2020-08-31-accounts

Rotherham Military Community Veterans Centre (MCVC)

Registered Charity number: 1169595

Financial Statements for the period ending 31 August 2020

The Spectrum, Coke Hill, Rotherham, S60 2HX Tel: [phone] Fax: [phone] Email: [e-mail] Web: www.varotherham.org.uk

Rotherham Military Community Veterans Centre (MCVC)

Contents
	Page
Legal and administrative information	1
Trustees report	2 - 4
Independent examiner's report	5
Receipts and payments account	6
Statement of assets and liabilities	7
Notes to the accounts	8-10

VAR Community Accountancy

Rotherham Military Community Veterans Centre (MCVC)

Legal & Administrative details

Registered Charity number: 1169595 (E & W) Trustees Lt Col R A McPherson M.B.EChairperson - resigned March 2020 Lt Col John Dawson M.B.E. Vice Chair Major Adrian Hunt Deputy Chairperson from March 2020 Superintendent Russell Hughes Zanib Rasool M.B.E. Tony Clabby Andrew Ball Captain John Rodgers Treasurer Christine Bradley - resigned July 2020 Executive Group Ron Moffett MBE - Chairperson of executive Administrative address Army Reserves Centre McKay CV Barracks Rotherham S65 1SH Bankers HSBC Bank Plc 35 College Road Town Centre Rotherham S65 1AF Independent examiner Faye Hazlehurst FMAAT Community Accountancy Voluntary Action Rotherham Ltd The Spectrum, Coke Hill Rotherham, S60 2HX

1

VAR Community Accountancy

Rotherham Military Community Veterans Centre (MCVC)

Trustees' Report Annual Report for the period ending 31 August 2020

Structure, Governance and Management

Rotherham Military Community Veterans Centre (MCVC) is a Charitable Incorporated Organisation and has an Association Model Constitution as its governing document, which was adopted on 29 September 2016.

Charitable activates, assets and liabilities of the unincorporated Rotherham (MCVC) were transferred on 11 October 2016.

The affairs of the charity are managed on a day to day basis by the trustees, who may exercise all the powers of the charity.

Appointment of Trustees

Trustees are nominated by other trustees and appointed by a resolution passed at the Annual General Meeting. There must be at least three trustees in office, with a maximum of twelve on the board of trustees. One third of the charity trustees shall retire from office at the AGM. The charity trustees to retire by rotation shall be those who have been longest in office since their last appointment or re-appointment. If any trustees were last appointed or reappointed on the same day those to retire will be determined by lot.

In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Risk Management

The trustees show due diligence by examining the major risks that the charity faces and putting systems into operation so that steps can be taken to reduce these risks.

Charitable Aims and Objectives

The principle aims of the charity, which are stated in the governing document are:

To relieve the needs of and to promote the good health and wellbeing of ex-service personnel (HM Armed Forces) and their dependents in the South Yorkshire area in particular but not exclusively by providing them with comradeship, help and assistance and by offering them a signposting service to expert support providers for their benefit.

Achievements and Performance

The charity provided signposting and awareness to its members with a summer programme of events and outings. Covid put these events on hold and the completion of the Outreach Project. This was a successful project across South Yorkshire reaching out to many. With the onset of Covid concerns for our ageing veterans and those on medication was our priority. Regular contact was imperative. A successful bid allowed the purchase of several tablets, connectivity and access to zoom. This proved beneficial to all and in some cases a life line.

2

VAR Community Accountancy

Rotherham Military Community Veterans Centre (MCVC)

Trustees' Annual Report continued for the period ending 31 August 2020

Achievements and Performance continued

Finances, a drop of income since March is evident. Promotion events and fund raising all put on hold. As a saving grace for the charity, outgoings remain by proportion on the small side.

MCVC goes from strength to strength through the direction and guidance of a vibrant executive team. The group through its structure chosen as the lead for veteran organisations with South and West Yorkshire.

Summary – through liaison with other service charities and organisations MCVC goes from strength to strength.

Future Plans

To continue the work of the charity funding is essential. Work is on-going in the drafting of a bid to combat loneliness. A two-year project focusing on loneliness within Rotherham and local areas.

Financial Results

In common with other charities of a similar size and nature, the charity has limited resources and its ongoing operations are currently dependent on funding from grant providers, together with financial support and fundraising from corporate and individual donors.

During the year the charity generated incoming resources of £46,545 (2019: £77,277).

Total expenditure during the year was £23,974 (2019: £88,580 which included capital expenditure of £54,166) resulting in a surplus for the year of £22,571 (2019: deficit £11,304).

Total funds at the year-end stand at £27,155 (2019: £4,584). This is represented by unrestricted funds of £16,028 (2019: £14,284) and restricted funds of £11,127 (2019: deficit £9,700).

The general reserves of the charity represented by unrestricted funds, stands at £16,028 (2019: £14,284).

3

VAR Community Accountancy

Rotherham Military Community Veterans Centre (MCVC) Trustees, Annual Report continued for the period ending 31 August 2020 Reserves Policy The Trustees will maintain as a reserve of unrestricted funds the greater of £3,000 or three months operational costs. At each trustee meeting the average of the previous periods costs will be used to validate the continued application of these conditions. The trustees consider the financial performance of the charity during the year and its financial position at the end of the year to be good. Approved by the board of trustees on 11 ￿%0 Signed on behalf of the trustees by: Signed: . Name: M bL. Trustee VAR Community Accountancy

Independent examiners report to the trustees of Rotherham Military Community Veterans Centre (MCVC)

I report to the trustees on my examination of the accounts of MCVC (the charity) for the year ended 31 August 2020.

Responsibilities and basis of report

As the charity trustees of MCVC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of MCVC accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiners statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Faye Hazlehurst FMAAT Community Accountancy Voluntary Action Rotherham Ltd The Spectrum, Coke Hill Rotherham S60 2HX

Date: 11 January 2021

5

VAR Community Accountancy

Rotherham Military Community Veterans Centre (MCVC)

Receipts and Payments for the year ended 31 August 2020

	**Unrestricted **	**Unrestricted **	Restricted	Total	Unrestricted	Restricted	Total
		Funds	Funds	2020	Funds	Funds	2019
Receipts		£	£	£	£	£	£
Gifts & donations		1,091	-	1,091	3,083	253	3,336
Grants	3	-	40,087	40,087	1,000	68,030	69,030
Income from fundraising	4	2,722	-	2,722	4,686	-	4,686
Gift Aid reclaim		2,508	-	2,508	-	-	-
Other Income		-	137	137	225	-	225
Total receipts		6,321	40,224	46,545	8,994	68,283	77,277
Payments
Fundraising expenses	5	430	-	430	837	200	1,037
Wages & Salaries		-	14,562	14,562	-	22,165	22,165
Staff training		743	-	743	120	250	370
Management Fees		-	-	-	(300)	300	-
Travel Expenses		275	594	869	5	103	108
Printing, postage & stationery		269	194	463	294	55	349
Refreshments		-	86	86	234	35	269
Telephone & internet		378	289	667	376	-	376
Bank charges		-	-	-	-	60	60
Insurance		-	2,793	2,793	751	2,670	3,421
Events & advertising		786	-	786	315	633	948
Room Hire		342	-	342	10	50	60
ICT & website costs		-	53	53	1,022	-	1,022
Vehicle expenses		-	579	579	133	493	626
Repairs & maintenance		-	-	-	34	-	34
Office & admin costs		604	77	681	574	122	696
Governance costs		-	-	-	95	-	95
Volunteer Expenses		-	-	-	615	100	715
Membership & subscriptions		65	-	65	100	-	100
Independent Examiners Fee		495	-	495	212	120	332
Consultancy Fees		-	120	120	-	-	-
Uniforms		-	-	-	513	-	513
Misc expenses		190	50	240	727	391	1,118
Sub total payments		4,577	19,397	23,974	6,667	27,747	34,414
Asset and investment purchase
Purchase of vehicle		-	-	-	-	53,326	53,326
Purchase of equipment		-	-	-	-	840	840
Total payments		4,577	19,397	23,974	6,667	81,913	88,580
Net receipts/payments		1,744	20,827	22,571	2,327	(13,631)	(11,304)
Funds brought forward		14,284	(9,700)	4,584	11,957	3,931	15,888
Funds carried forward	6	16,028	11,127	27,155	14,284	(9,700)	4,584
			6

VAR Community Accountancy

Rotherham Military Community Veterans Centre (MCVC) Statement of Assets and Liabilities as at 31 August 2020 2020 Totsl Funds 2019 Total Funds Monetary assets: Current account Cash in hand Total Monetsry Assets 26,855 300 27,155 4,384 200 4,584 Represented by funds Unrestricted funds General funds Restricted Funds Total Funds 16,028 11,127 27,155 14,284 (9,700) 4,584 Assets retained for the charities own use 2020 2019 Converted van Trailer Defibrillator Computer equipment 53,326 2,000 53,326 7,000 1,706 840 62,872 600 55,926 Liabilities Accountancy Fee Pension contributions (450) (495) (160) Total Non-monetary AssetslLiabilities (450) (655) Approved by the trustees and signed on their behalf by: Signed: Date: 11-k¢•&*r AQ Print name: Trustee VAR Community Accountancy

Rotherham Military Community Veterans Centre (MCVC)

Notes to the accounts for the year ended 31 August 2020

Accounting policies

1 Receipts and payments accounts

Receipts and payments accounts are statements that summarise the movement of cash into and out of the charity during the financial year.

In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.

2 Fund Accounting

The charity maintains an unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestricted funds may arise from general donations, fundraising activities, grants of a general nature, fees for service provision and payment for service delivery contracts.

Restricted funds have been provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on restricted fund at the end of the year is carried forward as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific purposes.

3 Grants

Grants
Unrestricted Restricted 2020 Fund Fund Total £ £ £ Gay & Peter Hartley's Hillards CT - - - National Lottery - Community Fund - - - Rotherham CCG - 500 500 South Yorkshire MOD - 35,687 35,687 Armed Forces Covenant Fund Trust - 3,900 3,900 - 40,087 40,087	Unrestricted Restricted 2019 Fund Fund Total £ £ £ 1,000 - 1,000 - 1,200 1,200 - 3,000 3,000 - 63,830 63,830 - - -
	1,000 68,030 69,030

4 Fundraising income Sale of merchandise Raffle sales Pin badges Collections Drop in Christmas event Summer ball Summer BBQ Other events	2020 Total £ 18 376 - 132 1,423 333 - 30 410 2,722	2019 Total £ 107 398 282 275 1,947 372 140 944 221
		4,686

Fundraising income in both 2020 and 2019 was all attributable to unrestricted funds.

8

VAR Community Accountancy

Rotherham Military Community Veterans Centre (MCVC)

Notes to the accounts for the period ending 31 August 2020

5 Fundraising expenses

Fundraising expenses Summer BBQ Raffle prizes & tickets Merchandise	2020 Total - 83 347 430	2019 Total 897 39 101
		1,037

Expenditure on fundraising was £430 (2019: £1,037) of which £430 (2019: £837) was attributable to unrestricted funds and (2019: £200) was attributable to restricted funds.

6 Restricted funds

Hardship fund South Yorkshire MOD The Worshipful company of Weavers National Lottery - Community Fund Rotherham CCG Rotherham CCG - its ok not to be ok Armed Forces Covenant Fund Trust	Funds Receipts Payments Funds b/fwd c/fwd £ £ £ £ 238 - - 238 (15,850) 35,824 18,419 1,555 4,147 - - 4,147 110 - - 110 1,655 - 516 1,139 - 500 - 500 - 3,900 462 3,438 (9,700) 40,224 19,397 11,127	Funds Receipts Payments Funds b/fwd c/fwd £ £ £ £ 238 - - 238 (15,850) 35,824 18,419 1,555 4,147 - - 4,147 110 - - 110 1,655 - 516 1,139 - 500 - 500 - 3,900 462 3,438 (9,700) 40,224 19,397 11,127
		19,397 11,127

The Hardship Fund

A fund that provides small grants to individuals during times of need.

South Yorkshire MOD

Outreach project working to provide greater visibility across the region of Rotherham MCVC services.

The Worshipful company of Weavers -

A grant that supports Veterans, reduces re-offending and rebuilds local veteran communities.

The National Lottery Community Fund

A grant to increase IT skills withing the Veteran committee through hands on training.

Rotherham CCG

To improve mental health and mental health awareness of whole veterans community.

9

VAR Community Accountancy

Rotherham Military Community Veterans Centre (MCVC) Notes to the accounts for the period ending 31 August 2020

Restricted funds summary continued

Rotherham CCG - its ok not to be ok

Supporting veterans across the Rotherham area with mental health and wellbeing.

Armed Forces Covenant Fund Trust

A grant to connect digitally isolated veterans through the loan of purchased tablets and broadband.

7 Trustees' remuneration expenses and benefits

Three trustees (2019: three) received expenses of £214 (2019: £614) during the year.

No trustee received remuneration for their role.

Donations of £273 were given to the charity by two trustees (2019: none)

8 Related party transactions

The trustees consider there were no related party transactions during the period.

10

VAR Community Accountancy