## **Trustees’ Annual Report for the period** **From 1st January 2021 To 31st December 2021 Charity name: The Manor Hall at Coalpit Heath CIO Charity registration number: 1169917** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are to maintain
and run a village hall and to promote for
the benefit of the inhabitants of the
Parish of Westerleigh (“area of benefit”)
without distinction of sex, sexual
orientation, age, disability, nationality,
race or political, religious or other
opinions the provision of facilities for
recreation or other leisure time
occupation of individuals who have need
of such facilities by reason of their youth,
age, infirmity or disablement, financial
hardship or social and economic
circumstances or for the public at large in
the interests of social welfare and with
the object of improving conditions of life
of the said inhabitants| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The trustees have ensured that the
premises, a grade 2 listed building of
significant historical interest, meet all
statutory standards to be able to hire the
hall to various groups within the
community.
A main project this year was to refurbish
the school bell and bell tower so that it
can be rung again to mark milestones in
the country. The community celebrated
with an afternoon tea and a ceremonial
ringing of the bell.
We were able to remain open for a wide
range of groups including Church groups
and groups that support their vulnerable
people such as Time 4 Carers.| |||The Trustees installed a hearing loop into
the hall to aid those members of the
community that struggle with hearing.
The community garden continued to be a
focus for members of the community as
the country emerged from Covid and with
the support of fantastic volunteers this
continues to be a relaxing and calming
area for people to reflect and gather
thoughts thus promoting wellbeing.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees take into consideration the
community at all stages of their discussions
and actions. They welcome the valuable
contributions from volunteers.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Volunteers continue to supply their time and
experience to the village hall and the
Trustees would like to acknowledge their
valuable contribution.| |Other||| |||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity would like to give thanks to the
Hall Manager who through her hard work
has enabled the venue to remain open
during 2021, providing COVID secure
premises for use by the community as well
as supporting other venues and their users
when they have been unable to
accommodate their groups.
The charity has continued with a
maintenance and refurbishment programme
identified in our 5 year plan, supported with
the help and support of Government Grants
and increased bookings.
A user friendly Website has been introduced
to improve communication with the
community and highlight activities held in the
hall. Communication between Trustees
returned to face to face meetings, but is also
supported with the use of WhatsApp and
email. There is transparency of documents
through the use of a shared Google Drive
which has improved IT skills further.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The policy that the Trustees have agreed to
is that the reserves should be no less than 6
months of operating costs.| |
Amount of reserves held|Para 1.22|
**£14000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |
How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated organisation**| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by Westerleigh parishioners and**
**appointed by User Groups**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Manor Hall Coalpit Heath CIO| |---|---| |
Other name the charity uses|| |Registered charity number|1169917| |
Charity’s principal address|Henfield Road
Coalpit Heath
Bristol
BS36 2TG| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted**
**if not for**
**whole year**
**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---| ||Geraldine Jasper|Vice Chair/Chair|

Oct - Dec| ||Richard Branton|Chair/Vice Chair|Jan - Oct| ||Jean Butler|Treasurer|| ||Sandra Fox|Secretary|July- Dec| ||Glenys Hale||| ||NickySweetland||| ||Georgina Hawke||| ||Jo Hosker||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** ## Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** S Fox **Full name(s)** Sandra Fox **Position (eg Secretary,** Secretary **Chair, etc) Date** 21.9.2022 Incom?& E¥4•ndityr¥•s at31 D•¢￿b￿rzo2l Banklnterest 8(￿kIn8 recwF¢s DonatX>nS FurKlrasinB Gr￿ts H￿$* Rènt li￿ waterl MweIlan￿s Irthme WPC contributK)n 37.63 19.853.42 413.50 33.595.70 36.IX) 18J27.21 9.792.LKI 12,OJIL 9.792.(A) 58.76 6.L*5.O) 6.320.Q) 68M7&25 48.￿. Bank charys Community GardeD CoutKIl Tax EquigrnenLlmachityry FundraISin￿Even1 Costs Hall Manayr's Expenses Moiwle ptK)nÈ Posta8e 2.663.36 82.33 2.254.18 137.69 IA9I.S1 IP)7.83 If4).14 32.22 10.204.32 514.87 187.(Xl 6.51?.Ql 2.3688) 154_25 9,51M.76 267.83 l]5.59 353.99 2,247.50 PAYE TaxlNI SiatK)nEry U5EEMpet Insurance Lea5epaYment LicerKe Fees i&cellaneou5 EAper&t otFitè Expenses C1eanins Consumab Nappy Bin Sanitary stathy￿ry Supplies Profess￿￿￿& Fee5 Repairs & Maintenance DKDratln￿Mprove￿Thts Main buiWI outbui￿1￿85 Ptrimeferwalb &rarsJ &Jbscription5 2%.20 620. lo9.￿) 7.318.78 465.78 264.24 243.66 3.(Vl.40 S￿.26 227.80 15&40 52.31 41.21 SiO.79 184.84 774.60 11.287. 4.767.(KJ 435. 104.25 12.462.10 595.C¥) 42.C 121.31 EIerEr￿itY Gas waste & Recycli Water W￿rISE￿¢ l.465.01 2.103.25 771.98 1.268.75 359h9 1.189.f6 2,573.07 699.20 451.( 364.89 S7.351ts1 39￿￿107 (Dèficitl ISufF4u5fof theyearrodate 10.724.75 8.659.241 Kplw bfvd from lastye•t DÈfKitlSurplusforThsYear 49.640 16 10.724.75 40,980.92 8.6S9.24 60.364.91 49,640.16 Payrnentsin h¥d Outsta￿1￿8(hÈ0ues/Cred Pettycasb xcoum MSBC Current alc HSBC $4wn8s èlt 229.66 6.564.IB 53.610.07 60,364.91 112.35 2.159.Cg 47.404.n 49.640.16 kcount5 prep4re¢J tyj B&rtknTra3Surer rmed 91e12Z CHARITY COMMISSION FOR ENGLAND AND WALES; Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteosl members of On accounts for the year ended Charity no (if any) Gi-12-2011 Iibqfj[17 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Yhe Trust") for Ihe year ended Responsibilities and As the charity Irustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance ￿th the requirements of the Charities Act 2011 (Yhe Acri. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5llb) of Ihe Acl I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do nol accord with Ihe accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the èxamination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the b￿CketS if they do not apply. Signed= qIEIzL Name: Relevanl professional qualificationlsl or body (if any): Address: IER October 2018 Incom?& E¥4•ndityr¥•s at31 D•¢￿b￿rzo2l Banklnterest 8(￿kIn8 recwF¢s DonatX>nS FurKlrasinB Gr￿ts H￿$* Rènt li￿ waterl MweIlan￿s Irthme WPC contributK)n 37.63 19.853.42 413.50 33.595.70 36.IX) 18J27.21 9.792.LKI 12,OJIL 9.792.(A) 58.76 6.L*5.O) 6.320.Q) 68M7&25 48.￿. Bank charys Community GardeD CoutKIl Tax EquigrnenLlmachityry FundraISin￿Even1 Costs Hall Manayr's Expenses Moiwle ptK)nÈ Posta8e 2.663.36 82.33 2.254.18 137.69 IA9I.S1 IP)7.83 If4).14 32.22 10.204.32 514.87 187.(Xl 6.51?.Ql 2.3688) 154_25 9,51M.76 267.83 l]5.59 353.99 2,247.50 PAYE TaxlNI SiatK)nEry U5EEMpet Insurance Lea5epaYment LicerKe Fees i&cellaneou5 EAper&t otFitè Expenses C1eanins Consumab Nappy Bin Sanitary stathy￿ry Supplies Profess￿￿￿& Fee5 Repairs & Maintenance DKDratln￿Mprove￿Thts Main buiWI outbui￿1￿85 Ptrimeferwalb &rarsJ &Jbscription5 2%.20 620. lo9.￿) 7.318.78 465.78 264.24 243.66 3.(Vl.40 S￿.26 227.80 15&40 52.31 41.21 SiO.79 184.84 774.60 11.287. 4.767.(KJ 435. 104.25 12.462.10 595.C¥) 42.C 121.31 EIerEr￿itY Gas waste & Recycli Water W￿rISE￿¢ l.465.01 2.103.25 771.98 1.268.75 359h9 1.189.f6 2,573.07 699.20 451.( 364.89 S7.351ts1 39￿￿107 (Dèficitl ISufF4u5fof theyearrodate 10.724.75 8.659.241 Kplw bfvd from lastye•t DÈfKitlSurplusforThsYear 49.640 16 10.724.75 40,980.92 8.6S9.24 60.364.91 49,640.16 Payrnentsin h¥d Outsta￿1￿8(hÈ0ues/Cred Pettycasb xcoum MSBC Current alc HSBC $4wn8s èlt 229.66 6.564.IB 53.610.07 60,364.91 112.35 2.159.Cg 47.404.n 49.640.16 kcount5 prep4re¢J tyj B&rtknTra3Surer rmed 91e12Z CHARITY COMMISSION FOR ENGLAND AND WALES; Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteosl members of On accounts for the year ended Charity no (if any) Gi-12-2011 Iibqfj[17 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Yhe Trust") for Ihe year ended Responsibilities and As the charity Irustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance ￿th the requirements of the Charities Act 2011 (Yhe Acri. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5llb) of Ihe Acl I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do nol accord with Ihe accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the èxamination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the b￿CketS if they do not apply. Signed= qIEIzL Name: Relevanl professional qualificationlsl or body (if any): Address: IER October 2018