## **Charity registration number:1169819**
## **The Roma Project**
**Annual Report and Financial Statements for the year ended 31st March 2022**
1
## **The Roma Project**
## **Contents**
## **for the year ended 31st March 2022**
|Reference and Administrative details|3|
|---|---|
|Trustees’ report|4|
|Objectives and activities|4-5|
|Achievements and Performance|5|
|Financial Review|6|
|Structure, Governance and Management|6|
|Trustee’s Responsibilities|7|
|Independent Examiners Report|8|
|Statement of Financial Activities|9|
|Balance Sheet|10|
|Statement of cash flows|11|
|Notes to the financial statements|12 - 14|
2
## **The Roma Project Reference and Administrative Details for the year ended 31st March 2022**
**Trustees Dave Faires - Chairperson Rosamaria Kostic Cisneros - Vice-Chair Michelle Webb – Treasurer Stanislava Yassmin Vilcekova Lydia Elizabeth Nash Secretary Amanda Rawlings Principal Office 124 Broad St, Coventry CV6 5BG, United Kingdom Charity Registration Number 1169819 Bankers Barclays Bank Independent examiner Wendy Stanyon**
3
## **The Roma Project**
## **Trustees’ Annual Report**
## **for the year ended 31st March 2022**
The Trustees are pleased to present the annual report of The Roma Project which was registered as a charitable incorporated organisation number 1169819 on 20th October 2016.
## **Objectives and activities**
The Roma Project, which is based in Coventry, offers free and confidential information, advice and support across the city.
## **Main activities**
We help to identify and claim benefits, to challenge decisions, to advise on strategies for dealing with problem debt, housing, education, to negotiate with creditors and to provide information and support on a range of other social welfare issues.
Our service is delivered from community outreach venues across the city where we offer a mix of ‘drop-in’ sessions and pre-booked appointments. Our service model is focused on reaching Roma people where they live, in their own neighbourhoods, in areas of greatest need.
By offering high quality advice and information services within the city we will help the Roma people to make informed decisions and choices that affect their lives. We do not seek to create a dependency on our service for assistance; instead we strive to empower people to recognise their rights and entitlements, to claim the benefits they need and to help find realistic solutions to financial problems.
## **Long-time objectives**
- To continue to offer accessible advice and information services in neighbourhoods across the city;
- To seek opportunities for enhancing our service to Coventry Roma community;
4
## **The Roma Project**
## **Trustees’ Annual Report**
## **for the year ended 31st March 2022**
- To help address poverty and inequality by increasing the take-up of benefits and by offering debt advice and casework ;
- To attract additional volunteers to support our service delivery ;
- To play a part in the life of the city through engagement with local initiatives, policy work and campaigns;
## **Public benefit**
The Roma Project achieves public benefit through direct services to the public.
## **Achievements and Performance**
We know that we made a real difference for the people who come to see us. We assisted people to secure income that they are entitled to. We helped people to take more control of their finances. We increased income security and stability. Our work has had wider impacts, such as improving health, self-confidence and employability. We opened and resolved over 2416 new case files in 2021/2022. Enquiries about welfare benefits remain the highest category and issues with debt, housing and money advice issues remain the second largest category of work. Settled status enquires have become one of the main issues due to Brexit Settlement Scheme. More than a half of our open cases have been about residence and settled status applications. With the new Coronavirus situation, our organisation had to close down during the first lockdown and our staff had to provide support and assistance through our social media platforms, email and telephone. Due to the pandemic our organisation had to adjust and started to offer support to clients how and where to seek medical advice, how to get tested for the new Coronavirus but also how to stay safe and protect other people. Our service continues to have 1 day drop-in advice sessions per week and 5 days appointment sessions per week, but as mentioned above due to lockdown the number of people contacting our services via telephone, email and through social media platforms has increased.
5
## **The Roma Project**
## **Trustees’ Annual Report**
## **for the year ended 31st March 2022**
## **Financial Review**
During the year, the Roma Project was successful in securing funding from the Big Lottery to continue its charitable objectives for 2 more years. Due to an increased demand of our services we have applied for another 2 years funding from the Big Lottery, and we have now entered into the second phase of the process.
The trustees have a reasonable expectation that the charity will continue in operational existence for the foreseeable future (being over 12 months from the date of signing this report) and have therefore, used the going concern basis in preparing these financial statements.
## **Reserves policy**
Trustees aspire to hold up to three months of core running costs as reserves. At 31 March 2022, the aspirational reserves figure is £35,028. Al 31 March 2022, unrestricted reserves amounted to £25,159. The trustees will continue to work towards maintaining their reserves target, whilst ensuring delivery of charitable objectives.
## **Structure, governance and management**
The Roma Project is constituted as a registered charitable incorporated organisation. Trustees of the charity are appointed following a skills-based audit and interview process with recommended appointments subject to election at the Annual General Meeting (AGM). At each AGM, one-third of the trustees must retire from office but are able to seek re-election. The trustees are also able to co-opt board members during the year, using the same skills-based approach.
6
## **The Roma Project**
## **Trustees’ Annual Report**
## **for the year ended 31st March 2022**
## **Trustee’s responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards and applicable law and regulations. Charity law requires the trustees to prepare financial statements for each financial year. Under law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity.
The annual report was approved by the trustees of the charity on 24[th] of October 2022 and signed on its behalf by;
Dave Faires
7
## **The Roma Project**
## **Independent Examiner’s Report**
## **for the year ended 31st March 2022**
I report to the trustees on my examination of the accounts of the above charity for the year ended 31[st] March 2022.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the 2011 Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with applicable requirements concerning the from and content of accounts set out in the Charities (Accounts and Reports) Regulation 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Wendy Stanyon
8
## **The Roma Project**
## **Statement of Financial Activities**
## **For the year ended 31 March 2022**
|**Note**
**Income from:**
Donations
2
Charitable activities
3
Other
Total Incoming Resources
**Expenditure on:**
Charitable Activities
4
Total Resources Expended
**Net income/(expenditure) for the year**
Total funds bought forward
Transfers
**Funds Carried Forward**|**Unrestricted**
**Funds**
**£**
-
-
1,050|**Restricted**
**Funds**
**£**
-
98,947
-|**2022**
**£**
-
98,947
1,050|**Unrestricted**
**Funds**
**£**
550
21,628
-|**Restricted**
**Funds**
**£**
-
109,022
-|**2021**
**£**
550
130,650
-|
|---|---|---|---|---|---|---|
||1,050|98,947|99,997|22,178|109,022|131,200|
||221|115,076|115,297|(1,700)|104,473|102,773|
||221|115,076|115,297|(1,700)|104,473|102,773|
||829
24,130
200|(16,129)
58,570
(200)|(15,300)
82,700
-|23,878
52
200|4,549
54,221
(200)|28,427
54,273
-|
||25,159|42,241|67,400|24,130|58,570|82,700|
The Statement of Financial Activities includes all gains and losses in the year.
All incoming resources and resources expended derive from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in Note 9.
Page 9
## **The Roma Project**
## **Balance Sheet**
## **at 31 March 2022**
|**Notes**
**Current Assets**
Debtors
6
Cash at bank and in hand
7
**Current Liabilities**
Amounts due within 1 year
8
**Net Current Assets**
**Total Assets less Current Liabilities**
**Net Assets**
**Financed by:**
Restricted Funds
9
Unrestricted Funds
9|**£**
**£**
3,478
70,438
73,916
(6,516)
67,400
67,400
67,400
42,241
25,159
67,400
**2022**|**£**
**£**
3,478
70,438
73,916
(6,516)
67,400
67,400
67,400
42,241
25,159
67,400
**2022**|**£**
**£**
1,453
86,561
88,014
(5,314)
82,700
82,700
82,700
58,570
24,130
82,700
**2021**|**£**
**£**
1,453
86,561
88,014
(5,314)
82,700
82,700
82,700
58,570
24,130
82,700
**2021**|
|---|---|---|---|---|
||73,916
(6,516)||88,014
(5,314)||
||||||
|||67,400||82,700|
|||67,400||82,700|
|||42,241
25,159||58,570
24,130|
|||67,400||82,700|
The financial statements were approved by the Board of Trustees and authorised for issue on and were signed on its behalf by:
Signed ___________________________________ Director
Page 10
## **The Roma Project**
## **Statement of Cash Flows**
## **For the year ended 31 March 2022**
|**Note**
**Net cash provided by/ (used in) operating activities**
Net income/(expenditure) for the reporting period (as per statement of financial activities)
Increase in debtors
Decrease in creditors
**Change in cash and cash equivalents in the year**
7
Cash and cash equivalents at the beginning of the year
**Cash and cash equivalents at the end of the year**|**2022**
**£**
(15,300)
(2,025)
1,202|**2021**
**£**
28,427
(1,453)
(201)|
|---|---|---|
||(16,123)
86,561|26,773
59,788|
||70,438|86,561|
Page 11
## **The Roma Project**
## **Notes to the accounts**
## **For the year ended 31 March 2022**
## **1. Accounting policies**
## **Basis of the preparation of the accounts**
These financial statements have been prepared under the historical cost convention and the Financial Reporting Standard 102.
## **Income**
All material incoming resources have been included on a receivable basis – i.e. they are included if the date receivable falls within the period covered by these accounts.
## **Expenditure**
These have been analysed using a natural classification.
## **Depreciation**
There are no assets requiring capitalisation or depreciation.
## **2. Income from donations**
|**Income from donations**|||||||
|---|---|---|---|---|---|---|
|Donations
**Income charitable activities**
The Big Lottery - COVID
The Big Lottery - Reaching
Communities
The Big Lottery - Reaching
Communities (2)
Coventry City Council - Community
Champions Fund|**Unrestricted**
**Funds**
**£**
-|**Restricted**
**Funds**
**£**
-|**2022**
**Total**
**£**
-|**Unrestricted**
**Funds**
**£**
550|**Restricted**
**Funds**
**£**
-|**2021**
**Total**
**£**
550|
||**Unrestricted**
**Funds**
**£**
-
-
-
-|**Restricted**
**Funds**
**£**
-
87,225
-
11,722|**2022**
**Total**
**£**
-
87,225
-
11,722|**Unrestricted**
**Funds**
**£**
-
-
21,628
-|**Restricted**
**Funds**
**£**
78,920
-
28,800
1,302|**2021**
**Total**
**£**
78,920
50,428
1,302|
||-|98,947|98,947|21,628|109,022|130,650|
## **3. Income charitable activities**
Page 12
|**4. Cost of Charitable Activities by Fund Type**
**Unrestricted**
**Restricted**
**2022**
**Unrestricted**
**Funds**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**£**
Salaries
(4,000)
93,028
89,028
(4,000)
Rent
20
4,366
4,386
-
Minibus expenses
1,956
-
1,956
1,510
Travel expenses
-
-
-
-
Destitution expenses
275
-
275
446
Accountancy fees
-
2,250
2,250
-
Equipment
3,674
3,674
Evaluation fees
-
3,000
3,000
-
Events
600
-
600
-
Insurance
-
699
699
-
Meeting expenses
118
136
254
-
Miscelaneous
1,250
102
1,352
341
Payroll expenses
2
-
2
-
PPE equipment
-
-
-
-
Printing and stationery
-
846
846
-
Professional fees
-
150
150
-
Subscriptions
-
983
983
-
Sundry expenses
-
-
3
Telephone
-
604
604
-
Training
-
5,163
5,163
-
Volunteer expenses
-
75
75
-
Webhosting
-
-
-
-
221
115,076
115,297
(1,700)
**5. Staff Costs and Emoluments**
Total staff costs were as follows:
Wages and salaries
Social security costs
No employees received employee benefits above £60,000 for the year
**Particulars of employees:**
The number of employees during the year was as follows:
Number of administrative staff
**6. Debtors**
Debtors
Accrued income
**Notes to the accounts**
**For the year ended 31 March 2022**
**The Roma Project**|**4. Cost of Charitable Activities by Fund Type**
**Unrestricted**
**Restricted**
**2022**
**Unrestricted**
**Funds**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**£**
Salaries
(4,000)
93,028
89,028
(4,000)
Rent
20
4,366
4,386
-
Minibus expenses
1,956
-
1,956
1,510
Travel expenses
-
-
-
-
Destitution expenses
275
-
275
446
Accountancy fees
-
2,250
2,250
-
Equipment
3,674
3,674
Evaluation fees
-
3,000
3,000
-
Events
600
-
600
-
Insurance
-
699
699
-
Meeting expenses
118
136
254
-
Miscelaneous
1,250
102
1,352
341
Payroll expenses
2
-
2
-
PPE equipment
-
-
-
-
Printing and stationery
-
846
846
-
Professional fees
-
150
150
-
Subscriptions
-
983
983
-
Sundry expenses
-
-
3
Telephone
-
604
604
-
Training
-
5,163
5,163
-
Volunteer expenses
-
75
75
-
Webhosting
-
-
-
-
221
115,076
115,297
(1,700)
**5. Staff Costs and Emoluments**
Total staff costs were as follows:
Wages and salaries
Social security costs
No employees received employee benefits above £60,000 for the year
**Particulars of employees:**
The number of employees during the year was as follows:
Number of administrative staff
**6. Debtors**
Debtors
Accrued income
**Notes to the accounts**
**For the year ended 31 March 2022**
**The Roma Project**|**4. Cost of Charitable Activities by Fund Type**
**Unrestricted**
**Restricted**
**2022**
**Unrestricted**
**Funds**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**£**
Salaries
(4,000)
93,028
89,028
(4,000)
Rent
20
4,366
4,386
-
Minibus expenses
1,956
-
1,956
1,510
Travel expenses
-
-
-
-
Destitution expenses
275
-
275
446
Accountancy fees
-
2,250
2,250
-
Equipment
3,674
3,674
Evaluation fees
-
3,000
3,000
-
Events
600
-
600
-
Insurance
-
699
699
-
Meeting expenses
118
136
254
-
Miscelaneous
1,250
102
1,352
341
Payroll expenses
2
-
2
-
PPE equipment
-
-
-
-
Printing and stationery
-
846
846
-
Professional fees
-
150
150
-
Subscriptions
-
983
983
-
Sundry expenses
-
-
3
Telephone
-
604
604
-
Training
-
5,163
5,163
-
Volunteer expenses
-
75
75
-
Webhosting
-
-
-
-
221
115,076
115,297
(1,700)
**5. Staff Costs and Emoluments**
Total staff costs were as follows:
Wages and salaries
Social security costs
No employees received employee benefits above £60,000 for the year
**Particulars of employees:**
The number of employees during the year was as follows:
Number of administrative staff
**6. Debtors**
Debtors
Accrued income
**Notes to the accounts**
**For the year ended 31 March 2022**
**The Roma Project**|**4. Cost of Charitable Activities by Fund Type**
**Unrestricted**
**Restricted**
**2022**
**Unrestricted**
**Funds**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**£**
Salaries
(4,000)
93,028
89,028
(4,000)
Rent
20
4,366
4,386
-
Minibus expenses
1,956
-
1,956
1,510
Travel expenses
-
-
-
-
Destitution expenses
275
-
275
446
Accountancy fees
-
2,250
2,250
-
Equipment
3,674
3,674
Evaluation fees
-
3,000
3,000
-
Events
600
-
600
-
Insurance
-
699
699
-
Meeting expenses
118
136
254
-
Miscelaneous
1,250
102
1,352
341
Payroll expenses
2
-
2
-
PPE equipment
-
-
-
-
Printing and stationery
-
846
846
-
Professional fees
-
150
150
-
Subscriptions
-
983
983
-
Sundry expenses
-
-
3
Telephone
-
604
604
-
Training
-
5,163
5,163
-
Volunteer expenses
-
75
75
-
Webhosting
-
-
-
-
221
115,076
115,297
(1,700)
**5. Staff Costs and Emoluments**
Total staff costs were as follows:
Wages and salaries
Social security costs
No employees received employee benefits above £60,000 for the year
**Particulars of employees:**
The number of employees during the year was as follows:
Number of administrative staff
**6. Debtors**
Debtors
Accrued income
**Notes to the accounts**
**For the year ended 31 March 2022**
**The Roma Project**|**4. Cost of Charitable Activities by Fund Type**
**Unrestricted**
**Restricted**
**2022**
**Unrestricted**
**Funds**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**£**
Salaries
(4,000)
93,028
89,028
(4,000)
Rent
20
4,366
4,386
-
Minibus expenses
1,956
-
1,956
1,510
Travel expenses
-
-
-
-
Destitution expenses
275
-
275
446
Accountancy fees
-
2,250
2,250
-
Equipment
3,674
3,674
Evaluation fees
-
3,000
3,000
-
Events
600
-
600
-
Insurance
-
699
699
-
Meeting expenses
118
136
254
-
Miscelaneous
1,250
102
1,352
341
Payroll expenses
2
-
2
-
PPE equipment
-
-
-
-
Printing and stationery
-
846
846
-
Professional fees
-
150
150
-
Subscriptions
-
983
983
-
Sundry expenses
-
-
3
Telephone
-
604
604
-
Training
-
5,163
5,163
-
Volunteer expenses
-
75
75
-
Webhosting
-
-
-
-
221
115,076
115,297
(1,700)
**5. Staff Costs and Emoluments**
Total staff costs were as follows:
Wages and salaries
Social security costs
No employees received employee benefits above £60,000 for the year
**Particulars of employees:**
The number of employees during the year was as follows:
Number of administrative staff
**6. Debtors**
Debtors
Accrued income
**Notes to the accounts**
**For the year ended 31 March 2022**
**The Roma Project**|**Restricted**
**Funds**
**£**
91,552
1,543
-
-
-
2,500
4,852
-
-
699
225
-
48
171
203
-
983
200
881
516
100
-|**2021**
**Total**
**£**
87,552
1,543
1,510
-
446
2,500
4,852
-
-
699
225
341
48
171
203
-
983
203
881
516
-
102,673
**2021**
**£**
85,167
2,385
87,552
**2021**
**No**
4
**2021**
**£**
-
1,453
1,453
**2017**
**2016**
**£**
**£**
Trade debtors
10,146
1,428
Prepayments
1,423
894
11,569
2,322
**2017**
**2016**
**£**
**£**
Sundry Creditors
12,179
4,286
Taxation & Social Security
-
-
Accruals
450
450
12,629
4,736
Page 13|
|---|---|---|---|---|---|---|
||221|115,076|115,297|(1,700)|104,473||
||||||**2022**
**£**
86,037
2,991||
||||||89,028||
||||||**2022**
**No**
4||
||||||**2022**
**£**
1,050
2,428||
||||||3,478||
||||||||
## **The Roma Project**
## **Notes to the accounts**
## **For the year ended 31 March 2022**
|**7. Cash at Bank and In Hand**
Bank and cash balances
**8. Creditors**
Other tax and social security
**9a. Movement in funds**
The Big Lottery - Reaching Communities (2)
General Funds
**9b. Movement in funds (prior year)**
The Big Lottery - COVID
General Funds
Coventry City Council - Community Champions Fund
The Big Lottery - Reaching Communities
Coventry City Council - Community Champions Fund
The Big Lottery - Reaching Communities|**Balance at**
**31 March**
**2021**
**£**
58,570
-
-|**Incoming**
**Resources**
**£**
-
87,225
11,722|**Outgoing**
**Resources**
**£**
(56,783)
(48,378)
(9,915)|**2022**
**£**
70,438|**2021**
**£**
86,561|
|---|---|---|---|---|---|
|||||70,438|86,561|
|||||**2022**
**£**
6,516|**2021**
**£**
5,314|
|||||6,516|5,314|
|||||**Transfers**
**£**
(1,787)
1,787
(1,807)|**Balance at**
**31 March**
**2022**
**£**
-
40,634
-|
||58,570
24,130|98,947
1,050|(115,076)
(221)|(1,807)
1,807|40,634
26,766|
||82,700|99,997|(115,297)|-|67,400|
||**Balance at**
**31 March**
**2020**
**£**
54,221
-
-|**Incoming**
**Resources**
**£**
78,920
28,800
1,302|**Outgoing**
**Resources**
**£**
(76,387)
(26,984)
(1,102)|**Transfers**
**£**
1,816
(1,816)
(200)|**Balance at**
**31 March**
**2021**
**£**
58,570
-
-|
||54,221
52|109,022
22,178|(104,473)
1,700|(200)
200|58,570
24,130|
||54,273|131,200|(102,773)|-|82,700|
Page 14