2021-09-30-accounts

2

Trustees' Annual Report for the period

Period start date Period end date 01 10 2020 30 09 2021

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Section A Reference and administration details

Charity name Bishop's Waltham Gardening Club

Other names charity is known by

Registered charity number (if any) 1169353

Charity's principal address 1 Rareridge Close Bishop's Waltham SOUTHAMPTON Hants Postcode SO32 1PU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Chris Curtis	Treasurer		Membership
	Sue Curtis	Secretary		Membership
	Tim Gover	Trustee		Membership
	Gill Cooper	Chairperson		Membership
	Nicole Jones	Trustee		Membership
	Liz McClymont	Trustee		Membership
	Anne Lowe	Trustee		Membership
	Anthea Mabey	Trustee		Membership
	LarryMabey	Trustee		Membership
	Gill Hamill	Trustee		Membership
	Linda Arnold	Trustee	01/10/2020 - 31/12/2020	Membership
	William Heaps	Trustee	27/07/2021 - 30/09/2021	Membership

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) How the charity is constituted CIO – Charitable Incorporated Organisation. Registered (eg. trust, association, company) 26/09/2016. Trustee selection methods Appointed annually at AGM by membership (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

1. advance education and good practice in horticulture; to provide facilities in the interests of social welfare, to individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life;

2. promote the good health of the public; in particular those whose health is at risk and who have been advised to exercise, through the provision of allotments for gardening.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	1. Managed a site of 160 allotment plots on behalf of Bishop's Waltham Parish Council including raised beds for disabled/wheelchair users and children's plots. 2. Organised the delivery of lectures, discussions and demonstrations to members and guests 3. Set up visits to places and organisations of horticultural interest (cancelled this year due to COVID-19 restrictions). 4. Arranged horticultural shows and competitions (cancelled this year due to COVID-19 restrictions) 5. Managed and maintained community orchard and small garden areas in Bishop's Waltham for the benefit of the local community 6. Made available an annual Grant for a local student on a horticultural course at Sparsholt College (not taken up this year). We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit.

Additional details of objectives and activities (Optional information)

Grant making Policy:

You may choose to include further statements, where relevant, about:

The Trustees have implemented a scheme to provide financial assistance to individuals for horticultural training if funds permit, to be reviewed annually. The availability of grants is advertised locally, an application is completed and assessed by 2 Trustees and an award is made to any suitable candidates. Any one person can only receive an award for 2 academic years.

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year	1. Management, including administration and rental issues, of site of allotments with plot rental open to all residents of area. Activities to promote communal participation normally include barbecues, competitions and maintenance working parties. Some of these were curtailed this year due to COVID-19 restrictions. Allotment site is a largely unfenced area of gardens thus with open access to public. 2. On-going development of a community orchard by a small group of volunteers led by a qualified horticulturalist. The orchard is on publicly owned land and accessible to all local population at all times. 3. Continuous maintenance by a group of volunteers led by an experienced gardener of 2 areas of garden by public pathways on behalf of local council. One area is for chalk land plants, one for wildlife attracting plants. Gardens can be appreciated by local population. 4. Financial support is offered annually to a locally resident student for one year on a recognised horticultural training course to assist with travel costs, out of college visits etc. Student writes 2 short reports per year describing achievements. Unfortunately for the academic year 2020-2021 no application for the grant was made. 5. Raising of funds to support activities through sales of gardening goods at allotment building (with increased emphasis on organic and wildlife friendly products) and an annual public plant sale. The latter receives an enthusiastic response from the public for low- priced, high quality and specialist plants. Our trading was partly restricted this year due to COVID-19 restrictions. 6. Eight evening meetings for members and public at which there is a lecture by a knowledgeable person on a horticultural topic. These are social and educational events open to all. This year all presentations were carried out on-line using Zoom video conferencing as we were unable to use our normal school facility due to COVID-19 restrictions. Other social events and competitions at our trading shed have also been introduced to improve involvement across the Club. 7. Outing to horticultural / environmental related event. All trips were cancelled this year due to COVID-19 restrictions. 8. Three Shows per year for members and non-members to exhibit plants and produce competitively, open to public view. All shows were cancelled this year due to COVID-19 restrictions. 9. An item relating to horticulture is placed in the local Parish News magazine each month. The Club's activities and member's newsletters are posted on the Club's publicly available website. 10. A presence at local charitable events to promote horticulture in the community.

Section E Financial review

The Club maintains reserves of £8,000 to cover potential future cost Brief statement of the of replacing the roof of the Club Maintenance and Trading Shed and charity’s policy on reserves other repairs to the building fabric that may be required. Due to possible development in the locality an additional reserve of £6000 is being ring fenced for possible alterations to car parking facilities and future potential fencing requirements.

Details of any funds materially None in deficit

Further financial review details (Optional information)

Sources of Funds

You may choose to include additional information, where relevant about:

• Membership fees

• Sales at Trading Shed

• the charity’s principal sources of funds (including any fundraising);

• Plant Sales

• HMRC Gift Aid

• Raffles and refreshment sales at Meetings and Shows

• how expenditure has  Advertising Sponsorship in Annual Show Programme

• supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) SUSAN CURTIS Full name(s) CHRISTOPHER CURTIS Position (e.g. Secretary, Chair, TREASURER SECRETARY etc.) Date 05/04/2021 05/04/2021

CHARITY ACCOUNT - FINANCIAL STATEMENT 01/10/2020 TO 30/09/2021

CHARITY ACCOUNT – BALANCES 01/10/2020 TO 30/09/2021

CHARITY ACCOUNT - FINANCIAL 01/10/2020 TO 30/09/2021	CHARITY ACCOUNT – BALANCES 01/10/2020 TO 30/09/2021 TATEMENT
INCOME Allotment rent Plant Sales & Events Talks & Social Events Outings Membership subscriptions Annual Show Gift Aid Water Donations/Grants TOTAL INCOME EXPENDITURE Allotment Maintenance Plant Sales & Events Talks & Social Events Outings Annual Show Water Donations/Grants Community Orchard/Gardens Rent Shed Costs Website Insurance Administration & Subscriptions TOTAL EXPENDITURE EXCESS OF INCOME OVER EXPENDITURE	2020/2021 2019/2020 Opening balance 1 October 2020 £11,253 £1,848 £2,580 Excess of income over expenditure £674 £374 £0 Transfer from Trading Account £4,000 £30 £332 £15,927 £0 £24 Less Charity Income not credited to bank £0 £1,782 £2,526 Plus Charity Expenditure not debited from bank £0 £36 £393 Represented by bank and cash as at date 30/09/2021 £15,927 £392 £369 £76 £128 £8 £60 £4,546 £6,412 £1,194 £1,020 £45 £0 £736 £1,310 £0 £24 £27 £57 £312 £37 £279 £146 £44 £121 £50 £12 £133 £264 £240 £288 £578 £679 £234 £171 £3,872 £4,129 £674 £2,283
TRADING ACCOUNT - BALANCES 01/10/2020 TO 30/09/2021 INCOME 2020/2021 2019/2020 Opening Balance 1 October 2020 £9,151 Trading Sales £2,695 £2,496 Excess of income over expenditure £1,343 Donations £3 Less Transfer to Charity Account £4,000 Non-Trading Sales £409 £6,494 TOTAL INCOME £3,107 £2,496_Less Trading Income not credited to bank £0 EXPENDITURE Plus Trading Expenditure not debited from bank £0 Trading Stock £1,355 £1,255_ Represented by bank and cash as at date 30/09/2021 £6,494 Non-Trading Transfers Out £409 TOTAL EXPENDITURE £1,764 £1,764 £1,255 £1,255 £1,343 £1,241 TRADING ACCOUNT - FINANCIAL STATEMENT 01/10/2020 TO 30/09/2021 EXCESS OF INCOME OVER EXPENDITURE

TRADING ACCOUNT - FINANCIAL 01/10/2020 TO 30/09/2021	STATEMENT				TRADING ACCOUNT - BALANCES 01/10/2020 TO	30/09/2021
INCOME	2020/2021		2019/2020		Opening Balance 1 October 2020	£9,151
Trading Sales	£2,695		£2,496		Excess of income over expenditure	£1,343
Donations	£3				Less Transfer to Charity Account	£4,000
Non-Trading Sales	£409					£6,494
TOTAL INCOME		£3,107		£2,496	Less Trading Income not credited to bank	£0
EXPENDITURE					Plus Trading Expenditure not debited from bank	£0
Trading Stock	£1,355		£1,255		Represented by bank and cash as at date 30/09/2021	£6,494
Non-Trading Transfers Out	£409
TOTAL EXPENDITURE	£1,764	£1,764	£1,255	£1,255
EXCESS OF INCOME OVER EXPENDITURE		£1,343		£1,241

ALL ACCOUNTS COMBINED - FINANCIAL STATEMENT 01/10/2020 TO 30/09/2021

ALL ACCOUNTS COMBINED - BALANCES 01/10/2020 TO 30/09/2021

01/10/2020 TO 30/09/2021			ALL ACCOUNTS COMBINED - BALANCES 01/10/202	TO 30/	9/2021
INCOME	2020/2021	2019/2020	Opening Total Balances 1 October 2020	£20,404
Charity Account	£4,546	£6,412	Excess of income over expenditure	£2,017
Trading Account	£3,107	£2,496			£22,421
TOTAL INCOME	£7,653	£8,908	Less Income not credited to bank	£0
EXPENDITURE			Plus Expenditure not debited from bank	£0
Charity Account	£3,872	£4,129	Represented by bank and cash as at date 30/09/2021		£22,421
Trading Account	£1,764	£1,255
TOTAL EXPENDITURE	£5,636	£5,384
EXCESS OF INCOME OVER EXPENDITURE	£2,017	£3,524

Receipts and Payments Account (01/09/2020 to 30/09/2021)

Statement of Assets and Liabilities

Assets at 30/09/2021:

1. Cash in Bank Accounts - £22421 (see accounts for further detail)

2. Buildings – 4 roomed Maintenance and Trading Shed

3. a) Room 1 - Sales Area,

4. b) Room 2 - Meeting Room, Library & Kitchen Area

5. c) Room 3 - Toilet Facilities

6. d) Room 4 – Allotment Maintenance Storage Area

7. Sales Area Stock

8. Events Equipment – BBQ, Gazebos etc.

9. Allotment Maintenance Equipment (Mowers, Strimmers etc.)

10. Furniture - Office Filing Cabinets, Heaters,Chairs and Tables etc.

Liabilities at 30/09/2021:

None

The CIO Regulations require the following information:

a) There is no outstanding guarantee given by the Bishop's Waltham Gardening Club CIO where any potential liability under the guarantee is outstanding at the end of the financial period (30/09/2021)

b) There is no debt outstanding secured by an express charge on any of the assets of the Bishop's Waltham Gardening Club CIO at the end of the financial period (30/09/2021)

Signed by one or two trustees on behalf of all the trustees
Signature
Name	Chris Curtis	Sue Curtis
Position	Treasurer	Secretary
Date	25/04/22	25/04/22