## **PORTSEA MENS SHED - Draft Draft Draft**
## **ANNUAL GENERAL MEETING – 10[th] January 2024 at 1030.**
**Present:** Andy Pottinger, Dave Weston, Angus Ross, John Worley, Frank Worley, Ian Dann, Dave Duncan, Bob Kite, Mick Weyman, Garry Shipp, Paul Booth, Norman Cock, Gordon Flinn, Peter Rodgers, Graham Mann, Graham V…, Nick Castle, Billy Mc Cutcheon, Bruce Clark, George, Jim Steele + Dave … (Potential Member).
**Apologies:** Steve Thomas, Steve Redrup.
## **1. Welcome:** Andy Pottinger welcomed all to the Annual General Meeting of the Portsea Shed.
## **2. Minutes of the previous AGM (5th January 2023).**
Andy reviewed the Minutes …
**Matters Arising:** Noted that the previous Minutes had referred to the idea of a Banner to promote the Shed – which had also come up again at a recent Monday Meeting. **Last year’s AGM Minutes were approved** .
**3. Chairman’s Report:** Andy read out his report (Copy attached). **There was a Vote of Thanks to Andy for all his efforts during the year.**
## **4. Treasurer’s Report:** Dave’s Accounts attached.
Dave Weston reviewed the printed Accounts. (Income and Expenditure: 6[th] November 2022 - 5[th] November 2023).
He told us that the Accounts were generally healthy.
Income approximately £6600, Expenditure approximately £5500. Closing Balance: £4079.56.
In 2022 there had been a big COVID Grant. In 2023 we had received generous donations from Co-op Funeral Care and PCC (possible further grant pending). It has been a good year for donations - but we have to try and keep a reasonable reserve (£2000-£3000) in case later years are not so good. We need to look for Donations of around £2500 pa to cover costs of machine and Shed maintenance etc.
Group Events have been quite high at nearly £700 – in future we should make a nominal charge to (partly) cover some of these costs. Tony Keen has retired from PCC. We have a new Support Officer (David ….) who will chase the PCC grant and seek further support (eg: Waitrose).
Paid-up Membership currently 32. Subscriptions provide enough Income to cover Basic Costs (Tax, Insurance). We remain grateful to LandSec for supply of Power and Water.
**Q&A:** Members Donations are to remain as before (£60 pa).
## **There was a Vote of Thanks to Dave Weston for handling the Accounts.**
## **5. Fundraising**
(Covered above). Some funds generated by Projects for Cathedral and Schools. We discussed the possible Sales of Shed Items (eg: Chopping Boards, Turned Items). The aim should be to sustain operations rather than to make profits. Publicity benefits arise from projects such as Kiddies’ Trains for Schools.
## **6. Membership:**
(Covered above). Paid-up Membership now 32 – delayed payment system works OK for those who come along for a while but then disappear.
## **7. Election of Officers:**
Officers have to be elected each year – separately from the Trustees. By general agreement the existing Officers all resigned – and offered themselves for re-election:
## **Proposed: Peter Rodgers Seconded: Jim Steele AGREED**
**Chairman: Andy Pottinger Vice Chairman: Stephen Thomas Treasurer/Membership: Dave Weston Secretary: Angus Ross Fundraising: Jim Steele SMSN: Steve Redrup**
## **8. Election of Trustees**
Trustees are elected for a period of five years after which they must retire - but can then be re-appointed. None of the present team have been in post as long as 5 years – but it was thought prudent to arrange some rotation in future.
On this occasion – all Trustees retired from office and offered themselves for re-election.
New Trustee team agreed:
**Andy Pottinger Dave Weston Angus Ross John Worley Gary Shipp Charity Commission to be advised**
## **9. Trustees Report**
Chairman reviewed the Role and Responsibilities of the Trustees – and reminded us all that we have a collective responsibility for safe working in the Shed. Anybody who feels that another may be doing something risky or dangerous should feel free to point this out. Anyone unsure or unfamiliar with machine operation should seek the advice of a more experienced person.
A recent Trustees Meeting had been principally concerned with Health and Safety. It was thought that we should have a nominated person to oversee the operation and maintenance of individual machines – and standing instructions (eg: Laminated List) for each machine. After discussion of this idea, it was decided that we should appoint a Safety Officer who would be able to intervene if (eg) there arose a dispute over safe operation of a machine.
**It was agreed that Billy McCutcheon would take the role of Safety Officer/Co-ordinator with support from Bob Kite and Jim Steele.**
A list of Key Holders is now displayed on the door. The responsibility of Key Holder – if last man out of the Shed includes: (Tidy up/Sweep up)/Machines OFF/ Heaters OFF/Lights OFF/Doors Locked. General Opening Hours to remain: Monday/Wednesday/Friday Mornings. No solo working with machinery. Solo workers (out of hours) should bring another person (eg: Family Member) as cover in case of accident.
## **10. AOB**
Chairman thanked all Members for another successful year. Bob Kite proposed a Vote of Thanks to the Officers and Trustees. **AGREED. Meeting closed 1045.**
## **START OF NEW FINANCIAL YEAR 6/11/24**
## **2025 ACCOUNTS PORTSEA MENS SHED CIO**
|Date|Description|**Income**
Cash
Bank|**Income**
Cash
Bank|**Expenditure**
Cash
Bank|**Expenditure**
Cash
Bank|invoice no
Bankposition
Cashposn
Total|
|---|---|---|---|---|---|---|
|06/11/2024|Andy £13 last transaction||||||
|08/11/2024
11/11/2024
11/11/2024
11/11/2024
14/11/2024
14/11/2024
14/11/2024|Planters - Sarah
Income St Lukes
S Thomas - Income pens
Donation - Jennifer (tables)
Petrol - Delivery to Havant
C0-0P - Milk etc
Coffee - St Lukes||30.00
£
250.00
£
25.00
£
50.00
£||6.08
£
7.00
£
8.50
£||
|15/11/2024
15/11/2024
15/11/2024|B&Q - Materials St Lukes
B&Q - Materials St Lukes
B&Q - Materials St Lukes||||169.40
£
6.50
£
34.85
£||
|18/11/2024
20/11/2024
21/11/2024
26/11/2024
27/11/2024
28/11/2024
28/11/2024
28/11/2024
29/11/2024
29/11/2024
02/12/2024
03/12/2024
03/12/2024
03/12/2024
04/12/2024
04/12/2024
09/12/2024
10/12/2024
10/12/2024
10/12/2024
12/12/2024
13/12/2024
13/12/2024
13/12/2024
16/12/2024|C0-0P - Milk etc
Income - Trains
Coffee - St Lukes
M Weyman - Paint Trains
Billy Stuff
Ship Anson - Xmas Deposit
C0-0P - Milk etc
Aldingbourne
Mick
Billy Stuff
Tesco ATM
Chopping Board Sale - Graham Voysey
C0-0P - Milk etc
Andy Donation (Sum Up test)
Xmas Gifts - Car Park/LandSec/Firecrest
Chopping Board Sale - Dave Weston
Andy Donation (Sum Up test)
Income - Cathedral Xmas Fair
C0-0P - Milk etc
Bob Kite - Xmas Lunch
C0-0P - Milk etc
Milk -- G Voysey
Glue/Danish Oil Toolstation - WMC
Coffee - LIDL. R Rodgers
Xmas Lunch - Ship Anson||400.00
£
9.83
£
0.98
£
10.00
£
0.98
£
355.00
£
10.00
£||6.15
£
5.40
£
11.96
£
38.99
£
75.00
£
1.60
£
5.00
£
20.99
£
81.07
£
10.00
£
3.20
£
22.50
£
3.35
£
3.50
£
1.45
£
69.78
£
3.98
£
222.05
£||
|16/12/2024
16/12/2024|Xmas Lunch - Cash
Jennifer - Chair||10.00
£
30.00
£||||
|17/12/2024
19/12/2024
23/12/2025
23/12/2025
23/12/2025
30/12/2025
31/12/2025
06/01/2025
06/01/2025|Top Tots Nursery
Milk etc
A Ross - Income
A Ross - Income
Amazon - Leaf Blower
Milk etc
Portsmouth Cathedral - Bench Refurb
Door key Timpsons
Sound Atten Boards - Covers WMc||150.00
£
25.00
£
10.00
£
90.00
£||1.60
£
48.99
£
1.60
£
10.00
£
167.42
£||
|06/01/2025|Billy Stuff||||21.99
£||
|08/01/2025
09/01/2025
09/01/2025
10/01/2025
14/01/2025
16/01/2025
17/01/2025
17/01/2025
23/01/2025
23/01/2025|Template - Sue Milton Library
Prostate Cancer(Train sale)
Breast Cancer(Train sale)
Chubb Fire & Security
C0-0P - Milk etc
C0-0P - Milk etc
P Rodgers - Coffee
Voysey - Fuel deliveries & TSR
C0-0P - Milk etc
Amazon - Leaf Blower - refund||5.00
£
48.99
£||200.00
£
200.00
£
64.38
£
10.70
£
1.60
£
3.98
£
20.70
£
5.10
£||
|28/01/2025|C0-0P - Milk etc||||1.60
£||
|31/01/2025
03/02/2025
03/02/2025
05/02/2025
05/02/2025
05/02/2025
06/02/2025
07/02/2025
07/02/2025
10/02/2025
10/02/2025|Chair repair - Ann
C0-0P - Milk etc
Prostate Cancer - 10 lapel pins
F Worley - Bandsaw Blades
P Rodgers - Coffee
G Voysey - Paint Various
C0-0P - Milk etc
N Castle - Paint Coffee Room
M Weyman - Paint Trains
P Rodgers - Garden Peat
Cash withdrawal||25.00
£||1.50
£
23.95
£
41.90
£
3.98
£
18.00
£
1.60
£
27.00
£
8.97
£
10.00
£
10.00
£|
|---|---|---|---|---|---|
|10/02/2025
10/02/2025|Income from bank
Plants - S.Foster|10.00
£||11.50
£||
|11/02/2025
17/02/2025
17/02/2025
17/02/2025
19/02/2025
19/02/2025
25/02/2025
25/02/2025
25/02/2025
27/02/2025
27/02/2025
01/03/2025
01/03/2025
03/03/2025
07/03/2025|C0-0P - Milk etc
G Voysey - Cards/stationary
G Shipp - Train bits
A Pottinger - Milk
Donation - Shelving G Voysey
Robert Dyas
Recycled Metal - R Kite
McDonalds Lunch
CO-OP Milk etc
Recycled Metal - R Kite
CO-OP Milk etc
Train Money - C McDonnell
Amazon - Leaf Blower
Garry Ship - Cutting Discs
Andy Pottinger - Gate Keys||20.00
£
20.00
£
41.00
£
120.00
£|1.60
£|1.60
£
38.05
£
14.99
£
6.99
£
7.96
£
1.60
£
9.75
£
30.99
£
4.99
£
9.25
£|
|07/03/2025
10/03/2025|CO-OP Bags - Andy Pottinger
Cash Withdrawal - AP|||4.50
£|10.00
£|
|10/03/2025|Cash Income|10.00
£||||
|10/03/2025|CO-OP Milk etc|||1.60
£||
|10/03/2025
13/03/2025
19/03/2025|Graham Voysey - Milk
Amazon - Ink Cartridges
Donation Curzon Howe Road Gate||20.00
£||1.45
£
19.50
£|
|19/03/2025|Donation GV||20.00
£|||
|20/03/2025
14/03/2025
19/03/2025
20/03/2025
21/03/2025
24/03/2025
26/03/2025|Clean up Day - Breakfast - John Ponds
CO-OP Milk etc
CO-OP Milk etc
PCC - Rate Payment
Bolts/Paint - Benches
CO-OP Milk etc
CO-OP Milk etc|||1.60
£
1.60
£
1.60
£|55.65
£
199.60
£
50.08
£
6.75
£|
|27/03/2025|G Voysey - SUBS||60.00
£|||
|26/03/2025|CO-OP Milk etc|||1.60
£||
|27/03/2025|A Pottinger - SUBS||58.50
£|||
|28/03/2025
28/03/2025
28/03/2025
28/03/2025
31/03/2025
31/03/2025
31/03/2025
31/03/2025
31/03/2025
31/03/2025
31/03/2025
31/03/2025
31/03/2025
31/03/2025
31/03/2025
02/04/2025
07/04/2025
07/04/2025
10/04/2025
14/04/2025
14/04/2025|A Newport - SUBS
G Flinn - SUBS
D Whild - SUBS
Donation - Round Table PCC
A Ross - SUBS
G Shipp - SUBS
B Clark - SUBS
S Thomas - SUBS
B&Q - Wood Tratment(Cathedral)
D Weston - SUBS
N Cock - SUBS
M Weyman - SUBS
Coffee - P Rodgers
Trial - SUMUP( on phone) DW
Donation - G Voysey
N Castle - SUBS
CO-OP Milk etc
R Kite - SUBS
CO-OP Milk etc
Shelf Bolts- P Rodgers
Back Door - B Clarke||60.00
£
60.00
£
60.00
£
107.25
£
60.00
£
60.00
£
60.00
£
60.00
£
60.00
£
30.00
£
60.00
£
0.98
£
10.00
£
60.00
£
60.00
£|||
|14/04/2025
14/04/2025
14/04/2025
15/04/2025
15/04/2025
15/04/2025
16/04/2025
24/04/2025
25/04/2025
29/04/2025
30/04/2025
30/04/2025
07/05/2025
07/05/2025
09/05/2025
15/05/2025
19/05/2025
19/05/2025
19/05/2025
19/05/2025|Footstool - Donation
White Chair - Donation
Unknown - Donation
Amazon - Mouse Sander
Subs A Turner
Subs J Worley/F Worley/P Rodgers
Wessex Insurance - 1 year
Milk etc Kirby Stores
Subs W McCutcheon
Milk etc Kirby Stores
Subs P Booth
Blade Regrind - F Worley
Subs - V Twine
Subs - M Carrol
CO-OP Milk etc
Coffee - Nells
Wood Stain - G Voysey
Donation - G Voysey
Filter Bags - N Castle
Milk - G Voysey||50.00
£
20.00
£
5.00
£
60.00
£
176.97
£
60.00
£
60.00
£
60.00
£
60.00
£
15.00
£|31.00
£
653.20
£
1.65
£
4.65
£
50.90
£
1.70
£
9.00
£
53.66
£
28.47
£
1.55
£|31.00
£
653.20
£
1.65
£
4.65
£
50.90
£
1.70
£
9.00
£
53.66
£
28.47
£
1.55
£|
|---|---|---|---|---|---|
|22/05/2025
22/05/2025|Tangmere Museum
Milk etc||||128.70
£
1.70
£|
|27/05/2025
28/05/2025
06/06/2025
06/06/2025
09/06/2025
12/06/2025
12/06/2025
16/06/2025
16/06/2025
16/06/2025
18/06/2025
18/06/2025
18/06/2025
19/06/2025
23/06/2025
23/06/2025
23/06/2025
23/06/2025
23/06/2025
24/06/2025
24/06/2025
26/06/2025
26/06/2025
01/07/2025
03/07/2025
02/07/2025
07/07/2025
07/07/2025
08/07/2025
08/07/2025
14/07/2025
14/07/2025
16/07/2025
16/07/2025
18/07/2025
21/07/2025
21/07/2025
21/07/2025
25/07/2025
01/08/2025
04/08/2025
05/08/2025
06/08/2025
06/08/2025
07/08/2025|Metal Recycling
Milk - G Voysey
Donation - cathedral Table
Microsoft Annual
Milk - G Voysey
Milk etc
Cash Float - St Lukes Fair
Milk etc
Cash Float Returned - St Lukes Fair
Income - St Lukes Fair
Domain Charde - 24 months
Data Sim - S Redrup
Donation - A Pottiger
B&Q - Hose & Tap
Large Bin Bags Amazon - D Weston
Coffee - P Rodgers
Milk etc
2 Sets of Bench Ends - P Rodgers (NO RECEIPT)
Coffee - P Rodgers from April
Folders - Amazon
Display Book - Amazon
Milk etc
John Pounds - Breakfast
Screwfix - Nail Gun Nails
10 x Titan Bags
Milk - G Voysey
John Pound Centre
Donation - Veronica
Amazon - Black & Decker Sander
Metal Reclaim
Milk - G Voysey
Bench bolts - P Booth
Refund - Bramsdon & Child
Donation - Mayfields Book Case
Wood treatment - G Voysey
CO-OPMilk etc
Coffee - P Rodgers
Coffee - P Rodgers
Milk - G Voysey
Donation
Bench Sale - A Ross
Donation - G Sutton
Milk - G Voysey
Bench Sale - A Ross
Dust Extractor Filter - Evolution||58.50
£
240.00
£
20.00
£
74.00
£
20.00
£
40.00
£
58.00
£
91.30
£
30.00
£
10.00
£
80.00
£
50.00
£
60.00
£|||
|11/08/2025
11/08/2025
15/08/2025
18/09/2025
19/08/2025
20/08/2025
22/08/2025
26/08/2025
01/09/2025
01/09/2025
03/09/2025
08/09/2025
08/09/2025
08/09/2025
09/09/2025
10/09/2025
10/09/2025
12/09/2025
15/09/2025
15/09/2025
15/09/2025
16/09/2025
18/09/2025
22/09/2025
26/09/2025
26/09/2025
29/09/2025
29/09/2025
29/09/2025|Milk - G Voysey
Waste sacks - N Castle
St Lukes - Bookshelf
Milk - G Voysey
B & M
Milk - G Voysey
Milk - G Voysey
Boots - Plasters
B & Q - PVA Glue
Donation - Bench Paul B
Donation - Per Buoy
Donation - Sale Suicide Watch
Donation - Gate lady
Sum Up Trial -m Donation
Shirt - G Voysey
Coffee - P Rodgers
Wood Bird Boxes - N Castle
Donation - D Weston signs
Income - Metal Recyling
Robert Dyas
N Castle - Treatment - Bird Boxes
Amazon - Varnish
CO OPMilk etc
Donation - Wood Langstone
G Voysey - Milk etc
Graham Voysey - Screws
Amazon - Varnish
Amazon - Varnish
B & Q Varnish etc||30.00
£
30.00
£
100.00
£
10.00
£
40.00
£
1.97
£
5.01
£
10.00
£
40.50
£
40.00
£||1.65
£
16.87
£
1.65
£
7.49
£
1.65
£
1.65
£
3.50
£
28.77
£
5.38
£
28.50
£
16.66
£
19.99
£
15.00
£
5.65
£
1.65
£
12.77
£
22.71
£
35.90
£
39.00
£|
|---|---|---|---|---|---|
|29/09/2025|Screwfix -||||39.99
£|
|29/09/2025
29/09/2025
29/09/2025
29/09/2025
30/09/2025
02/10/2025
06/10/2025
07/10/2025
07/10/2025
09/10/2025
13/10/2025
14/10/2025
21/10/2025
22/10/2025
22/10/2025
23/10/2025
23/10/2025
23/10/2025
24/10/2025
24/10/2025
27/10/2025
27/10/2025
28/10/2025
30/10/2025
30/10/2025
31/10/2025|CO OPMilk etc
G Voysey - Milk etc
Paul Booth - Varnish
Cash for S Foster (Flowers)
Donation - Chest of Drawer Refurb
Love Southsea
Donation - Chair Repair
CO OPMilk etc
Wickham Street - Parking
N Cock - SUBS 2nd inst
Donation - Rock Gdns Bug/Bird Boxes
Wickham Street - Parking
CO OPMilk etc
W McCutcheon - Blade regrind
P Rodgers - Coffee
Screwfix - Sanding Belts
F Worley - Blades/Regrinds
Graham Voysey - Milk etc
Donation - Marble Alley Town Court
Donation - Antique Chair
Donation - Steve T Bench
Donation Y Clay - Train
CO OPMilk etc
Robert Dyas
Priner Cartridge/Dymo Tape
CO-OP Milk etc||50.00
£
40.00
£
30.00
£
100.00
£
20.00
£
150.00
£
40.00
£
200.00
£||2.00
£
1.65
£
13.60
£
20.00
£
40.00
£
4.35
£
3.00
£
2.00
£
1.80
£
38.96
£
5.30
£
9.56
£
94.14
£
4.39
£
1.80
£
14.99
£
35.70
£
6.15
£|
Andrew Pottinger - Chairman David Weston - Treasurer