Chairmans report
BTTF continues in providing a valuable community service from our centre at Pen Dinas. I believe we have now become an established feature in the local 3[rd] sector landscape and offer a great space for anyone to come and learn, build skills and confidence which can be transferred to the world at large. Our commercial activity supports the charitable income and we are currently in a great niche of providing excellent value servicing, unmatched by local bike shops. This is something to shout about!
The potential area of weakness is that so much depends on one person: our manager Tom.
There are opportunities to explore in collaborating with another organisation. We just need to find the right partnership. This could bolster our profile and possible give us access to new funding sources.
The only threats I see currently are our 'green/charitable' credentials. We must take care to behave ethically and responsibly when considering people, our organisational processes and products (outcomes).
This all said, there is good reason for us to continue and whilst it may sometimes feel we're not achieving much, BTTF would clearly be missed if it went.
Managers report
Broadly speaking,throughout 2023 we have been active in six areas: Commercial cycle repairs, Workshop engagement support, Cycle promotion through subsidised 2nd hand bike sales, The Bike Library, Appropriate recycling of donated non repairable bicycles and Collaborative working.
Commercial cycle repairs: This brought in £26,814, which is down on the previous year, which in turn was down on 2022. It may well be that we are not comparing like with like due to the way the accounts are done, or that the charitable side of the project is undermining the commercial side (if we give a bicycle away for instance then we don’t make a sale.) It feels like it is mostly comprised of puncture repairs though it is actually a full range of repairs, brake bleeds etc. Our rate is £25 per hour with a maximun labour charge of £65, so it’s very competetive. We mostly get to work on low to middle quality bikes, our customer base seem very happy with our informal workshop environment and those who express an opinion like that we are a charity supporting people to gain skills. Although they very rarely actually wish to engage with a cycle repair themselves.
Workshop engagement support: This is a solid feature of our delivery, stemming from our “Tinker and Talk” project of 2018, and continuing ever since. Essentially people self refer to engage with the workshop, joining in with various bicycle repairs. Participants bring their own skills, abilities and experiences, and these get hammered out within the non heirarchical workshop action.
In theory this happens on a Wednesday, but there is a degree of “spillage” into other days as suits the individual. The intention was to only repair donated bicycles for resale as a Tinker and Talk work platform, but now the focus is on repairing bikes for the Bike Library.
2nd hand bike sales: Any donated bicycles which look tidy are serviced / repaired and put up for resale. We ask between £50 to £80 for most of our bikes. Some of them are given away to refugees or people with a decent hard luck story.
The Bike Library: People can exchange their existing bicycle for a larger one, to suit their growing children. This has been a success, as one might imagine, I have had to source larger bikes (24 inch wheels) from Potters to enable the project to work. This gave the impetus to continue for 2024 the project into adult bikes which is called, obviously enough, the Bigger Bike Library.
Appropriate recycling: Anything donated but not repaired is recycled. Wheels are removed which makes the bikes easier to stack, tyres are taken off and spokes snipped to enable the wheel rims to be recycled as
aluminium, which probably doesn’t pay as it takes ages but at least it means proper material streaming. A retired gentleman collects a trailer load every so often and takes it to Lovatts, which he seems very happy to do. He keeps 50% of the income generated to cover his costs. Each load seems to be valued at about £40.
Tyres are tricky, as there is no scrap value. If the bicycle was just recycled with the wheels on then it would all go for scrap, which makes no sense. There was a firm making lobster pots in Newtown which would have taken the tyres, but this no longer happens. There are various organisations which will collect bicycle tyres for a fee, but we would need to build up numbers to make it viable for a collection. Currently Newtown Tyres will take our tyres, and I offer to maintain their bicycles. It is not really a sustainable situation, so at some point I will need to pay an amount per tyre for Newtown Tyres to dispose of them.
Collaborative working: We receive requests to support people through the Community Connectors (PAVO) and the Welcome Hub (PCC). We partner with Cultivate to provide bicycles for their project attendees (so they can cycle to project rather than rely on a car,) and we have planted trees in the Park in conjunction with Open Newtown as part of our “Wheel Plant a Tree” project. We pioneered buying the big metal tree guards to protect the trees which we planted, and Open Newtown have carried this on with their own planting schemes, so a nice legacy there.
We have not managed to engage in partnership working with WasteNot. This seems crazy as we are both engaged in reuse, and both deal with second hand bicycles. This is clearly a wasted opportunity in bigger picture terms, but maybe a picture we do not need to colour in?
Bike to the Future Registered Charity No 1169885 Receipts and Payments account for year ending 31st Dec 2023
| Unrestricted funds | Restricted funds | Total funds | 2022 | |
|---|---|---|---|---|
| Receipts | ||||
| Grants | 5827 | 8450 | 14277 | 28673 |
| Donations | 26 | 0 | 26 | 57 |
| Contracting | 2900 | 0 | 2900 | 1204 |
| Waste Collection | 0 | 0 | - | - |
| Sales |
26814 | 0 |
26814 | 34563 |
| Total Receipts |
35566 |
8450 | 44016 | 64497 |
| Payments | ||||
| Workshop consumables | 3500 | 6080 | 9580 | 10684 |
| Trade Purchases | 8045 | - | 8045 | 15040 |
| Printing/Stationary | 27 | - |
27 | - |
| Insurance | 480 | - | - | 452 |
| Website | - | - | - | 215 |
| Promotion | 445 |
100 | 545 | 325 |
| Accountancy | 291 | - | 291 | 137 |
| Bank charges | 56 | - | 56 | 63 |
| Telephone / Internet | 193 | - | 193 | 170 |
| Wages Session staf |
- - |
- - |
- - |
6462 75 |
| Project Manager | 16522 | 3270 | 19792 | 15153 |
| Employers NI | 4670 | - | 4670 | 3145 |
| Pensions Costs | 878 | - | 878 | 1642 |
| Subscritions | 72 | - | 72 | 72 |
| DBS costs | - | - | - | - |
| Rent | 1693 | - | 1693 | 1630 |
| Repairs and maintenance | - | - | - | - |
| Workwear | - | - | - | 113 |
| Consultancy | - | - | - | - |
| General expenses | 1118 | - | 1118 | 1133 |
| Sub total | 37991 | 9450 | 47441 | 56513 |
| Asset and Investment Purchases | ||||
| Tools, Equipment, Fittings Ofce equipment |
226 - |
- - |
226 - |
- 300 |
| Sub total | 226 | - | 226 | 300 |
| Total Payments | 38217 | 9450 | 47667 | 56513 |
| Net of receipts (payments) | (2651) | (1000) | (3651) | 7684 |
| Transfer between funds | - | - | - | - |
| Cash funds last year end | 49525 | 1000 | 50525 | 42841 |
| Cash funds this year end | 46874 | - | 46874 | 50525 |
Statement of Assets and Liabilities at 31 Dec 2023
| Unrestricted funds | Restricted funds | Total funds | 2022 | |
|---|---|---|---|---|
| Cash funds | 46874 | - | 46874 | 50525 |
| Trustees estimate value of | stock in trade at 31 Dec’ | 2023 | 6500 | |
| Movement in Funds | ||||
| At 1.1.2023 | Net movement | At 31.12.2023 | ||
| Unrestricted funds | ||||
| General fund | 45376 | 1497 | 46873 | |
| Cambrian Training Kickstart - | - | - | ||
| WCVA | - | - | - | |
| Postcode Lottery | - | - | - | |
| Lottery | 3372 | (3372) | - | |
| Powys County Council | 776 | (776) | - | |
| Restricted Funds | ||||
| Community Foundation | - | - | - | |
| Ashley Foundation | - | - | - | |
| Oakdale Trust | - | - | - | |
| Newtown Town Council Ratclife Foundation Total Funds |
1000 - 50525 |
(1000) - (3651) |
- - 46873 |
Net movement in funds included in the above are as follows:
| Incoming resources Resources | Incoming resources Resources | expected | Movement |
|
|---|---|---|---|---|
| Unrestricted funds | ||||
| General fund | 26741 | (24244) | 1497 | |
| Cambrian Training Kickstart - | - | - | ||
| WCVA | - | - | - | |
| Postcode Lottery | - | - | - | |
| Lottery | 9825 | (13197) | (3372) | |
| Powys County Council | - | (776) | (776) | |
| 35566 | (38217) | (2651) | ||
| Restricted Funds | ||||
| Community Foundation | - | - | - | |
| Ashley Foundation | - | - | - | |
| Oakdale Trust | - | - | - | |
| Newtown Town Council Ratclife Foundation |
- 5000 |
1000 (5000) |
(1000) - |
|
| Total Funds | 40566 | (44217) | (3651) | |
| Signed on behalf of the Charity | ||||
| Trustee _______ |
Date | _______ | ||
| Trustee _______ |
Date | _______ |
PAVO Plas Dolerw, Heol Milford l Mllford Road, Y Drenewydd / Newtown, Powys SY16 2f H Ff6n l Tel.. 101597) 822191 Ffacs / Fax.. 1015971828675 Ebost / Ernail.. rnfo@pavo.org.uk Gwefan I Website.. www.pavo.ory.uk Powys Association of Voluntary Organisatlons Cymdeithas Mudiadau Gwirfoddol Powys CADEIRYDD / CMAIR.. Jarnie Burt PRIF WEITHREDWR I CHIEF EXECUTIVE.. Clair Swales Trustees of Bike to the Future Orchard Hose 22 Millfields Newtown Powys SY16 3JP 9 April 2024 Dear Trustees I have carried out the above audit as instructed by yourselves via David Morgan. As per the statement attached I have completed my examination and have no concerns in respect of the matters listed within the Directions of the Charity Commission, I have found no material matters that require drawing to your attention. All the very best for the future Regards Angela Owen Head of Internal Services Rhif Elusen Gofrestredlg.. 1069557. Cwmnl Cyfynoedlg dr4¥y warant 3522144. wedl ei gofrestru yng Nghymru. Reglstered Chariiy No.: 1069557. A Company Llmited By Guarantee 3522144. Rtoistered In Wales.
Bike To The Future RoBlst$rèd Chawmy No. 1169885 Reca5pts and Payments Account for the year ending 31 December 2023 Unrestricted Restricted funds funds Total funds 2022 Receipts Grants Donations Contracting Waste Collection Sales 5,827 26 2,900 8,450 14,277 26 2,900 28,673 57 1.204 26.814 26,814 34,563 Total receipts 44,016 64,497 Payménts orkshop Consumables Trade Purchases Printing and Stationery Insurance Website Promotion Accountancy sank Charges Telephone and Internet Wages Session Staff Project Manager Employers Nl Pensions Costs Subscriptions DBS Costs Rent Repairs and maintenance Workwear Consullancv General Expenses 3.500 8,045 27 480 6,080 9,580 8,045 27 480 10,664 15,040 452 275 325 131 63 170 6,462 75 15,153 3,145 7,642 72 445 291 100 545 291 56 193 193 16,522 4,670 878 72 3,270 19,792 4,670 878 72 1,693 1,693 1,630 It3 1,118 1,118 1,133 Sub total 37,991 9,450 47,441 56,513 Asset and investment purchasos Tools, Equipment and Fittings Office Equipment 226 226 300 Sub tofal 226 226 300 Totalpayments 38,217 9,450 47,667 56.873 Net of recelptsllpayments} Transfers betsveen funds Cash funds lastyearend Cash funds this year end (2,651) {1,0001 13,651) 7,684 49.525 46,874 1,000 50,525 46.874 42,841 50,525
Statsmont of A$$8ts and Liabilitie5 at 31 Decernber 2023 Unrestricted Restricted Total funds funds funds 46,874 46,874 2022 Cash funds 50,525 Trustees. estimate of the value of stock In trade at 31 Dg¢&mber 2023 5,500 MOVEMENT IN FUNDS Net Movgment in fund5 At 1.1.2023 At 31.12.2023 Unrestricted funds General Fund Cambrian Training Kickslart WCVA Postcode Lottery Lottery Powy$ Ccunty Council 45,376 1,497 46.874 3,372 776 13,3721 {7761 Restricted Funds Comrnunity Foundation Ashley Foundation Oakdale Trust Newtown Town Council Ralcliffe Foundation TOTAL FUNDS 1.000 11.000) 50,525 13,651) 46,874 Net movement in fund3 indud*d in the above are as follows.. Incoming Resources Resources Expended Movement in fund8 UnrgStriGt•d fund8 General Fund Cambrian Trainlng Kickslart WCVA Po8lcode Lottery Loltery Powys County Council 25,741 124,244) 1,497 9,825 (13,197) 17761 (3,372) {776) 35,566 (38,217) {2,651) Restrictgd Funds Community Foundation Ashley Foundation Oakdale Trust Newtown Town Council Ratcliffe Foundation TOTAL FUNDS 1,000 15,0001 (44,217 11,OOOJ 5,000 40.566 0 (3,651 } Signed on behalf ofthe Chartty Trusteo Trustee Date
PAVO Plas Dolerw, Heol Milford l Mllford Road, Y Drenewydd / Newtown, Powys SY16 2f H Ff6n l Tel.. 101597) 822191 Ffacs / Fax.. 1015971828675 Ebost / Ernail.. rnfo@pavo.org.uk Gwefan I Website.. www.pavo.ory.uk Powys Association of Voluntary Organisatlons Cymdeithas Mudiadau Gwirfoddol Powys CADEIRYDD / CMAIR.. Jarnie Burt PRIF WEITHREDWR I CHIEF EXECUTIVE.. Clair Swales Trustees of Bike to the Future Orchard Hose 22 Millfields Newtown Powys SY16 3JP 9 April 2024 Dear Trustees I have carried out the above audit as instructed by yourselves via David Morgan. As per the statement attached I have completed my examination and have no concerns in respect of the matters listed within the Directions of the Charity Commission, I have found no material matters that require drawing to your attention. All the very best for the future Regards Angela Owen Head of Internal Services Rhif Elusen Gofrestredlg.. 1069557. Cwmnl Cyfynoedlg dr4¥y warant 3522144. wedl ei gofrestru yng Nghymru. Reglstered Chariiy No.: 1069557. A Company Llmited By Guarantee 3522144. Rtoistered In Wales.
Bike To The Future RoBlst$rèd Chawmy No. 1169885 Reca5pts and Payments Account for the year ending 31 December 2023 Unrestricted Restricted funds funds Total funds 2022 Receipts Grants Donations Contracting Waste Collection Sales 5,827 26 2,900 8,450 14,277 26 2,900 28,673 57 1.204 26.814 26,814 34,563 Total receipts 44,016 64,497 Payménts orkshop Consumables Trade Purchases Printing and Stationery Insurance Website Promotion Accountancy sank Charges Telephone and Internet Wages Session Staff Project Manager Employers Nl Pensions Costs Subscriptions DBS Costs Rent Repairs and maintenance Workwear Consullancv General Expenses 3.500 8,045 27 480 6,080 9,580 8,045 27 480 10,664 15,040 452 275 325 131 63 170 6,462 75 15,153 3,145 7,642 72 445 291 100 545 291 56 193 193 16,522 4,670 878 72 3,270 19,792 4,670 878 72 1,693 1,693 1,630 It3 1,118 1,118 1,133 Sub total 37,991 9,450 47,441 56,513 Asset and investment purchasos Tools, Equipment and Fittings Office Equipment 226 226 300 Sub tofal 226 226 300 Totalpayments 38,217 9,450 47,667 56.873 Net of recelptsllpayments} Transfers betsveen funds Cash funds lastyearend Cash funds this year end (2,651) {1,0001 13,651) 7,684 49.525 46,874 1,000 50,525 46.874 42,841 50,525
Statsmont of A$$8ts and Liabilitie5 at 31 Decernber 2023 Unrestricted Restricted Total funds funds funds 46,874 46,874 2022 Cash funds 50,525 Trustees. estimate of the value of stock In trade at 31 Dg¢&mber 2023 5,500 MOVEMENT IN FUNDS Net Movgment in fund5 At 1.1.2023 At 31.12.2023 Unrestricted funds General Fund Cambrian Training Kickslart WCVA Postcode Lottery Lottery Powy$ Ccunty Council 45,376 1,497 46.874 3,372 776 13,3721 {7761 Restricted Funds Comrnunity Foundation Ashley Foundation Oakdale Trust Newtown Town Council Ralcliffe Foundation TOTAL FUNDS 1.000 11.000) 50,525 13,651) 46,874 Net movement in fund3 indud*d in the above are as follows.. Incoming Resources Resources Expended Movement in fund8 UnrgStriGt•d fund8 General Fund Cambrian Trainlng Kickslart WCVA Po8lcode Lottery Loltery Powys County Council 25,741 124,244) 1,497 9,825 (13,197) 17761 (3,372) {776) 35,566 (38,217) {2,651) Restrictgd Funds Community Foundation Ashley Foundation Oakdale Trust Newtown Town Council Ratcliffe Foundation TOTAL FUNDS 1,000 15,0001 (44,217 11,OOOJ 5,000 40.566 0 (3,651 } Signed on behalf ofthe Chartty Trusteo Trustee Date