Trustees’ Annual Report for the period
From 1 August 2021 Period start date To 31 July 2022 Period end date
Charity name: Southgate Opera
Charity registration number: 1170169
Objectives and Activities
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SORP reference
Summary of the Para 1.17 The objects of the Society shall be:
purposes of the charity To advance, improve, develop and
as set out in its maintain public education in, and
governing document appreciation of, the art and science of
music in all its aspects by any means
the trustees see fit, including through
the presentation of public concerts
and recitals.
Summary of the main Para 1.17 and Three public productions were
1.19
activities in relation to presented for the benefit of the
those purposes for the public.
public benefit, in
particular, the activities, October 2021 HMS Pinafore
projects or services February 2022 Orpheus in the
identified in the Underworld
accounts. June 2022 Nabucco
Statement confirming Para 1.18 Trustees have had regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit, and
guidance issued by the guidance documents PB1, PB2 and
Charity Commission on PB3 have been distributed to all
public benefit trustees.
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
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SORP reference
Summary of the main HMS Pinafore: A costumed
Para 1.20
achievements of the performance in the local church in
charity, identifying the Southgate brought entertainment to
difference the charity’s local people, outside our usual area of
work has made to the performance
circumstances of its
beneficiaries and any Orpheus in the Underworld: Five
wider benefits to society performances fully staged with
as a whole. orchestra in an original production
brought experience of the French
musical form to audiences in Potters
Bar.
Nabucco: Fully staged production with
orchestra brought the only experience
of live grand opera to the Wyllyotts
Theatre in Potters Bar, providing the
opportunity to extend the
appreciation of this musical form to
those new to opera.
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Additional information (optional)
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
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agai nst objectives other
Financial Review
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Review of the charity’s Para 1.21 A loss of over £6,000 in the year was
financial position at the recorded, but sufficient reserves are
end of the period held to cope with this outcome.
Statement explaining Para 1.22 The Society has always maintained a
the policy for holding historical reserve level, in order to
reserves stating why ensure financial stability and mitigate
they are held against risk . (An individual
production can incur costs of up to
£30,000). The Society does not aim
to make an overall profit in its
operation, and as already stated, in
the current year, a substantial loss
was incurred.
Amount of reserves held Para 1.22 Around £40-45,000
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution, adopted at the AGM
document dated 29 September 2016. This is the
(trust deed, royal date from which charitable status was
charter) gained.
How is the charity Para 1.25 Society
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are elected at the Annual
methods including General Meeting. Each year, one-
details of any third of trustees stand-down, and
constitutional provisions elections are held for these posts.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Southgate Opera
Other name the charity
uses
Registered charity 1170169
number
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Charity’s principal 46 Borden Avenue
address Bush Hill Park
Enfield
EN1 2BY
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Lee Davis Chairman
2 Colin Davis Treasurer
3 Matt Excell Secretary
4 Gillian Porter Publicity
Katie Masters Members 4/10/21 - end
5
Representative
6 David Watts Vice-Chairman
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/a for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Colin B Davis Full name(s) Colin Benjamin Davis
Position (eg Treasurer Secretary, Chair, etc)
Date 08/05/2023
1. PRODUCTION ACCOUNTS
Southgate Opera Production Accounts:
01-08-21 to 31-07-22
| INCOME Company Show Fees/ score sales Ticket sales - Wyllyotts Ticket Sales - Members Advertising in programme Insurance Claim Programme/ Ice cream Sales Video/photo Income Total Income EXPENDITURE Auditions Accompanist Box Office Choreographer Company Photos Costumes, Wigs, Make up Directors Fees Front of House Display Gratuities & Sundries Libretti, Scores, photocopying Lighting/ Sound MD fee Orchestra Orchestra Parts Programme Costs Publicity Props Refreshments Rehearsal Accomodation License/Royalties Transport Set Stage Manager Ticket Printing Video/ Photo Costs |
Orpheus Friends' Concert Nabucco |
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| £3,925.00 £920.00 £3,775.00 £8,453.00 £5,552.00 £2,142.00 £1,160.00 £1,475.00 £0.00 £60.00 £0.00 £0.00 £389.00 £318.00 £821.00 £784.00 |
|
| £15,730.00 £2,080.00 £11,964.00 |
|
| £0.00 £0.00 £0.00 £0.00 £108.00 £0.00 £0.00 £0.00 £0.00 £200.00 £0.00 £0.00 £0.00 £0.00 £0.00 £1,020.35 £161.00 £260.18 £1,200.00 £0.00 £1,000.00 £0.00 £0.00 £0.00 £32.00 £0.00 £0.00 £53.11 £0.00 £0.00 £1,350.00 £0.00 £1,100.00 £1,440.00 £150.00 £1,332.00 £3,960.00 £0.00 £5,160.00 £362.14 £0.00 £350.00 £113.68 £0.00 £93.97 £160.54 £0.00 £151.89 £39.96 £0.00 £0.00 £0.00 £0.00 £0.00 £1,590.00 £550.00 £1,500.00 £321.30 £0.00 £0.00 £440.03 £0.00 £428.26 £602.84 £0.00 £58.96 £21.50 £0.00 £0.00 £0.00 £0.00 £0.00 £659.00 £0.00 £677.50 |
Theatre hire
£5,460.00
£170.00 £5,688.00
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Total Expenditure £19,026.45 £1,139.00 £17,800.76
Orpheus Friends' Concert Nabucco
PROFIT/-LOSS -£3,296.45 £941.00 -£5,836.76
Orpheus Friends' Concert Nabucco
TOTAL SHOW PROFIT/ -LOSS -£8,192.21 c/f to Income
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| 2. P&L ACCOUNT INCOME Profit/ -Loss on productions Fundraising/ Donations Company Annual Fees Hire income Friends' Subs (Standing Order) Friends' Subs (Cash & Cqs) Interest - HSBC deposit a/c Social Events Tea money (banked) Sundry Income W/O Debtors Gift Aid Receipts CASH BOOK unbanked income (Tea Money) Total Income EXPENDITURE Scholarship Award AGM Bank Charges Members/ Other concert expenses |
Southgate Opera P&L Account year ended: Comparative last year 2020/21 -£24.65 £3,140.36 £445.00 £0.00 £1,263.00 £256.00 £3.32 £135.00 £39.00 £20.10 £0.00 £243.80 £0.00 £5,520.93 £0.00 £0.00 £0.00 £0.00 |
31-07-22 2021/22 -£8,192.21 £1,186.81 £30.00 £303.00 £1,128.00 £292.00 £6.70 £0.00 £110.00 £35.00 -£12.47 £1,880.78 £0.00 -£3,232.39 £0.00 £0.00 £52.06 £0.00 |
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| Donations Friends' expenses Garage/ Storage General Admin Insurance Lost scores Presentations & Flowers Publicity - General Purchase items/ service of Equipment Spotlight & Newsletter Stationery, postage, Photocopying Subscriptions - Making Music; Performance Rights Sundries Tax Website Social Events W/B Creditors W/B Accruals CASH BOOK sundry expenses Total Expenses PROFIT/-LOSS |
£20.10 £0.00 £1,993.45 £57.60 £132.00 £0.00 £38.00 £0.00 £366.02 £97.30 £29.68 £275.00 £200.00 £0.00 £86.40 £131.80 £0.00 £0.00 £0.00 £3,427.35 £2,093.58 |
£0.00 £0.00 £2,570.86 £0.00 £95.00 £0.00 £0.00 £25.00 £114.95 £169.79 £0.00 £98.00 £8.00 £0.00 £86.40 £0.00 £0.00 £0.00 £0.00 £3,220.06 |
|---|---|---|
| -£6,452.45 |
3. BALANCE SHEET 31-07-22
Assets
Cash at bank current 6,784.02 (Includes Scholarship Fund £350) Cash at bank deposit 33,427.45 Cash in hand 100.00 Debtors: 0.00 Prepayments 2022/23 600.00
Southgate Opera Balance Sheet: 31-07-22 P&L b/f 01-08-21 50,946.92 P&L 01-08-21 to 31-07-22 -6,452.45
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Prepayments 21/22 to 25/26 (SO Cost Store) 4,000.00
44,911.47 44,911.47
Liabilities
Preincome 2022/23 417.00
Creditors 0.00
Accruals 0.00
417.00 -417.00
44,494.47 44,494.47
SIGNED AUDITOR: DRE Luck 04/10/2022
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Southgate Opera Audited Accounts 1 Aug 2021 – 31 July 2022
Auditor’s report
I have finished auditing the accounts and there is nothing material that will affect the P and L.
The only question I have relates to Wyllyotts settlement statement. I do not have the vouchers for previous years but think they did not charge us for issuing tickets. I see they have a box office levy charge which I assume is for tickets they issue or sell via their box office. There is an expense line in the P AND L for box office which may be appropriate for the levy rather than in THEATRE HIRE. Alternatively delete Box Office and call it Theatre Expenses.
Otherwise I am happy to sign off accounts for 2021 2022