Auncorn &
D7Strif t
foodb
2020121 Trustees Annual Report
And Receipts and Payments Accounts
For
Runcorn and District Foodbank
Charity Number 1169600
For the period
1st April 2020 to 31st March 2021
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Runcorn and District Foodbank
Charlty Number: 1169600
Perlod: 1st April 2020 to 31st March 2021
Trustee5 Annual Report .....
Independent Examiners R8POrt ..
Accounts .........
Notes to the Accounts ...
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Page 13
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Page 17
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Trustees Annual Report
For the perlod 1" April 2020 to 31¥1 March 2021
Reference and Admlnlstratlon
Charlty Nam•:
Runeom and Dlstrict Foodb•nk
Roglstsrnd Charlty No:
1169600
Address:
53a Russell Road
Runcorn
WA7 4BH
Trustees
Name
Revd John Beaney
Mrs Kathryn Dean
Mr Matthew Hancod(
Mrs Anne McPolan¢J
Mrn Carol Verey
Revd GS11 Young
Posltlon
Chair
Notss
Treasurer
Structure, Govemance and Management
Gov•rnlng Document
Runcom and District Foodb8nk achieved registered charitable statu$ In October 2016 gnd is registered as a
Charitable Incorporated Organisati￿, (CIO), vthose only voling members are Its Trust8e8. wlth th8 CharKy
Commission. k ig governed by a ¢C￿StibJtion daled August 2016 in accord8nc* the Yound8tion
model, published by the Charty Cornmission.
Prewousty it was known as Runcom Foodbank. whith was founded in Avgusl 2013 and was includgd in the
accounts for Hope Comer which is registered as a chanty ￿th the Chanty Commission, charity number
1138720.
Appolntment of tnMtttas
The charity is managed by a board of Trustees sele￿ed because they strongty 8ndors8 the charitsbl8
objeclive5 of the organisation and supp(Kt its Christian ethos. There are three types of trustees.. charity
trustees. ax officio trustee5 and nominated truslees.
Charty T￿￿tee8
Whon Sele￿ng charlty trnslees. the thartty 3ims to ensure there Is 8 fdnge of relevanl skllls. knowledge and
experience. Every appointed trustee musl be apwinted f(x a term of three years by a resolution passed 81 a
property convened meeting of the thanty trustees.
Ex officio Tn￿tee$
The FcKMlbank Manager and the Tr&￿urer vln automl(alty be ￿ ex￿0 trustees for as long as he or
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she holds that office in a voluntary capacity. As the Fcodbank Manager is a paid employee only the
Treasurer is currenuy Ex offirAO.
Nomlnatod frust8es
Churches Together in Runcom Lead￿S Grwp may aFwint up to 4 ch&ty trustees" the aw)ointments will
b8 made at one of their Ordin￿ meekn.ngs and wlll be for a t￿ of thr88 years.
Trustee Inductlon and tralnlng
Truslees are appointed after meeting wilh existing trusiees and rf they are not akeady familiar with the
workings of the Foodbank. fom)al vishs to a distributlon centre and the warehouse wll be arranged to ensure
they understand its vision and values.
New trusteès Landergo an orientation dayto brief them c￿. their legal obligations under chanty law, the Charily
Commission guidance on publlc benefft, and infomi them of the content of the Constitution. the committee
and decisiC￿4￿akin9 processes. and récent finanoal perfornance of the charity. They all have 8 copy of the
onstrtulion and latest Iruslees. rew1 and ac£ounts. Dunng the induction day Ihey meel key volunteers and
other trustees. Trustees are encouraged lo all￿d appropriate extemal tralnlng events where these ￿11
facilitate the undertakn'ng of their role.
Org•nbotlon
The board consists of nol less than 3 nor mrye than 5 appointed charity trus108s, not more than 2 ex offi¢io
trustees; and not more than 4 nominated InJstees.
There must be at least three chanty trustee8. If the number fa￿ below thls mlnlmum, the remalnlng tnJst88
or trustees may act only lo call a meetsng of the chanty trustees, c* appoint a new charity trustee.
The trustees meet once every 2 month¥ to revlew perf0m￿nCe and monltor the achlevement of oblectfves.
Trustees approve a budget for the current and next finanaal years and th8 Treasurer presents a financial
monltorlng statement lo e8th meeting so th8t Trustees can review income and expenditure against forecasts.
A Foodbonk M8n8ger has been appoint8d by the Trustee8 to manage the d8y-to48y op8r8tion8 of the
charlty. The Foodbank Manager has d81egated authority, Iwthin lenns ofddegatlon approved by the twst8e6
operalionol motters. In additson there is 8 Management Commfftee. cornpnsing of the Foodbank Manager,
a TnJslee. Dislributjon Centre Representative, Volunteer Cowordin8tor. Transport Cw)rdln3tor and
Warehouse Manager meet monthty lo dk*￿$S cper8tion81 issues for the th8rity.
Related Oryanl$atlon$
Runc4)m and District Foodbank 1$ affillated to the Trussell Trust (thanty 1110522)vthich is based In Salisbury.
The Trussell Trust halps churches and Christs8n based C￿)mUnitY groups to open new Foodbanks
nationwde.
Management of rlsk
The TnJstees have adopted a range of poliry d0￿ments to manage and minimise ri8k. These Indude policles
covering issues such as He81th and S8fety, Data Protecton. Safeguarding and Lone Woth'ng.
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Objectives and Activities
Objects of the charlty
The oblects of the CIO are the preventlon or relief of povety In that part of the Borough of Halton In the
County of Cheshire. which is south of the River Mergey, and the surrounding area of North Cheshire, induding
Frodsham and Helsby. in parti￿lar. but not ex￿S1vety. by:
la) providing emergency food boxes containing a suppty of balanced 8nd nutritional foodstuffs to individuals
in need andlor distn"bub'on by thants.es ￿ other oryanisab'ons worknng lo prevent or relievg poverty..
Ib) the provision of or signposts'ng to relevant infom)ats'on and other ad￿Sary seNices,'
Ic) supporting prqects and inrtiatives that prevent or releve povety.
The Runcom & District foodbank was fornied th￿gh Churthes Together in RunGom. tts service 15 motivated
anej shaped by Chrlstian values and prinaples and deepty rooted in the Chnstian faith. The aim is to serve
the needs of all in povety in the community. wokking peopla of all faith groups and bellefs or none. who
Share our c￿nCeM for the needs of the communlty.
Alms and Objectlves
In Runcom. Frodsharn. Helsby and the surrounding area, there are families struggling to put fcN)d on Ihe
table. For p8ople on low incomes a sudden uisis - fedundancy, benefit delay or an unexpecleé bill - can
mean going hungry.
In 2019 Hanon. vthich cover5 Runcom and Widnes IS 13th on the most deprived local authorty dl8trlcts
according to the IMD2015 and the IMD2019 local authoriti88 are ranked on the proportion of
neighbourhoods in the most deprived 10 per cent nationally in the Govemment Indi¢es of Multiple
Deprivatson.
RunDJm and Diglrict Fc¥>dbank airns lo relieve the poverty, through the provis¢on of food and toiletries lo
those in crisis, in parthership with loc£] fronuine ￿re agenoes who refer ￿ents in ryisi5 to us. By signFosting
people when they visit a distribution centre lo care agencies. adwce sejmces and other 5UPPOrt ag8nryes, we
aim to help saek resolutions lo thelr Imme(Ilale cllsls thlch is causlng thelr need to use the foodbank. Anyone
in 'forxl crisis. ran be referred to the focmlbank, regardl888 of their race or bèlièfs.
How the Foodbank work¥
Non-perishable food is donated by the communty lo Ihe fcodbank. It Is conected by volunteers and taken to
the warehouse, The focmj is checked to ensure that it is in date and not damaged. 11 is then weighed, sorted
and stored by type and date.
Peoplè In food cdsls are Issued ￿ a Runc(xn and Dlstrlct FocLlb8nk vouch8r by one of ourvoucher Referral
Agencies after dlscussing thelr issues and wthat ath.on can be tsken to al￿￿81e their situation. During the
lothdown a number of organisalions have dosed their offices lo vis¢tor and staff are working from home. The
foodbank ha5 where possible adopted electronic vouchers known as 'evouther5' to enable clients to obtain
a vouc*er ￿de from the vr￿]￿er HrAders rather than a physi￿1 voucher.
The person then bringstheirvoucher eVOud￿ c(xde to the ofthe seven distsitMJtion centres in Runcom
and Frodsham vthhin 3 vrtjrklng days (approx.)
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At the distribution centre vokjnteers discuss foc￿1 alkrgies. fcw)d preferences, cooking faalities or Sack of these
with the person prior to par￿ing up bags offood them. The Fwdbank uses set lists of suggested food and
appropdate quantitles provided ty the Trussell Trust who have use of nutriti￿lsts lo advise on what would
provide a nutritionally balanced diet of food for 3 days. Hthvever. during the pandemic the F￿dbank has
been providing er￿Ugh food for 7 days to limtt the number of Nisits clients WLwld need to make.
Volunteus have a sympathetic. now'udgemenlal. listening approach. They spend time with the person
5ignposling to other appropriate agenaes, and wll offer FrdYerf￿ people where appropriate. Athough during
the lockdown this has not been possible.
Public 8enefit
The Trustees confirm thal they have referred lo the Charities Commission's general guidanca on publ
benefrt when revlewing the (*arity's airns and objectives. and in pLinning fulure acts'vities.
Contrlbutlon mada by voluntsers
The Charity has an excellenl team of vdunleers who o)ntrilyJte lo the worklng pattem of the organisation.
Volunteer roles vary from warehouse manager. vrarehouse duties, collecb'ng food from superna￿tIS and
other stores. heath and safety thecks al dlstntrrtJt1￿ centres, safeguarding officers, home delivery drivers,
meetlng cllents at Ihe distrlbutlon centres and [￿dIng them *lth emergency food. slgnposting cllents lo
other agencies who may be able to help wth the crisis they 8ffj experiancing. admini5tratson, soc401 media.
newsletters, volunteer cTrcwdinalion and helping al Supern￿rket colleth'on days and other Ioc81 events.
We are exlremely fortunate to have these people suppcrtllng the work of the ft)odbank ￿lch Is malnty
volvnteer led., withotjl their dedic811c￿, SUPFrf end help the charity would not be sustainable.
Objectlvas for 2021122
Focus on excellent 'nomial' operadons, roKhlng the rlgh¢ people
Vouch•r holdwd: review, re￿ngage and retrain agencaes and routes for most vulneroble
Signposting.. develop resources and train Distn'bution Centre volunteers
Dlstribullon centr•s'. R&open centres, retrain volunteers
Focu• on dèv•loplng n•w r•latlonshlpsl Id•ntlfylThg skllls
Vouchar hold•rs: extend holderslagencies focusing on children (schoolslnurseries)
Communi&￿10n•.' raise awarenessl nefv￿rkIng {foodbank usersfvolunteersl agenciesl partners)
Using social and other media.
Volunteer sklll• audlL' idenW Skills avallabbe
Achievements and Perfomiance In 2020121 Ilncludlng update on Impact of
pandemlc on operatlons)
DU￿ng the pandemlc there have been thanges to the way in vthlc* the foodbank has operated and some of
the objectives that were set the current year have had to be postprmed or redefined.
Oponlng hours
At the beginning of the finan(aal ye8r Ihe opening hours for the office were reduced to two hours on a Friday
moming and the Foodbank Manager, the admin team, management leam and Irustee5 Worked from home.
The office vras reopened fijlty Sn January 2021 vAth sodal dlstandng and COVID 19 guidelines introduced.
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The warehouse vduntsers, athough reduced in number due to S￿181 distancing wntinued to open during
the nomial hours to aGCSPt donations. fulfil stod( requests from Distribution Centre Managers and ensure
stock rotation.
Meetings were arranged via Zoom on a weeklyhnonthty basis. Trustees met. inÉb"ally on a weekly basis, lo
ensure the smooth running of the fo(xlbank and to deal wtth any issues arising from the effects of the
pandemic. The Trusle8s hava now reverted to meeting every tsvo months and Management Team are
continuing to meet on a monthty basis. A new meeting ofthe Distribution Centre Managers was initiated from
February 2021, on a monthly basis. to raise any C4)ncems. issuas or problems being experienced by the
teams and the results of Ihese meetings are fed into the Management meetings.
In the Autumn of 2020 Ihe Foodbank Manager, Coln Kelley. dec3ded that he would like lo retire at the end of
DecÉmb8r. The truslees then a¢Jvertised the role and Eddie Thompson, MBE was apwinted after a full roLtnd
of inlerviews. The trustees gratefijlty accepted Coln's offer to delay his re￿rernent untll January 202180 that
8 handover period could be organized.
Dl$trlbueion Cenbrs
Dunng the pandemic all the distributs'on centres have largety remained open. There was a short period where
our centre in Halion Haven was closed because of an oulbreak of COV1019 within the hospi¢e.
At the beginning of the yearvolunteets who had been fvrbwghed frryn their employrnenl stlypped in to r8place
those volunteers who were shielding. Most of our volunteers have now retumed and furtoughed volunteers
have, in the main, relumed to their paid employment. Each centre has reduced the number of volunl8ers
attending eath week to ensure sodal distanryng is maintained.
A decision wa8 made to dissuade clents from on￿ng the distr1t￿l￿on ￿tres. as most of the bullding8 are
unsuftable for one way traffiG thls mèant that rnfrnshments coukl no k￿ger be provided.
Cllents are mel at the door and thelr v(yJcher fuffli￿d and food Fwovlded as quiddy as posslble lo avold
unnecessary queu8irwJ.
Voucherd
Dudng the pandemic many of the voucher referral agen￿eS did not have 8 face to face presence in thelr
offices so wherever possible the agencies were set up lo use evouchers. Training was given lo eath of the
agencies so that their home workers could easity promde this service. ft has proved very effective and the
foodbank wll continué 7Mth Ih's after Ihe pandemic subsides. Very few'red. vouthers are now belng issued.
Trainlng lor th6 Distrilyjtion Centre teams was undertaken at the same time so that vouchers could be
redegmed electronlcally.
Adults and chlldren fod
To ensure enough food to fijlfil both red ￿UCherS ond evDuchers during th8 year.
During the pandernic the foodbank has been issuing clients V￿th 74ay pad(s of fojd as opposed to the
usual 3-day pad(s. thls vrds suggested by Trussell Trust to reduce the number of vlths required to be made
by dlents.
In the year 202￿2021 Runcorn and Distn"ct FocKlbank fed 5232 pecyle Vlith the equjva￿nt of 34ay
packs- a 35°h increase on last year (2019r20". 38751.
56% were adults {2019f20'. 59Yo), predominanty aged 2&64. Most vwthers wer8 issued to sillgle
people145%) or single pa￿t families127%).
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80% of the people fed continue lo be well distribuled across Runcom wards: HartC￿ Caslle, Hallon
Lea, Grange. Mersey, Norton and Windmill Him.
We distributed neaty 32.5 tonne foLMI and a further 1.6 tonne to other organisations.
The top causes of criws were again income 40%122%)" Benefft delayslchanges 17%123%1 and
debt 7% (7%).
The follow7ng charts and gr8phs show the volumes. causes of (¥Ssis, voucher Issuers by agency, ward
distrikxjbon and distnbution centre information. These statssb.cs are pro(luced and dislribuled to the TnJslees
on a monthly basis for di3￿J5S1on on trends and to ensure that dent needs ¥￿thin the f￿dbank'S are$ are
being fulfilled as efficiently as possible.
People fed (3-daypacks)
Vouchers (34aypacks)
2￿21
5232
1698
1317
2211
65
1436
234
354
557
408
18-19
3473
2094
1379
17-18
1&17
Year
Vouchers
vou¢h•rs
20-21
2255
1259
996
173
101
1￿20
1603
18-19
17-18
1370
1370
16-17
Peo
adults
chlldren
7d
65+
2￿4
17-24
12-16
11
3875
2297
1578
1483
1483
1950
1345
911
Famil
Cou
Single
Parent
Sln
Olh8r
259
180
202
192
254
134
198
78
43
1848
357
372
757
448
31
1598
343
325
631
423
32
1542
285
286
637
423
33
1102
198
207
434
271
339
353
245
181
579
67
708
103
652
88
657
80
495
78
People fed
Vouchers
1578
1379
1317
1345
16ts3
1159
1481
1370
2297
iojo
1950
202￿21 201920 201&19 1017-18 101&17
202ts21 2019-20 201&19 2017-18 2016-17
aduks ffjchlldrerl •7.daypJcks
Vouchors •7.day pack5
People fed - age
Vouchers - family type
20%
2021-20 2019.20 2018-19 2017 18 2016-17
lo2￿21 201920 2018-19 2017-18 201&17
•Famty
ParÈnt ¥Other
65+ •2>64
17-24 m12-16 •5-11 yt>4
Page 8

Top Runcom and District Foodbank agencies 202￿21 (exduding kjcal ernergency issuers)
not R&DF artner a
Total
*Citizens Advlce Halton
Brookvale Children's Centre
incl Xmas
Chan
in
Lives
MCA Halton
CGL
Chan
e Grow knve
*Hel throu
h hardshi
Castleflelds Health Centre
Mental Health Outreach Team
Halton Housin
Welfare
Earl Intervention Centre
Children In Need Widnes
*CWAC HELP Scheme
encies
vouther
1259
303
195
people
30
713
727
Summa
referral
24%
15%
24%
21%
CA8
Housin8
13%
161
77
33
30
23
23
22
21
20
175
141
62
76
46
27
89
76
55
20%
20%112%1
io%
5%
Medical
Children Ixmasl
Emergencv
20/0
20
20/0
20/0
io
li
3015
le fedJ3015
-Iwlth 5232 341a
116. 4% 49. 2%
lJ5. 4X
acks
Locatlons
2020-21
496. 16%
Hatton Brook
2S9. 9%
Castse
. Hamon L•a
239, 8% . Metsty
14FA
Nmon North
Ncrtoth Soulh
Is￿ 5%
23. 1%
47l 16%
W4)dmlll HOI
Frodtham
347, 11%
Runcorn otther
448. 15%
oth¢rartas
Maln crlsls type
2020-21
ii,
251.AX
21n). 7%
. Homele
24. 19£
i.s%
Low
• tIoTe£4iur
. Slckr*Mhll
Page 9

Distribution Centres
2020-21
534. 18%
Both4sda
. Br￿￿ Ch•pel
. Christ thurch
166. 6%
Frod6h•m
767.15%
Halton Haven
iix
Hope Corner
• St BertelThes
. MaltoTr
166. 6%
394.
In th8 light of the problems regarding free schrA)I meals during the pandemic, the TnJ8tees decided to contsot
loGal sthools Io see rf foodbank ctyjld hdp by gmng superrnafket ¥c￿CherS lo the Ict81 primary school5,
hardship funds. As a resutt one of the trustees set up a c£Jmmunicatlon hub wrth each of the local schools
8nd asked if they would like to receive these vouchers. Most of the Sd￿￿1$ agreed that il would be real
helpful and the foodbank provided £10 vouchers for Aldi, Morrisons and Tesco. The pih)t was so successful
that provided a v81u8ble way of hely'ng farnilies in the ccynmunity in ￿51$. This was exiended in January with
a grant from Hation Borough c￿ncil Ihfjnler Grant Scheme.
During the pandomic tha trustees realised that some peotle were havlng to 80lf-is01818 due to h881th
problems ￿ being In contact vthth other famlly members vtho had COVID 19. It was agreed lo provide a home
delivery service. At the tsme a clienl oblgins a vouther from one of our voucher agenues they will enqulre to
See if a home dekvery is needed and then contsct the team to oryanise a data and time for co118ction from
the Distiibulion Centre and dèlivery lo the dienfs home.
Volunt•w
To maAnt8in our volunleerbase,. to ensure thal the numberofv&lunt8ers does not f811 ￿nIfiCant1y. To provide
upport during the p8ndemK andopportunities to ext￿dp@0ple'S volunt8erml8s, wh8re possible. To Trview
end update the volunteer handbLM)k to reflect changes to the CIO and to encompass new volunlear roles
idenlrfied.
At present the foodbank has 184 volunteers Ilndudlng the trustees) who provide help and sUPPOrt for our
cllents many ways. see our aims and obj'ectives above. The majority of volunteers help in the dIst￿bUl10n
centres and feedback is that they enjoy the interaction wth our clients and feel that they are making
dlfference In thelr comrnunilie8.
In line with guidanee from pUb￿C Health England and the Trussell Trust people over 70 and th088 who w8re
In the clinicalty vulneraNe ¢xteg¢xy were asked not to volunteer 81 the beginning of the year. As tha
restrirtions have lfted moTe of our vdunteers have returned and we are so grateful for their time and effort.
We also need to thank those people were C￿ TrJrk￿gh from work and stepped in to replace the volunteers
who had to slep back from the front line. There are still a few volunteers, mcwe especs'alty those who are
clinically vulnerable who are stsll Sh￿IdIng iKrt h(ye to resume in the future.
Numbers of volunteers in the warehouse, Offic￿ and distribution centres were reduced to enable social
distsncing rutes to be adhered to and that continued unb'l the 9￿1 of the fin8nci81 year. Risk assessrnents for
eath of the buildings were compleled and COVID signage. gloves. masks and hand sanib'ser provided.
Page 10

The F￿dbank Volunteer C￿rdinAl0r held wrtual meetings th new VO￿nteerS to introduce them lo the
foodbank and the DistrikAJt"on Centre Managers kept in touch their vobjnteers who were self-isolating.
The Volunteer Handbook has now been updated and all vol￿t￿8 have been issued a copy.
Standardls• slgnposllng
To examine the local and nOt￿nal infom7ation available to our d￿nts and to provide an electronic guidg for
volunteers in d￿tribution centres to ensure con&sfency. To examine schemes like mor8lhan' and CAP to
see rfthese con be rolled out through the distn'but￿7 centre&
As the foodbank has onty been able to provide limiied Signk￿ting to clents during the pandemic, this
objective has been deferred to 2021122.
Manage storage of ftiod donatlons
To review the war8hous8 slorage 8nd supermarket donatth datesnim6s to ensure that loxl donations can
be safety stored including during p8ak periods.
At the beginning of the pandemic k)cal foryj and dnnk c(rfnpanies gave their surplus stock lo th8 l￿dbank as
hospilality v&nues were dosed and by the tlme they reopened the 'best before. dales would have be8n
exceeded. SUpe￿a￿(81 colleclionswere stopped and food donalions from thurLth8S, schools and communlty
venues.
The warehouse has been very fvly stocked durlng the last year. The warehouse is holding 18rye stocks of
rtain items like beans, pasta and pasts sauce wthist hdding low slocks of other items suth as milk, fruit
and fish. Fortunately people In Run¢cffi, Frodsham and Helsby areas h8ve been very generous in monetsry
donations and where stock of certain Items has been low the Warehouse Manager has been able to buy
these items from k)cal supemiarkets.
Support•r5 network
To 8xtend our informafion nahvo￿ lo &ncournge p80ple to become supporters of the f¢)odbank both
rinanci8lly and through the weekly nawslefter and updales. To inGrease our sUPPOrteTr by 20%.
The foodbank re￿gniseS the importance of workn.ro with other organisations, both national and local and we
are represented on the Feeding Halton Ne1W￿ {p8rt of the Foeding Britw'n Nfrknk) by the Foodbank
Manager, ￿ere we make 8 ￿gnIfIcant contributson to the oversight and planning for the provision of support
In Halton. We also pa￿.￿pate in the regular meetings of the Halton and Sl Helen's Commur¢ily Voluntary
Action Group.
Chureh•s Involved
Churches Together in Run(￿1 and the FTodsham churthes continue lo support th8 foodbank wlth donations
of lood. Many 01 our volunteers are reC￿lIed via Ihese thurches 8nd form the nudeus of our volunteer base.
Five of our seven distribution cerrtr8s are currently based in Frnises and the churches concemed
do not charge rent for th8se rooms
Our Chair reports to Churches Together in Runcom on 8 regular basis and the For*Jbank Manager gives
presentatlon on the work of Ihe foodbank at thdr AGM.
Flnanclal Revlew
Effect on finances, fundralslng and rns•rv
The foLxlbank has seen 8n iThyease in its inc(xne due to d￿￿tiOnS from local firms vtho wish to support our
work and irKiividuals who would usually donate focd but have unable to do so due to shielding or
shortages in retsil shops.
Page 11

The foodbank can use the rewves and the current year donations to keep the warehouse stocked for the
foreseeable fijture and therefore. the charity remains a going ￿nCern and is financially robust.
Maln Fundlng sources
Our donations this year have been dramatically incrèased due to the pandemic. People have been giving
monetary donatsons rather than bu￿.ng focmy as the cc4lection points in sthools. public buildings and churches
have not been availat4e. Plus peoF4e have found it drfficjjli to buy extra food because of restr'ctions due to
self-isolation and Sh￿ageS in the shops. Howev6r, our usual fundraising acliviknes and cdlections have had
to be cancelled due to the pandemlc.
Our clalm for gift aid has signifficantly incxeawj in thls financial year rising from £2,000 to over £7.000. this
will be shown in next ye8r's accounts. This year the trustees deLided to link the website to CAF Donate which
enabled people lo be able to donate to the charity ele￿OnI¢81￿. Ls the pandemic continued so the amount
of donations recwved by this means grew and mosl of the donors also gift aided their monies, thus
¥ubslantialty increasing Ihe amount we crMJld r8daim from HMRC.
The Foodbank received a gr8nl for £20,0￿ from Hal￿ B¢yough C(wnril to provide support the Wlnler
Grant Scheme lo children and households vtho are experiencing. or al rtsk of experiencing, POV8ty. where
they are impacted by the ongoing public heath em8rg6n¢y and vknere alternative sources of assislance may
be unavailable. The tnjstees agreed to provide addrtional supennathet vouchers for the hardship fvnds in the
Ioc81 primary schoo￿.
Twssell Trust have given the foodb8nk just over £2.OfNJ for tyjr share of the superniarket collection monies.
Expenditure is also up on last year but th1$ is due to provith'ng 6upem)artel vouchers for schools and buylng
food items which were low in slock in the warehouse.
How expendlture ha8 SUPPOrted the key obfvet￿S ofthe charty
In this 5ixih year il has been a difficult year for th& [L￿￿bank and the trusleas have had lo look al how the
foodbank was functloning and how best to read to the pandemlc. Th8 Foodbank Manager has been key In
keeplng In touch wth the Vouther Holders and dealng ￿ telephone enquldes.
The IT nefvth hes been particularty imr￿an1 that the rnajority of Voucher Holders are issuing
evouchers and the dislributs'on centres need Wifi acc888 to enablé them lo and register the food against
the vouchers.
Supermarket vouchers have been obtsined to supwt the hardship funds for loc81 primary schools where
parents have applied for free school meals or atoul to apply and their applicab'ons have not yet been
8Ctioned. This has proved lo be beneficial for the parents and has link8d the schools wth the foodbank
50 that a twway communlcation system has been Introdu￿1.
Usually our foDd stocks during the year wouhj bg suffiraent to cover Ihe inc£*ming vwth8TS but this year Ihe
foodbank h8s had to obtain gome items that were low in stock.
D•%lgnat•d Fund•
The Iruslees have been encouraged by the 5th001 vouchers scheme trial vthith the foodbank ran belore the
Christma8 holidays. r( has been $0 Suc(￿sfiJI In reaching vulneratde d)Iklren and their familie8 the
twstees have designated a fijrther £20.(MJO to run Ihe stheme foll0v￿ng the school summer holidays in
S8plember 2021.
In addition the trustees are aware that ￿¢181 media ha5 become increasingly imFX>rtant over the last year
and realise that expertise is needed to ensure that systerns are in place to use the scope of the websrte,
Page 12

Facebook, Instagrarn and other media FAaffomis to best advantsge. It has been agreed that £5,000 will be
made available to employ a person to lead a PToiect to investigate the robustness of the iJJrrent systems and
to deslgn and faclliL7te additional links to provide optimum cx)verage for the f(KJdbank.
Reswves Pollcy
Rewves are maintalned fc* a variety of reasons as Identffled below.
Un¢ertalnty over futurE Incomg
As most of our income is relant on dc*)ations fn)m indiwdual people. thurthes and businesses. Th8 trustees
consider that holding reserves equNalenl to six months of the usual unrestricted income of the charity to
cover the risk of not r8ceiving suffiuent funds. This would equat6 to £15.000.
Conting•ncy Fund for premis••
As the charity is entering the Ihird year of a three year premises rentsl agreement with Hallon Borough
Councll the trustees feel that they should hobj a conungency fund lo cover any unforeseen 8xpendllure for
finding new premise5 from the unrestricted reserves. This w¢)uld equate to £10,000.
ContIngen￿ Fund for unplonned expendlturo
AgAln. as the ch8rlty Is In the last year of the wemlses rental agreement and the implications of the pandemlc
in provtdlng suitablg equipmgnt for the volunteers. the trustses feel that they should hold a contingency fund
to cover any unplanned expendlture. Thls ¥4wld equate to £5.01)0.
D•claratlon
The TnJ8tee8 dedare that they have approved the trustees rewrt above.
Signed on behalf of the chanty8 tru8te88
Slgnffj
Nam•:
Revd John Beaney
Poshlon: Trustee
Date:
Page 13

Independent Exarninerfs Report
To the membersftrustees of Runcom and District Foodbank
Charlty Number.. 1169600
I report on the accounts ￿ the period l¥t April 2020 to 31• Marth 2021, is set out on pages 15 to 18.
Respectlve responsibiliti88 of the Trustees and Independent Examlner
The trustees ofthe tharity are responslkAe forthe preparation ofthe accounts. They ccrftsider that an audit
is nol required for this year under secli(¥1 144 of the Charibes Ad 2011 (the Ch8ri1ies Act) and that an
Ind8pendenl axamlnation is needed.
It is my responsi￿.lity lo
• examln8 th& acwunts under sec11￿ 145 of the Charitl8s Ad:
. follow the procadures laid down in the General Diredlons given by the Chanty Commission {und8r
section 14515) Ib) of the Chanbes Act): 8nd
' State ￿ether partI￿laT matters have come io my attenti￿.
Bas18 of Indepandent Examlnees Statement
My examinatlon was carrled out In accordanc* wllh the General Dlre(*on6 glven by the Charity
Commisslon. An examination in¢ludes a remow of the accounting rocords kept by the tharity and
compartson of the ac(￿UnIS PT8sented with those records. It a150 indud8s CL￿S1der3ti0n of any unusual
Items or disclosures in the accounts. and seeking explanatsons from Ihe management commlttee
conceming any such matters. The procedures undertaken do not prowde all the evldence that would be
requlred In an 8udlt. and consequenty no ￿nIOn 66 gfven as to whether Ihe 8ccounts prèsgnt a'true and
fair. view 8nd the rewt is limlted to thC￿ matters sot in the ststement belc¥w.
Indèp•ndent ExamIne￿$ Statement
In connectlon ￿th my examlnalon, no mattets have come to my attenljon..
1. whlch give m8 reason8ble cause to b81ieve tha( In any materlal respecL the requirements
. To keep accounting records in aCC￿danCe with section 130 ofthe Charitie$ Act; OT
. To prepare 8ccounl8 %thich accord with the accounting recc*ds and compty the
accounting requirements of the Charitses Act have not been met: or
2. To whlch. In my oplnlon. attenllon sh(wld be dra*m In (￿der to ￿able a propor under5tandlng of
the accounts to be reathed.
Name.. Norm8n Miller
Address.. Fford Topy-th08. T￿VddYn. FlintshTh, CH7 4NE
Dale.. 20th October 2021
Page 14

Annual Accounts for Runcom and District Foodbank
Period: 1st April 2020 to 31¥t March 2021
Receipts and Payments
a) Recelpts
Unrnstrlcted
Totsl Fund•
Total Fund
fund8
Funds
2021
2020
Donabons & L•gacl••
Incom• frtyn ¢harltabl•
acllvlt1•5
88.361
1.755
90.116
25,073
3b
202
Fundral•lng
Int•re•t on bank •ccount
292
292
7,367
43
12
12
Sub Tolal
Ass•t •nd I￿v￿￿entS•10s
Total R•c•lpts
21.755
110,420
26.685
21,755
110820
26,885
bl Payments
Unve•trlct•d
T(tsl Fund•
T¢)tsl Fund•
2020
Not•
R•strlct•d
funds
Fynd¥ £
2021
Expondltur• on r•i•lng
fund•
Expondltur• on charltsbl•
actlvMI••
8.321
39,￿3
29,685
Sub Totsl
Awt Inmfment Purch￿0$
Tot•1 Payments
Exe••• Rece￿¥ over payments
Cash at bank Aprll
Ca•h 4t bank 31* M•rch
8,321
39,(103
29.685
30.682
57.983
27.478
85,461
J9.003
71.417
27.729
99,146
29,685
13,0001
30,729
27,729
13.434
251
13.685
Page 15

Annual Accounts for Runcom and District Foodbank
Perlod: 1st April 2020 to 31° March 2021 (cont)
statement of Assets and Llabilities
c) Cash Funds
Unrestrlct•d
Restrfcted
CAF Current AGGOUlIt
10.352
13,685
CAF Gold Account
75.075
P•tty Cash
Total Cash Funds
8S,461
13,685
d) Other Monetary Assets du•
Restrlded
Gbft Ald R•¢over•b
7,121
7,121
Total Mon6lary Assets
Assets & Llabllltles
A880ts
Fund
Valu•
rr Equlpm•nt
IT Equlpment
Furnlture and Flxtures
Restricted
461
Unrestricted
1,176
7,305
159
Unrestrieted
Fumlture and FIx￿re$
Restricted
Stock of Food
Unrostrided
21.406
COIF Charftle• Ethlcal Inv•stm•nt
Fund
Unrestricaed
25,109
Total A8•ets
55.616
Llabllllles
Fund
Valu•
Suppllers accounts to be pold
Total LÉabililies
Unrestrided
Page 16

Annual Accounts for Runcom and District Foodbank
Period: 1¥1 Aprll 2020 to 31st March 2021 (cont)
Notes to the accounts
A¢¢ounting Pollcl
The tnjslees have agreed that as the thanty is not a company, and has an annual gross income ot
less than £250.000 Ihen it (2n wepar8 R8CEiPts and Paymwls acc%￿nts.
Restrfcted Funds
Fund
Recelpts
Payments
CIFwd
HBC Food
7.000
13.000
35
Green Box
35
Fo¢>
200
1.755
1,305
650
UK Chanty Insuranc
Total Fund
16
16
251
21,755
8,321
13,685
HBC Food is a grant for £20.IXIO given by Hglton Bmgh Council to &￿vide support Via tha Winter Gronl
Schemet to chiklren and househokls wtho 8re 8xp8ri8Tring, or al risk ofexperienung. povty. where they are
Impacted by Ihe ongolng public health emergency and *there allemative sourc88 of a8￿5￿nGe may b8
unavailable.
Greon Box18 a sch8me to pra￿de free b)xe8 h public areas for young glrls and women whlc* contaln
sanltary items.
Food is made up of donation8 given 8olety fy the purchase of foc#J It8m8 whlth mafft in short supply In the
warehouse at a par￿CUlar polnt in tlme.
UK Charlty In45uranco g8ve a donalicm) fLY the purthase of food IC￿ p80ple a¢¢essed the foodbank.
Notes to the accounts
3a) Donallons & Legacies
Restrlcted
Total Fund¥
funds
Funds
General Donatic￿5
86.352
2.009
1.755
88.107
Gift Aid
2,009
Total
88.361
1,755
90,116
Page 17

Annual Accounts for Runcom and District Foodbank
Period: 1•t April 2020 to 31Jt March 2021 (cont)
Notes to the accounts (cont)
3b) Income from charitsble activities
Unrgstrlcted
Totsl FundB
funds
Funds
Grants
20,000
20,000
20,000
Totsl
20.000
3c) Expendllure on ralslng fund8
Unrestrlctsd
Restrlcted
Tolal Funds
lunds
Funds
Fundralsing costs
Totsl
3d) Expendlture on charltable actlvltles
Unrutrlcted
Re8tr1ct
Total Funds
fund8
Funds
Salary, pension costs
Rent & Rates
11,303
233
11,303
233
Ufjlltles
1,329
1,017
1,329
1,017
Insurance, Ajamis & Risk Assessment
Cleanlng & Cleaning Products
Telephone, broadband and IT SUFVCrt
Stalii)nery, postage and office costs
Uniforms
552
552
1,622
1,622
1,362
746
1,362
746
IT Equipment
Bank Charges & Annual Fees
Volunteer expenses & TaxEs
Fumiture and Fittings
Food, vouchers 8nd Green Box ttems
713
713
127
127
291
3.516
7.871
3.516
16,192
8,321
8,321
Totsl
30.682
39,003
Page 18

Signed on behalf of the d￿rIty'S truste8S
Slgned:
Name:
Revd John Beaney
Position: Trustee
Date:
Page 19