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| Trustees' Annual Report | for the period | ||||||
| **From ** | Period start date | To | Period end date | ||||
| 01 | 09 | 2020 | 31 | 08 | 2021 |
Section A Reference and administration details
PETERBOROUGH FARM MACHINERY PRESERVATION Charity name SOCIETY CIO
Other names charity is known by
Registered charity number (if any) 1170006
| Charity's principal address | 1 Charles Road |
1 Charles Road |
|---|---|---|
| Whittlesey | ||
| Peterborough | ||
| Postcode | PE7 2RG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Brian Knight | Management Committee |
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| Tony Fisher | Management Committee |
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| Brian Lutkin | Management Committee |
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| Leigh Granger | Management Committee |
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| Patrick Nightingale |
Management Committee |
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company)
Trustee selection methods Appointed by existing Trustees (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The objects of the CIO are to advance the education and benefit of the public in the history of agricultural machinery by procuring, maintaining, recording and exhibiting agricultural machinery, equipment that is of historic interest and value.
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The main activities undertaken for the public benefit in relation to these objects (trustees having had regard to the guidance issued by the Charity Commission on public benefit) have been: Summary of the main Displaying historic machinery and organising working demonstrations at activities undertaken for the several shows attended by the general public. Providing an exhibition public benefit in relation to trailer as a display / meeting point. these objects (include within this section the statutory However, this has been seriously impacted over the last period due to the declaration that trustees have effects of COVID and the opportunities to attend shows and interact with had regard to the guidance the public has been very limited issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
| Summary of the main achievements of the charity during the year |
Raised a small donation contribution to a local school by the potatoes planted, grown, and lifted using vintage machinery. Provided two evening meetings where speakers were invited to talk to the members about their area of interest. The meetings were reasonably well attended, however normal numbers were not seen due to restrictions and concerns of members attending. Current membership is approximately 100 people. Financial reserves have been hit due to lack of fundraising opportunities, however due to savings and ongoing financial support of members we have managed to reduce the impact as low as possible so stay as satisfactory. The society are looking into other methods of raising funds to keep promoting “Preserving the Past” |
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| Section E Financial review | |
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details Youmay chooseto include additional information, where relevant about: the charity’s principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. |
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| Financial reserves are kept on bank deposit. The policy is to only use these for significant expenses e.g. the conversion to a CIO and the purchase of a show caravan. The committee welcomes suggestions by the members on how the reserves might be spent in promoting and preserving agricultural and rural history. |
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| The society has no borrowings, long term debt or financial commitments beyond the normal annual operating costs. |
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| (Optional information) | |
| Due to exceptional circumstances the last period has necessitated the use of the reserves to cover expenditure incurred by the CIO in operating which haven’t all been covered by members subscriptions. |
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Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Richard William Perren Position (eg Secretary, Secretary Chair, etc) Date 10/01/2022
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Peterborough Fam) Machinery Preservation Society CIO Detsiled Ststement of Financial Activities for the yèar ended 31 August 2021 2021 2020 Income Donations Subscriptions 12. 860.CKI 226.20 1,620.00 1,846.20 872.(Kl Bank Interest 0.83 Other Day Trips Events Sundry Raffles 760.00 6,905.93 479.20 479.20 1,077.CKI 8,748.93 Total Income 1352.03 10.599.21 Expenditure Day Trips- Refunded Events Raffles 240.00 520. 3,024.56 500.00 14.044.561 1240.(L)) Room Hire & Food Speaker Expenses Accountanry Charges Insurance Trattor & Lorry Insurance Postage Park Farm Costs 2019 Seed Potatoes Repairs of Equipment Hally Authorisarion Display Boards Gratuities HMRC Penalty Sundry Expenses Newark Show Expenses 507.24 400.00 160.00 200.¢)0 539.13 172.29 195.00 1,416.75 575.00 413.58 240.00 301.40 75.00 200.00 680.00 267.78 174.07 262.82 229.72 121NJ.th)} 30.00 (2,551.63) 19.50 14.907.651 MAGPAS British Heart Foundation Cancer Research UK Parkinsons UK MIND Association Farming Community Network All Saints Church, Casterton 350.00 350.00 350.00 350.00 350.00 350.(10 281.29 12,381.29} Net Deficit for the Year 11.439.60} 1734.291
Peterborough Farm Machinery Preservation Society ao Detsiled Statement of Financial Activities forthe year ended 31 August 2021 2021 2020 CurTent Assets Lloyds Bank Treasurers Account Lloyds Bank Instant Account Cash In Hand Sundry Debtors 12,196.73 8.241.59 565.15 2(K).00 13,139.12 8.240.76 583.19 21.203.47 21.963.07 Current Liabilities Monle5 due to members Accountants Fees 2LKY.I 480. 680.00 Net Assets 20,523.47 21,963.07 Represented By Balance Brou8ht Forward Net DefsCÉt for the Year 21.963.07 Il.439.f1j 22.697.36 1734.291 Balance Carried Fon¥ard 20,523.47 21.963.07