2025-03-31-accounts - Alcester Day Care

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AGM June 2025

Alcester Day Care

Chairman’s report 1[st] April 2024 - 31[st] March 2025

Last year I reported that we had an increase in demand for our services and opened a third day. Just recently we have had a drop in new people requesting places and some of our long-term clients either passing away or going into care. Therefore, we have several vacancies. So, if you hear of anyone needing help, please let them know.

Once again, we have had a hard year. Margaret Kerr and I are the only trustees for day care, but the good news is our committee has increased with Jo Goodhand, Sue Harris, Sue Thomas, Ella Cappell and Jackie Hart joining us. I need to thank all these ladies who have removed several jobs from my every growing worklist which was becoming overwhelming.

Jo is organizing all the menus, the shopping, the delivery and our store cupboard rotation. It is a lot of work, and I am so grateful that she has taken this on.

Sue Harris has taken on the role of checking our website and, websites using our information, making sure they are up to date. Sue Thomas’s role is that of awareness, distributing information to doctors surgeries, libraries, and any places where people may sit and see our leaflets.

Ella has taken on helping me with writing all the policies and procedures, some for legal requirements and some to improve our standards. Ella s knowledge on these subjects is outstanding. Jackie has taken on the role of health and safety which covers anything from checking where the first aid box is, that its contents are correct; to any issues such as mold on walls; and to check fire procedure regulations.

June Mc Farlane has continued as our minute secretary and has attended all our trustee meetings. She also ensures our AGM paperwork is in place. It’s a lot of work, so my thanks go to her too.

All these ladies help day care, and me, so much, besides volunteering on a regular basis.

But there is one more lady who needs no introduction, Margaret Kerr . She is just amazing! Not only does she handle all the volunteer information, inductions, rota, volunteer meetings, volunteer outings. She covers one very important other thing and that’s me! When I am overloaded, she steps in, when I need an additional person for whatever she steps in, when I need a sounding board she steps in. I cannot tell you, how much work she does for day care. Thank you so much.

Once again, our accounts are verified by an independent examiner in Dean Accountancy Services Ltd . We have adhered to company and charity requirements and my thanks go to Jenna and colleagues at Dean Accountancy for all the accountancy work they do for us. This year, with up to 9 pay slips to generate each month, plus end of year accounts, their workload, from us, has increased and generously we are still not being charged for any of their work.

Our main workers are Lesley, Martyn, Chris , Tracey, and Liz. With Lynn and Mike as bank staff. These workers are so knowledgeable, so kind, so caring, and compassionate. They have an extensive variety of skills which they bring with them into day care. Whether its dancing, singing, reminiscing, craft work, or playing games we have such fun, laughter and, as one of our clients said, “feel normal” in their care.

Paula and Debbie our cooks work so hard to produce good food for our clients. They accommodate our clients tastes and needs, some may require smaller portions, some who don’t like cream or custard, clients who are vegetarian or clients who need their food pureed. Our thanks go to them too. They play an important part in our team!

This is a GREAT team of people!

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I thank them all, not just supporting the clients, but supporting me.

Now, what can I say about our volunteers that I have not said before….? We have a dedicated team of volunteers who put into day care a great deal of love, care and commitment without any monetary rewards. I cannot thank them enough. Because we have added additional days we have put a great deal of stress on the volunteers, and they have where possible covered the sessions. We know we need more volunteers, and I know Margaret Kerr works hard towards achieving this.

This year, we seem to have had a spate of clients passing away or going into long term care. People who have become not just our clients but one of our friends. This news is always hard to swallow, but we must think about the extended time they will have had at home, the joy we have brought them and the joy they brought to us.

What a difference you have made in people’s lives.

The Baptist Church, as ever, have been very supportive and, once again, my thanks go to Alison and everyone at the church. This year, they have put up the additional whiteboards so we can display our work. They have brought the church “choir” to sing with us. They always fix any issues we have. Thank you!

Our local community continues to support us. We have food donations from the community fridge. Financial donations from the public and from clubs.

This year I had a phone call telling me I had won the lottery; in fact, I had letters and several phone calls all which I assumed were fake. I don’t do the lottery! Then at day care I was contacted by phone and before I had chance to hang up, the person explained I hadn’t won the lottery, my charity had won. I was still unsure about it, then 3 people turned up, watched us work and presented us with a cheque. I still didn’t believe what was happening until the money hit the bank! Some lucky winners at Oversley House had shared the Postcode Lottery and, as the nearest charity, we were allocated £15,000. Thanks to those people who do Postcode Lottery.

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We encourage people to talk about dementia and promote awareness. We have had leaflets printed and a banner made. I have not done any awareness talks over the last 12 months but this year we are the Alcester Mayor’s charity, and I am hoping that this will promote us into the public eye as well as raise funds. The deputy mayor also announced that she, when she becomes mayor, will have us as her charity. So we will be the Mayors charity for 2 years running.

Our clients are fantastic. They tell it as it is. But some are coming to us too late along their journey with dementia. This makes it difficult for us and, more importantly, difficult for them too.

Our carers continue to do “above and beyond” for their loved ones. They often refuse outside help, benefits and try and look after their partners until sometimes they are ready to drop. I would encourage them to accept any help available, apply for benefits and spend it on the needs of either themselves or their loved ones. I, like others, am in awe of you do.

At the last AGM I said that we have a centre team working towards getting a centre on some ground owned by John Lewis. An offer had initially been accepted but after a change in JL top management we had to increase the offer. Then we found they were going to charge VAT. So we have backed out of that sale of land. Alan Rogers from our centre team investigated a different site at the Greig which has support from SDC and we haven’t seen the offer in writing yet, but we may well be offered a site on the Greig at the back of the sports hall. My thanks go Alan Rogers, Lorraine and Cliff Armstrong and Margaret Kerr now on their 4[th] year of trying to get us a dementia centre. I know how frustrating this has been for them and they have remained determined to complete this project. A feasilbility study is available if anyone wants to look at it or discuss it after the meeting.

So, In conclusion, this year, besides operating the day care, we have been working on various sites for a dementia centre, and continued with training and improving paperwork / procedures.

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Going forward, for year ending 2026 we intend to continue to

Adhere to company and charity requirements
Build upon last years administration work
Take on / encourage volunteers
Keep standards of care high
Take on new clients when vacancies occur
To organise training as required
To progress the dementia centre so we can provide better facilities, better parking, less pre- and post- day care work moving furniture / equipment etc.

And so, once again I close, hoping that I have thanked everyone, explained our achievements this year and our aims for the future.

I look forward to working with everyone during the next 12 months. Thank you.

Carole Zambonini Chairman Alcester Day Care

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Alcesler Day Care Limited Rcwn and Financial Statemenis For thc year ending 31 %1 March 2025 Company No= 5158¥6 (Lngland and Wales)

Alcester Day Care Limited Direct(Ks RetM)rt Th¢ dirccLor5 prcsent their repon and the financial stat¢mcnts for the year ending 3 1st Mareh 2025 alan Administs7tive Information Name Alcester Da), ca Limited Th¢ Organi5alion is a charitable company limitcd by guarantee. incortKJra*d on 28th March 2016. I'hc Lompany established Linder a MeT)K)fdndum of Association which established the objects and )wers ofthe charitable company and 15 governed under its Articles of Association. Directors M.Ke M.L. Zambonini 3 %Lgg8 I,Mne AI¢Lqlcr B49 5HJ Lompany Registration Numtxr 09515886 R¢port: The compan},. now in ils seventh year. continues to provide supwrt for ttople with dennila and Iheir carcrs. Page I

Al(tStrr Da), Care Limited Statements of Financial Aclivities (tncluding Income and FpendIture Account) for the year ending 3 1st March 2025 Total 2025 Total 2024 Unrestrictrd Restricfrd InLoming tTsources Incoming resources from generaied funds.. Voluntary income Donalions Clicnl PeLS Postcode l.ort¢ry 8.046 61.591 8.046 61.591 15.0(Kl 5.263 45.763 15.0 Activities for generdting funds.. Fund Raising Events Irttrresl 1.902 1.902 1.684 Total incoming resoiirces 71.539 15.000 86.539 20.140 Resources F.xpended Co%11)f g¢nerating funds.. Fundruising costs Gov¢rnanLC Losts (63.153) (4.425) (67.578) {45.447) Total resour¢¢s CXF¢nded (63.1531 14.425) (67.578) {14.591) Net irtcoming resour¢¢5 for the period and carried forward 8.386 10.575 18.961 5.549 Page 2

Alcest¢r Day Care Limited Balancc Sheet as at 3 1st March 2025 2025 2024 Fixcd A88et8 Tangible fixed assets 3.565 973 3.565 973 Current Assels L&%h at bank and in hand Pr¢paymenls 103.020 87.569 Current Liabilities Accruals (720) (1.638) Net &8s¢Is 105.865 Income lunds Unrestricted gcneral fund Povcrty Fund Reslricicd fund 67.467 2.983 35.415 59.081 2.983 24.840 'rotal funds 105.865 86.904 For the year ending 3 1st March 2025 the coinpany w&8 eniiikd to exempiion from audit under ctIon 477 of ihe C.ompanics Aci 2006 relating 10 5mull companies. r)irectors responsibilities The memkrs have not required the company to obthin an audii of its account% for the year in question in accordance with section 476. The dIreCr8 acknowledge ih¢ir reS)nSibIli11cS for complying ivith the requiTL'ments of the Aet wilh $peCt to accouniing record5 and the wepardtion of acLounts. The financial stslemenls havc I¢n prcpared in &cordance with the provisions applicable ta companies subjcct to lh¢ small companies regime. Approved by Ihc Board for issue on Page 3

Alcester Day Care Limited Notc5 to financial statcments for thc vear ending.31 st March 2025 Accounting Policies l. l H&%is of preparation of financial slatements The finanLial slatcments arc prcpwrd under the historical cost conv¢ntiotK and in ac¢ordance with the Financial Rctx)rting Standard for Smaller Entities (effective April 2008). and the Companies Act 2006. and follow the recomrncndations in "'Aecounling and Reming by Charitics.. Slatment of Recommend¢d l)ractice' issued in March 2005. 1.2 Incoming Rcsources Voluntary, incon reccived by way of donations. is included in full in the statemeni of financial adivities in the year in which it is Teceivablc. Thc value of s¢rvices ptovided by volunteers is not included. 1.3 Restricted Funds Resiricled funds are io be used for specific purp5 laid down b>. the donor. Expenditure whi¢h mcets this crileria is Lharged to the fund. together with a fair allocation of management and suprrfTrrt costs. 1.4 Unrestri¢tcd Funds Unreslricled funds arc donation and other incomlng resources relxivable or generad for the objects of the charity wiihout further 8cIfIed purposes and are available as gcnerdl funds. 1.3 Resources Expended Rcsourc¢s have recogniscd on the accmls b&5iS so thai the resourecs cxpended are slK)wn in the peri for which they relate. P,molumenLs of Employees None of the direclors have ken remunernied for their setvices however nine employecs were employed in the year to &&sist in the day to day servic¢ provided. 'r&xation Thc charitable company should exempl from corNYalion lax on its charitable aaivilies. Paee 4

Alcester Day CaTe Limited Notes lo financial slai¢Tn¢niS for the year cnding 3 1st March 2025 Tangible fixed Assets Fixtures & Fittings Total Balance Brought Forward Addition5 4.796 2.836 4.796 2.836 At 3 1st Mah 2025 7.632 Aceumulat¢d depreciation BalanLe Brought Forward Charge for year 3.823 244 3.823 244 At 3 1st March 2025 4.067 4.067 Net book value At 3 Iql March 2025 3.565 3.565 At 3181 March 2024 973 973 Prcpa)ryncnts 2025 2024 Rent Accrua15 2025 2024 A¢¢ountaney 720 720 918 720 1.638 Page 5

Alcester Day Cwr Limited Examiners Rewrt lo the Board of Directo on the lJnaudited Financial $thments Year F.nding 3 Isi March 2025 Res eetive Tes 0115ibilities of directors and examiner The dirL'¢tor5 are responsible for ihe prepardtion of accounts. The directors wnsider thal an audit is not required for this year under Clion 144 of the Charities Act 2011 (the Charitics Act) and that an indendent examination is ffquired. li is my resn81b11Ity lo= examine the accounts undLr Yction 145 of the Charities Act. - io folloiv ihe prdUb laid do%%Tr in the general directions given by the Charity Commission lunder section 145(5Xb) of t1 Charilies Act>. and - to stale whether particular matters have con my altenlyon. f inde endent txamifttrs My examination was ¢arried out in accordance with gener21 directions given by Ihe Charity ComTllis5ion. An examinalion in¢lud¢s a review of the aecounting COrdS kepi by t1 charity and a comparison of thc account.8 pr¢s¢'nt¢d with those records. It also inelud¢s ConsidelOn ofany un8ual items or di5closur¢5 in the account% and sceking ¢¥planaiion.% Irom the dircctors concerning any such Mters. 'fhe proeedures undertaken do not provide all the ctrid¢n¢e Ihat would IK required in a audiL and ¢onsequenily no opinion is giv¢n as to whether Ihe account5 prcsent a'lrue and faif view and re]x)rt is limitcd lo Ihose mallers sel out in ihe stalcmenl beloiv. ndent examiner's $t8tem In connection with my ¢xaminatiorn no matter hhs come to my attLnlion which. in my opinion. allention should be drawn in ord¢r lo inable a proper understsnding of the accoun lo be reached. Signed.. r)e cS.oG as J Pflug Dean Accountancy SerFice• Ltd 15 HIgh StreeL Lydney, Glo8 GLIS SDP TeL' 01594 843867 Page 6

Alcest¢r Day Care Limited Dethiled Income and EXnditUre for the JEar ending 3 1st March 2025 2025 2024 Income l)onations ee.% Post Codc IATrttcry Other Income 8.046 61.591 15.000 1,902 5.263 45,763 1.684 86.539 52.710 Expcnditu Salaries Pension Rent Repairs & Maintenance Food & Consumables CJifts Carer ¢A)cia] Meeting Cost5 Telephone Post & stationary l)rinling Llcftning & Hygiene Sub5Lriplion Insiirdncc Trainin8 46.784 30.067 10.805 339 4.270 278 7.128 197 3.089 350 10 662 337 280 657 2.551 905 87 34 55 1.034 639 riling Fee Professional fees Aciivity C'.osts Deprecialii)n 13 224 406 263 244 (67.578) {45,447) Furlough Surplus for ihe Year 18.961 7.263

Alcesler Day Care Limited Rcwn and Financial Statemenis For thc year ending 31 %1 March 2025 Company No= 5158¥6 (Lngland and Wales)