2022-12-31-accounts - The Manor Hall At Coalpit Heath

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Trustees’ Annual Report for the period

From 1st January 2022 To 31st December 2022 Charity name: The Manor Hall at Coalpit Heath CIO Charity registration number: 1169917

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are to maintain and run a village hall and to promote for the benefit of the inhabitants of the Parish of Westerleigh (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving conditions of life of the said inhabitants
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The trustees have ensured that the premises, a grade 2 listed building of significant historical interest, meet all statutory standards to be able to hire the hall to various groups within the community. This was achieved through our programme of maintenance which included decoration, cleaning and replacing fire doors as well as investing in acoustic curtains to reduce noise between rooms. We also needed to refurbish a high level window taking into consideration the Grade II listed building status. We held a community event for the Queen’s Platinum Jubilee in the form of a cream tea and also a Christmas Cracker event, the profits of which were donated to the Trussell Trust. We continue to offer a venue for a wide variety of groups in addition to our regular

		users including Gardening Club and Time 4 Carers. The community garden continues to be a source of enjoyment for members of the community and through the dedication and work of the volunteers, it is a colourful and peaceful place for the public. In addition it also provides fruit from the trees which in turn are made into pies and distributed to the community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees take into consideration the community at all stages of their discussions and actions. They welcome the valuable contributions from volunteers.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The contribution made by volunteers who give up their time, knowledge and experience is very much valued by the charity. The Trustees would like to acknowledge the contribution that is made
Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Trustees would like to acknowledge the hard work and amount of energy our Hall manager has put into networking for new Users, supporting existing Users and enabling us to thrive with a diverse set of Users for the benefit of the community in terms of both physical and mental health across a wide range of ages and abilities. Our 5 year Development plan has kept us on track for the maintenance and improvements for both the building and the Users including investing in an acoustic curtain to reduce noise for the Users as well as maintaining the exterior of the building and replacing outside lighting.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The financial position of the charity is healthy with main source of funds coming from room hire fees.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The policy that the Trustees have agreed to is that the reserves should be no less than 6 months of operating costs.
Amount of reserves held	Para 1.22	£18,000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by Westerleigh parishioners and appointed by User Groups

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	The Manor Hall Coalpit Heath at CIO
Other name the charity uses
Registered charity number	1169917
Charity’s principal address	Henfield Road Coalpit Heath Bristol BS36 2TG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year Nam e of pers on (or bod y) entit led to app oint trust ee (if any)
	Geraldine Jasper	Chair
	Jean Butler	Treasurer
	Sandra Fox	Secretary
	NickySweetland
	Georgina Hawke
	Glenys Hale

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) S J Fox

Full name(s) Sandra Jean Fox Position (eg Secretary, Secretary Chair, etc) Date 30th June 2023

FINla• Steme the Manor Hall atcoawlleath CIO Ihcon & Exp&M1itUle IA 4t31 Cc 2022 8ank Interett 8ookin¢¢e¢eipts natr6 Fundra18 Grhnts House Rent werl MkSceliineous Inco WPCcontnbvt 119A)5 442M.21 10.1 534.05 1667.0) 10.272.( 5.35 33.595.70 36. 18.327.21 9.792. &9741 6,320 TLI In¢< 6&076.26 gènkcharrtes CommunrtyGarden Courril Tax EouipmÈntlmachir FUndraSinlE¥nICOSts Hall Man48er's Éxper 71.60 1.705.77 161.28 1370.37 212.10 2.663.36 82.33 2.254.18 137.69 IS7S2 PosEage SaL3ry PAYE Taxft41lPèASK) ststionery H¢U5e Expense5 Insurance Lease payment Llcence Fees Miscellaneous Expe OIIKe Eypenses Cleaning Con5urnabs Nappy BinknKe Sanitary bin SeThe 5rionery Suppl$ Professional Fees RÈpaits & Maintènènce OeEoratinlThv0Mtt Main bu11n$ Outbui15 Perimetei walls & car p subscriptns 31.22 10.204.32 S14 187AK> 6.Sl7. 2.368. 10,952.13 599.10 137.61 1.032.(A) 2.fAJ.96 g)L 685.18 296.20 9..4th 297.67 3ty.96 7.318.78 465.78 264.24 243.66 283.20 184.84 n4.f 3.720.(X) 11.228 f4J 1.295.QXJ 1.2YJ.LXJ 9757 4.767.( 435.(k) 104.25 Eknncity 1.859.rJ) 2.S40.75 2.94 984.26 361.55 IA65.01 2.103.25 771.98 1,268.75 359.69 Waste & Rerycli wer Wi-fi 5eThKe 5593&ZZ 57.351.51 I0efK¢l 1Surplusfortheyearrod*e 11501.09 10.724.7S Sufplu5 Wfwd from LA5tYe•r [liclsUr51vTr1Sy .364 91 11s01.(pJ 49.640 16 10,724.7S 71.866 60.364.91 Paywts in hand outstand1Cs1credits PettyCa5h acmnt HS8CCurrerttalt HS8CS3viry alc -39.wj 229.66 6.$64.18 S3.610.07 fA).364.91 293.24 &S21.14 63.729.12 71.866.( counts prepwed byj trTrA5 Accvunts chEcked ty Irderwthit Eyarnir

CHARITY COMMISSION FOR ENGLAND AND WALES I Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the tTUSteesl members ot , -fkL j4A rJJ£ t4ALL 4T C 8ALPIT rt&A(A c ID On accounts for the year ended 12- 1021 Charity no (if any} Set out on pages I report to the trustees on my examination of the accounts of the above charityllhe Trust") for the year ended Responsibilities and As the charity Iruslees of the Trust, you are responsible for the preparalion basis of report of the accounts in accordance wilh the requirements of Ihe Charities Act 2011 Ilhe Act"). I report in respect of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Direcbons given by the Charity Commission under section 145{51{b} of Ihe Act. I have completed my examination. I confimi that no material matters have come to my attention (other than Ihat disclosed below ") in connection with the examination which gives me cause to believe that in, any material respecl.. accounting records were not kept in accordane£ with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in nnectIOn with the examinalion to which attention should be drawn In order lo enable proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Date: Is123 Narne: Relevant professional qualifi¢alionls) or body (if any): roLA Address: IER October 2018