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2020-12-31-accounts

REGISTERED COMPANY NUMBER: CE008089 (England and Wales)
REGISTERED CHARITY NUMBER: 1169617

TRUSTEES' REPORT AND

UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
FOR
CONCERTS AT CRATFIELD CIO
CONCERTS AT CRATFIELD CIO

CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 December 2020

Page
Chairman's Report 1
Trustees' Report 2 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Statement of Financial Position 6 to 7
Notes to the Financial Statements 8 to 12
Detailed Statement of Financial Activities 13 to 14
CONCERTS AT CRATFIELD CIO

CHAIRMAN'S REPORT

for the Year Ended 31 December 2020

COVID-19hasbeenverychallengingforallprofessionalmusiciansandconcertpromoterslikeConcertsat Cratfield.
Sadly,we had to cancelall our concertsin 2020 includingthe much anticipatedBeethovenDay. It was very  distressing
thatthe Trustees'hardworkto createa stimulatingseasonof concertshadto be abandonedand,aboveall,so many
excellent artists had to lose income.
ThepandemicmeantthattheTrusteeswereunabletomeetoneofourCharitableobjects,thepresentation of
professionalpublicconcerts.However,thisobjectallowsTrusteesto supportothercharitablewaystheyfromtime to
time shalldetermine.Therefore,the Trusteesdecidedto financiallysupportthe cancelled2020artistsby asking ticket
holdersiftheywouldbepreparedtoforegoticketrefunds,anddonorsandsupportersiftheirgrantsand donations
couldbe used for charitablepurposesotherthanconcerts.Manyof our ticketholders,donorsand contributors gladly
supported this proposal and we were able to give artists 30% of the fees for each concert, which was hugely valued.
The 2020AGM confirmedthesepaymentsto be withinthe widerobjectsof the charityunderstandingthatthey were
designed to help the musicians survive through the period of COVID lockdowns.
Anticipatingfurtherdisruptionsin2021,wehavehadtomanageourfinancesverycarefullyandagreed,with the
pandemicnot abating,thatto hold the six plannedconcertsfor the 2021 seasonwith small audienceswould not have
been financiallyviable.The Trusteesalso were very consciousthatnot to hold any concertsin 2021could conceivably
lower the profile of Concerts at Cratfield to such a degree it could lead to its demise.
Itwasthereforedecidedthemostprudentcoursefor2021istohaveaslimmeddownseasonoftwoconcerts with
socialdistancedseatingso the audiencewouldfeel safe. We chose a formatof havingtwo one hour concertson each
concertday,on August15thand September12th.The Trusteeswere well aware thatwe would have to subside these
concertsbutasourfinancesarehealthy,we areabletoabsorbthefinancialriskswithoutjeopardisingthe long-term
financial health of Concerts at Cratfield or indeed the health of the artists and audience.
Our overridingaim is to maintaina high profile for Concertsat Cratfield.One of the bonuses of lockdownshas enabled
ourWebsiteandSocialMediaManagertocompletelyrenewandupgradeourwebsite,ourTreasurertosetup an
onlineticketingsystemandour MembershipManagerto ensurethatmostof our Patrons,Friendsanddonorscan be
contacted by email so we can come back next year more efficient and as strong as ever.
OursecondobjectistoholdanAGM.TheTrusteesviewwasthattheCOVID-19lockdownandsocial distancing
restrictions made it impossible to hold an AGM in 2020.
OurcurrentconstitutionallowsTrusteemeetingstobevirtualbutnotAGMs.FollowingtheCharity Commission's
furtheradvicethat"wehavegenerallybeenunderstandingandtakenaproportionateapproachiftrustees have
decidedtoholdmeetingsonaremoteorhybridbasisorpostponeorcancelarequiredmeetingwherethereare no
rules allowing this in your governing document" we decided to hold our 2019 and 2020 AGMs virtually.
We intend to apply to the Charity Commission to amend our governing document to change the rules to ensure we can
hold virtual meetings.
Appointment and retirements of Trustees.
At the thirdandeverysubsequentAGM of the membersof the CIO,one-thirdof the charitytrusteesshallretire from
office.Thecharitytrusteestoretirebyrotationshallbethoselongestinofficesincetheirlastappointment or
re-appointment.
We therefore note the retirementsof KathrinPeters, Alan McLean and David Mintz. This year those Trustees who  shall
retireandbere-appointedareClareWebbandMichaelTaylor.WealsowelcometwonewTrustees,Marilyn Reeves
and Alex Campkin.
Peter Baker
Chairman, Concerts at Cratfield
Page 1
CONCERTS AT CRATFIELD CIO

TRUSTEES' REPORT

for the Year Ended 31 December 2020

ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,presenttheir report
withthefinancialstatementsofthecharityfortheyearended31December2020.Thetrusteeshaveadopted the
provisionsofAccountingandReportingbyCharities:StatementofRecommendedPracticeapplicableto charities
preparingtheiraccountsinaccordancewiththeFinancialReportingStandardapplicableintheUKandRepublic of
Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives of the charity

Topromote,improve,developandmaintainpubliceducationinandappreciationoftheartandscienceof chamber
musicinallitsaspectsbythepresentationofprofessionalpublicconcertsandbysuchotherwaysasthe Society
through its Committee shall determine from time to time.

Activities undertaken for the public benefit in relation to its objects

We have referredto the guidancein the CharityCommission'sgeneralguidanceon publicbenefitwhen reviewing our
aims and objectives and in planning our future activities.In particularthe trustees have considered the activitiesof  the
Charityas set out in the Concert Organiser'sReport and assessed their future plans.They are satisfiedthat the  criteria
for public benefit are comprehensively achieved.

ACHIEVEMENT AND PERFORMANCE

Concert Organiser's report

As there were no performancesin 2020 the Concert Organiseris unable to write a report. However, it has been agreed
withtheTrusteesthatapriorityforfutureartists'bookingsis,wherepossible,tobooktheartistswhohad concerts
cancelled in 2020 and in 2021.
Peter Baker
Concert Organiser, Concerts at Cratfield

FINANCIAL REVIEW

FINANCIAL REVIEW
Financial position
The surplus for the period was £,983
To which is added the surplus brought forward £14,946
Leaving a surplus carried forward of £15,929

Reserves policy

It is the policy of the Charityto maintainunrestrictedfunds, which are free reserves of the Charity,at a level which  are
considered sufficient to maintain positive cashflows.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesalimitedcompany,limited by
guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

CE008089 (England and Wales)

Registered Charity number

1169617

Registered office

29 South Entrance
Saxundham
Suffolk
IP17 1DG
Page 2
CONCERTS AT CRATFIELD CIO

TRUSTEES' REPORT

for the Year Ended 31 December 2020

Trustees

The trustees for the year were:
Mr David Mintz (Chairperson)
Mr Graham Ingham (Treasurer)
Mr Peter Baker (Concert Organiser)
Mr Alan McLean (Concert Manager)
Mrs Kathrin Peters-resigned May 2020
Mr Michael Taylor
Ms Clare Webb
Mr Jonathan Birt
Mrs Marilyn Reeves-appointed September 2020
Bankers:
Barclays Bank PLC
Lloyds Bank PLC
Santander Bank PLC

Independent Examiner

P N van Dijk FMAAT
van Dijk Accountants Limited
Georgian House
34 Thoroughfare
Halesworth
Suffolk
IP19 8AP
Approved by order of the board of trustees on 26 October 2021 and signed on its behalf by:
P Baker - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
CONCERTS AT CRATFIELD CIO

Independent examiner's report to the trustees of Concerts at Cratfield CIO ('the Company')

IreporttothecharitytrusteesonmyexaminationoftheaccountsoftheCompanyfortheyear ended
31 December 2020.

Responsibilities and basis of report

As the charity'strusteesof the Company(andalsoits directorsfor the purposesof companylaw)youare responsible
for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accountsof the Company are not required to be audited under Part 16 of the 2006 Act
andareeligibleforindependentexamination,Ireportinrespectofmyexaminationofyourcharity'saccounts as
carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carryingout my examinationI have  followed
the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Ihavecompletedmyexamination.Iconfirmthatnomattershavecometomyattentioninconnectionwith the
examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationtowhich attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
P N van Dijk FMAAT
van Dijk Accountants Limited
Georgian House
34 Thoroughfare
Halesworth
Suffolk
IP19 8AP
26 October 2021
Page 4
CONCERTS AT CRATFIELD CIO

STATEMENT OF FINANCIAL ACTIVITIES

for the Year Ended 31 December 2020

31.12.20 31.12.19
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 2,182 - 2,182 8,220
Other trading activities 2 8,982 - 8,982 21,545
Investment income 3 6 - 6 10
Total 11,170 - 11,170 29,775
EXPENDITURE ON
Raising funds 9,237 950 10,187 26,425
NET INCOME/(EXPENDITURE) 1,933 (950) 983 3,350
RECONCILIATION OF FUNDS
Total funds brought forward 13,496 1,450 14,946 11,596
TOTAL FUNDS CARRIED FORWARD 15,429 500 15,929 14,946
The notes form part of these financial statements
Page 5
CONCERTS AT CRATFIELD CIO

STATEMENT OF FINANCIAL POSITION

31 December 2020

31.12.20 31.12.19
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ £ £
FIXED ASSETS
Tangible assets 7 25 - 25 44
CURRENT ASSETS
Debtors 8 - - - 91
Cash at bank and in hand 15,704 500 16,204 15,752
15,704 500 16,204 15,843
CREDITORS
Amounts falling due within one year 9 (300) - (300) (941)
NET CURRENT ASSETS 15,404 500 15,904 14,902
TOTAL ASSETS LESS CURRENT LIABILITIES 15,429 500 15,929 14,946
NET ASSETS 15,429 500 15,929 14,946
FUNDS 10
Unrestricted funds 15,429 13,496
Restricted funds 500 1,450
TOTAL FUNDS 15,929 14,946
The charitablecompanyis entitledto exemptionfrom audit under Section 477 of the CompaniesAct 2006 for the year
ended 31 December 2020.
Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyear ended
31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
The notes form part of these financial statements
continued...
Page 6
CONCERTS AT CRATFIELD CIO

STATEMENT OF FINANCIAL POSITION - continued

31 December 2020

Thesefinancialstatementshavebeenpreparedinaccordancewiththeprovisionsapplicabletocharitable companies
subject to the small companies regime.
ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon26October2021 and
were signed on its behalf by:
G Ingham - Trustee
The notes form part of these financial statements
Page 7
CONCERTS AT CRATFIELD CIO
NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 December 2020

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financialstatementsof the charitablecompany,whichis a publicbenefitentityunderFRS 102,have been
prepared in accordancewith the Charities SORP (FRS 102) 'Accountingand Reportingby Charities:Statement of
RecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewiththe Financial
ReportingStandardapplicablein the UK and Republicof Ireland(FRS 102) (effective1 January2019)', Financial
ReportingStandard102 'The FinancialReportingStandardapplicablein the UK and Republicof Ireland'and the
Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statementof FinancialActivitiesonce the charityhas entitlementto the funds, it
is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligationcommitting the
charitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequiredin settlement
andtheamountoftheobligationcanbemeasuredreliably.Expenditureisaccountedforonanaccruals basis
andhasbeenclassifiedunderheadingsthataggregateallcostrelatedto thecategory.Wherecostscannot be
directlyattributedtoparticularheadingstheyhavebeenallocatedtoactivitiesonabasisconsistentwith the
use of resources.

Tangible fixed assets

Depreciationis providedat the followingannualratesin order to write off each assetover its estimated useful
life.
Plant and machinery- 20% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. OTHER TRADING ACTIVITIES

OTHER TRADING ACTIVITIES
31.12.20 31.12.19
Unrestricted Restricted Total Total
funds funds funds funds
£ £ £ £
Subscriptions 5,530 - 5,530 5,334
Ticket sales 3,452 - 3,452 15,376
Programme sales - - - 582
Cushion hire - - - 253
8,982 - 8,982 21,545
continued...
Page 8
CONCERTS AT CRATFIELD CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 December 2020

3. INVESTMENT INCOME

INVESTMENT INCOME
31.12.20 31.12.19
Unrestricted Restricted Total Total
funds funds funds funds
£ £ £ £
Deposit account interest 6 - 6 10

4. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):
31.12.20 31.12.19
£ £
Depreciation - owned assets 19 11

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees'remunerationor other benefitsfor the year ended 31 December 2020 nor for the year
ended 31 December 2019.

Trustees' expenses

Therewerenotrustees'expensespaidfortheyearended31December2020norfortheyear ended
31 December 2019.

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
Restricted
fund
fund
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
6,770
1,450
Other trading activities
21,545
-
Investment income
10
-
Total
28,325
1,450
EXPENDITURE ON
Raising funds
26,425
-
NET INCOME
1,900
1,450
RECONCILIATION OF FUNDS
Total funds brought forward
11,596
-
TOTAL FUNDS CARRIED FORWARD
13,496
1,450
Total
funds
£
8,220
21,545
10
29,775
26,425
3,350
11,596
14,946
continued...
Page 9
CONCERTS AT CRATFIELD CIO

NOTES TO THE FINANCIAL STATEMENTS - continued

for the Year Ended 31 December 2020

7. TANGIBLE FIXED ASSETS

7. TANGIBLE FIXED ASSETS
Plant and
machinery
£
COST
At 1 January 2020 and 31 December 2020 155
DEPRECIATION
At 1 January 2020 111
Charge for year 19
At 31 December 2020 130
NET BOOK VALUE
At 31 December 2020 25
At 31 December 2019 44
8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.12.20 31.12.19
£ £
Trade debtors - 91
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.12.20 31.12.19
£ £
Accrued expenses 300 941
10. MOVEMENT IN FUNDS
Net
movement At
At 1.1.20 in funds 31.12.20
£ £ £
Unrestricted funds
General fund 13,496 1,933 15,429
Restricted funds
Restricted 1,450 (950) 500
TOTAL FUNDS 14,946 983 15,929
continued...
Page 10
CONCERTS AT CRATFIELD CIO

NOTES TO THE FINANCIAL STATEMENTS - continued

for the Year Ended 31 December 2020

10. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund
11,170
(9,237) 1,933
Restricted funds
Restricted
-
(950) (950)
TOTAL FUNDS
11,170
(10,187) 983
Comparatives for movement in funds
Net
movement At
At 1.1.19 in funds 31.12.19
£ £ £
Unrestricted funds
General fund
11,596
1,900 13,496
Restricted funds
Restricted
-
1,450 1,450
TOTAL FUNDS
11,596
3,350 14,946
Comparative net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund
28,325
(26,425) 1,900
Restricted funds
Restricted
1,450
- 1,450
TOTAL FUNDS
29,775
(26,425) 3,350
continued...
Page 11
CONCERTS AT CRATFIELD CIO

NOTES TO THE FINANCIAL STATEMENTS - continued

for the Year Ended 31 December 2020

10. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:
Net
movement At
At 1.1.19 in funds 31.12.20
£ £ £
Unrestricted funds
General fund 11,596 3,833 15,429
Restricted funds
Restricted - 500 500
TOTAL FUNDS 11,596 4,333 15,929
Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedinthe above
are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 39,495 (35,662) 3,833
Restricted funds
Restricted 1,450 (950) 500
TOTAL FUNDS 40,945 (36,612) 4,333

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2020.
Page 12
CONCERTS AT CRATFIELD CIO
INCOME AND ENDOWMENTS
Donations and legacies
Donations
Tax rebate-Gift aid
Donations
Other trading activities
Subscriptions
Ticket sales
Programme sales
Cushion hire
Investment income
Deposit account interest
Total incoming resources
EXPENDITURE
Support costs
Management
Musicians
Instruments
Cratfield Church
Portaloo hire
Advertising
Postage,stationery & telephone
Printing and copying
Website
Making music & insurance
General
Accountancy
Repairs and renewals
Ticket refunds
Finance
Merchant services
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
for the Year Ended 31 December 2020
31.12.20
31.12.19
Unrestricted
Restricted
Total
Total
funds
funds
funds
funds
£
£
£
£
2,182
-
2,182
4,187
-
-
-
2,583
-
-
-
1,450
2,182
-
2,182
8,220
5,530
-
5,530
5,334
3,452
-
3,452
15,376
-
-
-
582
-
-
-
253
8,982
-
8,982
21,545
6
-
6
10
11,170
-
11,170
29,775
4,810
950
5,760
13,940
-
-
-
1,270
250
-
250
1,537
-
-
-
1,229
-
-
-
300
871
-
871
1,186
1,036
-
1,036
1,605
312
-
312
612
407
-
407
1,564
-
-
-
905
300
-
300
300
-
-
-
1,373
1,031
-
1,031
-
9,017
950
9,967
25,821
201
-
201
593
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
for the Year Ended 31 December 2020
31.12.20
31.12.19
Unrestricted
Restricted
Total
Total
funds
funds
funds
funds
£
£
£
£
2,182
-
2,182
4,187
-
-
-
2,583
-
-
-
1,450
2,182
-
2,182
8,220
5,530
-
5,530
5,334
3,452
-
3,452
15,376
-
-
-
582
-
-
-
253
8,982
-
8,982
21,545
6
-
6
10
11,170
-
11,170
29,775
4,810
950
5,760
13,940
-
-
-
1,270
250
-
250
1,537
-
-
-
1,229
-
-
-
300
871
-
871
1,186
1,036
-
1,036
1,605
312
-
312
612
407
-
407
1,564
-
-
-
905
300
-
300
300
-
-
-
1,373
1,031
-
1,031
-
9,017
950
9,967
25,821
201
-
201
593
8,220
5,334
15,376
582
253
21,545
10
29,775
13,940
1,270
1,537
1,229
300
1,186
1,605
612
1,564
905
300
1,373
-
25,821
593
This page does not form part of the statutory financial statements
Page 13
CONCERTS AT CRATFIELD CIO
Finance
Depreciation
Fixtures and fittings
Total resources expended
Net income
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
for the Year Ended 31 December 2020
31.12.20
31.12.19
Unrestricted
Restricted
Total
Total
funds
funds
funds
funds
£
£
£
£
19
-
19
11
9,237
950
10,187
26,425
1,933
(950)
983
3,350
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
for the Year Ended 31 December 2020
31.12.20
31.12.19
Unrestricted
Restricted
Total
Total
funds
funds
funds
funds
£
£
£
£
19
-
19
11
9,237
950
10,187
26,425
1,933
(950)
983
3,350
26,425
3,350
This page does not form part of the statutory financial statements
Page 14