Charity registration number:1169819
The Roma Project
Annual Report and Financial Statements for the year ended 31st March 2022
1
The Roma Project
Contents
for the year ended 31st March 2022
| Reference and Administrative details | 3 |
|---|---|
| Trustees’ report | 4 |
| Objectives and activities | 4-5 |
| Achievements and Performance | 5 |
| Financial Review | 6 |
| Structure, Governance and Management | 6 |
| Trustee’s Responsibilities | 7 |
| Independent Examiners Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Statement of cash flows | 11 |
| Notes to the financial statements | 12 - 14 |
2
The Roma Project Reference and Administrative Details for the year ended 31st March 2022
Trustees Dave Faires - Chairperson Rosamaria Kostic Cisneros - Vice-Chair Michelle Webb – Treasurer Stanislava Yassmin Vilcekova Lydia Elizabeth Nash Secretary Amanda Rawlings Principal Office 124 Broad St, Coventry CV6 5BG, United Kingdom Charity Registration Number 1169819 Bankers Barclays Bank Independent examiner Wendy Stanyon
3
The Roma Project
Trustees’ Annual Report
for the year ended 31st March 2022
The Trustees are pleased to present the annual report of The Roma Project which was registered as a charitable incorporated organisation number 1169819 on 20th October 2016.
Objectives and activities
The Roma Project, which is based in Coventry, offers free and confidential information, advice and support across the city.
Main activities
We help to identify and claim benefits, to challenge decisions, to advise on strategies for dealing with problem debt, housing, education, to negotiate with creditors and to provide information and support on a range of other social welfare issues.
Our service is delivered from community outreach venues across the city where we offer a mix of ‘drop-in’ sessions and pre-booked appointments. Our service model is focused on reaching Roma people where they live, in their own neighbourhoods, in areas of greatest need.
By offering high quality advice and information services within the city we will help the Roma people to make informed decisions and choices that affect their lives. We do not seek to create a dependency on our service for assistance; instead we strive to empower people to recognise their rights and entitlements, to claim the benefits they need and to help find realistic solutions to financial problems.
Long-time objectives
-
To continue to offer accessible advice and information services in neighbourhoods across the city;
-
To seek opportunities for enhancing our service to Coventry Roma community;
4
The Roma Project
Trustees’ Annual Report
for the year ended 31st March 2022
-
To help address poverty and inequality by increasing the take-up of benefits and by offering debt advice and casework ;
-
To attract additional volunteers to support our service delivery ;
-
To play a part in the life of the city through engagement with local initiatives, policy work and campaigns;
Public benefit
The Roma Project achieves public benefit through direct services to the public.
Achievements and Performance
We know that we made a real difference for the people who come to see us. We assisted people to secure income that they are entitled to. We helped people to take more control of their finances. We increased income security and stability. Our work has had wider impacts, such as improving health, self-confidence and employability. We opened and resolved over 2416 new case files in 2021/2022. Enquiries about welfare benefits remain the highest category and issues with debt, housing and money advice issues remain the second largest category of work. Settled status enquires have become one of the main issues due to Brexit Settlement Scheme. More than a half of our open cases have been about residence and settled status applications. With the new Coronavirus situation, our organisation had to close down during the first lockdown and our staff had to provide support and assistance through our social media platforms, email and telephone. Due to the pandemic our organisation had to adjust and started to offer support to clients how and where to seek medical advice, how to get tested for the new Coronavirus but also how to stay safe and protect other people. Our service continues to have 1 day drop-in advice sessions per week and 5 days appointment sessions per week, but as mentioned above due to lockdown the number of people contacting our services via telephone, email and through social media platforms has increased.
5
The Roma Project
Trustees’ Annual Report
for the year ended 31st March 2022
Financial Review
During the year, the Roma Project was successful in securing funding from the Big Lottery to continue its charitable objectives for 2 more years. Due to an increased demand of our services we have applied for another 2 years funding from the Big Lottery, and we have now entered into the second phase of the process.
The trustees have a reasonable expectation that the charity will continue in operational existence for the foreseeable future (being over 12 months from the date of signing this report) and have therefore, used the going concern basis in preparing these financial statements.
Reserves policy
Trustees aspire to hold up to three months of core running costs as reserves. At 31 March 2022, the aspirational reserves figure is £35,028. Al 31 March 2022, unrestricted reserves amounted to £25,159. The trustees will continue to work towards maintaining their reserves target, whilst ensuring delivery of charitable objectives.
Structure, governance and management
The Roma Project is constituted as a registered charitable incorporated organisation. Trustees of the charity are appointed following a skills-based audit and interview process with recommended appointments subject to election at the Annual General Meeting (AGM). At each AGM, one-third of the trustees must retire from office but are able to seek re-election. The trustees are also able to co-opt board members during the year, using the same skills-based approach.
6
The Roma Project
Trustees’ Annual Report
for the year ended 31st March 2022
Trustee’s responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards and applicable law and regulations. Charity law requires the trustees to prepare financial statements for each financial year. Under law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity.
The annual report was approved by the trustees of the charity on 24[th] of October 2022 and signed on its behalf by;
Dave Faires
7
The Roma Project
Independent Examiner’s Report
for the year ended 31st March 2022
I report to the trustees on my examination of the accounts of the above charity for the year ended 31[st] March 2022.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the 2011 Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with applicable requirements concerning the from and content of accounts set out in the Charities (Accounts and Reports) Regulation 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Wendy Stanyon
8
The Roma Project
Statement of Financial Activities
For the year ended 31 March 2022
| Note Income from: Donations 2 Charitable activities 3 Other Total Incoming Resources Expenditure on: Charitable Activities 4 Total Resources Expended Net income/(expenditure) for the year Total funds bought forward Transfers Funds Carried Forward |
Unrestricted Funds £ - - 1,050 |
Restricted Funds £ - 98,947 - |
2022 £ - 98,947 1,050 |
Unrestricted Funds £ 550 21,628 - |
Restricted Funds £ - 109,022 - |
2021 £ 550 130,650 - |
|---|---|---|---|---|---|---|
| 1,050 | 98,947 | 99,997 | 22,178 | 109,022 | 131,200 | |
| 221 | 115,076 | 115,297 | (1,700) | 104,473 | 102,773 | |
| 221 | 115,076 | 115,297 | (1,700) | 104,473 | 102,773 | |
| 829 24,130 200 |
(16,129) 58,570 (200) |
(15,300) 82,700 - |
23,878 52 200 |
4,549 54,221 (200) |
28,427 54,273 - |
|
| 25,159 | 42,241 | 67,400 | 24,130 | 58,570 | 82,700 |
The Statement of Financial Activities includes all gains and losses in the year.
All incoming resources and resources expended derive from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in Note 9.
Page 9
The Roma Project
Balance Sheet
at 31 March 2022
| Notes Current Assets Debtors 6 Cash at bank and in hand 7 Current Liabilities Amounts due within 1 year 8 Net Current Assets Total Assets less Current Liabilities Net Assets Financed by: Restricted Funds 9 Unrestricted Funds 9 |
£ £ 3,478 70,438 73,916 (6,516) 67,400 67,400 67,400 42,241 25,159 67,400 2022 |
£ £ 3,478 70,438 73,916 (6,516) 67,400 67,400 67,400 42,241 25,159 67,400 2022 |
£ £ 1,453 86,561 88,014 (5,314) 82,700 82,700 82,700 58,570 24,130 82,700 2021 |
£ £ 1,453 86,561 88,014 (5,314) 82,700 82,700 82,700 58,570 24,130 82,700 2021 |
|---|---|---|---|---|
| 73,916 (6,516) |
88,014 (5,314) |
|||
| 67,400 | 82,700 | |||
| 67,400 | 82,700 | |||
| 42,241 25,159 |
58,570 24,130 |
|||
| 67,400 | 82,700 |
The financial statements were approved by the Board of Trustees and authorised for issue on and were signed on its behalf by:
Signed _____ Director
Page 10
The Roma Project
Statement of Cash Flows
For the year ended 31 March 2022
| Note Net cash provided by/ (used in) operating activities Net income/(expenditure) for the reporting period (as per statement of financial activities) Increase in debtors Decrease in creditors Change in cash and cash equivalents in the year 7 Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year |
2022 £ (15,300) (2,025) 1,202 |
2021 £ 28,427 (1,453) (201) |
|---|---|---|
| (16,123) 86,561 |
26,773 59,788 |
|
| 70,438 | 86,561 |
Page 11
The Roma Project
Notes to the accounts
For the year ended 31 March 2022
1. Accounting policies
Basis of the preparation of the accounts
These financial statements have been prepared under the historical cost convention and the Financial Reporting Standard 102.
Income
All material incoming resources have been included on a receivable basis – i.e. they are included if the date receivable falls within the period covered by these accounts.
Expenditure
These have been analysed using a natural classification.
Depreciation
There are no assets requiring capitalisation or depreciation.
2. Income from donations
| Income from donations | ||||||
|---|---|---|---|---|---|---|
| Donations Income charitable activities The Big Lottery - COVID The Big Lottery - Reaching Communities The Big Lottery - Reaching Communities (2) Coventry City Council - Community Champions Fund |
Unrestricted Funds £ - |
Restricted Funds £ - |
2022 Total £ - |
Unrestricted Funds £ 550 |
Restricted Funds £ - |
2021 Total £ 550 |
| Unrestricted Funds £ - - - - |
Restricted Funds £ - 87,225 - 11,722 |
2022 Total £ - 87,225 - 11,722 |
Unrestricted Funds £ - - 21,628 - |
Restricted Funds £ 78,920 - 28,800 1,302 |
2021 Total £ 78,920 50,428 1,302 |
|
| - | 98,947 | 98,947 | 21,628 | 109,022 | 130,650 |
3. Income charitable activities
Page 12
| 4. Cost of Charitable Activities by Fund Type Unrestricted Restricted 2022 Unrestricted Funds Funds Total Funds £ £ £ £ Salaries (4,000) 93,028 89,028 (4,000) Rent 20 4,366 4,386 - Minibus expenses 1,956 - 1,956 1,510 Travel expenses - - - - Destitution expenses 275 - 275 446 Accountancy fees - 2,250 2,250 - Equipment 3,674 3,674 Evaluation fees - 3,000 3,000 - Events 600 - 600 - Insurance - 699 699 - Meeting expenses 118 136 254 - Miscelaneous 1,250 102 1,352 341 Payroll expenses 2 - 2 - PPE equipment - - - - Printing and stationery - 846 846 - Professional fees - 150 150 - Subscriptions - 983 983 - Sundry expenses - - 3 Telephone - 604 604 - Training - 5,163 5,163 - Volunteer expenses - 75 75 - Webhosting - - - - 221 115,076 115,297 (1,700) 5. Staff Costs and Emoluments Total staff costs were as follows: Wages and salaries Social security costs No employees received employee benefits above £60,000 for the year Particulars of employees: The number of employees during the year was as follows: Number of administrative staff 6. Debtors Debtors Accrued income Notes to the accounts For the year ended 31 March 2022 The Roma Project |
4. Cost of Charitable Activities by Fund Type Unrestricted Restricted 2022 Unrestricted Funds Funds Total Funds £ £ £ £ Salaries (4,000) 93,028 89,028 (4,000) Rent 20 4,366 4,386 - Minibus expenses 1,956 - 1,956 1,510 Travel expenses - - - - Destitution expenses 275 - 275 446 Accountancy fees - 2,250 2,250 - Equipment 3,674 3,674 Evaluation fees - 3,000 3,000 - Events 600 - 600 - Insurance - 699 699 - Meeting expenses 118 136 254 - Miscelaneous 1,250 102 1,352 341 Payroll expenses 2 - 2 - PPE equipment - - - - Printing and stationery - 846 846 - Professional fees - 150 150 - Subscriptions - 983 983 - Sundry expenses - - 3 Telephone - 604 604 - Training - 5,163 5,163 - Volunteer expenses - 75 75 - Webhosting - - - - 221 115,076 115,297 (1,700) 5. Staff Costs and Emoluments Total staff costs were as follows: Wages and salaries Social security costs No employees received employee benefits above £60,000 for the year Particulars of employees: The number of employees during the year was as follows: Number of administrative staff 6. Debtors Debtors Accrued income Notes to the accounts For the year ended 31 March 2022 The Roma Project |
4. Cost of Charitable Activities by Fund Type Unrestricted Restricted 2022 Unrestricted Funds Funds Total Funds £ £ £ £ Salaries (4,000) 93,028 89,028 (4,000) Rent 20 4,366 4,386 - Minibus expenses 1,956 - 1,956 1,510 Travel expenses - - - - Destitution expenses 275 - 275 446 Accountancy fees - 2,250 2,250 - Equipment 3,674 3,674 Evaluation fees - 3,000 3,000 - Events 600 - 600 - Insurance - 699 699 - Meeting expenses 118 136 254 - Miscelaneous 1,250 102 1,352 341 Payroll expenses 2 - 2 - PPE equipment - - - - Printing and stationery - 846 846 - Professional fees - 150 150 - Subscriptions - 983 983 - Sundry expenses - - 3 Telephone - 604 604 - Training - 5,163 5,163 - Volunteer expenses - 75 75 - Webhosting - - - - 221 115,076 115,297 (1,700) 5. Staff Costs and Emoluments Total staff costs were as follows: Wages and salaries Social security costs No employees received employee benefits above £60,000 for the year Particulars of employees: The number of employees during the year was as follows: Number of administrative staff 6. Debtors Debtors Accrued income Notes to the accounts For the year ended 31 March 2022 The Roma Project |
4. Cost of Charitable Activities by Fund Type Unrestricted Restricted 2022 Unrestricted Funds Funds Total Funds £ £ £ £ Salaries (4,000) 93,028 89,028 (4,000) Rent 20 4,366 4,386 - Minibus expenses 1,956 - 1,956 1,510 Travel expenses - - - - Destitution expenses 275 - 275 446 Accountancy fees - 2,250 2,250 - Equipment 3,674 3,674 Evaluation fees - 3,000 3,000 - Events 600 - 600 - Insurance - 699 699 - Meeting expenses 118 136 254 - Miscelaneous 1,250 102 1,352 341 Payroll expenses 2 - 2 - PPE equipment - - - - Printing and stationery - 846 846 - Professional fees - 150 150 - Subscriptions - 983 983 - Sundry expenses - - 3 Telephone - 604 604 - Training - 5,163 5,163 - Volunteer expenses - 75 75 - Webhosting - - - - 221 115,076 115,297 (1,700) 5. Staff Costs and Emoluments Total staff costs were as follows: Wages and salaries Social security costs No employees received employee benefits above £60,000 for the year Particulars of employees: The number of employees during the year was as follows: Number of administrative staff 6. Debtors Debtors Accrued income Notes to the accounts For the year ended 31 March 2022 The Roma Project |
4. Cost of Charitable Activities by Fund Type Unrestricted Restricted 2022 Unrestricted Funds Funds Total Funds £ £ £ £ Salaries (4,000) 93,028 89,028 (4,000) Rent 20 4,366 4,386 - Minibus expenses 1,956 - 1,956 1,510 Travel expenses - - - - Destitution expenses 275 - 275 446 Accountancy fees - 2,250 2,250 - Equipment 3,674 3,674 Evaluation fees - 3,000 3,000 - Events 600 - 600 - Insurance - 699 699 - Meeting expenses 118 136 254 - Miscelaneous 1,250 102 1,352 341 Payroll expenses 2 - 2 - PPE equipment - - - - Printing and stationery - 846 846 - Professional fees - 150 150 - Subscriptions - 983 983 - Sundry expenses - - 3 Telephone - 604 604 - Training - 5,163 5,163 - Volunteer expenses - 75 75 - Webhosting - - - - 221 115,076 115,297 (1,700) 5. Staff Costs and Emoluments Total staff costs were as follows: Wages and salaries Social security costs No employees received employee benefits above £60,000 for the year Particulars of employees: The number of employees during the year was as follows: Number of administrative staff 6. Debtors Debtors Accrued income Notes to the accounts For the year ended 31 March 2022 The Roma Project |
Restricted Funds £ 91,552 1,543 - - - 2,500 4,852 - - 699 225 - 48 171 203 - 983 200 881 516 100 - |
2021 Total £ 87,552 1,543 1,510 - 446 2,500 4,852 - - 699 225 341 48 171 203 - 983 203 881 516 - 102,673 2021 £ 85,167 2,385 87,552 2021 No 4 2021 £ - 1,453 1,453 2017 2016 £ £ Trade debtors 10,146 1,428 Prepayments 1,423 894 11,569 2,322 2017 2016 £ £ Sundry Creditors 12,179 4,286 Taxation & Social Security - - Accruals 450 450 12,629 4,736 Page 13 |
|---|---|---|---|---|---|---|
| 221 | 115,076 | 115,297 | (1,700) | 104,473 | ||
| 2022 £ 86,037 2,991 |
||||||
| 89,028 | ||||||
| 2022 No 4 |
||||||
| 2022 £ 1,050 2,428 |
||||||
| 3,478 | ||||||
The Roma Project
Notes to the accounts
For the year ended 31 March 2022
| 7. Cash at Bank and In Hand Bank and cash balances 8. Creditors Other tax and social security 9a. Movement in funds The Big Lottery - Reaching Communities (2) General Funds 9b. Movement in funds (prior year) The Big Lottery - COVID General Funds Coventry City Council - Community Champions Fund The Big Lottery - Reaching Communities Coventry City Council - Community Champions Fund The Big Lottery - Reaching Communities |
Balance at 31 March 2021 £ 58,570 - - |
Incoming Resources £ - 87,225 11,722 |
Outgoing Resources £ (56,783) (48,378) (9,915) |
2022 £ 70,438 |
2021 £ 86,561 |
|---|---|---|---|---|---|
| 70,438 | 86,561 | ||||
| 2022 £ 6,516 |
2021 £ 5,314 |
||||
| 6,516 | 5,314 | ||||
| Transfers £ (1,787) 1,787 (1,807) |
Balance at 31 March 2022 £ - 40,634 - |
||||
| 58,570 24,130 |
98,947 1,050 |
(115,076) (221) |
(1,807) 1,807 |
40,634 26,766 |
|
| 82,700 | 99,997 | (115,297) | - | 67,400 | |
| Balance at 31 March 2020 £ 54,221 - - |
Incoming Resources £ 78,920 28,800 1,302 |
Outgoing Resources £ (76,387) (26,984) (1,102) |
Transfers £ 1,816 (1,816) (200) |
Balance at 31 March 2021 £ 58,570 - - |
|
| 54,221 52 |
109,022 22,178 |
(104,473) 1,700 |
(200) 200 |
58,570 24,130 |
|
| 54,273 | 131,200 | (102,773) | - | 82,700 |
Page 14