## **Sharewear Clothing Scheme** (Registered charity, number 1170084) **Financial statements for the year ended 31 October 2021**
|**Page**|**Contents**|
|---|---|
|2 - 5|Trustees’ annual report|
|6|Independent examiner’s report|
|7|Receipts & payments account|
|8|Statement of assets & liabilities|
|9 - 10|Notes to the accounts|
# **Sharewear Clothing Scheme Trustees’ annual report for the year ended 31 October 2021**
**Full name** Sharewear Clothing Scheme
**Organisation type** Charitable incorporated organisation
**Registered charity number** 1170084
## **Principal address**
41-43 Mansfield Road, Daybrook, Nottingham, NG5 6BB
## **Trustees**
Alison Rogers, Chair Gemma Fenyn, from 01/08/21 Matthew Cooke, Acting Vice Chair Gianni Romano, from 01/08/21 Bridget Obareki, Treasurer Nicola Husbands, until 01/04/21 Sarah Sinclair, Secretary Stella Claxton, until 01/05/21 Abigail Rhodes Helen McFarlane, until 01/06/21 George Hagen John Wilkinson, until 01/06/21 Karen Waldron, from 01/08/21
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its constitution adopted 8 November 2016 and most recently amended 14 July 2020.
Trustees are usually recruited following expressions of interest in our work and, for the first time this year, we also formally advertised for Trustees on our social media pages. We have developed a Trustee induction presentation and following a Trustee skills audit we were able to identify specific areas of Board development need and we were successful in recruiting new team members with skills and experience to our Strategic Development Plan and sustainable income generation.
Prospective Trustees who are new to the organisation are invited to attend a Board meeting as a visitor prior to committing to joining.
## **Objectives and activities**
Our Charitable purpose is to provide ‘The relief of hardship among people in need by providing such persons with clothing, bedding and any other such suitable equipment and services that they could otherwise not afford due to lack of means’.
We continue each year, not only to clothe people in desperate need - which from Nov 2020 to Oct 2021 totalled 24,025 people - but also to stop a significant amount of waste clothing entering landfill and providing employability and opportunity for our volunteers also, through our successful Sharing Your Way to Work programme, which has now entered its second phase, funded by Futures.
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## **Sharewear Clothing Scheme**
This is achieved through the hard work of our 3 staff and team of 40 volunteers at our bases at Daybrook in Nottingham, Ashfield Children’s Centre, based at Portland Pathways, Sutton-in-Ashfield and our Norfolk St, Sheffield base. We supply clothing directly to clients referred to us who attend our bases and also through bulk distribution to our many large partner organisations including NUH (now 13 wards), Framework, Baby Basics, Ashiana, YMCA Nottingham and many others.
We also run high profile awareness campaigns highlighting the plight of those living in clothing poverty and the transformative effect that having suitable and appropriate clothing can have on their lives. The main focus of our awareness raising campaigning this year was our No Wear to Run work, which brought attention to those with lack of means being unable to participate in ‘free’ outdoor activities such as walking and parkrun, due to unaffordable footwear such as trainers being beyond their budgets. Our hoodies and water bottles proved very popular with supporters and we held targeted clothing collections of active wear and trainers.
## **Summary of the main activities undertaken for the public benefit**
Our activities continue to benefit the public by providing those referred to us to access our high quality clothing and bedding, with the items they need. We also raise awareness of Clothing Poverty via our National Awareness Day in June and regular social media campaigns and events. We also aim to continue in our aims to improve sustainability with our unique position at the end of the fashion supply chain, ‘Where Clothing Poverty meets Clothing Waste’.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
## **Summary of the main achievements during the period**
It has been another busy year for Sharewear Clothing, here are some of the monthly highlights:
**January 2021-** Saw the opening of our Sharewear Sheffield base and we employed our new centre supervisor to oversee operations here. We took on a new 1 year rates mitigation lease on our Sheffield premises and launched the day before the second lockdown in January! We also held our annual ‘Manuary’ campaign for men’s clothing.
**February 2021-** Our ‘No Wear to Run’ campaign was finally launched and our hoodie proved very popular. Lockdown did not stop the huge demand for our clothing- over 3,800 people received Sharewear clothing thanks to the hard work of our teams in Nottingham, Ashfield & Sheffield.
**March 2021-** Sharewear clothing was delivered to projects in Wales for the first time thanks to our volunteer driver Alison.
**April 2021-** We partnered with London Community Kitchen, who provide clothing to several projects across North London.
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## **Sharewear Clothing Scheme**
**May 2021-** Another one of our busiest months on record- over 3,000 people were supported with Sharewear clothing.
**June 2021-** Clothing Poverty Awareness week was marked with an online awareness campaign and we were astounded by the fundraising successes of our younger Sharewear supporters at South Wilford School and also the Chambers family who raised a huge amount of money through their fundraising efforts.
**July 2021-** We held the first screening of ‘Clothing Poverty Exposed’ at the Savoy cinema, Nottingham, which was a huge success, with supporters purchasing our hoodies on a very hot day! Louise and Bridget visited the City Hospital to see the difference that Sharewear clothing makes to the lives of the patients on the 13 wards we support across NUH.
**August 2021-** We were finally able to purchase our long awaited new van.
**September 2021-** Or should we say ‘Sweatember’- our successful fundraising campaign, focusing on the positive benefits of exercise on mental health and the difficulties faced by those who cannot afford even a basic pair of trainers to access ‘free’ outdoor exercise, was highly successful, with 80 mile walks and several half marathon and Couch to 5k challenges completed raising over £4,000. Our second successful film screening was held at the Savoy cinema.
**October 2021-** The final month of another hugely busy and successful year for Sharewear Clothing Scheme in which we supported over 24,000 people. We launched our annual ‘It’s a Wrap’ campaign for hats, scarves and gloves.
**The charity’s policy on reserves** Our aim is to maintain at least 6 months of reserves in our bank account. This is reviewed by Trustees on an annual basis.
## **Financial risks**
As we receive no central funding and rely entirely on the success of our grant applications, fundraising and increasingly, corporate sponsorship, we face the continued challenge of how to generate steady income streams in order not only to maintain operations at our current levels but also aid our expansion.
Our financial situation has remained stable this year, however we are about to enter a period of sustained growth, and this will require careful financial planning and management. We are now using a more robust accounting system having moved over to Quickbooks accounting software at the beginning of this financial year and we are finding this is enabling us to keep a much more informed understanding of our finances.
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## **Sharewear Clothing Scheme**
## **Acknowledgements**
We continue to be indebted to our many funders, corporate sponsors, individual regular financial and clothing donors, volunteers and everyone who supports us with our work, including regular contributors to our social media and awareness campaigns.
None of our work could be achieved without the dedication of a huge team of staff, volunteers and our huge network of supporters and referral and distribution partners.
Our work in continuing to provide clothing and bedding will continue as we firmly believe that everyone has the Right to Clothing. Thank you for your continued support.
Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ Sarah Sinclair, Trustee
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## **Independent examiner’s report to the trustees of Sharewear Clothing Scheme for the year ended 31 October 2021**
I report to the trustees on my examination of the accounts of Sharewear Clothing Scheme (the charity) for the year ended 31 October 2021.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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## **Sharewear Clothing Scheme Receipts & payments account for the year ended 31 October 2021**
|_2020_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
1546
Fundraising & events
-
50053
Grants & donations
**2**
48958
1000
Sales of vehicle
-
4405
Sales & fees
2121
20
Sundry receipts
-
57024
**Total receipts**
**51079**
**Payments**
-
Advertising / promotional
303
69
Bank & payment charges
139
273
Equipment, repairs & renewals
-
3280
Fundraising & publicity
-
83
Gifts & donations
-
546
Independent examination
546
336
Insurance
2371
-
IT costs
-
302
Legal & professional
2058
-
Office / General admin expenses
1317
23
Premises maintenance
-
282
Printing & stationery
138
40
Publications & subscriptions
-
8653
Rent, rates & services
7471
-
Stock
1220
80
Sundry payments
123
536
Telephone, internet & postage
465
691
Volunteer & travel expenses
843
-
Utilities
-
2215
Vehicle expenses
2046
-
Vehicle purchase
1495
23169
Wages, NI & pension
20649
40578
**Total payments**
**41184**
16446
**Net receipts/(payments)**
9895
21665
Cash funds at start of this period
29371
38111
**Cash funds at end of this period**
**39266**|**_2021_**
**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
-
-
40398
89356
-
-
-
2121
-
-
**40398**
**91477**
289
592
-
139
1783
1783
-
-
-
-
-
546
675
3046
559
559
1816
3874
1342
2659
-
-
27
165
-
-
3570
11041
-
1220
-
123
190
655
571
1414
1061
1061
1360
3406
5500
6995
21547
42196
**40290**
**81474**
108
10003
8740
38111
**8848**
**48114**|
|---|---|
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## **Sharewear Clothing Scheme Statement of assets and liabilities at 31 October 2021**
|_2020_
£
**Cash assets**
**Note**
37996
Bank accounts
115
Cash in hand
38111
**Other monetary assets**
1554
Debtors - Prepayments
**3**
1554
**Assets retained for the charity’s own use**
Motor vehicle, purchased July 21, cost £6,995.
Laptop, purchased Dec 20, cost £499.
Motor vehicle, purchased 2018, cost £13,194.
Projector & laptop, purchased 2018, cost £849.
**Liabilities**
(751)
Creditors
**4**
(751)|**_2021_**
**£**
48066
48|
|---|---|
||**48114**|
||1523|
||**1523**|
||(1201)|
||**(1201)**|
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated ___________ Bridget Obareki, Trustee
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## **Sharewear Clothing Scheme Notes to the accounts for the year ended 31 October 2021**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|Peoples Postcode Lottery
Futures ESF Communty Grant
Scurrah Wainwright Trust
JG Graves Trust
The Jones 1986 Charitable Trust
Sheffield Town Trust
Ashfield Masons
Company of Cutlers
Freemasons
Newby Trust
Savanna Rags
Mansfield Quakers
JN Derbyshire Trust
Arnold Clark Community Fund
Ecclesiastical Charities Trust
South Wilford School
Sundry grants & donations|**Unrestricted**
**£**
-
-
-
-
-
-
-
-
-
10000
6327
5365
2000
1000
1000
731
22535
**48958**|**Restricted**
**Total**
**£**
**£**
20000
20000
7498
7498
4000
4000
3000
3000
2000
2000
2000
2000
500
500
500
500
500
500
-
10000
-
6327
-
5365
-
2000
-
1000
-
1000
-
731
400
22935
**40398**
**89356**|
|---|---|---|
## **3. Debtors**
|Prepayment - Insurance
Prepayment - Vehicle expenses
**Creditors**
Independent examination fee
HMRC & pension|**£**
1079
444|
|---|---|
||**1523**|
||**£**
546
655|
||**1201**|
## **4. Creditors**
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## **Sharewear Clothing Scheme**
## **5. Funds analysis**
|**Restricted funds**
COVID 19 fund
Thursday sessions fund
Sheffield expansion fund
Older persons fund
Leaflets & branding fund
Sharing Your Way to Work fund
Sheffield van fund
Storage fund
**Unrestricted funds**
General|**Opening**
**balance**
**£**
330
560
6850
1000
-
-
-
-
**8740**
29371
**29371**|**Receipts (Payments)**
**Closing**
**balance**
**£**
**£**
**£**
-
(330)
-
-
(560)
-
24000
(27074)
3776
-
(90)
910
2000
(289)
1711
7498
(6039)
1459
5500
(5500)
-
1400
(408)
992
**40398**
**(40290)**
**8848**
51079
(41184)
39266
**51079**
**(41184)**
**39266**|
|---|---|---|
## **6. Trustees’ remuneration**
- Trustees received no expenses, remuneration or benefits in this period.
## **7. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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