OFFICIAL ||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for the period**||| |**From **|Period start date|||**To**|Period end date||| ||01|09|2020||31|08|2021| ## Section A Reference and administration details PETERBOROUGH FARM MACHINERY PRESERVATION **Charity name** SOCIETY CIO **Other names charity is known by** **Registered charity number (if any)** 1170006 |**Charity's principal address**|
1 Charles Road|
1 Charles Road| |---|---|---| ||Whittlesey|| ||Peterborough|| ||**Postcode**|**PE7 2RG**| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Brian Knight|Management
Committee||| ||Tony Fisher|Management
Committee||| ||Brian Lutkin|Management
Committee||| ||Leigh Granger|Management
Committee||| ||Patrick
Nightingale|Management
Committee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 OFFICIAL ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Trustee selection methods Appointed by existing Trustees (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of the CIO are to advance the education and benefit of the public in the history of agricultural machinery by procuring, maintaining, recording and exhibiting agricultural machinery, equipment that is of historic interest and value. **TAR** March **2012** 2 OFFICIAL The main activities undertaken for the public benefit in relation to these objects (trustees having had regard to the guidance issued by the Charity Commission on public benefit) have been: **Summary of the main** Displaying historic machinery and organising working demonstrations at **activities undertaken for the** several shows attended by the general public. Providing an exhibition **public benefit in relation to** trailer as a display / meeting point. **these objects (include within this section the statutory** _However, this has been seriously impacted over the last period due to the_ **declaration that trustees have** _effects of COVID and the opportunities to attend shows and interact with_ **had regard to the guidance** _the public has been very limited_ **issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 OFFICIAL ## Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|Raised a small donation contribution to a local school by the potatoes
planted, grown, and lifted using vintage machinery.
Provided two evening meetings where speakers were invited to talk to
the members about their area of interest. The meetings were reasonably
well attended, however normal numbers were not seen due to restrictions
and concerns of members attending. Current membership is
approximately 100 people.
Financial reserves have been hit due to lack of fundraising opportunities,
however due to savings and ongoing financial support of members we
have managed to reduce the impact as low as possible so stay as
satisfactory. The society are looking into other methods of raising funds
to keep promoting “Preserving the Past”| |---|---| |**Section E Financial review**|| |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**
You**may choose**to include
additional information, where
relevant about:

the charity’s principal
sources of funds (including
any fundraising);

how expenditure has
supported the key objectives
of the charity;

investment policy and
objectives including any
ethical investment policy
adopted.|| ||Financial reserves are kept on bank deposit. The policy is to only use
these for significant expenses e.g. the conversion to a CIO and the
purchase of a show caravan. The committee welcomes suggestions by
the members on how the reserves might be spent in promoting and
preserving agricultural and rural history.| ||The society has no borrowings, long term debt or financial commitments
beyond the normal annual operating costs.| ||**(Optional information)**| ||Due to exceptional circumstances the last period has necessitated the
use of the reserves to cover expenditure incurred by the CIO in operating
which haven’t all been covered by members subscriptions.| **TAR** March **2012** 4 OFFICIAL ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Richard William Perren **Position (eg Secretary,** Secretary **Chair, etc) Date** 10/01/2022 **TAR** March **2012** 5 Peterborough Fam) Machinery Preservation Society CIO Detsiled Ststement of Financial Activities for the yèar ended 31 August 2021 2021 2020 Income Donations Subscriptions 12. 860.CKI 226.20 1,620.00 1,846.20 872.(Kl Bank Interest 0.83 Other Day Trips Events Sundry Raffles 760.00 6,905.93 479.20 479.20 1,077.CKI 8,748.93 Total Income 1352.03 10.599.21 Expenditure Day Trips- Refunded Events Raffles 240.00 520. 3,024.56 500.00 14.044.561 1240.(L)) Room Hire & Food Speaker Expenses Accountanry Charges Insurance Trattor & Lorry Insurance Postage Park Farm Costs 2019 Seed Potatoes Repairs of Equipment Hally Authorisarion Display Boards Gratuities HMRC Penalty Sundry Expenses Newark Show Expenses 507.24 400.00 160.00 200.¢)0 539.13 172.29 195.00 1,416.75 575.00 413.58 240.00 301.40 75.00 200.00 680.00 267.78 174.07 262.82 229.72 121NJ.th)} 30.00 (2,551.63) 19.50 14.907.651 MAGPAS British Heart Foundation Cancer Research UK Parkinsons UK MIND Association Farming Community Network All Saints Church, Casterton 350.00 350.00 350.00 350.00 350.00 350.(10 281.29 12,381.29} Net Deficit for the Year 11.439.60} 1734.291 Peterborough Farm Machinery Preservation Society ao Detsiled Statement of Financial Activities forthe year ended 31 August 2021 2021 2020 CurTent Assets Lloyds Bank Treasurers Account Lloyds Bank Instant Account Cash In Hand Sundry Debtors 12,196.73 8.241.59 565.15 2(K).00 13,139.12 8.240.76 583.19 21.203.47 21.963.07 Current Liabilities Monle5 due to members Accountants Fees 2LKY.￿I 480. 680.00 Net Assets 20,523.47 21,963.07 Represented By Balance Brou8ht Forward Net DefsCÉt for the Year 21.963.07 Il.439.f￿1j 22.697.36 1734.291 Balance Carried Fon¥ard 20,523.47 21.963.07