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2023-03-31-accounts

WomenZone

Charity number 1170163

Annual Report and Financial Statements

for the year ended 31 March 2023

Group's logo

WomenZone

Annual Report and Financial Statements for the year ended 31 March 2023

Contents Page
Trustees' report 2 to 4
Examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the accounts 8 to 14

Prepared by West Yorkshire Community Accountancy Service CIO

1

WomenZone

Trustees' report for the year ended 31 March 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Rizwana Jamil Chair Lorna James Vice Chair Marcia Marczynski Treasurer Tahera Kocholia Charity number 1170163 Registered in England and Wales

Charity number

Registered and principal address Bankers 19-21 Hubert Street Yorkshire Bank plc Bradford 14 Broadway BD3 9TE Bradford BD1 1EZ

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) formed on 14 November 2016 and is governed by a Constitution as amended on 12 December 2016, 9 August 2021 and 9 September 2021.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees.

Objectives and activities

The charity's objects

1) To further or benefit the female residents and their families of Bradford, without distinction of sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the said residents.

In furtherance of these objects but not otherwise, the trustees shall have power: to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance or management of such a centre for activities promoted by the charity in furtherance of the above objects.

2) To promote social inclusion for the public benefit among women residents in Bradford preventing women from becoming socially excluded, relieving the needs of women who are socially excluded and assisting them to integrate into society.

2

WomenZone

Trustees' report (continued) for the year ended 31 March 2023

Objectives and activities

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and improvement of health and access to services for women living in areas of highest deprivation and health inequalities.

Achievements and performance

The charity's main activities

WomenZone provides a range of activities and services to promote education and support health and wellbeing, which includes:

Over the year we have made some real headway towards achieving our objectives which are to:

Our team has supported a group of 4 young women aged 16 – 25 years train up as Sports Leaders who have gained valuable experience and skills. They have continued to provide sports activities to young children in Bradford. We have seen these young people flourish and improve their confidence as a result of mentoring and 1:1 coaching.

Our volunteers have been paramount during this period and allowed us to deliver much needed services to our communities including but not limited to: ESOL, food parcel packing, cooking hot meals, running social groups, arts and crafts and office admin. Our volunteers have access to a wide range of training to improve their skills, knowledge, and abilities. All our volunteers who work with children or vulnerable adults have appropriate DBS checks.

3

WomenZone

Trustees' report (continued) for the year ended 31 March 2023

Financial review

The net income for the year was £13,235, including net income of £50,893 on unrestricted funds and net expenditure of £37,658 on restricted funds, after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £396,883.

Included within this balance, the trustees have designated £250,000 of these free reserves to a building fund.

Womenzone's reserve policy is to maintain a level of reserves that enables operating activities to be maintained, taking account of potential risks and contingencies that may arise from time to time. The policy will be reviewed annually by the trustees of the Charity.

Womenzone will maintain unrestricted reserves to provide cover for:

In light of the uncertainty existing around the impact of Covid 19 and cost of living pressures on future income flows and the desire to make improvements to the community centre the trustees have reviewed the reserves policy and have decided that for the 2023/2024 financial year reserves equivalent to between six and fourteen month's running costs should be maintained. This is between £194,500 and £453,900, based on budgeted 2023/2024 expenditure. As noted above actual reserves are currently £396,883.

Approved by the board of trustees on 13/12/2023

Marcia Marczynski (Trustee)

4

WomenZone

Independent examiner's report to the trustees of WomenZone

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 14.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since the CIO's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a fellow of ICAEW which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

16/1/2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

5

WomenZone

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2023

Notes
2023
Unrestricted
funds
£
Income from:
Grants and donations
(2)
500
Contracts
67,563
Room hire and services
17,217
Café sales and gym fees
17,691
Fundraising and trips
6,407
Other
2,792
Bank interest
2,099
Total income
114,269
Expenditure on:
Salaries and NIC
(3)
61,026
Payroll charges
-
Consultancy, freelance and sessional staff
18,225
Travel expenses
1,041
Training
49
Volunteer expenses
88
Rent, rates and venue hire
1,372
Utilities
22,053
Telephone, internet and postage
2,096
Printing and stationery
1,733
Publicity and marketing
70
Computers, maintenance and software
412
Insurance
2,311
Maintenance and cleaning
6,854
Maintenance contracts
919
Events and activities
5,683
Awards and grants
600
Equipment and materials
230
Security
-
Independent examination
1,800
Sundries
550
Licences and subscriptions
486
Recruitment and DBS
160
Grant repayment
-
Bad debts
4,000
Depreciation
14,810
Total expenditure
146,568
Net income / (expenditure)
(32,299)
Transfers between funds
(4)
83,192
Net movement in funds
50,893
Fund balances brought forward
348,910
Fund balances carried forward
(4)
399,803		 2023
Restricted
funds
£
329,089
-
-
-
-
-
-
329,089
216,444
-
23,240
1,035
150
62
125
-
1,187
486
342
1,689
-
-
-
37,731
-
396
-
-
-
144
524
-
-
-
283,555
45,534
(83,192)
(37,658)
92,948
55,290		 2023
Total
funds
£
329,589
67,563
17,217
17,691
6,407
2,792
2,099
443,358
277,470
-
41,465
2,076
199
150
1,497
22,053
3,283
2,219
412
2,101
2,311
6,854
919
43,414
600
626
-
1,800
550
630
684
-
4,000
14,810
430,123
13,235
-
13,235
441,858
455,093		 2022
Total
funds
£
375,385
59,126
4,671
9,863
5,045
59
-
454,149
253,373
480
34,420
418
772
55
537
10,033
2,271
1,939
2,037
1,920
1,980
7,129
1,349
34,207
22,147
2,036
1,336
1,560
479
396
940
1,224
-
13,556
396,594
57,555
-
57,555
384,303
441,858

All incoming resources and resources expended derive from continuing activities.

6

WomenZone

Balance sheet

as at 31 March 2023
2023
Unrestricted
£
Fixed assets
Tangible assets
(5)
2,920
Total fixed assets
2,920
Current assets
Debtors and prepayments
(7)
19,644
Cash at bank and in hand
(9)
393,316
Total current assets
412,960
Current liabilities:
amounts falling due within one year
Creditors and accruals
(10)
16,077
Total current liabilities
16,077
Net current assets / (liabilities)
396,883
Net assets
399,803
Funds
Unrestricted funds
General unrestricted funds
149,803
Designated funds
(12)
250,000
Unrestricted funds
399,803
Restricted funds
-
Total funds
399,803		 2023
Restricted
£
-
-
7,201
48,089
55,290
-
-
55,290
55,290
-
-
-
55,290
55,290		 2023
Total
£
2,920
2,920
26,845
441,405
468,250
16,077
16,077
452,173
455,093
149,803
250,000
399,803
55,290
455,093		 2022
Total
£
13,930
13,930
15,859
451,626
467,485
39,557
39,557
427,928
441,858
148,910
200,000
348,910
92,948
441,858

The financial statements were approved by the board of trustees on 13/12/2023

Marcia Marczynski (Trustee)

7

WomenZone

Notes to the accounts

for the year ended 31 March 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt.

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:

Office equipment: over 5 years Gym and play equipment: over 3 years Computer equipment - over 3 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

8

WomenZone

Notes to the accounts continued

for the year ended 31 March 2023

1 Accounting policies continued

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

2 Grants and donations
BBC Children in Need
Better Start Bradford
Bradford District Metropolitan Council (BDMC)
Bradford VCS Limited
Charities Aid Foundation
CNET
Go Higher West Yorkshire
Hospice UK
Sport England
StreetGames UK Ltd
The Leap Bradford
HMRC Job Rention Scheme
Race Equality Network
Youth Endowment Fund
Donation - Northern Power Grid
3 Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
Pensions		 2023
Unrestricted
funds
£
500
-
-
-
-
-
-
-
-
-
-
-
-
-
-
500		 2023
Restricted
funds
£
26,895
37,751
118,245
37,500
29,202
3,572
4,692
4,020
39,154
14,808
13,250
-
-
-
-
329,089		 2023
Total
funds
£
27,395
37,751
118,245
37,500
29,202
3,572
4,692
4,020
39,154
14,808
13,250
-
-
-
-
329,589
2023
£
259,721
19,459
(5,000)
3,290
277,470		 2022
Total
funds
£
10,079
49,861
152,620
-
67,605
-
308
-
70,416
-
-
10,569
1,000
12,619
308
375,385
2022
£
238,482
15,801
(4,000)
3,090
253,373

The average number of employees during the year was 13.8, being an average of 9.6 full time equivalent (2022: 13.9, 9.9 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme 2023 2022
£ £
Costs of the scheme to the charity for the year 3,290 3,090
Amount of any contributions outstanding at the year end 645 682

9

WomenZone

Notes to the accounts continued

for the year ended 31 March 2023

4 Restricted funds
BDMC ARG
BDMC Art & Culture - Kahaani
BBC Children in Need
Better Start Bradford
Charities Aid Foundation
CNet Mental Health
BDMC Day Opportunities
Go Higher West Yorkshire
BDMC HAF 2022
BDMC HAF 2023
Hospice UK
BDMC HSF
The Leap Bradford
VCS Alliance Out of Hours
Sport England
Street Games 2023
Street Games Yoga
BDMC UKSPF		 Balance b/f
£
10,651
-
9,919
13,353
44,404
-
-
-
14,621
-
-
-
-
-
-
-
-
-
92,948		 Incoming
£
-
6,300
26,895
37,751
29,202
3,572
10,498
4,692
63,987
5,760
4,020
28,700
13,250
37,500
39,154
12,000
2,808
3,000
329,089		 Outgoing
£
6,052
-
35,758
46,832
66,533
2,312
5,898
2,947
44,678
340
2,860
19,313
82
23,227
24,326
588
1,809
-
283,555		 Transfers
£
(4,599)
-
(1,056)
(4,272)
(4,248)
(1,260)
(4,600)
(1,745)
(33,930)
-
(1,160)
(8,462)
-
(2,083)
(14,828)
-
(949)
-
(83,192)		 Balance c/f
£
-
6,300
-
-
2,825
-
-
-
-
5,420
-
925
13,168
12,190
-
11,412
50
3,000
55,290

Fund name

BDMC ARG

BDMC Art & Culture - Kahaani

BBC Children in Need

Better Start Bradford

Charities Aid Foundation

CNet Mental Health

BDMC Day Opportunities

Go Higher West Yorkshire

Purpose of restriction

To expand our gym trading activity by developing culturally responsive evening and weekend gym sessions for women predominantly from minority communities. The transfer is for the purchase of gym equipment that has been capitalised and a share of overhead costs.

To use storytelling and performance techniques to enable South Asian women to tell their stories, theatrically, in a new drama which they will coproduce.

To support young people living in deprived communities and at risk of mental health issues improve their wellbeing and self-esteem by delivering mental health workshops, physical activities, careers advice and trips. The transfer is for café recharges.

To work with local families who have children under the age of 4 to improve their lives and give them the best possible start in life by launching The Play Gym and Hubert St Kitchen. The transfer is for a share of overhead costs. To deliver a health and wellbeing programme for women and their families, based in the PlayGym, healthy cafe and Her Gym. The transfer is for a share of overhead costs.

To support 48 women to improve their mental health and wellbeing. The transfer is for room hire and café recharges.

To support older women, participate in health improvement activities to improve their health and wellbeing and reduce social isolation. To support 30 women with learning differences to enable them to be healthier, more active, more independent and socially connected. The transfer is for room hire recharges.

To support young people and their families/carers to make informed decisions about their next steps in education. The transfer is for café recharges.

10

WomenZone

Notes to the accounts continued for the year ended 31 March 2023

4 Restricted fund descriptions continued

Fund name
BDMC HAF 2022
BDMC HAF 2023
Hospice UK
BDMC HSF
The Leap Bradford
VCS Alliance Out of Hours
Sport England
Street Games 2023
Street Games Yoga
BDMC UKSPF
4b Designated funds
Buildings
Fund name
Buildings		 Purpose of restriction
Balance b/f
Incoming
Outgoing
Transfers
Balance c/f
£
£
£
£
£
200,000
-
-
50,000
250,000
200,000
-
-
50,000
250,000
Purpose of restriction
To recruit 4 young people aged between 16 and 24 years to become trained
sport leaders thereby harnessing the power of sport to create positive
change in the lives of disadvantaged young people.
To provide an Easter, Summer and Christmas holiday activity programme
for children, delivering healthy lifestyle messages through fun, creative
activities and food provision. The transfer is for recharges for overhead
costs, room hire and café services.
To provide an Easter, Summer and Christmas holiday activity programme
for children, delivering healthy lifestyle messages through fun, creative
activities and food provision.
Uncovering Pakistani women’s experience of talking about death, dying,
bereavement and caring at the end of life. The transfer is for recharges for
overhead costs, room hire and café services.
To provide food parcels, hot drinks and meals to families. The transfer is
for room hire and café recharges.
To develop and deliver an awards and support programme for individuals,
groups and organisations with arts and culture ideas/projects that can
increase participation in arts and culture.
To deliver an out of hours service as part of the Wellbeing Network. The
transfer is for a share of overhead costs.
To support low income families from Bradford East, get active together and
also alongside other families. This project helps individuals improve their
physical and mental health, reduce isolation and promote wellbeing. The
transfer is for a share of overhead costs.
To be used for planned building works linked to the planned community
asset transfer.
To maximise the contribution yoga and mindfulness can make to support
emotional regulation and develop coping skills within young people, aged 13
to 25 years. The transfer is for room hire recharges.
To alleviate the impact of financial hardship amongst families in Bradford
East, by providing food parcels and low cost hot, nutritious meal ideas.

11

WomenZone

Notes to the accounts continued for the year ended 31 March 2023

5
6
**7 **		 Tangible assets
Cost
At 1 April 2022
Additions
At 31 March 2023
Depreciation
At 1 April 2022
Charge for year
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022
Debtors and prepayments
Debtors
Prepayments
Other debtors
Cash at bank and in hand
Cash at bank
Cash in hand		 £
3,382
-
3,382
2,232
1,116
3,348
34
1,150
Computer
equipment		 £
41,116
3,800
44,916
29,524
12,506
42,030
2,886
11,592
Gym and
play		 £
5,940
-
5,940
4,752
1,188
5,940
-
1,188
2023
£
18,040
4,429
4,376
26,845
2023
£
441,375
30
441,405
Office
equipment		 Total
£
50,438
3,800
54,238
36,508
14,810
51,318
2,920
13,930
2022
£
7,710
1,472
6,677
15,859
2022
£
451,513
113
451,626

12

WomenZone

Notes to the accounts continued

for the year ended 31 March 2023

8 Creditors and accruals
Creditors
Accruals
Deferred income (see note below for analysis)
Other creditors
Deferred income
BDCT Culturally adapted behavioural activation therapy
BMDC Genetics servive
Item name
Reason for deferral
BMDC Genetics servive
Being contract income received in advance for
2022.
Being contract income received in advance for
2023.
BDCT Culturally adapted
behavioural activation
h		 2023
2022
£
£
-
13,364
4,292
3,335
11,140
22,176
645
682
16,077
39,557
Deferred to
next year
Released
from last
year
£
£
-
22,176
11,140
-
11,140
22,176
the year ending 31 March
the year ending 31 March

9 Related party transactions

Trustee expenses

During the year no trustees were paid any expenses (previous year: 2022 £50 on travel).

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £84,379 (previous year: £74,128).

10 Operating leases

Within one year
In the second to fifth years inclusive
Expected future minimum lease payments over the remaining life of the
lease, analysed into the period in which the commitment falls due:		 2023
£
792
66
858		 2022
£
792
858
1,650

13

WomenZone

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023

2023
2022
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants and donations
500
17,308
Contracts
67,563
59,126
Room hire and services
17,217
4,671
Café sales and gym fees
17,691
9,863
Fundraising and trips
6,407
5,045
Other
2,792
59
Bank interest
2,099
-
Total income
114,269
96,072
Expenditure
Salaries and NIC
61,026
29,362
Payroll charges
-
480
Consultancy, freelance and sessional
18,225
22,877
Travel expenses
1,041
217
Training
49
144
Volunteer expenses
88
-
Rent, rates and venue hire
1,372
287
Utilities
22,053
10,033
Telephone, internet and postage
2,096
2,158
Printing and stationery
1,733
1,719
Publicity and marketing
70
1,112
Computers, maint.e and software
412
1,920
Insurance
2,311
1,980
Maintenance and cleaning
6,854
6,469
Maintenance contracts
919
1,349
Events and activities
5,683
4,649
Awards and grants
600
-
Equipment and materials
230
828
Security
-
1,336
Independent examination
1,800
1,560
Sundries
550
299
Licences and subscriptions
486
260
Recruitment and DBS
160
740
Grant repayment
-
-
Bad debts
4,000
-
Depreciation
14,810
13,556
Total expenditure
146,568
103,335
Net income / (expenditure)
(32,299)
(7,263)
Transfers between funds
83,192
53,762
Net movement in funds
50,893
46,499
Fund balances brought forward
348,910
302,411
Fund balances carried forward
399,803
348,910		 2023
Restricted
funds
£
329,089
-
-
-
-
-
-
329,089
216,444
-
23,240
1,035
150
62
125
-
1,187
486
342
1,689
-
-
-
37,731
-
396
-
-
-
144
524
-
-
-
283,555
45,534
(83,192)
(37,658)
92,948
55,290		 2022
Restricted
funds
£
358,077
-
-
-
-
-
-
358,077
224,011
-
11,543
201
628
55
250
-
113
220
925
-
-
660
-
29,558
22,147
1,208
-
-
180
136
200
1,224
-
-
293,259
64,818
(53,762)
11,056
81,892
92,948		 2023
Total
funds
£
329,589
67,563
17,217
17,691
6,407
2,792
2,099
443,358
277,470
-
41,465
2,076
199
150
1,497
22,053
3,283
2,219
412
2,101
2,311
6,854
919
43,414
600
626
-
1,800
550
630
684
-
4,000
14,810
430,123
13,235
-
13,235
441,858
455,093		 2022
Total
funds
£
375,385
59,126
4,671
9,863
5,045
59
-
454,149
253,373
480
34,420
418
772
55
537
10,033
2,271
1,939
2,037
1,920
1,980
7,129
1,349
34,207
22,147
2,036
1,336
1,560
479
396
940
1,224
-
13,556
396,594
57,555
-
57,555
384,303
441,858

14