## **Trustees’ Annual Report for the period**
## **From Period start date 1/10/22 To Period end date 30/9/23**
## **Charity name: Bishop’s Waltham Gardening Club**
## **Charity registration number: 1169353**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1. Advance education and good practice in
horticulture; to provide facilities in the
interests of social welfare, to individuals who
have need of such facilities by reason of
their youth, age, infirmity or disability,
financial hardship or social circumstances
with the object of improving their conditions
of life;
2. Promote the good health of the public; in
particular those whose health is at risk and
who have been advised to exercise, through
the provision of allotments for gardening.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|1. Manage a site of 170 allotment plots on
behalf of Bishop's Waltham Parish Council
including raised beds for disabled/wheelchair
users and children's plots.
2. Organise lectures, discussions and
demonstrations to members and guests.
3. Set up visits to places and organisations
of horticultural interest.
4. Arrange horticultural and craft shows and
competitions.
5. Manage and maintain community orchard
and small garden areas in Bishop's Waltham
for the benefit of the local community.
6. Make available an annual grant for a local
student on a horticultural course at Sparsholt
College.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We confirm the trustees have had regard to
the Charity Commission’s guidance on
public benefit.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The Trustees have implemented a scheme
to provide financial assistance to individuals
for horticultural training, to be reviewed|
|||annually. The availability of grants is
advertised locally, an application is
completed and assessed by two trustees
and an award is made to any suitable
candidates. Any one person can only receive
an award for two academic years.|
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1. Management, including administration and
rental issues, of site of allotments with plot
rental open to all residents of area. Facilities
provided include mowers, strimmers, water
supply and toilet. Activities to promote
communal participation included barbecues,
competitions and maintenance working
parties.
2. On-going development of a community
orchard by a small group of volunteers led
by a qualified horticulturalist. The orchard is
on publicly owned land and accessible at all
times.
3. Continuous maintenance, on behalf of the
local council, by a group of volunteers led by
an experienced gardener of a garden by
public pathways. The garden attracts and
supports wildlife, especially butterflies and is
open to the public.
4. Financial support was provided to a
student for on a recognised horticultural
training course to assist with travel costs, out
of college visits etc. The student wrote
several short reports describing
achievements.
5. Raising of funds to support activities
through sales of gardening goods at the
allotment building. This is appreciated by all
Club members for its convenience, and as
the prices tend to be lower than elsewhere.
6. Our annual public plant sale. This
receives an enthusiastic response from the
public for low-priced, high quality and
specialist plants.
6. Eight evening meetings for members and
public at which there is a lecture by a
knowledgeable person on a horticultural
topic. These are social and educational
events open to all. Other social events and
competitions at our trading shed have been
introduced to improve involvement across
the Club.|
7. Three shows per year for members and non-members to exhibit plants, crafts and produce competitively. Our main show is one of the highlights of the village calendar. 8. An item relating to horticulture is placed in the local Parish News magazine each month. The Club's activities and member's newsletters are posted on the Club's publicly available website. 9. The allotments were opened to the public this year in support of the open gardens event run by Bishop’s Waltham in Bloom. 9. A presence at local charitable events to promote horticulture in the community. 10 The Club organises trips to gardens of interest; these are attended by Club members and others.
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Club is in a sound position financially,
and is confident that it will be able to carry
out all routine activities.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Club currently maintains reserves of
£15,000 to cover a)future cost of replacing
the roof of the Club’s trading shed and other
repairs b) fencing and other alterations that
may be needed as a result of development
in the locality.|
|Amount of reserves held|Para 1.22|£15,000|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Membership fees
Sales at Trading Shed
Plant Sales
HMRC Gift Aid
Raffles and refreshment sales at events
Advertising sponsorship in show programme|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Club does not hold any investments. We
will investigate moving some funds to an
interest earning account during the next
financial year.|
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|CIO constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are coopted if there is a vacancy,
and confirmed at the following AGM. Voting
takes place at the AGM if there is
competition for a place as a trustee.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charityname|**Bishop’s Waltham Gardening Club**|
|---|---|
|Other name the charity uses|N/A|
|Registered charitynumber|**1169353**|
|Charity’s principal address|1 Shore Lane, Bishop’s Waltham SO32 1DY|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||David Bennett|Chair|||
||Linda Haysom|Treasurer|||
||Alison Perry|Secretary|17/6/2024||
||Anthea Mabey||||
||David Bushby||||
||Gill Williams||15/4/2024||
||Gill Hammil||||
||Kate Cassell||||
||LarryMabey||||
||Maewyn Cumming||||
||Nicole Jones||||
||Robin Breach||17/4/2024||
||Ron Haysom||24/1/2024||
||||||
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|None|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Maewyn Cumming **Full name(s)** David Bennett **Position (eg Secretary,** Chair Trustee **Chair, etc) Date** 15/7/2024
**CHARITY ACCOUNT - FINANCIAL STATEMENT 01/10/2022 TO 30/09/2023**
## **CHARITY ACCOUNT – BALANCES 01/10/2022 TO 30/09/2023**
|**01/10/2022 TO 30/09/2023**|||||**CHARITY ACCOUNT – BALANCES 01/10/2022 TO 30/**|**9/2023**|
|---|---|---|---|---|---|---|
|**INCOME**|**2022/2023**||_2021/2022_||Opening balance 1 October 2022|**£17,722**|
|Allotment rent|**£2,117**||**£1,877**||Excess of income over expenditure|**-£2,184**|
|Plant Sales & Events|**£1,732**||**£527**||Transfer from Trading Account|**£3,000**|
|Talks & Social Events|**£1,233**||**£1,679**|||**£18,538**|
|Outings|**£1,050**||**£0**||Less Charity Income not credited to bank|**£0**|
|Membership subscriptions|**£2,034**||**£1,824**||Plus Charity Expenditure not debited from bank|**£0**|
|Annual Show|**£981**||**£876**||**Represented by bank and cash as at date 30/09/2023**|**£18,538**|
|Gift Aid|**£442**||**£428**||||
|Water|**£292**||**£85**||||
|Donations/Grants|**£181**||**£58**||||
|**TOTAL INCOME**||**£10,061**||_£7,354_|||
|**EXPENDITURE**|||||||
|Allotment Maintenance|**£2,060**||**£1,411**||||
|Plant Sales & Events|**£1,480**||**£88**||||
|Talks & Social Events|**£2,471**||**£1,893**||||
|Outings|**£973**||**£0**||||
|Annual Show|**£2,260**||**£1,407**||||
|Water|**£338**||**£245**||||
|Donations/Grants|**£895**||**£217**||||
|Community Orchard/Gardens|**£79**||**£59**||||
|Rent|**£25**||**£26**||||
|Shed Costs|**£65**||**£1,293**||||
|Website|**£384**||**£288**||||
|Insurance|**£588**||**£578**||||
|Administration & Subscriptions|**£626**||**£141**||||
|**TOTAL EXPENDITURE**||**£12,245**||_£7,646_|||
|**EXCESS OF INCOME OVER**
**EXPENDITURE**||**-£2,184**||_-£292_|||
|**TRADING ACCOUNT - FINANCIAL STATEMENT**
**01/10/2022 TO 30/09/2023**|||||**TRADING ACCOUNT - BALANCES 01/10/2022 TO 30/09/2023**||
|**INCOME**|**2022/2023**||_2021/2022_||Opening Balance 1 October 2022|**£5,010**|
|Trading Sales|**£5,585**||**£5,672**||Excess of income over expenditure|**£3,391**|
|Donations|**£2**||**£50**||Less Transfer to Charity Account|**£3,000**|
|Non-Trading Sales|**£14**||**£25**|||**£5,400**|
|**TOTAL INCOME**||**£5,601**||_£5,747_|Less Trading Income not credited to bank|**£0**|
|**EXPENDITURE**|||||Plus Trading Expenditure not debited from bank|**£0**|
|Trading Stock|**£2,156**||_£4,522_||**Represented by bank and cash as at date 30/09/2023**|**£5,400**|
|Non-Trading Transfers Out|**£47**||_£552_||||
|Trading Support Costs|**£7**||_£157_||||
|**TOTAL EXPENDITURE**|**£2,210**|**£2,210**|_£5,231_|_£5,231_|||
|**EXCESS OF INCOME OVER**
**EXPENDITURE**||**£3,391**||_£516_|||
|**ALL ACCOUNTS COMBINED - FINANCIAL STATEMENT**
**01/10/2022 TO 30/09/2023**|||||**ALL ACCOUNTS COMBINED - BALANCES 01/10/2022 TO 30/09/2023**||
|**INCOME**|**2022/2023**||_2021/2022_||Opening Total Balances 1 October 2022|**£22,731**|
|Charity Account|**£10,061**||_£7,354_||Excess of income over expenditure|**£1,207**|
|Trading Account|**£5,601**||_£5,747_|||**£23,938**|
|**TOTAL INCOME**||**£15,662**||_£13,101_|Less Income not credited to bank|**£0**|
|**EXPENDITURE**|||||Plus Expenditure not debited from bank|**£0**|
|Charity Account|**£12,245**||_£7,646_||**Represented by bank and cash as at date 30/09/2023**|**£23,938**|
|Trading Account|**£2,210**||_£5,231_||||
|**TOTAL EXPENDITURE**||**£14,455**||_£12,877_|||
|**EXCESS OF INCOME OVER**
**EXPENDITURE**||**£1,207**||_£224_|||
## **Receipts and Payments Account (01/09/2022 to 30/09/2023)**
## **Statement of Assets and Liabilities**
## **Assets at 30/09/2023:**
1. Cash in Bank Accounts - £23,938 (see accounts for further detail)
2. Buildings – 4 roomed Maintenance and Trading Shed
- a) Room 1 - Sales Area,
- b) Room 2 - Meeting Room, Library & Kitchen Area
- c) Room 3 - Toilet Facilities
- d) Room 4 – Allotment Maintenance Storage Area
3. Sales Area Stock
4. Events Equipment – BBQ, Gazebos etc.
5. Allotment Maintenance Equipment (Mowers, Strimmers etc.)
6. Furniture - Office Filing Cabinets, Heaters,Chairs and Tables etc.
## **Liabilities at 30/09/2023:**
None
The CIO Regulations require the following information:
a) There is no outstanding guarantee given by the Bishop's Waltham Gardening Club CIO where any potential liability under the guarantee is outstanding at the end of the financial period (30/09/2023)
b) There is no debt outstanding secured by an express charge on any of the assets of the Bishop's Waltham Gardening Club CIO at the end of the financial period (30/09/2023)
**----- Start of picture text -----**
Signed by one or two trustees on
behalf of all the trustees
Signature
Name Linda Haysom David Bennett
Position Treasurer Chair
Date 19/06/24 19/06/24
**----- End of picture text -----**