2 ## **Trustees' Annual Report for the period** Period start date Period end date 01 10 2020 30 09 2021 **From** **To** ## Section A Reference and administration details > **Charity name** Bishop's Waltham Gardening Club **Other names charity is known by** > **Registered charity number (if any)** 1169353 **Charity's principal address** 1 Rareridge Close Bishop's Waltham SOUTHAMPTON Hants **Postcode** SO32 1PU ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Chris Curtis|Treasurer||Membership| ||Sue Curtis|Secretary||Membership| ||Tim Gover|Trustee||Membership| ||Gill Cooper|Chairperson||Membership| ||Nicole Jones|Trustee||Membership| ||Liz McClymont|Trustee||Membership| ||Anne Lowe|Trustee||Membership| ||Anthea Mabey|Trustee||Membership| ||LarryMabey|Trustee||Membership| ||Gill Hamill|Trustee||Membership| ||Linda Arnold|Trustee|01/10/2020 - 31/12/2020|Membership| ||William Heaps|Trustee|27/07/2021 - 30/09/2021|Membership| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) How the charity is constituted CIO – Charitable Incorporated Organisation. Registered (eg. trust, association, company) 26/09/2016. Trustee selection methods Appointed annually at AGM by membership (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** 1. advance education and good practice in horticulture; to provide facilities in the interests of social welfare, to individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life; 2. promote the good health of the public; in particular those whose health is at risk and who have been advised to exercise, through the provision of allotments for gardening. |**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|1. Managed a site of 160 allotment plots on behalf of Bishop's
Waltham Parish Council including raised beds for
disabled/wheelchair users and children's plots.
2. Organised the delivery of lectures, discussions and
demonstrations to members and guests
3. Set up visits to places and organisations of horticultural interest
(cancelled this year due to COVID-19 restrictions).
4. Arranged horticultural shows and competitions (cancelled this
year due to COVID-19 restrictions)
5. Managed and maintained community orchard and small garden
areas in Bishop's Waltham for the benefit of the local community
6. Made available an annual Grant for a local student on a
horticultural course at Sparsholt College (not taken up this year).
**_We confirm the trustees have had regard to the Charity_**
**_Commission’s guidance on public benefit._**|| |---|---|---| **Additional details of objectives and activities (Optional information)** ## Grant making Policy: You **may choose** to include further statements, where relevant, about: The Trustees have implemented a scheme to provide financial assistance to individuals for horticultural training if funds permit, to be reviewed annually. The availability of grants is advertised locally, an application is completed and assessed by 2 Trustees and an award is made to any suitable candidates. Any one person can only receive an award for 2 academic years. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|1. Management, including administration and rental issues, of site
of allotments with plot rental open to all residents of area. Activities
to promote communal participation normally include barbecues,
competitions and maintenance working parties. Some of these were
curtailed this year due to COVID-19 restrictions. Allotment site is a
largely unfenced area of gardens thus with open access to public.
2. On-going development of a community orchard by a small group
of volunteers led by a qualified horticulturalist. The orchard is on
publicly owned land and accessible to all local population at all
times.
3. Continuous maintenance by a group of volunteers led by an
experienced gardener of 2 areas of garden by public pathways on
behalf of local council. One area is for chalk land plants, one for
wildlife attracting plants. Gardens can be appreciated by local
population.
4. Financial support is offered annually to a locally resident student
for one year on a recognised horticultural training course to assist
with travel costs, out of college visits etc. Student writes 2 short
reports per year describing achievements. Unfortunately for the
academic year 2020-2021 no application for the grant was made.
5. Raising of funds to support activities through sales of gardening
goods at allotment building (with increased emphasis on organic
and wildlife friendly products) and an annual public plant sale. The
latter receives an enthusiastic response from the public for low-
priced, high quality and specialist plants. Our trading was partly
restricted this year due to COVID-19 restrictions.
6. Eight evening meetings for members and public at which there is
a lecture by a knowledgeable person on a horticultural topic. These
are social and educational events open to all. This year all
presentations were carried out on-line using Zoom video
conferencing as we were unable to use our normal school facility
due to COVID-19 restrictions. Other social events and competitions
at our trading shed have also been introduced to improve
involvement across the Club.
7. Outing to horticultural / environmental related event. All trips were
cancelled this year due to COVID-19 restrictions.
8. Three Shows per year for members and non-members to exhibit
plants and produce competitively, open to public view. All shows
were cancelled this year due to COVID-19 restrictions.
9. An item relating to horticulture is placed in the local Parish News
magazine each month. The Club's activities and member's
newsletters are posted on the Club's publicly available website.
10. A presence at local charitable events to promote horticulture in
the community.|| |---|---|---| ## **Section E Financial review** The Club maintains reserves of £8,000 to cover potential future cost **Brief statement of the** of replacing the roof of the Club Maintenance and Trading Shed and **charity’s policy on reserves** other repairs to the building fabric that may be required. Due to possible development in the locality an additional reserve of £6000 is being ring fenced for possible alterations to car parking facilities and future potential fencing requirements. **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** ## Sources of Funds You **may choose** to include additional information, where relevant about: - Membership fees - Sales at Trading Shed - the charity’s principal sources of funds (including any fundraising); - Plant Sales - HMRC Gift Aid - Raffles and refreshment sales at Meetings and Shows - how expenditure has  Advertising Sponsorship in Annual Show Programme - supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s)** SUSAN CURTIS **Full name(s)** CHRISTOPHER CURTIS **Position (e.g. Secretary, Chair,** TREASURER SECRETARY **etc.) Date** 05/04/2021 05/04/2021 **CHARITY ACCOUNT - FINANCIAL STATEMENT 01/10/2020 TO 30/09/2021** ## **CHARITY ACCOUNT – BALANCES 01/10/2020 TO 30/09/2021** |**CHARITY ACCOUNT - FINANCIAL**
**01/10/2020 TO 30/09/2021**|**CHARITY ACCOUNT – BALANCES 01/10/2020 TO 30/09/2021**
**TATEMENT**| |---|---| |**INCOME**
Allotment rent
Plant Sales & Events
Talks & Social Events
Outings
Membership subscriptions
Annual Show
Gift Aid
Water
Donations/Grants
**TOTAL INCOME**
**EXPENDITURE**
Allotment Maintenance
Plant Sales & Events
Talks & Social Events
Outings
Annual Show
Water
Donations/Grants
Community Orchard/Gardens
Rent
Shed Costs
Website
Insurance
Administration & Subscriptions
**TOTAL EXPENDITURE**
**EXCESS OF INCOME OVER**
**EXPENDITURE**|**2020/2021**
_2019/2020_
Opening balance 1 October 2020
**£11,253**
**£1,848**
_£2,580_
Excess of income over expenditure
**£674**
**£374**
_£0_
Transfer from Trading Account
**£4,000**
**£30**
_£332_
**£15,927**
**£0**
_£24_
Less Charity Income not credited to bank
**£0**
**£1,782**
_£2,526_
Plus Charity Expenditure not debited from bank
**£0**
**£36**
_£393_
**Represented by bank and cash as at date 30/09/2021**
**£15,927**
**£392**
_£369_
**£76**
_£128_
**£8**
_£60_
**£4,546**
_£6,412_
**£1,194**
_£1,020_
**£45**
_£0_
**£736**
_£1,310_
**£0**
_£24_
**£27**
_£57_
**£312**
_£37_
**£279**
_£146_
**£44**
_£121_
**£50**
_£12_
**£133**
_£264_
**£240**
_£288_
**£578**
_£679_
**£234**
_£171_
**£3,872**
_£4,129_
**£674**
_£2,283_| |**TRADING ACCOUNT - BALANCES 01/10/2020 TO 30/09/2021**
**INCOME**
**2020/2021**
_2019/2020_
Opening Balance 1 October 2020
**£9,151**
Trading Sales
**£2,695**
_£2,496_
Excess of income over expenditure
**£1,343**
Donations
**£3**
Less Transfer to Charity Account
**£4,000**
Non-Trading Sales
**£409**
**£6,494**
**TOTAL INCOME**
**£3,107**
_£2,496_Less Trading Income not credited to bank
**£0**
**EXPENDITURE**
Plus Trading Expenditure not debited from bank
**£0**
Trading Stock
**£1,355**
_£1,255_
**Represented by bank and cash as at date 30/09/2021**
**£6,494**
Non-Trading Transfers Out
**£409**
**TOTAL EXPENDITURE**
**£1,764**
**£1,764**
_£1,255_
_£1,255_
**£1,343**
_£1,241_
**TRADING ACCOUNT - FINANCIAL STATEMENT**
**01/10/2020 TO 30/09/2021**
**EXCESS OF INCOME OVER**
**EXPENDITURE**|| |**TRADING ACCOUNT - FINANCIAL**
**01/10/2020 TO 30/09/2021**|**STATEMENT**||||**TRADING ACCOUNT - BALANCES 01/10/2020 TO**|**30/09/2021**| |---|---|---|---|---|---|---| |**INCOME**|**2020/2021**||_2019/2020_||Opening Balance 1 October 2020|**£9,151**| |Trading Sales|**£2,695**||_£2,496_||Excess of income over expenditure|**£1,343**| |Donations|**£3**||||Less Transfer to Charity Account|**£4,000**| |Non-Trading Sales|**£409**|||||**£6,494**| |**TOTAL INCOME**||**£3,107**||_£2,496_|Less Trading Income not credited to bank|**£0**| |**EXPENDITURE**|||||Plus Trading Expenditure not debited from bank|**£0**| |Trading Stock|**£1,355**||_£1,255_||**Represented by bank and cash as at date 30/09/2021**|**£6,494**| |Non-Trading Transfers Out|**£409**|||||| |**TOTAL EXPENDITURE**|**£1,764**|**£1,764**|_£1,255_|_£1,255_||| |**EXCESS OF INCOME OVER**
**EXPENDITURE**||**£1,343**||_£1,241_||| **ALL ACCOUNTS COMBINED - FINANCIAL STATEMENT 01/10/2020 TO 30/09/2021** ## **ALL ACCOUNTS COMBINED - BALANCES 01/10/2020 TO 30/09/2021** |**01/10/2020 TO 30/09/2021**|||**ALL ACCOUNTS COMBINED - BALANCES 01/10/202**|**TO 30/**|**9/2021**| |---|---|---|---|---|---| |**INCOME**|**2020/2021**|_2019/2020_|Opening Total Balances 1 October 2020|**£20,404**|| |Charity Account|**£4,546**|_£6,412_|Excess of income over expenditure|**£2,017**|| |Trading Account|**£3,107**|_£2,496_|||**£22,421**| |**TOTAL INCOME**|**£7,653**|_£8,908_|Less Income not credited to bank|**£0**|| |**EXPENDITURE**|||Plus Expenditure not debited from bank|**£0**|| |Charity Account|**£3,872**|_£4,129_|**Represented by bank and cash as at date 30/09/2021**||**£22,421**| |Trading Account|**£1,764**|_£1,255_|||| |**TOTAL EXPENDITURE**|**£5,636**|_£5,384_|||| |**EXCESS OF INCOME OVER**
**EXPENDITURE**|**£2,017**|_£3,524_|||| ## **Receipts and Payments Account (01/09/2020 to 30/09/2021)** ## **Statement of Assets and Liabilities** ## **Assets at 30/09/2021:** 1. Cash in Bank Accounts - £22421 (see accounts for further detail) 2. Buildings – 4 roomed Maintenance and Trading Shed - a) Room 1 - Sales Area, - b) Room 2 - Meeting Room, Library & Kitchen Area - c) Room 3 - Toilet Facilities - d) Room 4 – Allotment Maintenance Storage Area 3. Sales Area Stock 4. Events Equipment – BBQ, Gazebos etc. 5. Allotment Maintenance Equipment (Mowers, Strimmers etc.) 6. Furniture - Office Filing Cabinets, Heaters,Chairs and Tables etc. ## **Liabilities at 30/09/2021:** None The CIO Regulations require the following information: a) There is no outstanding guarantee given by the Bishop's Waltham Gardening Club CIO where any potential liability under the guarantee is outstanding at the end of the financial period (30/09/2021) b) There is no debt outstanding secured by an express charge on any of the assets of the Bishop's Waltham Gardening Club CIO at the end of the financial period (30/09/2021) |Signed by one or two trustees on
behalf of all the trustees||| |---|---|---| |||| |Signature||| |||| |Name|Chris Curtis|Sue Curtis| |Position|Treasurer|Secretary| |Date|25/04/22|25/04/22| ||||