2023-09-30-accounts - Bishop's Waltham Gardening Club

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Trustees’ Annual Report for the period

From Period start date 1/10/22 To Period end date 30/9/23

Charity name: Bishop’s Waltham Gardening Club

Charity registration number: 1169353

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1. Advance education and good practice in horticulture; to provide facilities in the interests of social welfare, to individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life; 2. Promote the good health of the public; in particular those whose health is at risk and who have been advised to exercise, through the provision of allotments for gardening.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	1. Manage a site of 170 allotment plots on behalf of Bishop's Waltham Parish Council including raised beds for disabled/wheelchair users and children's plots. 2. Organise lectures, discussions and demonstrations to members and guests. 3. Set up visits to places and organisations of horticultural interest. 4. Arrange horticultural and craft shows and competitions. 5. Manage and maintain community orchard and small garden areas in Bishop's Waltham for the benefit of the local community. 6. Make available an annual grant for a local student on a horticultural course at Sparsholt College.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The Trustees have implemented a scheme to provide financial assistance to individuals for horticultural training, to be reviewed

		annually. The availability of grants is advertised locally, an application is completed and assessed by two trustees and an award is made to any suitable candidates. Any one person can only receive an award for two academic years.
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	1. Management, including administration and rental issues, of site of allotments with plot rental open to all residents of area. Facilities provided include mowers, strimmers, water supply and toilet. Activities to promote communal participation included barbecues, competitions and maintenance working parties. 2. On-going development of a community orchard by a small group of volunteers led by a qualified horticulturalist. The orchard is on publicly owned land and accessible at all times. 3. Continuous maintenance, on behalf of the local council, by a group of volunteers led by an experienced gardener of a garden by public pathways. The garden attracts and supports wildlife, especially butterflies and is open to the public. 4. Financial support was provided to a student for on a recognised horticultural training course to assist with travel costs, out of college visits etc. The student wrote several short reports describing achievements. 5. Raising of funds to support activities through sales of gardening goods at the allotment building. This is appreciated by all Club members for its convenience, and as the prices tend to be lower than elsewhere. 6. Our annual public plant sale. This receives an enthusiastic response from the public for low-priced, high quality and specialist plants. 6. Eight evening meetings for members and public at which there is a lecture by a knowledgeable person on a horticultural topic. These are social and educational events open to all. Other social events and competitions at our trading shed have been introduced to improve involvement across the Club.

Three shows per year for members and non-members to exhibit plants, crafts and produce competitively. Our main show is one of the highlights of the village calendar. 8. An item relating to horticulture is placed in the local Parish News magazine each month. The Club's activities and member's newsletters are posted on the Club's publicly available website. 9. The allotments were opened to the public this year in support of the open gardens event run by Bishop’s Waltham in Bloom. 9. A presence at local charitable events to promote horticulture in the community. 10 The Club organises trips to gardens of interest; these are attended by Club members and others.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Club is in a sound position financially, and is confident that it will be able to carry out all routine activities.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Club currently maintains reserves of £15,000 to cover a)future cost of replacing the roof of the Club’s trading shed and other repairs b) fencing and other alterations that may be needed as a result of development in the locality.
Amount of reserves held	Para 1.22	£15,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Membership fees Sales at Trading Shed Plant Sales HMRC Gift Aid Raffles and refreshment sales at events Advertising sponsorship in show programme
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Club does not hold any investments. We will investigate moving some funds to an interest earning account during the next financial year.
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are coopted if there is a vacancy, and confirmed at the following AGM. Voting takes place at the AGM if there is competition for a place as a trustee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Bishop’s Waltham Gardening Club
Other name the charity uses	N/A
Registered charitynumber	1169353
Charity’s principal address	1 Shore Lane, Bishop’s Waltham SO32 1DY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
David Bennett	Chair
Linda Haysom	Treasurer
Alison Perry	Secretary	17/6/2024
Anthea Mabey
David Bushby
Gill Williams		15/4/2024
Gill Hammil
Kate Cassell
LarryMabey
Maewyn Cumming
Nicole Jones
Robin Breach		17/4/2024
Ron Haysom		24/1/2024

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Maewyn Cumming Full name(s) David Bennett Position (eg Secretary, Chair Trustee Chair, etc) Date 15/7/2024

CHARITY ACCOUNT - FINANCIAL STATEMENT 01/10/2022 TO 30/09/2023

CHARITY ACCOUNT – BALANCES 01/10/2022 TO 30/09/2023

01/10/2022 TO 30/09/2023					CHARITY ACCOUNT – BALANCES 01/10/2022 TO 30/	9/2023
INCOME	2022/2023		2021/2022		Opening balance 1 October 2022	£17,722
Allotment rent	£2,117		£1,877		Excess of income over expenditure	-£2,184
Plant Sales & Events	£1,732		£527		Transfer from Trading Account	£3,000
Talks & Social Events	£1,233		£1,679			£18,538
Outings	£1,050		£0		Less Charity Income not credited to bank	£0
Membership subscriptions	£2,034		£1,824		Plus Charity Expenditure not debited from bank	£0
Annual Show	£981		£876		Represented by bank and cash as at date 30/09/2023	£18,538
Gift Aid	£442		£428
Water	£292		£85
Donations/Grants	£181		£58
TOTAL INCOME		£10,061		£7,354
EXPENDITURE
Allotment Maintenance	£2,060		£1,411
Plant Sales & Events	£1,480		£88
Talks & Social Events	£2,471		£1,893
Outings	£973		£0
Annual Show	£2,260		£1,407
Water	£338		£245
Donations/Grants	£895		£217
Community Orchard/Gardens	£79		£59
Rent	£25		£26
Shed Costs	£65		£1,293
Website	£384		£288
Insurance	£588		£578
Administration & Subscriptions	£626		£141
TOTAL EXPENDITURE		£12,245		£7,646
EXCESS OF INCOME OVER EXPENDITURE		-£2,184		-£292
TRADING ACCOUNT - FINANCIAL STATEMENT 01/10/2022 TO 30/09/2023					TRADING ACCOUNT - BALANCES 01/10/2022 TO 30/09/2023
INCOME	2022/2023		2021/2022		Opening Balance 1 October 2022	£5,010
Trading Sales	£5,585		£5,672		Excess of income over expenditure	£3,391
Donations	£2		£50		Less Transfer to Charity Account	£3,000
Non-Trading Sales	£14		£25			£5,400
TOTAL INCOME		£5,601		£5,747	Less Trading Income not credited to bank	£0
EXPENDITURE					Plus Trading Expenditure not debited from bank	£0
Trading Stock	£2,156		£4,522		Represented by bank and cash as at date 30/09/2023	£5,400
Non-Trading Transfers Out	£47		£552
Trading Support Costs	£7		£157
TOTAL EXPENDITURE	£2,210	£2,210	£5,231	£5,231
EXCESS OF INCOME OVER EXPENDITURE		£3,391		£516
ALL ACCOUNTS COMBINED - FINANCIAL STATEMENT 01/10/2022 TO 30/09/2023					ALL ACCOUNTS COMBINED - BALANCES 01/10/2022 TO 30/09/2023
INCOME	2022/2023		2021/2022		Opening Total Balances 1 October 2022	£22,731
Charity Account	£10,061		£7,354		Excess of income over expenditure	£1,207
Trading Account	£5,601		£5,747			£23,938
TOTAL INCOME		£15,662		£13,101	Less Income not credited to bank	£0
EXPENDITURE					Plus Expenditure not debited from bank	£0
Charity Account	£12,245		£7,646		Represented by bank and cash as at date 30/09/2023	£23,938
Trading Account	£2,210		£5,231
TOTAL EXPENDITURE		£14,455		£12,877
EXCESS OF INCOME OVER EXPENDITURE		£1,207		£224

Receipts and Payments Account (01/09/2022 to 30/09/2023)

Statement of Assets and Liabilities

Assets at 30/09/2023:

Cash in Bank Accounts - £23,938 (see accounts for further detail)
Buildings – 4 roomed Maintenance and Trading Shed
a) Room 1 - Sales Area,
b) Room 2 - Meeting Room, Library & Kitchen Area
c) Room 3 - Toilet Facilities
d) Room 4 – Allotment Maintenance Storage Area
Sales Area Stock
Events Equipment – BBQ, Gazebos etc.
Allotment Maintenance Equipment (Mowers, Strimmers etc.)
Furniture - Office Filing Cabinets, Heaters,Chairs and Tables etc.

Liabilities at 30/09/2023:

None

The CIO Regulations require the following information:

a) There is no outstanding guarantee given by the Bishop's Waltham Gardening Club CIO where any potential liability under the guarantee is outstanding at the end of the financial period (30/09/2023)

b) There is no debt outstanding secured by an express charge on any of the assets of the Bishop's Waltham Gardening Club CIO at the end of the financial period (30/09/2023)

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Signed by one or two trustees on
behalf of all the trustees
Signature
Name Linda Haysom David Bennett
Position Treasurer Chair
Date 19/06/24 19/06/24
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