Auncorn & D7Strif t foodb 2020121 Trustees Annual Report And Receipts and Payments Accounts For Runcorn and District Foodbank Charity Number 1169600 For the period 1st April 2020 to 31st March 2021 Page I
Runcorn and District Foodbank Charlty Number: 1169600 Perlod: 1st April 2020 to 31st March 2021 Trustee5 Annual Report ..... Independent Examiners R8POrt .. Accounts ......... Notes to the Accounts ... Page 3 Page 13 Page 14 Page 17 Page 2
Trustees Annual Report For the perlod 1" April 2020 to 31¥1 March 2021 Reference and Admlnlstratlon Charlty Nam•: Runeom and Dlstrict Foodb•nk Roglstsrnd Charlty No: 1169600 Address: 53a Russell Road Runcorn WA7 4BH Trustees Name Revd John Beaney Mrs Kathryn Dean Mr Matthew Hancod( Mrs Anne McPolan¢J Mrn Carol Verey Revd GS11 Young Posltlon Chair Notss Treasurer Structure, Govemance and Management Gov•rnlng Document Runcom and District Foodb8nk achieved registered charitable statu$ In October 2016 gnd is registered as a Charitable Incorporated Organisati, (CIO), vthose only voling members are Its Trust8e8. wlth th8 CharKy Commission. k ig governed by a ¢CStibJtion daled August 2016 in accord8nc* the Yound8tion model, published by the Charty Cornmission. Prewousty it was known as Runcom Foodbank. whith was founded in Avgusl 2013 and was includgd in the accounts for Hope Comer which is registered as a chanty th the Chanty Commission, charity number 1138720. Appolntment of tnMtttas The charity is managed by a board of Trustees seleed because they strongty 8ndors8 the charitsbl8 objeclive5 of the organisation and supp(Kt its Christian ethos. There are three types of trustees.. charity trustees. ax officio trustee5 and nominated truslees. Charty Ttee8 Whon Seleng charlty trnslees. the thartty 3ims to ensure there Is 8 fdnge of relevanl skllls. knowledge and experience. Every appointed trustee musl be apwinted f(x a term of three years by a resolution passed 81 a property convened meeting of the thanty trustees. Ex officio Tntee$ The FcKMlbank Manager and the Tr&urer vln automl(alty be ex0 trustees for as long as he or Page 3
she holds that office in a voluntary capacity. As the Fcodbank Manager is a paid employee only the Treasurer is currenuy Ex offirAO. Nomlnatod frust8es Churches Together in Runcom LeadS Grwp may aFwint up to 4 ch&ty trustees" the aw)ointments will b8 made at one of their Ordin meekn.ngs and wlll be for a t of thr88 years. Trustee Inductlon and tralnlng Truslees are appointed after meeting wilh existing trusiees and rf they are not akeady familiar with the workings of the Foodbank. fom)al vishs to a distributlon centre and the warehouse wll be arranged to ensure they understand its vision and values. New trusteès Landergo an orientation dayto brief them c. their legal obligations under chanty law, the Charily Commission guidance on publlc benefft, and infomi them of the content of the Constitution. the committee and decisiC4akin9 processes. and récent finanoal perfornance of the charity. They all have 8 copy of the onstrtulion and latest Iruslees. rew1 and ac£ounts. Dunng the induction day Ihey meel key volunteers and other trustees. Trustees are encouraged lo alld appropriate extemal tralnlng events where these 11 facilitate the undertakn'ng of their role. Org•nbotlon The board consists of nol less than 3 nor mrye than 5 appointed charity trus108s, not more than 2 ex offi¢io trustees; and not more than 4 nominated InJstees. There must be at least three chanty trustee8. If the number fa below thls mlnlmum, the remalnlng tnJst88 or trustees may act only lo call a meetsng of the chanty trustees, c appoint a new charity trustee. The trustees meet once every 2 month¥ to revlew perf0mnCe and monltor the achlevement of oblectfves. Trustees approve a budget for the current and next finanaal years and th8 Treasurer presents a financial monltorlng statement lo e8th meeting so th8t Trustees can review income and expenditure against forecasts. A Foodbonk M8n8ger has been appoint8d by the Trustee8 to manage the d8y-to48y op8r8tion8 of the charlty. The Foodbank Manager has d81egated authority, Iwthin lenns ofddegatlon approved by the twst8e6 operalionol motters. In additson there is 8 Management Commfftee. cornpnsing of the Foodbank Manager, a TnJslee. Dislributjon Centre Representative, Volunteer Cowordin8tor. Transport Cw)rdln3tor and Warehouse Manager meet monthty lo dk$S cper8tion81 issues for the th8rity. Related Oryanl$atlon$ Runc4)m and District Foodbank 1$ affillated to the Trussell Trust (thanty 1110522)vthich is based In Salisbury. The Trussell Trust halps churches and Christs8n based C)mUnitY groups to open new Foodbanks nationwde. Management of rlsk The TnJstees have adopted a range of poliry d0ments to manage and minimise ri8k. These Indude policles covering issues such as He81th and S8fety, Data Protecton. Safeguarding and Lone Woth'ng. Page 4
Objectives and Activities Objects of the charlty The oblects of the CIO are the preventlon or relief of povety In that part of the Borough of Halton In the County of Cheshire. which is south of the River Mergey, and the surrounding area of North Cheshire, induding Frodsham and Helsby. in partilar. but not exS1vety. by: la) providing emergency food boxes containing a suppty of balanced 8nd nutritional foodstuffs to individuals in need andlor distn"bub'on by thants.es other oryanisab'ons worknng lo prevent or relievg poverty.. Ib) the provision of or signposts'ng to relevant infom)ats'on and other adSary seNices,' Ic) supporting prqects and inrtiatives that prevent or releve povety. The Runcom & District foodbank was fornied thgh Churthes Together in RunGom. tts service 15 motivated anej shaped by Chrlstian values and prinaples and deepty rooted in the Chnstian faith. The aim is to serve the needs of all in povety in the community. wokking peopla of all faith groups and bellefs or none. who Share our cnCeM for the needs of the communlty. Alms and Objectlves In Runcom. Frodsharn. Helsby and the surrounding area, there are families struggling to put fcN)d on Ihe table. For p8ople on low incomes a sudden uisis - fedundancy, benefit delay or an unexpecleé bill - can mean going hungry. In 2019 Hanon. vthich cover5 Runcom and Widnes IS 13th on the most deprived local authorty dl8trlcts according to the IMD2015 and the IMD2019 local authoriti88 are ranked on the proportion of neighbourhoods in the most deprived 10 per cent nationally in the Govemment Indi¢es of Multiple Deprivatson. RunDJm and Diglrict Fc¥>dbank airns lo relieve the poverty, through the provis¢on of food and toiletries lo those in crisis, in parthership with loc£] fronuine re agenoes who refer ents in ryisi5 to us. By signFosting people when they visit a distribution centre lo care agencies. adwce sejmces and other 5UPPOrt ag8nryes, we aim to help saek resolutions lo thelr Imme(Ilale cllsls thlch is causlng thelr need to use the foodbank. Anyone in 'forxl crisis. ran be referred to the focmlbank, regardl888 of their race or bèlièfs. How the Foodbank work¥ Non-perishable food is donated by the communty lo Ihe fcodbank. It Is conected by volunteers and taken to the warehouse, The focmj is checked to ensure that it is in date and not damaged. 11 is then weighed, sorted and stored by type and date. Peoplè In food cdsls are Issued a Runc(xn and Dlstrlct FocLlb8nk vouch8r by one of ourvoucher Referral Agencies after dlscussing thelr issues and wthat ath.on can be tsken to al81e their situation. During the lothdown a number of organisalions have dosed their offices lo vis¢tor and staff are working from home. The foodbank ha5 where possible adopted electronic vouchers known as 'evouther5' to enable clients to obtain a vouc*er de from the vr]er HrAders rather than a physi1 voucher. The person then bringstheirvoucher eVOud c(xde to the ofthe seven distsitMJtion centres in Runcom and Frodsham vthhin 3 vrtjrklng days (approx.) Page 5
At the distribution centre vokjnteers discuss foc1 alkrgies. fcw)d preferences, cooking faalities or Sack of these with the person prior to paring up bags offood them. The Fwdbank uses set lists of suggested food and appropdate quantitles provided ty the Trussell Trust who have use of nutritilsts lo advise on what would provide a nutritionally balanced diet of food for 3 days. Hthvever. during the pandemic the Fdbank has been providing erUgh food for 7 days to limtt the number of Nisits clients WLwld need to make. Volunteus have a sympathetic. now'udgemenlal. listening approach. They spend time with the person 5ignposling to other appropriate agenaes, and wll offer FrdYerf people where appropriate. Athough during the lockdown this has not been possible. Public 8enefit The Trustees confirm thal they have referred lo the Charities Commission's general guidanca on publ benefrt when revlewing the (arity's airns and objectives. and in pLinning fulure acts'vities. Contrlbutlon mada by voluntsers The Charity has an excellenl team of vdunleers who o)ntrilyJte lo the worklng pattem of the organisation. Volunteer roles vary from warehouse manager. vrarehouse duties, collecb'ng food from supernatIS and other stores. heath and safety thecks al dlstntrrtJt1 centres, safeguarding officers, home delivery drivers, meetlng cllents at Ihe distrlbutlon centres and [dIng them lth emergency food. slgnposting cllents lo other agencies who may be able to help wth the crisis they 8ffj experiancing. admini5tratson, soc401 media. newsletters, volunteer cTrcwdinalion and helping al Supernrket colleth'on days and other Ioc81 events. We are exlremely fortunate to have these people suppcrtllng the work of the ft)odbank lch Is malnty volvnteer led., withotjl their dedic811c, SUPFrf end help the charity would not be sustainable. Objectlvas for 2021122 Focus on excellent 'nomial' operadons, roKhlng the rlgh¢ people Vouch•r holdwd: review, rengage and retrain agencaes and routes for most vulneroble Signposting.. develop resources and train Distn'bution Centre volunteers Dlstribullon centr•s'. R&open centres, retrain volunteers Focu• on dèv•loplng n•w r•latlonshlpsl Id•ntlfylThg skllls Vouchar hold•rs: extend holderslagencies focusing on children (schoolslnurseries) Communi&10n•.' raise awarenessl nefvrkIng {foodbank usersfvolunteersl agenciesl partners) Using social and other media. Volunteer sklll• audlL' idenW Skills avallabbe Achievements and Perfomiance In 2020121 Ilncludlng update on Impact of pandemlc on operatlons) DUng the pandemlc there have been thanges to the way in vthlc* the foodbank has operated and some of the objectives that were set the current year have had to be postprmed or redefined. Oponlng hours At the beginning of the finan(aal ye8r Ihe opening hours for the office were reduced to two hours on a Friday moming and the Foodbank Manager, the admin team, management leam and Irustee5 Worked from home. The office vras reopened fijlty Sn January 2021 vAth sodal dlstandng and COVID 19 guidelines introduced. Page 6
The warehouse vduntsers, athough reduced in number due to S181 distancing wntinued to open during the nomial hours to aGCSPt donations. fulfil stod( requests from Distribution Centre Managers and ensure stock rotation. Meetings were arranged via Zoom on a weeklyhnonthty basis. Trustees met. inÉb"ally on a weekly basis, lo ensure the smooth running of the fo(xlbank and to deal wtth any issues arising from the effects of the pandemic. The Trusle8s hava now reverted to meeting every tsvo months and Management Team are continuing to meet on a monthty basis. A new meeting ofthe Distribution Centre Managers was initiated from February 2021, on a monthly basis. to raise any C4)ncems. issuas or problems being experienced by the teams and the results of Ihese meetings are fed into the Management meetings. In the Autumn of 2020 Ihe Foodbank Manager, Coln Kelley. dec3ded that he would like lo retire at the end of DecÉmb8r. The truslees then a¢Jvertised the role and Eddie Thompson, MBE was apwinted after a full roLtnd of inlerviews. The trustees gratefijlty accepted Coln's offer to delay his rerernent untll January 202180 that 8 handover period could be organized. Dl$trlbueion Cenbrs Dunng the pandemic all the distributs'on centres have largety remained open. There was a short period where our centre in Halion Haven was closed because of an oulbreak of COV1019 within the hospi¢e. At the beginning of the yearvolunteets who had been fvrbwghed frryn their employrnenl stlypped in to r8place those volunteers who were shielding. Most of our volunteers have now retumed and furtoughed volunteers have, in the main, relumed to their paid employment. Each centre has reduced the number of volunl8ers attending eath week to ensure sodal distanryng is maintained. A decision wa8 made to dissuade clents from onng the distr1tlon tres. as most of the bullding8 are unsuftable for one way traffiG thls mèant that rnfrnshments coukl no kger be provided. Cllents are mel at the door and thelr v(yJcher fufflid and food Fwovlded as quiddy as posslble lo avold unnecessary queu8irwJ. Voucherd Dudng the pandemic many of the voucher referral ageneS did not have 8 face to face presence in thelr offices so wherever possible the agencies were set up lo use evouchers. Training was given lo eath of the agencies so that their home workers could easity promde this service. ft has proved very effective and the foodbank wll continué 7Mth Ih's after Ihe pandemic subsides. Very few'red. vouthers are now belng issued. Trainlng lor th6 Distrilyjtion Centre teams was undertaken at the same time so that vouchers could be redegmed electronlcally. Adults and chlldren fod To ensure enough food to fijlfil both red UCherS ond evDuchers during th8 year. During the pandernic the foodbank has been issuing clients Vth 74ay pad(s of fojd as opposed to the usual 3-day pad(s. thls vrds suggested by Trussell Trust to reduce the number of vlths required to be made by dlents. In the year 2022021 Runcorn and Distn"ct FocKlbank fed 5232 pecyle Vlith the equjvant of 34ay packs- a 35°h increase on last year (2019r20". 38751. 56% were adults {2019f20'. 59Yo), predominanty aged 2&64. Most vwthers wer8 issued to sillgle people145%) or single pat families127%). Page 7
80% of the people fed continue lo be well distribuled across Runcom wards: HartC Caslle, Hallon Lea, Grange. Mersey, Norton and Windmill Him. We distributed neaty 32.5 tonne foLMI and a further 1.6 tonne to other organisations. The top causes of criws were again income 40%122%)" Benefft delayslchanges 17%123%1 and debt 7% (7%). The follow7ng charts and gr8phs show the volumes. causes of (¥Ssis, voucher Issuers by agency, ward distrikxjbon and distnbution centre information. These statssb.cs are pro(luced and dislribuled to the TnJslees on a monthly basis for di3J5S1on on trends and to ensure that dent needs ¥thin the fdbank'S are$ are being fulfilled as efficiently as possible. People fed (3-daypacks) Vouchers (34aypacks) 221 5232 1698 1317 2211 65 1436 234 354 557 408 18-19 3473 2094 1379 17-18 1&17 Year Vouchers vou¢h•rs 20-21 2255 1259 996 173 101 120 1603 18-19 17-18 1370 1370 16-17 Peo adults chlldren 7d 65+ 24 17-24 12-16 11 3875 2297 1578 1483 1483 1950 1345 911 Famil Cou Single Parent Sln Olh8r 259 180 202 192 254 134 198 78 43 1848 357 372 757 448 31 1598 343 325 631 423 32 1542 285 286 637 423 33 1102 198 207 434 271 339 353 245 181 579 67 708 103 652 88 657 80 495 78 People fed Vouchers 1578 1379 1317 1345 16ts3 1159 1481 1370 2297 iojo 1950 20221 201920 201&19 1017-18 101&17 202ts21 2019-20 201&19 2017-18 2016-17 aduks ffjchlldrerl •7.daypJcks Vouchors •7.day pack5 People fed - age Vouchers - family type 20% 2021-20 2019.20 2018-19 2017 18 2016-17 lo221 201920 2018-19 2017-18 201&17 •Famty ParÈnt ¥Other 65+ •2>64 17-24 m12-16 •5-11 yt>4 Page 8
Top Runcom and District Foodbank agencies 20221 (exduding kjcal ernergency issuers) not R&DF artner a Total Citizens Advlce Halton Brookvale Children's Centre incl Xmas Chan in Lives MCA Halton CGL Chan e Grow knve Hel throu h hardshi Castleflelds Health Centre Mental Health Outreach Team Halton Housin Welfare Earl Intervention Centre Children In Need Widnes CWAC HELP Scheme encies vouther 1259 303 195 people 30 713 727 Summa referral 24% 15% 24% 21% CA8 Housin8 13% 161 77 33 30 23 23 22 21 20 175 141 62 76 46 27 89 76 55 20% 20%112%1 io% 5% Medical Children Ixmasl Emergencv 20/0 20 20/0 20/0 io li 3015 le fedJ3015 -Iwlth 5232 341a 116. 4% 49. 2% lJ5. 4X acks Locatlons 2020-21 496. 16% Hatton Brook 2S9. 9% Castse . Hamon L•a 239, 8% . Metsty 14FA Nmon North Ncrtoth Soulh Is 5% 23. 1% 47l 16% W4)dmlll HOI Frodtham 347, 11% Runcorn otther 448. 15% oth¢rartas Maln crlsls type 2020-21 ii, 251.AX 21n). 7% . Homele 24. 19£ i.s% Low • tIoTe£4iur . SlckrMhll Page 9
Distribution Centres 2020-21 534. 18% Both4sda . Br Ch•pel . Christ thurch 166. 6% Frod6h•m 767.15% Halton Haven iix Hope Corner • St BertelThes . MaltoTr 166. 6% 394. In th8 light of the problems regarding free schrA)I meals during the pandemic, the TnJ8tees decided to contsot loGal sthools Io see rf foodbank ctyjld hdp by gmng superrnafket ¥cCherS lo the Ict81 primary school5, hardship funds. As a resutt one of the trustees set up a c£Jmmunicatlon hub wrth each of the local schools 8nd asked if they would like to receive these vouchers. Most of the Sd1$ agreed that il would be real helpful and the foodbank provided £10 vouchers for Aldi, Morrisons and Tesco. The pih)t was so successful that provided a v81u8ble way of hely'ng farnilies in the ccynmunity in 51$. This was exiended in January with a grant from Hation Borough cncil Ihfjnler Grant Scheme. During the pandomic tha trustees realised that some peotle were havlng to 80lf-is01818 due to h881th problems being In contact vthth other famlly members vtho had COVID 19. It was agreed lo provide a home delivery service. At the tsme a clienl oblgins a vouther from one of our voucher agenues they will enqulre to See if a home dekvery is needed and then contsct the team to oryanise a data and time for co118ction from the Distiibulion Centre and dèlivery lo the dienfs home. Volunt•w To maAnt8in our volunleerbase,. to ensure thal the numberofv&lunt8ers does not f811 nIfiCant1y. To provide upport during the p8ndemK andopportunities to extdp@0ple'S volunt8erml8s, wh8re possible. To Trview end update the volunteer handbLM)k to reflect changes to the CIO and to encompass new volunlear roles idenlrfied. At present the foodbank has 184 volunteers Ilndudlng the trustees) who provide help and sUPPOrt for our cllents many ways. see our aims and obj'ectives above. The majority of volunteers help in the dIstbUl10n centres and feedback is that they enjoy the interaction wth our clients and feel that they are making dlfference In thelr comrnunilie8. In line with guidanee from pUbC Health England and the Trussell Trust people over 70 and th088 who w8re In the clinicalty vulneraNe ¢xteg¢xy were asked not to volunteer 81 the beginning of the year. As tha restrirtions have lfted moTe of our vdunteers have returned and we are so grateful for their time and effort. We also need to thank those people were C TrJrkgh from work and stepped in to replace the volunteers who had to slep back from the front line. There are still a few volunteers, mcwe especs'alty those who are clinically vulnerable who are stsll ShIdIng iKrt h(ye to resume in the future. Numbers of volunteers in the warehouse, Offic and distribution centres were reduced to enable social distsncing rutes to be adhered to and that continued unb'l the 91 of the fin8nci81 year. Risk assessrnents for eath of the buildings were compleled and COVID signage. gloves. masks and hand sanib'ser provided. Page 10
The Fdbank Volunteer CrdinAl0r held wrtual meetings th new VOnteerS to introduce them lo the foodbank and the DistrikAJt"on Centre Managers kept in touch their vobjnteers who were self-isolating. The Volunteer Handbook has now been updated and all volt8 have been issued a copy. Standardls• slgnposllng To examine the local and nOtnal infom7ation available to our dnts and to provide an electronic guidg for volunteers in dtribution centres to ensure con&sfency. To examine schemes like mor8lhan' and CAP to see rfthese con be rolled out through the distn'but7 centre& As the foodbank has onty been able to provide limiied Signkting to clents during the pandemic, this objective has been deferred to 2021122. Manage storage of ftiod donatlons To review the war8hous8 slorage 8nd supermarket donatth datesnim6s to ensure that loxl donations can be safety stored including during p8ak periods. At the beginning of the pandemic k)cal foryj and dnnk c(rfnpanies gave their surplus stock lo th8 ldbank as hospilality v&nues were dosed and by the tlme they reopened the 'best before. dales would have be8n exceeded. SUpea(81 colleclionswere stopped and food donalions from thurLth8S, schools and communlty venues. The warehouse has been very fvly stocked durlng the last year. The warehouse is holding 18rye stocks of rtain items like beans, pasta and pasts sauce wthist hdding low slocks of other items suth as milk, fruit and fish. Fortunately people In Run¢cffi, Frodsham and Helsby areas h8ve been very generous in monetsry donations and where stock of certain Items has been low the Warehouse Manager has been able to buy these items from k)cal supemiarkets. Support•r5 network To 8xtend our informafion nahvo lo &ncournge p80ple to become supporters of the f¢)odbank both rinanci8lly and through the weekly nawslefter and updales. To inGrease our sUPPOrteTr by 20%. The foodbank regniseS the importance of workn.ro with other organisations, both national and local and we are represented on the Feeding Halton Ne1W {p8rt of the Foeding Britw'n Nfrknk) by the Foodbank Manager, ere we make 8 gnIfIcant contributson to the oversight and planning for the provision of support In Halton. We also pa.pate in the regular meetings of the Halton and Sl Helen's Commur¢ily Voluntary Action Group. Chureh•s Involved Churches Together in Run(1 and the FTodsham churthes continue lo support th8 foodbank wlth donations of lood. Many 01 our volunteers are reClIed via Ihese thurches 8nd form the nudeus of our volunteer base. Five of our seven distribution cerrtr8s are currently based in Frnises and the churches concemed do not charge rent for th8se rooms Our Chair reports to Churches Together in Runcom on 8 regular basis and the For*Jbank Manager gives presentatlon on the work of Ihe foodbank at thdr AGM. Flnanclal Revlew Effect on finances, fundralslng and rns•rv The foLxlbank has seen 8n iThyease in its inc(xne due to dtiOnS from local firms vtho wish to support our work and irKiividuals who would usually donate focd but have unable to do so due to shielding or shortages in retsil shops. Page 11
The foodbank can use the rewves and the current year donations to keep the warehouse stocked for the foreseeable fijture and therefore. the charity remains a going nCern and is financially robust. Maln Fundlng sources Our donations this year have been dramatically incrèased due to the pandemic. People have been giving monetary donatsons rather than bu.ng focmy as the cc4lection points in sthools. public buildings and churches have not been availat4e. Plus peoF4e have found it drfficjjli to buy extra food because of restr'ctions due to self-isolation and ShageS in the shops. Howev6r, our usual fundraising acliviknes and cdlections have had to be cancelled due to the pandemlc. Our clalm for gift aid has signifficantly incxeawj in thls financial year rising from £2,000 to over £7.000. this will be shown in next ye8r's accounts. This year the trustees deLided to link the website to CAF Donate which enabled people lo be able to donate to the charity eleOnI¢81. Ls the pandemic continued so the amount of donations recwved by this means grew and mosl of the donors also gift aided their monies, thus ¥ubslantialty increasing Ihe amount we crMJld r8daim from HMRC. The Foodbank received a gr8nl for £20,0 from Hal B¢yough C(wnril to provide support the Wlnler Grant Scheme lo children and households vtho are experiencing. or al rtsk of experiencing, POV8ty. where they are impacted by the ongoing public heath em8rg6n¢y and vknere alternative sources of assislance may be unavailable. The tnjstees agreed to provide addrtional supennathet vouchers for the hardship fvnds in the Ioc81 primary schoo. Twssell Trust have given the foodb8nk just over £2.OfNJ for tyjr share of the superniarket collection monies. Expenditure is also up on last year but th1$ is due to provith'ng 6upem)artel vouchers for schools and buylng food items which were low in slock in the warehouse. How expendlture ha8 SUPPOrted the key obfvetS ofthe charty In this 5ixih year il has been a difficult year for th& [Lbank and the trusleas have had lo look al how the foodbank was functloning and how best to read to the pandemlc. Th8 Foodbank Manager has been key In keeplng In touch wth the Vouther Holders and dealng telephone enquldes. The IT nefvth hes been particularty imran1 that the rnajority of Voucher Holders are issuing evouchers and the dislributs'on centres need Wifi acc888 to enablé them lo and register the food against the vouchers. Supermarket vouchers have been obtsined to supwt the hardship funds for loc81 primary schools where parents have applied for free school meals or atoul to apply and their applicab'ons have not yet been 8Ctioned. This has proved lo be beneficial for the parents and has link8d the schools wth the foodbank 50 that a twway communlcation system has been Introdu1. Usually our foDd stocks during the year wouhj bg suffiraent to cover Ihe inc£*ming vwth8TS but this year Ihe foodbank h8s had to obtain gome items that were low in stock. D•%lgnat•d Fund• The Iruslees have been encouraged by the 5th001 vouchers scheme trial vthith the foodbank ran belore the Christma8 holidays. r( has been $0 Suc(sfiJI In reaching vulneratde d)Iklren and their familie8 the twstees have designated a fijrther £20.(MJO to run Ihe stheme foll0vng the school summer holidays in S8plember 2021. In addition the trustees are aware that ¢181 media ha5 become increasingly imFX>rtant over the last year and realise that expertise is needed to ensure that systerns are in place to use the scope of the websrte, Page 12
Facebook, Instagrarn and other media FAaffomis to best advantsge. It has been agreed that £5,000 will be made available to employ a person to lead a PToiect to investigate the robustness of the iJJrrent systems and to deslgn and faclliL7te additional links to provide optimum cx)verage for the f(KJdbank. Reswves Pollcy Rewves are maintalned fc a variety of reasons as Identffled below. Un¢ertalnty over futurE Incomg As most of our income is relant on dc)ations fn)m indiwdual people. thurthes and businesses. Th8 trustees consider that holding reserves equNalenl to six months of the usual unrestricted income of the charity to cover the risk of not r8ceiving suffiuent funds. This would equat6 to £15.000. Conting•ncy Fund for premis•• As the charity is entering the Ihird year of a three year premises rentsl agreement with Hallon Borough Councll the trustees feel that they should hobj a conungency fund lo cover any unforeseen 8xpendllure for finding new premise5 from the unrestricted reserves. This w¢)uld equate to £10,000. ContIngen Fund for unplonned expendlturo AgAln. as the ch8rlty Is In the last year of the wemlses rental agreement and the implications of the pandemlc in provtdlng suitablg equipmgnt for the volunteers. the trustses feel that they should hold a contingency fund to cover any unplanned expendlture. Thls ¥4wld equate to £5.01)0. D•claratlon The TnJ8tee8 dedare that they have approved the trustees rewrt above. Signed on behalf of the chanty8 tru8te88 Slgnffj Nam•: Revd John Beaney Poshlon: Trustee Date: Page 13
Independent Exarninerfs Report To the membersftrustees of Runcom and District Foodbank Charlty Number.. 1169600 I report on the accounts the period l¥t April 2020 to 31• Marth 2021, is set out on pages 15 to 18. Respectlve responsibiliti88 of the Trustees and Independent Examlner The trustees ofthe tharity are responslkAe forthe preparation ofthe accounts. They ccrftsider that an audit is nol required for this year under secli(¥1 144 of the Charibes Ad 2011 (the Ch8ri1ies Act) and that an Ind8pendenl axamlnation is needed. It is my responsi.lity lo • examln8 th& acwunts under sec11 145 of the Charitl8s Ad: . follow the procadures laid down in the General Diredlons given by the Chanty Commission {und8r section 14515) Ib) of the Chanbes Act): 8nd ' State ether partIlaT matters have come io my attenti. Bas18 of Indepandent Examlnees Statement My examinatlon was carrled out In accordanc wllh the General Dlre(on6 glven by the Charity Commisslon. An examination in¢ludes a remow of the accounting rocords kept by the tharity and compartson of the ac(UnIS PT8sented with those records. It a150 indud8s CLS1der3ti0n of any unusual Items or disclosures in the accounts. and seeking explanatsons from Ihe management commlttee conceming any such matters. The procedures undertaken do not prowde all the evldence that would be requlred In an 8udlt. and consequenty no nIOn 66 gfven as to whether Ihe 8ccounts prèsgnt a'true and fair. view 8nd the rewt is limlted to thC matters sot in the ststement belc¥w. Indèp•ndent ExamIne$ Statement In connectlon th my examlnalon, no mattets have come to my attenljon.. 1. whlch give m8 reason8ble cause to b81ieve tha( In any materlal respecL the requirements . To keep accounting records in aCCdanCe with section 130 ofthe Charitie$ Act; OT . To prepare 8ccounl8 %thich accord with the accounting reccds and compty the accounting requirements of the Charitses Act have not been met: or 2. To whlch. In my oplnlon. attenllon sh(wld be dram In (der to able a propor under5tandlng of the accounts to be reathed. Name.. Norm8n Miller Address.. Fford Topy-th08. TVddYn. FlintshTh, CH7 4NE Dale.. 20th October 2021 Page 14
Annual Accounts for Runcom and District Foodbank Period: 1st April 2020 to 31¥t March 2021 Receipts and Payments a) Recelpts Unrnstrlcted Totsl Fund• Total Fund fund8 Funds 2021 2020 Donabons & L•gacl•• Incom• frtyn ¢harltabl• acllvlt1•5 88.361 1.755 90.116 25,073 3b 202 Fundral•lng Int•re•t on bank •ccount 292 292 7,367 43 12 12 Sub Tolal Ass•t •nd IventS•10s Total R•c•lpts 21.755 110,420 26.685 21,755 110820 26,885 bl Payments Unve•trlct•d T(tsl Fund• T¢)tsl Fund• 2020 Not• R•strlct•d funds Fynd¥ £ 2021 Expondltur• on r•i•lng fund• Expondltur• on charltsbl• actlvMI•• 8.321 39,3 29,685 Sub Totsl Awt Inmfment Purch0$ Tot•1 Payments Exe••• Rece¥ over payments Cash at bank Aprll Ca•h 4t bank 31* M•rch 8,321 39,(103 29.685 30.682 57.983 27.478 85,461 J9.003 71.417 27.729 99,146 29,685 13,0001 30,729 27,729 13.434 251 13.685 Page 15
Annual Accounts for Runcom and District Foodbank Perlod: 1st April 2020 to 31° March 2021 (cont) statement of Assets and Llabilities c) Cash Funds Unrestrlct•d Restrfcted CAF Current AGGOUlIt 10.352 13,685 CAF Gold Account 75.075 P•tty Cash Total Cash Funds 8S,461 13,685 d) Other Monetary Assets du• Restrlded Gbft Ald R•¢over•b 7,121 7,121 Total Mon6lary Assets Assets & Llabllltles A880ts Fund Valu• rr Equlpm•nt IT Equlpment Furnlture and Flxtures Restricted 461 Unrestricted 1,176 7,305 159 Unrestrieted Fumlture and FIxre$ Restricted Stock of Food Unrostrided 21.406 COIF Charftle• Ethlcal Inv•stm•nt Fund Unrestricaed 25,109 Total A8•ets 55.616 Llabllllles Fund Valu• Suppllers accounts to be pold Total LÉabililies Unrestrided Page 16
Annual Accounts for Runcom and District Foodbank Period: 1¥1 Aprll 2020 to 31st March 2021 (cont) Notes to the accounts A¢¢ounting Pollcl The tnjslees have agreed that as the thanty is not a company, and has an annual gross income ot less than £250.000 Ihen it (2n wepar8 R8CEiPts and Paymwls acc%nts. Restrfcted Funds Fund Recelpts Payments CIFwd HBC Food 7.000 13.000 35 Green Box 35 Fo¢> 200 1.755 1,305 650 UK Chanty Insuranc Total Fund 16 16 251 21,755 8,321 13,685 HBC Food is a grant for £20.IXIO given by Hglton Bmgh Council to &vide support Via tha Winter Gronl Schemet to chiklren and househokls wtho 8re 8xp8ri8Tring, or al risk ofexperienung. povty. where they are Impacted by Ihe ongolng public health emergency and there allemative sourc88 of a85nGe may b8 unavailable. Greon Box18 a sch8me to prade free b)xe8 h public areas for young glrls and women whlc contaln sanltary items. Food is made up of donation8 given 8olety fy the purchase of foc#J It8m8 whlth mafft in short supply In the warehouse at a parCUlar polnt in tlme. UK Charlty In45uranco g8ve a donalicm) fLY the purthase of food IC p80ple a¢¢essed the foodbank. Notes to the accounts 3a) Donallons & Legacies Restrlcted Total Fund¥ funds Funds General Donatic5 86.352 2.009 1.755 88.107 Gift Aid 2,009 Total 88.361 1,755 90,116 Page 17
Annual Accounts for Runcom and District Foodbank Period: 1•t April 2020 to 31Jt March 2021 (cont) Notes to the accounts (cont) 3b) Income from charitsble activities Unrgstrlcted Totsl FundB funds Funds Grants 20,000 20,000 20,000 Totsl 20.000 3c) Expendllure on ralslng fund8 Unrestrlctsd Restrlcted Tolal Funds lunds Funds Fundralsing costs Totsl 3d) Expendlture on charltable actlvltles Unrutrlcted Re8tr1ct Total Funds fund8 Funds Salary, pension costs Rent & Rates 11,303 233 11,303 233 Ufjlltles 1,329 1,017 1,329 1,017 Insurance, Ajamis & Risk Assessment Cleanlng & Cleaning Products Telephone, broadband and IT SUFVCrt Stalii)nery, postage and office costs Uniforms 552 552 1,622 1,622 1,362 746 1,362 746 IT Equipment Bank Charges & Annual Fees Volunteer expenses & TaxEs Fumiture and Fittings Food, vouchers 8nd Green Box ttems 713 713 127 127 291 3.516 7.871 3.516 16,192 8,321 8,321 Totsl 30.682 39,003 Page 18
Signed on behalf of the drIty'S truste8S Slgned: Name: Revd John Beaney Position: Trustee Date: Page 19