Sharewear Clothing Scheme (Registered charity, number 1170084) Financial statements for the year ended 31 October 2021
| Page | Contents |
|---|---|
| 2 - 5 | Trustees’ annual report |
| 6 | Independent examiner’s report |
| 7 | Receipts & payments account |
| 8 | Statement of assets & liabilities |
| 9 - 10 | Notes to the accounts |
Sharewear Clothing Scheme Trustees’ annual report for the year ended 31 October 2021
Full name Sharewear Clothing Scheme
Organisation type Charitable incorporated organisation
Registered charity number 1170084
Principal address
41-43 Mansfield Road, Daybrook, Nottingham, NG5 6BB
Trustees
Alison Rogers, Chair Gemma Fenyn, from 01/08/21 Matthew Cooke, Acting Vice Chair Gianni Romano, from 01/08/21 Bridget Obareki, Treasurer Nicola Husbands, until 01/04/21 Sarah Sinclair, Secretary Stella Claxton, until 01/05/21 Abigail Rhodes Helen McFarlane, until 01/06/21 George Hagen John Wilkinson, until 01/06/21 Karen Waldron, from 01/08/21
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its constitution adopted 8 November 2016 and most recently amended 14 July 2020.
Trustees are usually recruited following expressions of interest in our work and, for the first time this year, we also formally advertised for Trustees on our social media pages. We have developed a Trustee induction presentation and following a Trustee skills audit we were able to identify specific areas of Board development need and we were successful in recruiting new team members with skills and experience to our Strategic Development Plan and sustainable income generation.
Prospective Trustees who are new to the organisation are invited to attend a Board meeting as a visitor prior to committing to joining.
Objectives and activities
Our Charitable purpose is to provide ‘The relief of hardship among people in need by providing such persons with clothing, bedding and any other such suitable equipment and services that they could otherwise not afford due to lack of means’.
We continue each year, not only to clothe people in desperate need - which from Nov 2020 to Oct 2021 totalled 24,025 people - but also to stop a significant amount of waste clothing entering landfill and providing employability and opportunity for our volunteers also, through our successful Sharing Your Way to Work programme, which has now entered its second phase, funded by Futures.
2
Sharewear Clothing Scheme
This is achieved through the hard work of our 3 staff and team of 40 volunteers at our bases at Daybrook in Nottingham, Ashfield Children’s Centre, based at Portland Pathways, Sutton-in-Ashfield and our Norfolk St, Sheffield base. We supply clothing directly to clients referred to us who attend our bases and also through bulk distribution to our many large partner organisations including NUH (now 13 wards), Framework, Baby Basics, Ashiana, YMCA Nottingham and many others.
We also run high profile awareness campaigns highlighting the plight of those living in clothing poverty and the transformative effect that having suitable and appropriate clothing can have on their lives. The main focus of our awareness raising campaigning this year was our No Wear to Run work, which brought attention to those with lack of means being unable to participate in ‘free’ outdoor activities such as walking and parkrun, due to unaffordable footwear such as trainers being beyond their budgets. Our hoodies and water bottles proved very popular with supporters and we held targeted clothing collections of active wear and trainers.
Summary of the main activities undertaken for the public benefit
Our activities continue to benefit the public by providing those referred to us to access our high quality clothing and bedding, with the items they need. We also raise awareness of Clothing Poverty via our National Awareness Day in June and regular social media campaigns and events. We also aim to continue in our aims to improve sustainability with our unique position at the end of the fashion supply chain, ‘Where Clothing Poverty meets Clothing Waste’.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main achievements during the period
It has been another busy year for Sharewear Clothing, here are some of the monthly highlights:
January 2021- Saw the opening of our Sharewear Sheffield base and we employed our new centre supervisor to oversee operations here. We took on a new 1 year rates mitigation lease on our Sheffield premises and launched the day before the second lockdown in January! We also held our annual ‘Manuary’ campaign for men’s clothing.
February 2021- Our ‘No Wear to Run’ campaign was finally launched and our hoodie proved very popular. Lockdown did not stop the huge demand for our clothing- over 3,800 people received Sharewear clothing thanks to the hard work of our teams in Nottingham, Ashfield & Sheffield.
March 2021- Sharewear clothing was delivered to projects in Wales for the first time thanks to our volunteer driver Alison.
April 2021- We partnered with London Community Kitchen, who provide clothing to several projects across North London.
3
Sharewear Clothing Scheme
May 2021- Another one of our busiest months on record- over 3,000 people were supported with Sharewear clothing.
June 2021- Clothing Poverty Awareness week was marked with an online awareness campaign and we were astounded by the fundraising successes of our younger Sharewear supporters at South Wilford School and also the Chambers family who raised a huge amount of money through their fundraising efforts.
July 2021- We held the first screening of ‘Clothing Poverty Exposed’ at the Savoy cinema, Nottingham, which was a huge success, with supporters purchasing our hoodies on a very hot day! Louise and Bridget visited the City Hospital to see the difference that Sharewear clothing makes to the lives of the patients on the 13 wards we support across NUH.
August 2021- We were finally able to purchase our long awaited new van.
September 2021- Or should we say ‘Sweatember’- our successful fundraising campaign, focusing on the positive benefits of exercise on mental health and the difficulties faced by those who cannot afford even a basic pair of trainers to access ‘free’ outdoor exercise, was highly successful, with 80 mile walks and several half marathon and Couch to 5k challenges completed raising over £4,000. Our second successful film screening was held at the Savoy cinema.
October 2021- The final month of another hugely busy and successful year for Sharewear Clothing Scheme in which we supported over 24,000 people. We launched our annual ‘It’s a Wrap’ campaign for hats, scarves and gloves.
The charity’s policy on reserves Our aim is to maintain at least 6 months of reserves in our bank account. This is reviewed by Trustees on an annual basis.
Financial risks
As we receive no central funding and rely entirely on the success of our grant applications, fundraising and increasingly, corporate sponsorship, we face the continued challenge of how to generate steady income streams in order not only to maintain operations at our current levels but also aid our expansion.
Our financial situation has remained stable this year, however we are about to enter a period of sustained growth, and this will require careful financial planning and management. We are now using a more robust accounting system having moved over to Quickbooks accounting software at the beginning of this financial year and we are finding this is enabling us to keep a much more informed understanding of our finances.
4
Sharewear Clothing Scheme
Acknowledgements
We continue to be indebted to our many funders, corporate sponsors, individual regular financial and clothing donors, volunteers and everyone who supports us with our work, including regular contributors to our social media and awareness campaigns.
None of our work could be achieved without the dedication of a huge team of staff, volunteers and our huge network of supporters and referral and distribution partners.
Our work in continuing to provide clothing and bedding will continue as we firmly believe that everyone has the Right to Clothing. Thank you for your continued support.
Signed on behalf of the charity’s trustees:
Signed ______ Date _ Sarah Sinclair, Trustee
5
Independent examiner’s report to the trustees of Sharewear Clothing Scheme for the year ended 31 October 2021
I report to the trustees on my examination of the accounts of Sharewear Clothing Scheme (the charity) for the year ended 31 October 2021.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
6
Sharewear Clothing Scheme Receipts & payments account for the year ended 31 October 2021
| 2020 Total Unrestricted Funds Funds £ Note £ Receipts 1546 Fundraising & events - 50053 Grants & donations 2 48958 1000 Sales of vehicle - 4405 Sales & fees 2121 20 Sundry receipts - 57024 Total receipts 51079 Payments - Advertising / promotional 303 69 Bank & payment charges 139 273 Equipment, repairs & renewals - 3280 Fundraising & publicity - 83 Gifts & donations - 546 Independent examination 546 336 Insurance 2371 - IT costs - 302 Legal & professional 2058 - Office / General admin expenses 1317 23 Premises maintenance - 282 Printing & stationery 138 40 Publications & subscriptions - 8653 Rent, rates & services 7471 - Stock 1220 80 Sundry payments 123 536 Telephone, internet & postage 465 691 Volunteer & travel expenses 843 - Utilities - 2215 Vehicle expenses 2046 - Vehicle purchase 1495 23169 Wages, NI & pension 20649 40578 Total payments 41184 16446 Net receipts/(payments) 9895 21665 Cash funds at start of this period 29371 38111 Cash funds at end of this period 39266 |
2021 Restricted Total Funds Funds £ £ - - 40398 89356 - - - 2121 - - 40398 91477 289 592 - 139 1783 1783 - - - - - 546 675 3046 559 559 1816 3874 1342 2659 - - 27 165 - - 3570 11041 - 1220 - 123 190 655 571 1414 1061 1061 1360 3406 5500 6995 21547 42196 40290 81474 108 10003 8740 38111 8848 48114 |
|---|---|
7
Sharewear Clothing Scheme Statement of assets and liabilities at 31 October 2021
| 2020 £ Cash assets Note 37996 Bank accounts 115 Cash in hand 38111 Other monetary assets 1554 Debtors - Prepayments 3 1554 Assets retained for the charity’s own use Motor vehicle, purchased July 21, cost £6,995. Laptop, purchased Dec 20, cost £499. Motor vehicle, purchased 2018, cost £13,194. Projector & laptop, purchased 2018, cost £849. Liabilities (751) Creditors 4 (751) |
2021 £ 48066 48 |
|---|---|
| 48114 | |
| 1523 | |
| 1523 | |
| (1201) | |
| (1201) |
These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ Bridget Obareki, Trustee
8
Sharewear Clothing Scheme Notes to the accounts for the year ended 31 October 2021
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
| Peoples Postcode Lottery Futures ESF Communty Grant Scurrah Wainwright Trust JG Graves Trust The Jones 1986 Charitable Trust Sheffield Town Trust Ashfield Masons Company of Cutlers Freemasons Newby Trust Savanna Rags Mansfield Quakers JN Derbyshire Trust Arnold Clark Community Fund Ecclesiastical Charities Trust South Wilford School Sundry grants & donations |
Unrestricted £ - - - - - - - - - 10000 6327 5365 2000 1000 1000 731 22535 48958 |
Restricted Total £ £ 20000 20000 7498 7498 4000 4000 3000 3000 2000 2000 2000 2000 500 500 500 500 500 500 - 10000 - 6327 - 5365 - 2000 - 1000 - 1000 - 731 400 22935 40398 89356 |
|---|---|---|
3. Debtors
| Prepayment - Insurance Prepayment - Vehicle expenses Creditors Independent examination fee HMRC & pension |
£ 1079 444 |
|---|---|
| 1523 | |
| £ 546 655 |
|
| 1201 |
4. Creditors
9
Sharewear Clothing Scheme
5. Funds analysis
| Restricted funds COVID 19 fund Thursday sessions fund Sheffield expansion fund Older persons fund Leaflets & branding fund Sharing Your Way to Work fund Sheffield van fund Storage fund Unrestricted funds General |
Opening balance £ 330 560 6850 1000 - - - - 8740 29371 29371 |
Receipts (Payments) Closing balance £ £ £ - (330) - - (560) - 24000 (27074) 3776 - (90) 910 2000 (289) 1711 7498 (6039) 1459 5500 (5500) - 1400 (408) 992 40398 (40290) 8848 51079 (41184) 39266 51079 (41184) 39266 |
|---|---|---|
6. Trustees’ remuneration
- Trustees received no expenses, remuneration or benefits in this period.
7. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
10