2021-12-31-accounts - The Manor Hall At Coalpit Heath

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Trustees’ Annual Report for the period

From 1st January 2021 To 31st December 2021 Charity name: The Manor Hall at Coalpit Heath CIO Charity registration number: 1169917

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are to maintain and run a village hall and to promote for the benefit of the inhabitants of the Parish of Westerleigh (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving conditions of life of the said inhabitants
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The trustees have ensured that the premises, a grade 2 listed building of significant historical interest, meet all statutory standards to be able to hire the hall to various groups within the community. A main project this year was to refurbish the school bell and bell tower so that it can be rung again to mark milestones in the country. The community celebrated with an afternoon tea and a ceremonial ringing of the bell. We were able to remain open for a wide range of groups including Church groups and groups that support their vulnerable people such as Time 4 Carers.

		The Trustees installed a hearing loop into the hall to aid those members of the community that struggle with hearing. The community garden continued to be a focus for members of the community as the country emerged from Covid and with the support of fantastic volunteers this continues to be a relaxing and calming area for people to reflect and gather thoughts thus promoting wellbeing.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees take into consideration the community at all stages of their discussions and actions. They welcome the valuable contributions from volunteers.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	Volunteers continue to supply their time and experience to the village hall and the Trustees would like to acknowledge their valuable contribution.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity would like to give thanks to the Hall Manager who through her hard work has enabled the venue to remain open during 2021, providing COVID secure premises for use by the community as well as supporting other venues and their users when they have been unable to accommodate their groups. The charity has continued with a maintenance and refurbishment programme identified in our 5 year plan, supported with the help and support of Government Grants and increased bookings. A user friendly Website has been introduced to improve communication with the community and highlight activities held in the hall. Communication between Trustees returned to face to face meetings, but is also supported with the use of WhatsApp and email. There is transparency of documents through the use of a shared Google Drive which has improved IT skills further.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The policy that the Trustees have agreed to is that the reserves should be no less than 6 months of operating costs.
Amount of reserves held	Para 1.22	£14000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by Westerleigh parishioners and appointed by User Groups

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Manor Hall Coalpit Heath CIO
Other name the charity uses
Registered charity number	1169917
Charity’s principal address	Henfield Road Coalpit Heath Bristol BS36 2TG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
Geraldine Jasper	Vice Chair/Chair	Oct - Dec
Richard Branton	Chair/Vice Chair	Jan - Oct
Jean Butler	Treasurer
Sandra Fox	Secretary	July- Dec
Glenys Hale
NickySweetland
Georgina Hawke
Jo Hosker

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) S Fox Full name(s) Sandra Fox Position (eg Secretary, Secretary Chair, etc) Date 21.9.2022

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CHARITY COMMISSION FOR ENGLAND AND WALES; Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteosl members of On accounts for the year ended Charity no (if any) Gi-12-2011 Iibqfj[17 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Yhe Trust") for Ihe year ended Responsibilities and As the charity Irustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance th the requirements of the Charities Act 2011 (Yhe Acri. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5llb) of Ihe Acl I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do nol accord with Ihe accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the èxamination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the bCketS if they do not apply. Signed= qIEIzL Name: Relevanl professional qualificationlsl or body (if any): Address: IER October 2018