## Chairmans report
BTTF continues in providing a valuable community service from our centre at Pen Dinas. I believe we have now become an established feature in the local 3[rd] sector landscape and offer a great space for _anyone_ to come and learn, build skills and confidence which can be transferred to the world at large. Our commercial activity supports the charitable income and we are currently in a great niche of providing excellent value servicing, unmatched by local bike shops. This is something to shout about!
The potential area of weakness is that so much depends on one person: our manager Tom.
There are opportunities to explore in collaborating with another organisation. We just need to find the right partnership. This could bolster our profile and possible give us access to new funding sources.
The only threats I see currently are our 'green/charitable' credentials. We must take care to behave ethically and responsibly when considering people, our organisational processes and products (outcomes).
This all said, there is good reason for us to continue and whilst it may sometimes feel we're not achieving much, BTTF would clearly be missed if it went.
## Managers report
Broadly speaking,throughout 2023 we have been active in six areas: Commercial cycle repairs, Workshop engagement support, Cycle promotion through subsidised 2nd hand bike sales, The Bike Library, Appropriate recycling of donated non repairable bicycles and Collaborative working.
Commercial cycle repairs: This brought in £26,814, which is down on the previous year, which in turn was down on 2022. It may well be that we are not comparing like with like due to the way the accounts are done, or that the charitable side of the project is undermining the commercial side (if we give a bicycle away for instance then we don’t make a sale.) It feels like it is mostly comprised of puncture repairs though it is actually a full range of repairs, brake bleeds etc. Our rate is £25 per hour with a maximun labour charge of £65, so it’s very competetive. We mostly get to work on low to middle quality bikes, our customer base seem very happy with our informal workshop environment and those who express an opinion like that we are a charity supporting people to gain skills. Although they very rarely actually wish to engage with a cycle repair themselves.
Workshop engagement support: This is a solid feature of our delivery, stemming from our “Tinker and Talk” project of 2018, and continuing ever since. Essentially people self refer to engage with the workshop, joining in with various bicycle repairs. Participants bring their own skills, abilities and experiences, and these get hammered out within the non heirarchical workshop action.
In theory this happens on a Wednesday, but there is a degree of “spillage” into other days as suits the individual. The intention was to only repair donated bicycles for resale as a Tinker and Talk work platform, but now the focus is on repairing bikes for the Bike Library.
2nd hand bike sales: Any donated bicycles which look tidy are serviced / repaired and put up for resale. We ask between £50 to £80 for most of our bikes. Some of them are given away to refugees or people with a decent hard luck story.
The Bike Library: People can exchange their existing bicycle for a larger one, to suit their growing children. This has been a success, as one might imagine, I have had to source larger bikes (24 inch wheels) from Potters to enable the project to work. This gave the impetus to continue for 2024 the project into adult bikes which is called, obviously enough, the Bigger Bike Library.
Appropriate recycling: Anything donated but not repaired is recycled. Wheels are removed which makes the bikes easier to stack, tyres are taken off and spokes snipped to enable the wheel rims to be recycled as
aluminium, which probably doesn’t pay as it takes ages but at least it means proper material streaming. A retired gentleman collects a trailer load every so often and takes it to Lovatts, which he seems very happy to do. He keeps 50% of the income generated to cover his costs. Each load seems to be valued at about £40.
Tyres are tricky, as there is no scrap value. If the bicycle was just recycled with the wheels on then it would all go for scrap, which makes no sense. There was a firm making lobster pots in Newtown which would have taken the tyres, but this no longer happens. There are various organisations which will collect bicycle tyres for a fee, but we would need to build up numbers to make it viable for a collection. Currently Newtown Tyres will take our tyres, and I offer to maintain their bicycles. It is not really a sustainable situation, so at some point I will need to pay an amount per tyre for Newtown Tyres to dispose of them.
Collaborative working: We receive requests to support people through the Community Connectors (PAVO) and the Welcome Hub (PCC). We partner with Cultivate to provide bicycles for their project attendees (so they can cycle to project rather than rely on a car,) and we have planted trees in the Park in conjunction with Open Newtown as part of our “Wheel Plant a Tree” project. We pioneered buying the big metal tree guards to protect the trees which we planted, and Open Newtown have carried this on with their own planting schemes, so a nice legacy there.
We have not managed to engage in partnership working with WasteNot. This seems crazy as we are both engaged in reuse, and both deal with second hand bicycles. This is clearly a wasted opportunity in bigger picture terms, but maybe a picture we do not need to colour in?
## Bike to the Future Registered Charity No 1169885 Receipts and Payments account for year ending 31st Dec 2023
||Unrestricted funds|Restricted funds|Total funds|2022|
|---|---|---|---|---|
|**Receipts**|||||
|Grants|5827|8450|14277|28673|
|Donations|26|0|26|57|
|Contracting|2900|0|2900|1204|
|Waste Collection|0|0|-|-|
|Sales
|26814|0
|26814|34563|
|**Total Receipts**
|**35566**
|**8450**|**44016**|**64497**|
|**Payments**|||||
|Workshop consumables|3500|6080|9580|10684|
|Trade Purchases|8045|-|8045|15040|
|Printing/Stationary|27|-
|27|-|
|Insurance|480|-|-|452|
|Website|-|-|-|215|
|Promotion|445
|100|545|325|
|Accountancy|291|-|291|137|
|Bank charges|56|-|56|63|
|Telephone / Internet|193|-|193|170|
|Wages
Session staf|-
-|-
-|-
-|6462
75|
|Project Manager|16522|3270|19792|15153|
|Employers NI|4670|-|4670|3145|
|Pensions Costs|878|-|878|1642|
|Subscritions|72|-|72|72|
|DBS costs|-|-|-|-|
|Rent|1693|-|1693|1630|
|Repairs and maintenance|-|-|-|-|
|Workwear|-|-|-|113|
|Consultancy|-|-|-|-|
|General expenses|1118|-|1118|1133|
|**Sub total**|**37991**|**9450**|**47441**|**56513**|
|**Asset and Investment Purchases**|||||
|Tools, Equipment, Fittings
Ofce equipment|226
-|-
-|226
-|-
300|
|**Sub total**|**226**|**-**|**226**|**300**|
|**Total Payments**|**38217**|**9450**|**47667**|**56513**|
|**Net of receipts (payments)**|(2651)|(1000)|(3651)|7684|
|**Transfer between funds**|-|-|-|-|
|**Cash funds last year end**|49525|1000|50525|42841|
|**Cash funds this year end**|**46874**|**-**|**46874**|50525|
**Statement of Assets and Liabilities at 31 Dec 2023**
||**Unrestricted funds**|**Restricted funds**|**Total funds**|**2022**|
|---|---|---|---|---|
|**Cash funds**|46874|-|46874|50525|
|Trustees estimate value of|stock in trade at 31 Dec’|2023|6500||
|**Movement in Funds**|||||
||**At 1.1.2023**|**Net movement**|**At 31.12.2023**||
|**Unrestricted funds**|||||
|General fund|45376|1497|46873||
|Cambrian Training Kickstart -||-|-||
|WCVA|-|-|-||
|Postcode Lottery|-|-|-||
|Lottery|3372|(3372)|-||
|Powys County Council|776|(776)|-||
|**Restricted Funds**|||||
|Community Foundation|-|-|-||
|Ashley Foundation|-|-|-||
|Oakdale Trust|-|-|-||
|Newtown Town Council
Ratclife Foundation
**Total Funds**|1000
-
**50525**|(1000)
-
**(3651)**|-
-
**46873**||
Net movement in funds included in the above are as follows:
||Incoming resources Resources|Incoming resources Resources|expected|
Movement|
|---|---|---|---|---|
|Unrestricted funds|||||
|General fund|26741|(24244)||1497|
|Cambrian Training Kickstart -||-||-|
|WCVA|-|-||-|
|Postcode Lottery|-|-||-|
|Lottery|9825|(13197)||(3372)|
|Powys County Council|-|(776)||(776)|
||35566|(38217)||(2651)|
|Restricted Funds|||||
|Community Foundation|-|-||-|
|Ashley Foundation|-|-||-|
|Oakdale Trust|-|-||-|
|Newtown Town Council
Ratclife Foundation|-
5000|1000
(5000)||(1000)
-|
|Total Funds|40566|(44217)||(3651)|
|Signed on behalf of the Charity|||||
|Trustee
_____________________________________|||Date|_____________|
|Trustee
_____________________________________|||Date|_____________|
PAVO
Plas Dolerw,
Heol Milford l Mllford Road,
Y Drenewydd / Newtown, Powys SY16 2f H
Ff6n l Tel.. 101597) 822191
Ffacs / Fax.. 1015971828675
Ebost / Ernail.. rnfo@pavo.org.uk
Gwefan I Website.. www.pavo.ory.uk
Powys Association of Voluntary Organisatlons
Cymdeithas Mudiadau Gwirfoddol Powys
CADEIRYDD / CMAIR.. Jarnie Burt
PRIF WEITHREDWR I CHIEF EXECUTIVE.. Clair Swales
Trustees of Bike to the Future
Orchard Hose
22 Millfields
Newtown
Powys
SY16 3JP
9 April 2024
Dear Trustees
I have carried out the above audit as instructed by yourselves via David Morgan. As per the
statement attached I have completed my examination and have no concerns in respect of the
matters listed within the Directions of the Charity Commission, I have found no material matters
that require drawing to your attention.
All the very best for the future
Regards
Angela Owen
Head of Internal Services
Rhif Elusen Gofrestredlg.. 1069557. Cwmnl Cyfynoedlg dr4¥y warant 3522144. wedl ei gofrestru yng Nghymru.
Reglstered Chariiy No.: 1069557. A Company Llmited By Guarantee 3522144. Rtoistered In Wales.
Bike To The Future
RoBlst$rèd Chawmy No. 1169885
Reca5pts and Payments Account
for the year ending 31 December 2023
Unrestricted Restricted
funds
funds
Total
funds
2022
Receipts
Grants
Donations
Contracting
Waste Collection
Sales
5,827
26
2,900
8,450
14,277
26
2,900
28,673
57
1.204
26.814
26,814
34,563
Total receipts
44,016
64,497
Payménts
orkshop Consumables
Trade Purchases
Printing and Stationery
Insurance
Website
Promotion
Accountancy
sank Charges
Telephone and Internet
Wages
Session Staff
Project Manager
Employers Nl
Pensions Costs
Subscriptions
DBS Costs
Rent
Repairs and maintenance
Workwear
Consullancv
General Expenses
3.500
8,045
27
480
6,080
9,580
8,045
27
480
10,664
15,040
452
275
325
131
63
170
6,462
75
15,153
3,145
7,642
72
445
291
100
545
291
56
193
193
16,522
4,670
878
72
3,270
19,792
4,670
878
72
1,693
1,693
1,630
It3
1,118
1,118
1,133
Sub total
37,991
9,450
47,441
56,513
Asset and investment purchasos
Tools, Equipment and Fittings
Office Equipment
226
226
300
Sub tofal
226
226
300
Totalpayments
38,217
9,450
47,667
56.873
Net of recelptsllpayments}
Transfers betsveen funds
Cash funds lastyearend
Cash funds this year end
(2,651)
{1,0001
13,651)
7,684
49.525
46,874
1,000
50,525
46.874
42,841
50,525
Statsmont of A$$8ts and Liabilitie5 at 31 Decernber 2023
Unrestricted Restricted
Total
funds
funds
funds
46,874
46,874
2022
Cash funds
50,525
Trustees. estimate of the value of stock In trade at 31 Dg¢&mber 2023
5,500
MOVEMENT IN FUNDS
Net
Movgment
in fund5
At 1.1.2023
At 31.12.2023
Unrestricted funds
General Fund
Cambrian Training Kickslart
WCVA
Postcode Lottery
Lottery
Powy$ Ccunty Council
45,376
1,497
46.874
3,372
776
13,3721
{7761
Restricted Funds
Comrnunity Foundation
Ashley Foundation
Oakdale Trust
Newtown Town Council
Ralcliffe Foundation
TOTAL FUNDS
1.000
11.000)
50,525
13,651)
46,874
Net movement in fund3 indud*d in the above are as follows..
Incoming
Resources
Resources
Expended
Movement
in fund8
UnrgStriGt•d fund8
General Fund
Cambrian Trainlng Kickslart
WCVA
Po8lcode Lottery
Loltery
Powys County Council
25,741
124,244)
1,497
9,825
(13,197)
17761
(3,372)
{776)
35,566
(38,217)
{2,651)
Restrictgd Funds
Community Foundation
Ashley Foundation
Oakdale Trust
Newtown Town Council
Ratcliffe Foundation
TOTAL FUNDS
1,000
15,0001
(44,217
11,OOOJ
5,000
40.566 0
(3,651 }
Signed on behalf ofthe Chartty
Trusteo
Trustee
Date
PAVO
Plas Dolerw,
Heol Milford l Mllford Road,
Y Drenewydd / Newtown, Powys SY16 2f H
Ff6n l Tel.. 101597) 822191
Ffacs / Fax.. 1015971828675
Ebost / Ernail.. rnfo@pavo.org.uk
Gwefan I Website.. www.pavo.ory.uk
Powys Association of Voluntary Organisatlons
Cymdeithas Mudiadau Gwirfoddol Powys
CADEIRYDD / CMAIR.. Jarnie Burt
PRIF WEITHREDWR I CHIEF EXECUTIVE.. Clair Swales
Trustees of Bike to the Future
Orchard Hose
22 Millfields
Newtown
Powys
SY16 3JP
9 April 2024
Dear Trustees
I have carried out the above audit as instructed by yourselves via David Morgan. As per the
statement attached I have completed my examination and have no concerns in respect of the
matters listed within the Directions of the Charity Commission, I have found no material matters
that require drawing to your attention.
All the very best for the future
Regards
Angela Owen
Head of Internal Services
Rhif Elusen Gofrestredlg.. 1069557. Cwmnl Cyfynoedlg dr4¥y warant 3522144. wedl ei gofrestru yng Nghymru.
Reglstered Chariiy No.: 1069557. A Company Llmited By Guarantee 3522144. Rtoistered In Wales.
Bike To The Future
RoBlst$rèd Chawmy No. 1169885
Reca5pts and Payments Account
for the year ending 31 December 2023
Unrestricted Restricted
funds
funds
Total
funds
2022
Receipts
Grants
Donations
Contracting
Waste Collection
Sales
5,827
26
2,900
8,450
14,277
26
2,900
28,673
57
1.204
26.814
26,814
34,563
Total receipts
44,016
64,497
Payménts
orkshop Consumables
Trade Purchases
Printing and Stationery
Insurance
Website
Promotion
Accountancy
sank Charges
Telephone and Internet
Wages
Session Staff
Project Manager
Employers Nl
Pensions Costs
Subscriptions
DBS Costs
Rent
Repairs and maintenance
Workwear
Consullancv
General Expenses
3.500
8,045
27
480
6,080
9,580
8,045
27
480
10,664
15,040
452
275
325
131
63
170
6,462
75
15,153
3,145
7,642
72
445
291
100
545
291
56
193
193
16,522
4,670
878
72
3,270
19,792
4,670
878
72
1,693
1,693
1,630
It3
1,118
1,118
1,133
Sub total
37,991
9,450
47,441
56,513
Asset and investment purchasos
Tools, Equipment and Fittings
Office Equipment
226
226
300
Sub tofal
226
226
300
Totalpayments
38,217
9,450
47,667
56.873
Net of recelptsllpayments}
Transfers betsveen funds
Cash funds lastyearend
Cash funds this year end
(2,651)
{1,0001
13,651)
7,684
49.525
46,874
1,000
50,525
46.874
42,841
50,525
Statsmont of A$$8ts and Liabilitie5 at 31 Decernber 2023
Unrestricted Restricted
Total
funds
funds
funds
46,874
46,874
2022
Cash funds
50,525
Trustees. estimate of the value of stock In trade at 31 Dg¢&mber 2023
5,500
MOVEMENT IN FUNDS
Net
Movgment
in fund5
At 1.1.2023
At 31.12.2023
Unrestricted funds
General Fund
Cambrian Training Kickslart
WCVA
Postcode Lottery
Lottery
Powy$ Ccunty Council
45,376
1,497
46.874
3,372
776
13,3721
{7761
Restricted Funds
Comrnunity Foundation
Ashley Foundation
Oakdale Trust
Newtown Town Council
Ralcliffe Foundation
TOTAL FUNDS
1.000
11.000)
50,525
13,651)
46,874
Net movement in fund3 indud*d in the above are as follows..
Incoming
Resources
Resources
Expended
Movement
in fund8
UnrgStriGt•d fund8
General Fund
Cambrian Trainlng Kickslart
WCVA
Po8lcode Lottery
Loltery
Powys County Council
25,741
124,244)
1,497
9,825
(13,197)
17761
(3,372)
{776)
35,566
(38,217)
{2,651)
Restrictgd Funds
Community Foundation
Ashley Foundation
Oakdale Trust
Newtown Town Council
Ratcliffe Foundation
TOTAL FUNDS
1,000
15,0001
(44,217
11,OOOJ
5,000
40.566 0
(3,651 }
Signed on behalf ofthe Chartty
Trusteo
Trustee
Date