## **Trustees’ Annual Report for the period** **From 1st January 2022 To 31st December 2022 Charity name: The Manor Hall at Coalpit Heath CIO Charity registration number: 1169917** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are to maintain and
run a village hall and to promote for
the benefit of the inhabitants of the
Parish of Westerleigh (“area of benefit”)
without distinction of sex, sexual
orientation, age, disability, nationality,
race or political, religious or other
opinions the provision of facilities for
recreation or other leisure time
occupation of individuals who have need
of such facilities by reason of their youth,
age, infirmity or disablement, financial
hardship or social and economic
circumstances or for the public at large in
the interests of social welfare and with
the object of improving conditions of life
of the said inhabitants| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The trustees have ensured that the
premises, a grade 2 listed building of
significant historical interest, meet all
statutory standards to be able to hire the
hall to various groups within the
community. This was achieved through our
programme of maintenance which included
decoration, cleaning and replacing fire doors
as well as investing in acoustic curtains to
reduce noise between rooms. We also
needed to refurbish a high level window
taking into consideration the Grade II listed
building status.
We held a community event for the Queen’s
Platinum Jubilee in the form of a cream tea
and also a Christmas Cracker event, the
profits of which were donated to the Trussell
Trust.
We continue to offer a venue for a wide
variety of groups in addition to our regular| |||users including Gardening Club and Time 4
Carers.
The community garden continues to be a
source of enjoyment for members of the
community and through the dedication and
work of the volunteers, it is a colourful and
peaceful place for the public. In addition it
also provides fruit from the trees which in
turn are made into pies and distributed to the
community.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees take into consideration the
community at all stages of their
discussions and actions. They welcome
the valuable contributions from
volunteers.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The contribution made by volunteers who
give up their time, knowledge and
experience is very much valued by the
charity. The Trustees would like to
acknowledge the contribution that is made| |Other||| |||| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Trustees would like to acknowledge the
hard work and amount of energy our Hall
manager has put into networking for new
Users, supporting existing Users and
enabling us to thrive with a diverse set of
Users for the benefit of the community in
terms of both physical and mental health
across a wide range of ages and abilities.
Our 5 year Development plan has kept us on
track for the maintenance and improvements
for both the building and the Users including
investing in an acoustic curtain to reduce
noise for the Users as well as maintaining
the exterior of the building and replacing
outside lighting.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial position of the charity is healthy
with main source of funds coming from room
hire fees.| |
Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The policy that the Trustees have agreed to
is that the reserves should be no less than 6
months of operating costs.| |Amount of reserves held|Para 1.22|**£18,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by Westerleigh parishioners and
appointed by User Groups| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The Manor Hall Coalpit Heath at CIO| |---|---| |
Other name the charity uses|| |Registered charity number|1169917| |
Charity’s principal address|Henfield Road
Coalpit Heath
Bristol
BS36 2TG| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Nam**
**e of**
**pers**
**on**
**(or**
**bod**
**y)**
**entit**
**led**
**to**
**app**
**oint**
**trust**
**ee**
**(if**
**any)**| |---|---|---|---| ||Geraldine Jasper|Chair|| ||Jean Butler|Treasurer|| ||Sandra Fox|Secretary|| ||NickySweetland||| ||Georgina Hawke||| ||Glenys Hale||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** S J Fox **Full name(s)** Sandra Jean Fox **Position (eg Secretary,** Secretary **Chair, etc) Date** 30th June 2023 FIN￿la• St*eme￿ ￿￿the Manor Hall atcoawlleath CIO Ihcon* & Exp&M1itUle IA 4t31 C*c 2022 8ank Interett 8ookin¢¢e¢eipts nat￿r6 Fundra￿1￿8 Grhnts House Rent w*erl MkSceliineous Inco WPCcontnbvt 119A)5 442M.21 10.1 534.05 1667.0) 10.272.( 5.35 33.595.70 36. 18.327.21 9.792. &9741 6,320 TL*I In¢< 6&076.26 gènkcharrtes CommunrtyGarden Courril Tax EouipmÈntlmachir FUndra￿Sin￿lE¥￿nICOSts Hall Man48er's Éxper 71.60 1.705.77 161.28 1370.37 212.10 2.663.36 82.33 2.254.18 137.69 IS7S2 PosEage SaL3ry PAYE Taxft41lPèASK) ststionery H¢U5e Expense5 Insurance Lease payment Llcence Fees Miscellaneous Expe￿￿ OIIKe Eypenses Cleaning Con5urnab*s Nappy BinknKe Sanitary bin SeTh￿e 5r*ionery Suppl￿$ Professional Fees RÈpaits & Maintènènce OeEoratin￿lThv0￿￿Mtt Main bu1￿1n$ Outbui￿1￿5 Perimetei walls & car p subscript￿ns 31.22 10.204.32 S14 187AK> 6.Sl7. 2.368. 10,952.13 599.10 137.61 1.032.(A) 2.fAJ.96 g)L 685.18 296.20 9.￿.4th 297.67 3ty.96 7.318.78 465.78 264.24 243.66 283.20 184.84 n4.f 3.720.(X) 11.228 f4J 1.295.QXJ 1.2YJ.LXJ 9757 4.767.( 435.(k) 104.25 Eknncity 1.859.rJ) 2.S40.75 2.94 984.26 361.55 IA65.01 2.103.25 771.98 1,268.75 359.69 Waste & Rerycli w*er Wi-fi 5eThKe 5593&ZZ 57.351.51 I0efK¢l 1Surplusfortheyearrod*e 11501.09 10.724.7S Sufplu5 Wfwd from LA5tYe•r [￿lic￿lsUr￿￿51vTr1Sy .364 91 11s01.(pJ 49.640 16 10,724.7S 71.866 60.364.91 Paywts in hand outstand1￿C￿￿￿s1credits PettyCa5h acmnt HS8CCurrerttalt HS8CS3viry alc -39.wj 229.66 6.$64.18 S3.610.07 fA).364.91 293.24 &S21.14 63.729.12 71.866.( counts prepwed byj ￿t￿rTr￿A5￿ Accvunts chEcked ty Irderwthit Eyarnir CHARITY COMMISSION FOR ENGLAND AND WALES I Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the tTUSteesl members ot , -fkL j4A rJJ£ t4ALL 4T C 8ALPIT rt&A(A c ID On accounts for the year ended 12- 1021 Charity no (if any} Set out on pages I report to the trustees on my examination of the accounts of the above charityllhe Trust") for the year ended Responsibilities and As the charity Iruslees of the Trust, you are responsible for the preparalion basis of report of the accounts in accordance wilh the requirements of Ihe Charities Act 2011 Ilhe Act"). I report in respect of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Direcbons given by the Charity Commission under section 145{51{b} of Ihe Act. I have completed my examination. I confimi that no material matters have come to my attention (other than Ihat disclosed below ") in connection with the examination which gives me cause to believe that in, any material respecl.. accounting records were not kept in accordane£ with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in ￿nnectIOn with the examinalion to which attention should be drawn In order lo enable proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Date: Is123 Narne: Relevant professional qualifi¢alionls) or body (if any): roLA Address: IER October 2018 FIN￿la• St*eme￿ ￿￿the Manor Hall atcoawlleath CIO Ihcon* & Exp&M1itUle IA 4t31 C*c 2022 8ank Interett 8ookin¢¢e¢eipts nat￿r6 Fundra￿1￿8 Grhnts House Rent w*erl MkSceliineous Inco WPCcontnbvt 119A)5 442M.21 10.1 534.05 1667.0) 10.272.( 5.35 33.595.70 36. 18.327.21 9.792. &9741 6,320 TL*I In¢< 6&076.26 gènkcharrtes CommunrtyGarden Courril Tax EouipmÈntlmachir FUndra￿Sin￿lE¥￿nICOSts Hall Man48er's Éxper 71.60 1.705.77 161.28 1370.37 212.10 2.663.36 82.33 2.254.18 137.69 IS7S2 PosEage SaL3ry PAYE Taxft41lPèASK) ststionery H¢U5e Expense5 Insurance Lease payment Llcence Fees Miscellaneous Expe￿￿ OIIKe Eypenses Cleaning Con5urnab*s Nappy BinknKe Sanitary bin SeTh￿e 5r*ionery Suppl￿$ Professional Fees RÈpaits & Maintènènce OeEoratin￿lThv0￿￿Mtt Main bu1￿1n$ Outbui￿1￿5 Perimetei walls & car p subscript￿ns 31.22 10.204.32 S14 187AK> 6.Sl7. 2.368. 10,952.13 599.10 137.61 1.032.(A) 2.fAJ.96 g)L 685.18 296.20 9.￿.4th 297.67 3ty.96 7.318.78 465.78 264.24 243.66 283.20 184.84 n4.f 3.720.(X) 11.228 f4J 1.295.QXJ 1.2YJ.LXJ 9757 4.767.( 435.(k) 104.25 Eknncity 1.859.rJ) 2.S40.75 2.94 984.26 361.55 IA65.01 2.103.25 771.98 1,268.75 359.69 Waste & Rerycli w*er Wi-fi 5eThKe 5593&ZZ 57.351.51 I0efK¢l 1Surplusfortheyearrod*e 11501.09 10.724.7S Sufplu5 Wfwd from LA5tYe•r [￿lic￿lsUr￿￿51vTr1Sy .364 91 11s01.(pJ 49.640 16 10,724.7S 71.866 60.364.91 Paywts in hand outstand1￿C￿￿￿s1credits PettyCa5h acmnt HS8CCurrerttalt HS8CS3viry alc -39.wj 229.66 6.$64.18 S3.610.07 fA).364.91 293.24 &S21.14 63.729.12 71.866.( counts prepwed byj ￿t￿rTr￿A5￿ Accvunts chEcked ty Irderwthit Eyarnir CHARITY COMMISSION FOR ENGLAND AND WALES I Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the tTUSteesl members ot , -fkL j4A rJJ£ t4ALL 4T C 8ALPIT rt&A(A c ID On accounts for the year ended 12- 1021 Charity no (if any} Set out on pages I report to the trustees on my examination of the accounts of the above charityllhe Trust") for the year ended Responsibilities and As the charity Iruslees of the Trust, you are responsible for the preparalion basis of report of the accounts in accordance wilh the requirements of Ihe Charities Act 2011 Ilhe Act"). I report in respect of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Direcbons given by the Charity Commission under section 145{51{b} of Ihe Act. I have completed my examination. I confimi that no material matters have come to my attention (other than Ihat disclosed below ") in connection with the examination which gives me cause to believe that in, any material respecl.. accounting records were not kept in accordane£ with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in ￿nnectIOn with the examinalion to which attention should be drawn In order lo enable proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Date: Is123 Narne: Relevant professional qualifi¢alionls) or body (if any): roLA Address: IER October 2018