AGM June 2025 

## Alcester Day Care 

## **Chairman’s report 1[st] April 2024 - 31[st] March 2025** 

Last year I reported that we had an increase in demand for our services and opened a third day. Just recently we have had a drop in new people requesting places and some of our long-term clients either passing away or going into care. Therefore, we have several vacancies. So, if you hear of anyone needing help, please let them know. 

Once again, we have had a hard year. Margaret Kerr and I are the only trustees for day care, but the good news is our committee has increased with Jo Goodhand, Sue Harris, Sue Thomas, Ella Cappell and Jackie Hart joining us. I need to thank all these ladies who have removed several jobs from my every growing worklist which was becoming overwhelming. 

**Jo** is organizing all the menus, the shopping, the delivery and our store cupboard rotation. It is a lot of work, and I am so grateful that she has taken this on. 

**Sue Harris** has taken on the role of checking our website and, websites using our information, making sure they are up to date. **Sue Thomas’s** role is that of awareness, distributing information to doctors surgeries, libraries, and any places where people may sit and see our leaflets. 

**Ella** has taken on helping me with writing all the policies and procedures, some for legal requirements and some to improve our standards. Ella s knowledge on these subjects is outstanding. **Jackie** has taken on the role of health and safety which covers anything from checking where the first aid box is, that its contents are correct; to any issues such as mold on walls; and to check fire procedure regulations. 



**June Mc Farlane** has continued as our minute secretary and has attended all our trustee meetings. She also ensures our AGM paperwork is in place. It’s a lot of work, so my thanks go to her too. 

All these ladies help day care, and me, so much, besides volunteering on a regular basis. 

But there is one more lady who needs no introduction, **Margaret Kerr** . She is just amazing! Not only does she handle all the volunteer information, inductions, rota, volunteer meetings, volunteer outings. She covers one very important other thing and that’s me! When I am overloaded, she steps in, when I need an additional person for whatever she steps in, when I need a sounding board she steps in. I cannot tell you, how much work she does for day care. Thank you so much. 

Once again, our accounts are verified by an independent examiner in **Dean Accountancy Services Ltd** . We have adhered to company and charity requirements and my thanks go to **Jenna** and colleagues at Dean Accountancy for all the accountancy work they do for us. This year, with up to 9 pay slips to generate each month, plus end of year accounts, their workload, from us, has increased and generously we are still not being charged for any of their work. 

Our main workers are **Lesley, Martyn, Chris** , **Tracey, and Liz.** With **Lynn** and **Mike** as bank staff. These workers are so knowledgeable, so kind, so caring, and compassionate. They have an extensive variety of skills which they bring with them into day care. Whether its dancing, singing, reminiscing, craft work, or playing games we have such fun, laughter and, as one of our clients said, “feel normal” in their care. 

**Paula and Debbie** our cooks work so hard to produce good food for our clients. They accommodate our clients tastes and needs, some may require smaller portions, some who don’t like cream or custard, clients who are vegetarian or clients who need their food pureed. Our thanks go to them too. They play an important part in our team! 

This is a GREAT team of people! 

Page | 2 



I thank them all, not just supporting the clients, but supporting me. 

Now, what can I say about our **volunteers** that I have not said before….? We have a dedicated team of volunteers who put into day care a great deal of love, care and commitment without any monetary rewards. I cannot thank them enough. Because we have added additional days we have put a great deal of stress on the volunteers, and they have where possible covered the sessions. We know we need more volunteers, and I know Margaret Kerr works hard towards achieving this. 

This year, we seem to have had a spate of clients passing away or going into long term care. People who have become not just our clients but one of our friends. This news is always hard to swallow, but we must think about the extended time they will have had at home, the joy we have brought them and the joy they brought to us. 

What a difference you have made in people’s lives. 

The Baptist Church, as ever, have been very supportive and, once again, my thanks go to Alison and everyone at the church. This year, they have put up the additional whiteboards so we can display our work. They have brought the church “choir” to sing with us. They always fix any issues we have. Thank you! 

Our local community continues to support us. We have food donations from the community fridge. Financial donations from the public and from clubs. 

This year I had a phone call telling me I had won the lottery; in fact, I had letters and several phone calls all which I assumed were fake. I don’t do the lottery! Then at day care I was contacted by phone and before I had chance to hang up, the person explained I hadn’t won the lottery, my charity had won. I was still unsure about it, then 3 people turned up, watched us work  and presented us with a cheque. I still didn’t believe what was happening until the money hit the bank! Some lucky winners at Oversley House had shared the Postcode Lottery and, as the nearest charity, we were allocated £15,000. Thanks to those people who do Postcode Lottery. 

Page | 3 



We encourage people to talk about dementia and promote awareness. We have had leaflets printed and a banner made. I have not done any awareness talks over the last 12 months but this year we are the Alcester Mayor’s charity, and I am hoping that this will promote us into the public eye as well as raise funds. The deputy mayor also announced that she, when she becomes mayor, will have us as her charity. So we will be the Mayors charity for 2 years running. 

Our clients are fantastic. They tell it as it is. But some are coming to us too late along their journey with dementia. This makes it difficult for us and, more importantly, difficult for them too. 

Our carers continue to do “above and beyond” for their loved ones. They often refuse outside help, benefits and try and look after their partners until sometimes they are ready to drop. I would encourage them to accept any help available, apply for benefits and spend it on the needs of either themselves or their loved ones. I, like others, am in awe of you do. 

At the last AGM I said that we have a centre team working towards getting a centre on some ground owned by John Lewis. An offer had initially been accepted but after a change in JL top management we had to increase the offer. Then we found they were going to charge VAT. So we have backed out of that sale of land. Alan Rogers from our centre team investigated a different site at the Greig which has support from SDC and we haven’t seen the offer in writing yet, but we may well be offered a site on the Greig at the back of the sports hall. My thanks go Alan Rogers, Lorraine and Cliff Armstrong and Margaret Kerr now on their 4[th] year of trying to get us a dementia centre. I know how frustrating this has been for them and they have remained determined to complete this project. A feasilbility study is available if anyone wants to look at it or discuss it after the meeting. 

So, In conclusion, this year, besides operating the day care, we have been working on various sites for a dementia centre, and continued with training and improving paperwork / procedures. 

Page | 4 



Going forward, for year ending 2026 we intend to continue to 

- Adhere to company and charity requirements 

- Build upon last years administration work 

- Take on / encourage volunteers 

- Keep standards of care high 

- Take on new clients when vacancies occur 

- To organise training as required 

- To progress the dementia centre so we can provide better facilities, better parking, less pre- and post- day care work moving furniture / equipment etc. 

And so, once again I close, hoping that I have thanked everyone, explained our achievements this year and our aims for the future. 

I look forward to working with everyone during the next 12 months. Thank you. 

Carole Zambonini Chairman Alcester Day Care 

Page | 5 



Alcesler Day Care Limited
Rcwn and Financial Statemenis
For thc year ending 31 %1 March 2025
Company No= ￿5158¥6 (Lngland and Wales)

Alcester Day Care Limited
Direct(Ks RetM)rt
Th¢ dirccLor5 prcsent their repon and the financial stat¢mcnts for the year ending 3 1st Mareh 2025
alan
Administs7tive Information
Name
Alcester Da), ca￿ Limited
Th¢ Organi5alion is a charitable company limitcd by guarantee. incortKJra*d on 28th March 2016.
I'hc Lompany established Linder a MeT)K)fdndum of Association which established the objects and
)wers ofthe charitable company and 15 governed under its Articles of Association.
Directors
M.Ke
M.L. Zambonini
3 %Lgg8 I,Mne
AI¢Lqlcr
B49 5HJ
Lompany Registration Numtxr
09515886
R¢port:
The compan},. now in ils seventh year. continues to provide supwrt for ttople with den￿nila and
Iheir carcrs.
Page I

Al(tStrr Da), Care Limited
Statements of Financial Aclivities
(tncluding Income and F￿pendIture Account)
for the year ending 3 1st March 2025
Total
2025
Total
2024
Unrestrictrd Restricfrd
InLoming tTsources
Incoming resources from generaied funds..
Voluntary income
Donalions
Clicnl PeLS
Postcode l.ort¢ry
8.046
61.591
8.046
61.591
15.0(Kl
5.263
45.763
15.0
Activities for generdting funds..
Fund Raising Events
Irttrresl
1.902
1.902
1.684
Total incoming resoiirces
71.539
15.000
86.539
20.140
Resources F.xpended
Co%11)f g¢nerating funds..
Fundruising costs
Gov¢rnanLC Losts
(63.153)
(4.425) (67.578) {45.447)
Total resour¢¢s CXF¢nded
(63.1531
14.425) (67.578) {14.591)
Net irtcoming resour¢¢5 for the period and carried forward
8.386
10.575
18.961
5.549
Page 2

Alcest¢r Day Care Limited
Balancc Sheet
as at 3 1st March 2025
2025
2024
Fixcd A88et8
Tangible fixed assets
3.565
973
3.565
973
Current Assels
L&%h at bank and in hand
Pr¢paymenls
103.020
87.569
Current Liabilities
Accruals
(720)
(1.638)
Net &8s¢Is
105.865
Income lunds
Unrestricted gcneral fund
Povcrty Fund
Reslricicd fund
67.467
2.983
35.415
59.081
2.983
24.840
'rotal funds
105.865
86.904
For the year ending 3 1st March 2025 the coinpany w&8 eniiikd to exempiion from audit under ￿ctIon 477
of ihe C.ompanics Aci 2006 relating 10 5mull companies.
r)irectors responsibilities
The memkrs have not required the company to obthin an audii of its account% for the year in
question in accordance with section 476.
The dIreC￿r8 acknowledge ih¢ir reS￿)nSibIli11cS for complying ivith the requiTL'ments of the
Aet wilh ￿$peCt to accouniing record5 and the wepardtion of acLounts.
The financial stslemenls havc I￿¢n prcpared in &cordance with the provisions applicable ta companies
subjcct to lh¢ small companies regime.
Approved by Ihc Board for issue on
Page 3

Alcester Day Care Limited
Notc5 to financial statcments
for thc vear ending.31 st March 2025
Accounting Policies
l. l H&%is of preparation of financial slatements
The finanLial slatcments arc prcpwrd under the historical cost conv¢ntiotK and in ac¢ordance with the
Financial Rctx)rting Standard for Smaller Entities (effective April 2008). and the Companies Act 2006. and
follow the recomrncndations in "'Aecounling and Reming by Charitics.. Slatment of Recommend¢d
l)ractice' issued in March 2005.
1.2 Incoming Rcsources
Voluntary, incon* reccived by way of donations. is included in full in the statemeni of financial adivities in
the year in which it is Teceivablc. Thc value of s¢rvices ptovided by volunteers is not included.
1.3 Restricted Funds
Resiricled funds are io be used for specific purp￿5 laid down b>. the donor. Expenditure whi¢h mcets
this crileria is Lharged to the fund. together with a fair allocation of management and suprrfTrrt costs.
1.4 Unrestri¢tcd Funds
Unreslricled funds arc donation and other incomlng resources relxivable or genera*d for the objects of
the charity wiihout further 8￿cIfIed purposes and are available as gcnerdl funds.
1.3 Resources Expended
Rcsourc¢s have recogniscd on the accmls b&5iS so thai the resourecs cxpended are slK)wn in the
peri￿ for which they relate.
P,molumenLs of Employees
None of the direclors have ken remunernied for their setvices however nine employecs were
employed in the year to &&sist in the day to day servic¢ provided.
'r&xation
Thc charitable company should ￿ exempl from corNYalion lax on its charitable aaivilies.
Paee 4

Alcester Day CaTe Limited
Notes lo financial slai¢Tn¢niS
for the year cnding 3 1st March 2025
Tangible fixed Assets
Fixtures &
Fittings
Total
Balance Brought Forward
Addition5
4.796
2.836
4.796
2.836
At 3 1st Ma￿h 2025
7.632
Aceumulat¢d depreciation
BalanLe Brought Forward
Charge for year
3.823
244
3.823
244
At 3 1st March 2025
4.067
4.067
Net book value
At 3 Iql March 2025
3.565
3.565
At 3181 March 2024
973
973
Prcpa)ryncnts
2025
2024
Rent
Accrua15
2025
2024
A¢¢ountaney
720
720
918
720
1.638
Page 5

Alcester Day Cwr Limited
Examiners Rewrt lo the Board of Directo￿ on the lJnaudited Financial $th￿ments
Year F.nding 3 Isi March 2025
Res
eetive Tes
0115ibilities of directors and examiner
The dirL'¢tor5 are responsible for ihe prepardtion of accounts. The directors wnsider thal an audit is
not required for this year under *Clion 144 of the Charities Act 2011 (the Charitics Act) and that an
inde￿ndent examination is ffquired.
li is my res￿n81b11Ity lo=
examine the accounts undLr Yction 145 of the Charities Act.
- io folloiv ihe pr￿￿dU￿b laid do%%Tr in the general directions given by the Charity Commission
lunder section 145(5Xb) of t1￿ Charilies Act>. and
- to stale whether particular matters have con* ￿ my altenlyon.
f inde
endent txamifttrs
My examination was ¢arried out in accordance with gener21 directions given by Ihe Charity ComTllis5ion.
An examinalion in¢lud¢s a review of the aecounting ￿COrdS kepi by t1￿ charity and a comparison of thc
account.8 pr¢s¢'nt¢d with those records. It also inelud¢s Conside￿lOn ofany un8ual items or di5closur¢5
in the account% and sceking ¢¥planaiion.% Irom the dircctors concerning any such M￿ters. 'fhe proeedures
undertaken do not provide all the ctrid¢n¢e Ihat would IK required in a audiL and ¢onsequenily no opinion
is giv¢n as to whether Ihe account5 prcsent a'lrue and faif view and re]x)rt is limitcd lo Ihose mallers
sel out in ihe stalcmenl beloiv.
ndent examiner's $t8tem
In connection with my ¢xaminatiorn no matter hhs come to my attLnlion ￿ which. in my opinion. allention
should be drawn in ord¢r lo inable a proper understsnding of the accoun￿ lo be reached.
Signed..
r)￿e cS.oG as
J Pflug
Dean Accountancy SerFice• Ltd
15 HIgh StreeL Lydney, Glo8 GLIS SDP
TeL' 01594 843867
Page 6

Alcest¢r Day Care Limited
Dethiled Income and EX￿nditUre
for the JEar ending 3 1st March 2025
2025
2024
Income
l)onations
ee.%
Post Codc IATrttcry
Other Income
8.046
61.591
15.000
1,902
5.263
45,763
1.684
86.539
52.710
Expcnditu
Salaries
Pension
Rent
Repairs & Maintenance
Food & Consumables
CJifts
Carer ¢A)cia]
Meeting Cost5
Telephone
Post & stationary
l)rinling
Llcftning & Hygiene
Sub5Lriplion
Insiirdncc
Trainin8
46.784
30.067
10.805
339
4.270
278
7.128
197
3.089
350
10
662
337
280
657
2.551
905
87
34
55
1.034
639
riling Fee
Professional fees
Aciivity C'.osts
Deprecialii)n
13
224
406
263
244
(67.578)
{45,447)
Furlough
Surplus for ihe Year
18.961
7.263

Alcesler Day Care Limited
Rcwn and Financial Statemenis
For thc year ending 31 %1 March 2025
Company No= ￿5158¥6 (Lngland and Wales)

Alcester Day Care Limited
Direct(Ks RetM)rt
Th¢ dirccLor5 prcsent their repon and the financial stat¢mcnts for the year ending 3 1st Mareh 2025
alan
Administs7tive Information
Name
Alcester Da), ca￿ Limited
Th¢ Organi5alion is a charitable company limitcd by guarantee. incortKJra*d on 28th March 2016.
I'hc Lompany established Linder a MeT)K)fdndum of Association which established the objects and
)wers ofthe charitable company and 15 governed under its Articles of Association.
Directors
M.Ke
M.L. Zambonini
3 %Lgg8 I,Mne
AI¢Lqlcr
B49 5HJ
Lompany Registration Numtxr
09515886
R¢port:
The compan},. now in ils seventh year. continues to provide supwrt for ttople with den￿nila and
Iheir carcrs.
Page I

Al(tStrr Da), Care Limited
Statements of Financial Aclivities
(tncluding Income and F￿pendIture Account)
for the year ending 3 1st March 2025
Total
2025
Total
2024
Unrestrictrd Restricfrd
InLoming tTsources
Incoming resources from generaied funds..
Voluntary income
Donalions
Clicnl PeLS
Postcode l.ort¢ry
8.046
61.591
8.046
61.591
15.0(Kl
5.263
45.763
15.0
Activities for generdting funds..
Fund Raising Events
Irttrresl
1.902
1.902
1.684
Total incoming resoiirces
71.539
15.000
86.539
20.140
Resources F.xpended
Co%11)f g¢nerating funds..
Fundruising costs
Gov¢rnanLC Losts
(63.153)
(4.425) (67.578) {45.447)
Total resour¢¢s CXF¢nded
(63.1531
14.425) (67.578) {14.591)
Net irtcoming resour¢¢5 for the period and carried forward
8.386
10.575
18.961
5.549
Page 2

Alcest¢r Day Care Limited
Balancc Sheet
as at 3 1st March 2025
2025
2024
Fixcd A88et8
Tangible fixed assets
3.565
973
3.565
973
Current Assels
L&%h at bank and in hand
Pr¢paymenls
103.020
87.569
Current Liabilities
Accruals
(720)
(1.638)
Net &8s¢Is
105.865
Income lunds
Unrestricted gcneral fund
Povcrty Fund
Reslricicd fund
67.467
2.983
35.415
59.081
2.983
24.840
'rotal funds
105.865
86.904
For the year ending 3 1st March 2025 the coinpany w&8 eniiikd to exempiion from audit under ￿ctIon 477
of ihe C.ompanics Aci 2006 relating 10 5mull companies.
r)irectors responsibilities
The memkrs have not required the company to obthin an audii of its account% for the year in
question in accordance with section 476.
The dIreC￿r8 acknowledge ih¢ir reS￿)nSibIli11cS for complying ivith the requiTL'ments of the
Aet wilh ￿$peCt to accouniing record5 and the wepardtion of acLounts.
The financial stslemenls havc I￿¢n prcpared in &cordance with the provisions applicable ta companies
subjcct to lh¢ small companies regime.
Approved by Ihc Board for issue on
Page 3

Alcester Day Care Limited
Notc5 to financial statcments
for thc vear ending.31 st March 2025
Accounting Policies
l. l H&%is of preparation of financial slatements
The finanLial slatcments arc prcpwrd under the historical cost conv¢ntiotK and in ac¢ordance with the
Financial Rctx)rting Standard for Smaller Entities (effective April 2008). and the Companies Act 2006. and
follow the recomrncndations in "'Aecounling and Reming by Charitics.. Slatment of Recommend¢d
l)ractice' issued in March 2005.
1.2 Incoming Rcsources
Voluntary, incon* reccived by way of donations. is included in full in the statemeni of financial adivities in
the year in which it is Teceivablc. Thc value of s¢rvices ptovided by volunteers is not included.
1.3 Restricted Funds
Resiricled funds are io be used for specific purp￿5 laid down b>. the donor. Expenditure whi¢h mcets
this crileria is Lharged to the fund. together with a fair allocation of management and suprrfTrrt costs.
1.4 Unrestri¢tcd Funds
Unreslricled funds arc donation and other incomlng resources relxivable or genera*d for the objects of
the charity wiihout further 8￿cIfIed purposes and are available as gcnerdl funds.
1.3 Resources Expended
Rcsourc¢s have recogniscd on the accmls b&5iS so thai the resourecs cxpended are slK)wn in the
peri￿ for which they relate.
P,molumenLs of Employees
None of the direclors have ken remunernied for their setvices however nine employecs were
employed in the year to &&sist in the day to day servic¢ provided.
'r&xation
Thc charitable company should ￿ exempl from corNYalion lax on its charitable aaivilies.
Paee 4

Alcester Day CaTe Limited
Notes lo financial slai¢Tn¢niS
for the year cnding 3 1st March 2025
Tangible fixed Assets
Fixtures &
Fittings
Total
Balance Brought Forward
Addition5
4.796
2.836
4.796
2.836
At 3 1st Ma￿h 2025
7.632
Aceumulat¢d depreciation
BalanLe Brought Forward
Charge for year
3.823
244
3.823
244
At 3 1st March 2025
4.067
4.067
Net book value
At 3 Iql March 2025
3.565
3.565
At 3181 March 2024
973
973
Prcpa)ryncnts
2025
2024
Rent
Accrua15
2025
2024
A¢¢ountaney
720
720
918
720
1.638
Page 5

Alcester Day Cwr Limited
Examiners Rewrt lo the Board of Directo￿ on the lJnaudited Financial $th￿ments
Year F.nding 3 Isi March 2025
Res
eetive Tes
0115ibilities of directors and examiner
The dirL'¢tor5 are responsible for ihe prepardtion of accounts. The directors wnsider thal an audit is
not required for this year under *Clion 144 of the Charities Act 2011 (the Charitics Act) and that an
inde￿ndent examination is ffquired.
li is my res￿n81b11Ity lo=
examine the accounts undLr Yction 145 of the Charities Act.
- io folloiv ihe pr￿￿dU￿b laid do%%Tr in the general directions given by the Charity Commission
lunder section 145(5Xb) of t1￿ Charilies Act>. and
- to stale whether particular matters have con* ￿ my altenlyon.
f inde
endent txamifttrs
My examination was ¢arried out in accordance with gener21 directions given by Ihe Charity ComTllis5ion.
An examinalion in¢lud¢s a review of the aecounting ￿COrdS kepi by t1￿ charity and a comparison of thc
account.8 pr¢s¢'nt¢d with those records. It also inelud¢s Conside￿lOn ofany un8ual items or di5closur¢5
in the account% and sceking ¢¥planaiion.% Irom the dircctors concerning any such M￿ters. 'fhe proeedures
undertaken do not provide all the ctrid¢n¢e Ihat would IK required in a audiL and ¢onsequenily no opinion
is giv¢n as to whether Ihe account5 prcsent a'lrue and faif view and re]x)rt is limitcd lo Ihose mallers
sel out in ihe stalcmenl beloiv.
ndent examiner's $t8tem
In connection with my ¢xaminatiorn no matter hhs come to my attLnlion ￿ which. in my opinion. allention
should be drawn in ord¢r lo inable a proper understsnding of the accoun￿ lo be reached.
Signed..
r)￿e cS.oG as
J Pflug
Dean Accountancy SerFice• Ltd
15 HIgh StreeL Lydney, Glo8 GLIS SDP
TeL' 01594 843867
Page 6

Alcest¢r Day Care Limited
Dethiled Income and EX￿nditUre
for the JEar ending 3 1st March 2025
2025
2024
Income
l)onations
ee.%
Post Codc IATrttcry
Other Income
8.046
61.591
15.000
1,902
5.263
45,763
1.684
86.539
52.710
Expcnditu
Salaries
Pension
Rent
Repairs & Maintenance
Food & Consumables
CJifts
Carer ¢A)cia]
Meeting Cost5
Telephone
Post & stationary
l)rinling
Llcftning & Hygiene
Sub5Lriplion
Insiirdncc
Trainin8
46.784
30.067
10.805
339
4.270
278
7.128
197
3.089
350
10
662
337
280
657
2.551
905
87
34
55
1.034
639
riling Fee
Professional fees
Aciivity C'.osts
Deprecialii)n
13
224
406
263
244
(67.578)
{45,447)
Furlough
Surplus for ihe Year
18.961
7.263