42
82
30
0
0
0
0
0
756|Receipts
in year £
225
57
95
432
386
291
45
1,530|Payments
in year £
54
1
75
291
121
6
547|Net Transfers
for year £
-200
-75
-21
-432
-137
-163
-39
-1,066|**Balance**
**c/fwd £**
**522**
A2, B2.4
**50**
A5, B1,B2.5.B2.6
**23**
A2, B2.4
**82**
A2, B2.4
**30**
A3, B1
**0**
A3, B1
**-42**
A2, B2.4
**0**
A2, B2.4
**8**
A2, B2.4
**0**
A2, B2.4
**673**| |---|---|---|---|---|---| ||756|1,530|547|-1,066|**673**| * Art group include contribution for the following year in their year end statement but the church only recognises payments for the current year. ## **4 Activities with some self-funding** Certain groups generate funds as part of their activities. Income and expenditure within the activity are reported gross within the main accounts but a net figure is shown here to indicate the net surplus/cost for each activity. **Surplus income is absorbed into general funds, whilst expenditure in excess of self funding is met from general funds.** |Adult and Evangelism
Bookstall and Bible Notes
Catering - church events
Catering - conferences
CYP
Flowers
Fundraising
Holiday at Home
Holiday Club
Coffee Stop
Olive Tree
Senior Fellowship (Knit and Natter)
**Total**
Activity|General
Income £
367
253
315
95
432
291
45
386
2,184|Restricted
Income £
Applied
0|Total
Income £
0
367
253
315
0
95
432
0
0
291
45
386
2,184|Payments
in year £
302
51
69
75
121
6
291
913|Net
Income £
Notes
**0**
A2, B2.4
**66**
A3, B1
**202**
A3, B1
**246**
A3, B1
**0**
3, A2, B2.4
**21**
3, A3, B1
**432**
3, A3, B1
**0**
3, A2, B2.4
**0**
3, A2, B2.4
**170**
3, A2, B2.4
**39**
3, A2, B2.4
**95**
3, A2, B2.4
**1,271**| |---|---|---|---|---|---| ||2,184|0|2,184|913|**1,271**| ## **5 Trustees** None of the trustees received any remuneration in respect of their role as a trustee, nor did they receive any expenses. ## **6 Related Party Transactions** There were no related party transactions in the year that required disclosure. 2020 Financial Accounts for BHC 18/05/2021 Bar Hlll Ecumenlcal Church Pagè 12 Accounts for the year ended 31 fjoeombor 2020 Sndependent Examin•r's Roport To th¢ TN$te¢s of Bar Hlll Ecumonlcal Church I rwrt to thè Iruslges on rny examination of the accounts ol the Church for thè yoar ended 31 D￿mber 2020 Rosponslbilitlès and basls of r8POrt A5 the Church's trustees you are responsible for the preparation of the account5 in accordance with the requirements of the Charities Act 20111'the Act'l I report in respect of my examination of the Church's accounts carried out under section 145 of the Act. 3nd in carrying out my examination I have followed all the applicable Dirertiolls given by the Charity Commission under 5ertion 1451Sllbl of the Act. Independent Exarnin8rfs Statsment I have completed my examination. I confimi thèt no material matters have come to my attention in connertion with the examination giving me any cause to believe that in any material respect.. - accounting records were not kept in respect of the Church as required by Section 130 of the Art,. or - the accounts do not accord with those records.. or - the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2CKJ8 other than any requirement that the accounts give a'true and fair, view which 15 not a matter considered as part of an independent exarnination. I have no concem5 and have come acr055 no other matters in connettion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Geoff Mann FCIE Geoff Mann ￿rnited De& House Highworth Avenue Cambridge CB4 2BQ