## **Rotherham Military Community Veterans Centre (MCVC)**
## **Registered Charity number: 1169595**
**Financial Statements for the period ending 31 August 2020**
The Spectrum, Coke Hill, Rotherham, S60 2HX Tel: 01709 829821 Fax: 01709 829822 Email: admin@varotherham.org.uk Web: www.varotherham.org.uk
## **Rotherham Military Community Veterans Centre (MCVC)**
|**Contents**||
|---|---|
||**Page**|
|Legal and administrative information|1|
|Trustees report|2 - 4|
|Independent examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8-10|
VAR Community Accountancy
## **Rotherham Military Community Veterans Centre (MCVC)**
## **Legal & Administrative details**
**Registered Charity number:** 1169595 (E & W) **Trustees** Lt Col R A McPherson M.B.EChairperson - resigned March 2020 Lt Col John Dawson M.B.E. Vice Chair Major Adrian Hunt Deputy Chairperson from March 2020 Superintendent Russell Hughes Zanib Rasool M.B.E. Tony Clabby Andrew Ball Captain John Rodgers **Treasurer** Christine Bradley - resigned July 2020 **Executive Group** Ron Moffett MBE - Chairperson of executive **Administrative address** Army Reserves Centre McKay CV Barracks Rotherham S65 1SH **Bankers** HSBC Bank Plc 35 College Road Town Centre Rotherham S65 1AF **Independent examiner** Faye Hazlehurst FMAAT Community Accountancy Voluntary Action Rotherham Ltd The Spectrum, Coke Hill Rotherham, S60 2HX
**1**
VAR Community Accountancy
# **Rotherham Military Community Veterans Centre (MCVC)**
## **Trustees' Report Annual Report for the period ending 31 August 2020**
## **Structure, Governance and Management**
Rotherham Military Community Veterans Centre (MCVC) is a Charitable Incorporated Organisation and has an Association Model Constitution as its governing document, which was adopted on 29 September 2016.
Charitable activates, assets and liabilities of the unincorporated Rotherham (MCVC) were transferred on 11 October 2016.
The affairs of the charity are managed on a day to day basis by the trustees, who may exercise all the powers of the charity.
## **Appointment of Trustees**
Trustees are nominated by other trustees and appointed by a resolution passed at the Annual General Meeting. There must be at least three trustees in office, with a maximum of twelve on the board of trustees. One third of the charity trustees shall retire from office at the AGM. The charity trustees to retire by rotation shall be those who have been longest in office since their last appointment or re-appointment. If any trustees were last appointed or reappointed on the same day those to retire will be determined by lot.
In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## **Risk Management**
The trustees show due diligence by examining the major risks that the charity faces and putting systems into operation so that steps can be taken to reduce these risks.
## **Charitable Aims and Objectives**
The principle aims of the charity, which are stated in the governing document are:
To relieve the needs of and to promote the good health and wellbeing of ex-service personnel (HM Armed Forces) and their dependents in the South Yorkshire area in particular but not exclusively by providing them with comradeship, help and assistance and by offering them a signposting service to expert support providers for their benefit.
## **Achievements and Performance**
The charity provided signposting and awareness to its members with a summer programme of events and outings. Covid put these events on hold and the completion of the Outreach Project. This was a successful project across South Yorkshire reaching out to many. With the onset of Covid concerns for our ageing veterans and those on medication was our priority. Regular contact was imperative. A successful bid allowed the purchase of several tablets, connectivity and access to zoom. This proved beneficial to all and in some cases a life line.
**2**
VAR Community Accountancy
# **Rotherham Military Community Veterans Centre (MCVC)**
**Trustees' Annual Report continued for the period ending 31 August 2020**
## **Achievements and Performance continued**
Finances, a drop of income since March is evident. Promotion events and fund raising all put on hold. As a saving grace for the charity, outgoings remain by proportion on the small side.
MCVC goes from strength to strength through the direction and guidance of a vibrant executive team. The group through its structure chosen as the lead for veteran organisations with South and West Yorkshire.
Summary – through liaison with other service charities and organisations MCVC goes from strength to strength.
## **Future Plans**
To continue the work of the charity funding is essential. Work is on-going in the drafting of a bid to combat loneliness. A two-year project focusing on loneliness within Rotherham and local areas.
## **Financial Results**
In common with other charities of a similar size and nature, the charity has limited resources and its ongoing operations are currently dependent on funding from grant providers, together with financial support and fundraising from corporate and individual donors.
During the year the charity generated incoming resources of £46,545 (2019: £77,277).
Total expenditure during the year was £23,974 (2019: £88,580 which included capital expenditure of £54,166) resulting in a surplus for the year of £22,571 (2019: deficit £11,304).
Total funds at the year-end stand at £27,155 (2019: £4,584). This is represented by unrestricted funds of £16,028 (2019: £14,284) and restricted funds of £11,127 (2019: deficit £9,700).
The general reserves of the charity represented by unrestricted funds, stands at £16,028 (2019: £14,284).
**3**
VAR Community Accountancy
Rotherham Military Community Veterans Centre
(MCVC)
Trustees, Annual Report continued
for the period ending 31 August 2020
Reserves Policy
The Trustees will maintain as a reserve of unrestricted funds the greater of £3,000 or
three months operational costs. At each trustee meeting the average of the previous
periods costs will be used to validate the continued application of these conditions.
The trustees consider the financial performance of the charity during the year and its
financial position at the end of the year to be good.
Approved by the board of trustees on 11 %0
Signed on behalf of the trustees by:
Signed: .
Name:
M bL.
Trustee
VAR Community Accountancy
## **Independent examiners report to the trustees of Rotherham Military Community Veterans Centre (MCVC)**
I report to the trustees on my examination of the accounts of MCVC (the charity) for the year ended 31 August 2020.
## **Responsibilities and basis of report**
As the charity trustees of MCVC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of MCVC accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiners statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Faye Hazlehurst FMAAT Community Accountancy Voluntary Action Rotherham Ltd The Spectrum, Coke Hill Rotherham S60 2HX
Date: 11 January 2021
**5**
VAR Community Accountancy
## **Rotherham Military Community Veterans Centre (MCVC)**
## **Receipts and Payments for the year ended 31 August 2020**
||**Unrestricted **|**Unrestricted **|**Restricted**|**Total**|Unrestricted|Restricted|Total|
|---|---|---|---|---|---|---|---|
|||**Funds**|**Funds**|**2020**|Funds|Funds|2019|
|**Receipts**||**£**|**£**|**£**|£|£|£|
|Gifts & donations||1,091|-|1,091|3,083|253|3,336|
|Grants|**3**|-|40,087|40,087|1,000|68,030|69,030|
|Income from fundraising|**4**|2,722|-|2,722|4,686|-|4,686|
|Gift Aid reclaim||2,508|-|2,508|-|-|-|
|Other Income||-|137|137|225|-|225|
|**Total receipts**||**6,321**|**40,224**|**46,545**|8,994|68,283|77,277|
|**Payments**||||||||
|Fundraising expenses|**5**|430|-|430|837|200|1,037|
|Wages & Salaries||-|14,562|14,562|-|22,165|22,165|
|Staff training||743|-|743|120|250|370|
|Management Fees||-|-|-|(300)|300|-|
|Travel Expenses||275|594|869|5|103|108|
|Printing, postage & stationery||269|194|463|294|55|349|
|Refreshments||-|86|86|234|35|269|
|Telephone & internet||378|289|667|376|-|376|
|Bank charges||-|-|-|-|60|60|
|Insurance||-|2,793|2,793|751|2,670|3,421|
|Events & advertising||786|-|786|315|633|948|
|Room Hire||342|-|342|10|50|60|
|ICT & website costs||-|53|53|1,022|-|1,022|
|Vehicle expenses||-|579|579|133|493|626|
|Repairs & maintenance||-|-|-|34|-|34|
|Office & admin costs||604|77|681|574|122|696|
|Governance costs||-|-|-|95|-|95|
|Volunteer Expenses||-|-|-|615|100|715|
|Membership & subscriptions||65|-|65|100|-|100|
|Independent Examiners Fee||495|-|495|212|120|332|
|Consultancy Fees||-|120|120|-|-|-|
|Uniforms||-|-|-|513|-|513|
|Misc expenses||190|50|240|727|391|1,118|
|**Sub total payments**||**4,577**|**19,397**|**23,974**|6,667|27,747|34,414|
|**Asset and investment purchase**||||||||
|Purchase of vehicle||-|-|-|-|53,326|53,326|
|Purchase of equipment||-|-|-|-|840|840|
|**Total payments**||**4,577**|**19,397**|**23,974**|6,667|81,913|88,580|
|**Net receipts/payments**||**1,744**|**20,827**|**22,571**|2,327|(13,631)|(11,304)|
|Funds brought forward||14,284|(9,700)|4,584|11,957|3,931|15,888|
|**Funds carried forward**|**6**|**16,028**|**11,127**|**27,155**|14,284|(9,700)|4,584|
||||**6**|||||
VAR Community Accountancy
Rotherham Military Community Veterans Centre
(MCVC)
Statement of Assets and Liabilities
as at 31 August 2020
2020
Totsl Funds
2019
Total Funds
Monetary assets:
Current account
Cash in hand
Total Monetsry Assets
26,855
300
27,155
4,384
200
4,584
Represented by funds
Unrestricted funds
General funds
Restricted Funds
Total Funds
16,028
11,127
27,155
14,284
(9,700)
4,584
Assets retained for the charities own use
2020
2019
Converted van
Trailer
Defibrillator
Computer equipment
53,326
2,000
53,326
7,000
1,706
840
62,872
600
55,926
Liabilities
Accountancy Fee
Pension contributions
(450)
(495)
(160)
Total Non-monetary AssetslLiabilities
(450)
(655)
Approved by the trustees and signed on their behalf by:
Signed:
Date: 11-k¢•&*r AQ
Print name:
Trustee
VAR Community Accountancy
## **Rotherham Military Community Veterans Centre (MCVC)**
**Notes to the accounts for the year ended 31 August 2020**
## **Accounting policies**
## **1 Receipts and payments accounts**
Receipts and payments accounts are statements that summarise the movement of cash into and out of the charity during the financial year.
In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
## **2 Fund Accounting**
The charity maintains an unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestricted funds may arise from general donations, fundraising activities, grants of a general nature, fees for service provision and payment for service delivery contracts.
Restricted funds have been provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on restricted fund at the end of the year is carried forward as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific purposes.
## **3 Grants**
|**Grants**||
|---|---|
|**Unrestricted Restricted**
**2020**
**Fund**
**Fund**
**Total**
**£**
**£**
**£**
Gay & Peter Hartley's Hillards CT
-
-
-
National Lottery - Community Fund
-
-
-
Rotherham CCG
-
500
500
South Yorkshire MOD
-
35,687
35,687
Armed Forces Covenant Fund Trust
-
3,900
3,900
**-**
**40,087**
**40,087**|**Unrestricted Restricted**
**2019**
**Fund**
**Fund**
**Total**
**£**
**£**
**£**
1,000
-
1,000
-
1,200
1,200
-
3,000
3,000
-
63,830
63,830
-
-
-|
||1,000
68,030
69,030|
|**4 Fundraising income**
Sale of merchandise
Raffle sales
Pin badges
Collections
Drop in
Christmas event
Summer ball
Summer BBQ
Other events|**2020**
**Total**
**£**
18
376
-
132
1,423
333
-
30
410
**2,722**|**2019**
**Total**
**£**
107
398
282
275
1,947
372
140
944
221|
|---|---|---|
|||4,686|
Fundraising income in both 2020 and 2019 was all attributable to unrestricted funds.
**8**
VAR Community Accountancy
## **Rotherham Military Community Veterans Centre (MCVC)**
## **Notes to the accounts for the period ending 31 August 2020**
## **5 Fundraising expenses**
|**Fundraising expenses**
Summer BBQ
Raffle prizes & tickets
Merchandise|**2020**
**Total**
-
83
347
**430**|**2019**
**Total**
897
39
101|
|---|---|---|
|||1,037|
Expenditure on fundraising was £430 (2019: £1,037) of which £430 (2019: £837) was attributable to unrestricted funds and (2019: £200) was attributable to restricted funds.
## **6 Restricted funds**
|Hardship fund
South Yorkshire MOD
The Worshipful company of Weavers
National Lottery - Community Fund
Rotherham CCG
Rotherham CCG - its ok not to be ok
Armed Forces Covenant Fund Trust|**Funds**
**Receipts**
**Payments**
**Funds**
**b/fwd**
**c/fwd**
**£**
**£**
**£**
**£**
238
-
-
238
(15,850)
35,824
18,419
1,555
4,147
-
-
4,147
110
-
-
110
1,655
-
516
1,139
-
500
-
500
-
3,900
462
3,438
(9,700)
40,224
19,397
11,127|**Funds**
**Receipts**
**Payments**
**Funds**
**b/fwd**
**c/fwd**
**£**
**£**
**£**
**£**
238
-
-
238
(15,850)
35,824
18,419
1,555
4,147
-
-
4,147
110
-
-
110
1,655
-
516
1,139
-
500
-
500
-
3,900
462
3,438
(9,700)
40,224
19,397
11,127|
|---|---|---|
|||19,397
11,127|
## **The Hardship Fund**
A fund that provides small grants to individuals during times of need.
## **South Yorkshire MOD**
Outreach project working to provide greater visibility across the region of Rotherham MCVC services.
## **The Worshipful company of Weavers -**
A grant that supports Veterans, reduces re-offending and rebuilds local veteran communities.
## **The National Lottery Community Fund**
A grant to increase IT skills withing the Veteran committee through hands on training.
## **Rotherham CCG**
To improve mental health and mental health awareness of whole veterans community.
**9**
VAR Community Accountancy
## **Rotherham Military Community Veterans Centre (MCVC) Notes to the accounts for the period ending 31 August 2020**
## **Restricted funds summary continued**
## **Rotherham CCG - its ok not to be ok**
Supporting veterans across the Rotherham area with mental health and wellbeing.
## **Armed Forces Covenant Fund Trust**
A grant to connect digitally isolated veterans through the loan of purchased tablets and broadband.
## **7 Trustees' remuneration expenses and benefits**
Three trustees (2019: three) received expenses of £214 (2019: £614) during the year.
No trustee received remuneration for their role.
Donations of £273 were given to the charity by two trustees (2019: none)
## **8 Related party transactions**
The trustees consider there were no related party transactions during the period.
**10**
VAR Community Accountancy