PORTSEA MENS SHED - Draft Draft Draft
ANNUAL GENERAL MEETING – 10[th] January 2024 at 1030.
Present: Andy Pottinger, Dave Weston, Angus Ross, John Worley, Frank Worley, Ian Dann, Dave Duncan, Bob Kite, Mick Weyman, Garry Shipp, Paul Booth, Norman Cock, Gordon Flinn, Peter Rodgers, Graham Mann, Graham V…, Nick Castle, Billy Mc Cutcheon, Bruce Clark, George, Jim Steele + Dave … (Potential Member).
Apologies: Steve Thomas, Steve Redrup.
1. Welcome: Andy Pottinger welcomed all to the Annual General Meeting of the Portsea Shed.
2. Minutes of the previous AGM (5th January 2023).
Andy reviewed the Minutes …
Matters Arising: Noted that the previous Minutes had referred to the idea of a Banner to promote the Shed – which had also come up again at a recent Monday Meeting. Last year’s AGM Minutes were approved .
3. Chairman’s Report: Andy read out his report (Copy attached). There was a Vote of Thanks to Andy for all his efforts during the year.
4. Treasurer’s Report: Dave’s Accounts attached.
Dave Weston reviewed the printed Accounts. (Income and Expenditure: 6[th] November 2022 - 5[th] November 2023).
He told us that the Accounts were generally healthy.
Income approximately £6600, Expenditure approximately £5500. Closing Balance: £4079.56.
In 2022 there had been a big COVID Grant. In 2023 we had received generous donations from Co-op Funeral Care and PCC (possible further grant pending). It has been a good year for donations - but we have to try and keep a reasonable reserve (£2000-£3000) in case later years are not so good. We need to look for Donations of around £2500 pa to cover costs of machine and Shed maintenance etc.
Group Events have been quite high at nearly £700 – in future we should make a nominal charge to (partly) cover some of these costs. Tony Keen has retired from PCC. We have a new Support Officer (David ….) who will chase the PCC grant and seek further support (eg: Waitrose).
Paid-up Membership currently 32. Subscriptions provide enough Income to cover Basic Costs (Tax, Insurance). We remain grateful to LandSec for supply of Power and Water.
Q&A: Members Donations are to remain as before (£60 pa).
There was a Vote of Thanks to Dave Weston for handling the Accounts.
5. Fundraising
(Covered above). Some funds generated by Projects for Cathedral and Schools. We discussed the possible Sales of Shed Items (eg: Chopping Boards, Turned Items). The aim should be to sustain operations rather than to make profits. Publicity benefits arise from projects such as Kiddies’ Trains for Schools.
6. Membership:
(Covered above). Paid-up Membership now 32 – delayed payment system works OK for those who come along for a while but then disappear.
7. Election of Officers:
Officers have to be elected each year – separately from the Trustees. By general agreement the existing Officers all resigned – and offered themselves for re-election:
Proposed: Peter Rodgers Seconded: Jim Steele AGREED
Chairman: Andy Pottinger Vice Chairman: Stephen Thomas Treasurer/Membership: Dave Weston Secretary: Angus Ross Fundraising: Jim Steele SMSN: Steve Redrup
8. Election of Trustees
Trustees are elected for a period of five years after which they must retire - but can then be re-appointed. None of the present team have been in post as long as 5 years – but it was thought prudent to arrange some rotation in future.
On this occasion – all Trustees retired from office and offered themselves for re-election.
New Trustee team agreed:
Andy Pottinger Dave Weston Angus Ross John Worley Gary Shipp Charity Commission to be advised
9. Trustees Report
Chairman reviewed the Role and Responsibilities of the Trustees – and reminded us all that we have a collective responsibility for safe working in the Shed. Anybody who feels that another may be doing something risky or dangerous should feel free to point this out. Anyone unsure or unfamiliar with machine operation should seek the advice of a more experienced person.
A recent Trustees Meeting had been principally concerned with Health and Safety. It was thought that we should have a nominated person to oversee the operation and maintenance of individual machines – and standing instructions (eg: Laminated List) for each machine. After discussion of this idea, it was decided that we should appoint a Safety Officer who would be able to intervene if (eg) there arose a dispute over safe operation of a machine.
It was agreed that Billy McCutcheon would take the role of Safety Officer/Co-ordinator with support from Bob Kite and Jim Steele.
A list of Key Holders is now displayed on the door. The responsibility of Key Holder – if last man out of the Shed includes: (Tidy up/Sweep up)/Machines OFF/ Heaters OFF/Lights OFF/Doors Locked. General Opening Hours to remain: Monday/Wednesday/Friday Mornings. No solo working with machinery. Solo workers (out of hours) should bring another person (eg: Family Member) as cover in case of accident.
10. AOB
Chairman thanked all Members for another successful year. Bob Kite proposed a Vote of Thanks to the Officers and Trustees. AGREED. Meeting closed 1045.
START OF NEW FINANCIAL YEAR 6/11/24
2025 ACCOUNTS PORTSEA MENS SHED CIO
| Date | Description | Income Cash Bank |
Income Cash Bank |
Expenditure Cash Bank |
Expenditure Cash Bank |
invoice no Bankposition Cashposn Total |
|---|---|---|---|---|---|---|
| 06/11/2024 | Andy £13 last transaction | |||||
| 08/11/2024 11/11/2024 11/11/2024 11/11/2024 14/11/2024 14/11/2024 14/11/2024 |
Planters - Sarah Income St Lukes S Thomas - Income pens Donation - Jennifer (tables) Petrol - Delivery to Havant C0-0P - Milk etc Coffee - St Lukes |
30.00 £ 250.00 £ 25.00 £ 50.00 £ |
6.08 £ 7.00 £ 8.50 £ |
|||
| 15/11/2024 15/11/2024 15/11/2024 |
B&Q - Materials St Lukes B&Q - Materials St Lukes B&Q - Materials St Lukes |
169.40 £ 6.50 £ 34.85 £ |
||||
| 18/11/2024 20/11/2024 21/11/2024 26/11/2024 27/11/2024 28/11/2024 28/11/2024 28/11/2024 29/11/2024 29/11/2024 02/12/2024 03/12/2024 03/12/2024 03/12/2024 04/12/2024 04/12/2024 09/12/2024 10/12/2024 10/12/2024 10/12/2024 12/12/2024 13/12/2024 13/12/2024 13/12/2024 16/12/2024 |
C0-0P - Milk etc Income - Trains Coffee - St Lukes M Weyman - Paint Trains Billy Stuff Ship Anson - Xmas Deposit C0-0P - Milk etc Aldingbourne Mick Billy Stuff Tesco ATM Chopping Board Sale - Graham Voysey C0-0P - Milk etc Andy Donation (Sum Up test) Xmas Gifts - Car Park/LandSec/Firecrest Chopping Board Sale - Dave Weston Andy Donation (Sum Up test) Income - Cathedral Xmas Fair C0-0P - Milk etc Bob Kite - Xmas Lunch C0-0P - Milk etc Milk -- G Voysey Glue/Danish Oil Toolstation - WMC Coffee - LIDL. R Rodgers Xmas Lunch - Ship Anson |
400.00 £ 9.83 £ 0.98 £ 10.00 £ 0.98 £ 355.00 £ 10.00 £ |
6.15 £ 5.40 £ 11.96 £ 38.99 £ 75.00 £ 1.60 £ 5.00 £ 20.99 £ 81.07 £ 10.00 £ 3.20 £ 22.50 £ 3.35 £ 3.50 £ 1.45 £ 69.78 £ 3.98 £ 222.05 £ |
|||
| 16/12/2024 16/12/2024 |
Xmas Lunch - Cash Jennifer - Chair |
10.00 £ 30.00 £ |
||||
| 17/12/2024 19/12/2024 23/12/2025 23/12/2025 23/12/2025 30/12/2025 31/12/2025 06/01/2025 06/01/2025 |
Top Tots Nursery Milk etc A Ross - Income A Ross - Income Amazon - Leaf Blower Milk etc Portsmouth Cathedral - Bench Refurb Door key Timpsons Sound Atten Boards - Covers WMc |
150.00 £ 25.00 £ 10.00 £ 90.00 £ |
1.60 £ 48.99 £ 1.60 £ 10.00 £ 167.42 £ |
|||
| 06/01/2025 | Billy Stuff | 21.99 £ |
||||
| 08/01/2025 09/01/2025 09/01/2025 10/01/2025 14/01/2025 16/01/2025 17/01/2025 17/01/2025 23/01/2025 23/01/2025 |
Template - Sue Milton Library Prostate Cancer(Train sale) Breast Cancer(Train sale) Chubb Fire & Security C0-0P - Milk etc C0-0P - Milk etc P Rodgers - Coffee Voysey - Fuel deliveries & TSR C0-0P - Milk etc Amazon - Leaf Blower - refund |
5.00 £ 48.99 £ |
200.00 £ 200.00 £ 64.38 £ 10.70 £ 1.60 £ 3.98 £ 20.70 £ 5.10 £ |
|||
| 28/01/2025 | C0-0P - Milk etc | 1.60 £ |
| 31/01/2025 03/02/2025 03/02/2025 05/02/2025 05/02/2025 05/02/2025 06/02/2025 07/02/2025 07/02/2025 10/02/2025 10/02/2025 |
Chair repair - Ann C0-0P - Milk etc Prostate Cancer - 10 lapel pins F Worley - Bandsaw Blades P Rodgers - Coffee G Voysey - Paint Various C0-0P - Milk etc N Castle - Paint Coffee Room M Weyman - Paint Trains P Rodgers - Garden Peat Cash withdrawal |
25.00 £ |
1.50 £ 23.95 £ 41.90 £ 3.98 £ 18.00 £ 1.60 £ 27.00 £ 8.97 £ 10.00 £ 10.00 £ |
||
|---|---|---|---|---|---|
| 10/02/2025 10/02/2025 |
Income from bank Plants - S.Foster |
10.00 £ |
11.50 £ |
||
| 11/02/2025 17/02/2025 17/02/2025 17/02/2025 19/02/2025 19/02/2025 25/02/2025 25/02/2025 25/02/2025 27/02/2025 27/02/2025 01/03/2025 01/03/2025 03/03/2025 07/03/2025 |
C0-0P - Milk etc G Voysey - Cards/stationary G Shipp - Train bits A Pottinger - Milk Donation - Shelving G Voysey Robert Dyas Recycled Metal - R Kite McDonalds Lunch CO-OP Milk etc Recycled Metal - R Kite CO-OP Milk etc Train Money - C McDonnell Amazon - Leaf Blower Garry Ship - Cutting Discs Andy Pottinger - Gate Keys |
20.00 £ 20.00 £ 41.00 £ 120.00 £ |
1.60 £ |
1.60 £ 38.05 £ 14.99 £ 6.99 £ 7.96 £ 1.60 £ 9.75 £ 30.99 £ 4.99 £ 9.25 £ |
|
| 07/03/2025 10/03/2025 |
CO-OP Bags - Andy Pottinger Cash Withdrawal - AP |
4.50 £ |
10.00 £ |
||
| 10/03/2025 | Cash Income | 10.00 £ |
|||
| 10/03/2025 | CO-OP Milk etc | 1.60 £ |
|||
| 10/03/2025 13/03/2025 19/03/2025 |
Graham Voysey - Milk Amazon - Ink Cartridges Donation Curzon Howe Road Gate |
20.00 £ |
1.45 £ 19.50 £ |
||
| 19/03/2025 | Donation GV | 20.00 £ |
|||
| 20/03/2025 14/03/2025 19/03/2025 20/03/2025 21/03/2025 24/03/2025 26/03/2025 |
Clean up Day - Breakfast - John Ponds CO-OP Milk etc CO-OP Milk etc PCC - Rate Payment Bolts/Paint - Benches CO-OP Milk etc CO-OP Milk etc |
1.60 £ 1.60 £ 1.60 £ |
55.65 £ 199.60 £ 50.08 £ 6.75 £ |
||
| 27/03/2025 | G Voysey - SUBS | 60.00 £ |
|||
| 26/03/2025 | CO-OP Milk etc | 1.60 £ |
|||
| 27/03/2025 | A Pottinger - SUBS | 58.50 £ |
|||
| 28/03/2025 28/03/2025 28/03/2025 28/03/2025 31/03/2025 31/03/2025 31/03/2025 31/03/2025 31/03/2025 31/03/2025 31/03/2025 31/03/2025 31/03/2025 31/03/2025 31/03/2025 02/04/2025 07/04/2025 07/04/2025 10/04/2025 14/04/2025 14/04/2025 |
A Newport - SUBS G Flinn - SUBS D Whild - SUBS Donation - Round Table PCC A Ross - SUBS G Shipp - SUBS B Clark - SUBS S Thomas - SUBS B&Q - Wood Tratment(Cathedral) D Weston - SUBS N Cock - SUBS M Weyman - SUBS Coffee - P Rodgers Trial - SUMUP( on phone) DW Donation - G Voysey N Castle - SUBS CO-OP Milk etc R Kite - SUBS CO-OP Milk etc Shelf Bolts- P Rodgers Back Door - B Clarke |
60.00 £ 60.00 £ 60.00 £ 107.25 £ 60.00 £ 60.00 £ 60.00 £ 60.00 £ 60.00 £ 30.00 £ 60.00 £ 0.98 £ 10.00 £ 60.00 £ 60.00 £ |
| 14/04/2025 14/04/2025 14/04/2025 15/04/2025 15/04/2025 15/04/2025 16/04/2025 24/04/2025 25/04/2025 29/04/2025 30/04/2025 30/04/2025 07/05/2025 07/05/2025 09/05/2025 15/05/2025 19/05/2025 19/05/2025 19/05/2025 19/05/2025 |
Footstool - Donation White Chair - Donation Unknown - Donation Amazon - Mouse Sander Subs A Turner Subs J Worley/F Worley/P Rodgers Wessex Insurance - 1 year Milk etc Kirby Stores Subs W McCutcheon Milk etc Kirby Stores Subs P Booth Blade Regrind - F Worley Subs - V Twine Subs - M Carrol CO-OP Milk etc Coffee - Nells Wood Stain - G Voysey Donation - G Voysey Filter Bags - N Castle Milk - G Voysey |
50.00 £ 20.00 £ 5.00 £ 60.00 £ 176.97 £ 60.00 £ 60.00 £ 60.00 £ 60.00 £ 15.00 £ |
31.00 £ 653.20 £ 1.65 £ 4.65 £ 50.90 £ 1.70 £ 9.00 £ 53.66 £ 28.47 £ 1.55 £ |
31.00 £ 653.20 £ 1.65 £ 4.65 £ 50.90 £ 1.70 £ 9.00 £ 53.66 £ 28.47 £ 1.55 £ |
|
|---|---|---|---|---|---|
| 22/05/2025 22/05/2025 |
Tangmere Museum Milk etc |
128.70 £ 1.70 £ |
|||
| 27/05/2025 28/05/2025 06/06/2025 06/06/2025 09/06/2025 12/06/2025 12/06/2025 16/06/2025 16/06/2025 16/06/2025 18/06/2025 18/06/2025 18/06/2025 19/06/2025 23/06/2025 23/06/2025 23/06/2025 23/06/2025 23/06/2025 24/06/2025 24/06/2025 26/06/2025 26/06/2025 01/07/2025 03/07/2025 02/07/2025 07/07/2025 07/07/2025 08/07/2025 08/07/2025 14/07/2025 14/07/2025 16/07/2025 16/07/2025 18/07/2025 21/07/2025 21/07/2025 21/07/2025 25/07/2025 01/08/2025 04/08/2025 05/08/2025 06/08/2025 06/08/2025 07/08/2025 |
Metal Recycling Milk - G Voysey Donation - cathedral Table Microsoft Annual Milk - G Voysey Milk etc Cash Float - St Lukes Fair Milk etc Cash Float Returned - St Lukes Fair Income - St Lukes Fair Domain Charde - 24 months Data Sim - S Redrup Donation - A Pottiger B&Q - Hose & Tap Large Bin Bags Amazon - D Weston Coffee - P Rodgers Milk etc 2 Sets of Bench Ends - P Rodgers (NO RECEIPT) Coffee - P Rodgers from April Folders - Amazon Display Book - Amazon Milk etc John Pounds - Breakfast Screwfix - Nail Gun Nails 10 x Titan Bags Milk - G Voysey John Pound Centre Donation - Veronica Amazon - Black & Decker Sander Metal Reclaim Milk - G Voysey Bench bolts - P Booth Refund - Bramsdon & Child Donation - Mayfields Book Case Wood treatment - G Voysey CO-OPMilk etc Coffee - P Rodgers Coffee - P Rodgers Milk - G Voysey Donation Bench Sale - A Ross Donation - G Sutton Milk - G Voysey Bench Sale - A Ross Dust Extractor Filter - Evolution |
58.50 £ 240.00 £ 20.00 £ 74.00 £ 20.00 £ 40.00 £ 58.00 £ 91.30 £ 30.00 £ 10.00 £ 80.00 £ 50.00 £ 60.00 £ |
| 11/08/2025 11/08/2025 15/08/2025 18/09/2025 19/08/2025 20/08/2025 22/08/2025 26/08/2025 01/09/2025 01/09/2025 03/09/2025 08/09/2025 08/09/2025 08/09/2025 09/09/2025 10/09/2025 10/09/2025 12/09/2025 15/09/2025 15/09/2025 15/09/2025 16/09/2025 18/09/2025 22/09/2025 26/09/2025 26/09/2025 29/09/2025 29/09/2025 29/09/2025 |
Milk - G Voysey Waste sacks - N Castle St Lukes - Bookshelf Milk - G Voysey B & M Milk - G Voysey Milk - G Voysey Boots - Plasters B & Q - PVA Glue Donation - Bench Paul B Donation - Per Buoy Donation - Sale Suicide Watch Donation - Gate lady Sum Up Trial -m Donation Shirt - G Voysey Coffee - P Rodgers Wood Bird Boxes - N Castle Donation - D Weston signs Income - Metal Recyling Robert Dyas N Castle - Treatment - Bird Boxes Amazon - Varnish CO OPMilk etc Donation - Wood Langstone G Voysey - Milk etc Graham Voysey - Screws Amazon - Varnish Amazon - Varnish B & Q Varnish etc |
30.00 £ 30.00 £ 100.00 £ 10.00 £ 40.00 £ 1.97 £ 5.01 £ 10.00 £ 40.50 £ 40.00 £ |
1.65 £ 16.87 £ 1.65 £ 7.49 £ 1.65 £ 1.65 £ 3.50 £ 28.77 £ 5.38 £ 28.50 £ 16.66 £ 19.99 £ 15.00 £ 5.65 £ 1.65 £ 12.77 £ 22.71 £ 35.90 £ 39.00 £ |
||
|---|---|---|---|---|---|
| 29/09/2025 | Screwfix - | 39.99 £ |
|||
| 29/09/2025 29/09/2025 29/09/2025 29/09/2025 30/09/2025 02/10/2025 06/10/2025 07/10/2025 07/10/2025 09/10/2025 13/10/2025 14/10/2025 21/10/2025 22/10/2025 22/10/2025 23/10/2025 23/10/2025 23/10/2025 24/10/2025 24/10/2025 27/10/2025 27/10/2025 28/10/2025 30/10/2025 30/10/2025 31/10/2025 |
CO OPMilk etc G Voysey - Milk etc Paul Booth - Varnish Cash for S Foster (Flowers) Donation - Chest of Drawer Refurb Love Southsea Donation - Chair Repair CO OPMilk etc Wickham Street - Parking N Cock - SUBS 2nd inst Donation - Rock Gdns Bug/Bird Boxes Wickham Street - Parking CO OPMilk etc W McCutcheon - Blade regrind P Rodgers - Coffee Screwfix - Sanding Belts F Worley - Blades/Regrinds Graham Voysey - Milk etc Donation - Marble Alley Town Court Donation - Antique Chair Donation - Steve T Bench Donation Y Clay - Train CO OPMilk etc Robert Dyas Priner Cartridge/Dymo Tape CO-OP Milk etc |
50.00 £ 40.00 £ 30.00 £ 100.00 £ 20.00 £ 150.00 £ 40.00 £ 200.00 £ |
2.00 £ 1.65 £ 13.60 £ 20.00 £ 40.00 £ 4.35 £ 3.00 £ 2.00 £ 1.80 £ 38.96 £ 5.30 £ 9.56 £ 94.14 £ 4.39 £ 1.80 £ 14.99 £ 35.70 £ 6.15 £ |
Andrew Pottinger - Chairman David Weston - Treasurer