JI ILlllI I riv I I VIN VlLLrtUC nMLL i•lV I IV¥££ Annual Report and Accounts Ending 31 December 2025 CONTENTS Page Contents Trustees Report Objects and Achievements Independent Examiner's Report Charity Commission fonn CC16a Receipts and payments account Day to Day Operations and Play Area ReiptS and payments account 200 Club & Frrends Receipts and payments account Capital Funds 10 Statement of assets and liabilities
Trustees Report for the year ending 31 December 2025 Sheriff Hutton Village Hall CIO is reglstered with the Charity Commissioners {No.11692251 and is constituted as a Charitsble InCoorated Organisation. When the present hall w8s built in 1984 the goveming body was known as 'Sheriff Hutton New Village Hall Trust" Irlc 5074061 in order to distinguish it from a previous trust that had been responsible for the old hall, which was still standing at the time. In 2015 the constitution was rewritten as a CIO and during 2016 this was fomally adopted. Management structure The administrallon of the Capilal Fund is the responsibility of the trustees. which can number up to elve. Day to day management of the Village Hall is delegated from the Trustees to a number of groups eaGh of which is able to focus on specific responsibilities. Trustees are often part of these groups. The Operations Group. This group of up to nine people is respOrIble for delivering the cost effective. daily management of the Hall. It does this by providing a venue which is kept in excellent condition and therefore attractive to users. The scale of hiring fees is aimed at ensuring that rotrtine operations are roughly covered by lettings income with due regard to remaining competitive with other village halls. Routine OpelIOnS include a five year cycle of redecoration and refurbishment. In 2024 the Main H811 floor received a 5- yearfy reftjrbishment. Careful maintenance over the years means that this fioor, which had 8 20 year 'book life, in 1984 has been extended until 2040. The Friends of the Vlllage Hall. There are cunEntly around 5 'Friends' but membershlp Is unlimlted so this number can vary. The Friends are tasked with having a varied programme of fun(>raising to appeal to a wide range of tastes in the Village and surrounding communitTes and in addition helping to create an inclusive community spirit. The Friends also administer the 200 Club for a regular annual income. Because day lo day operatlons are intended to be covered by lettings income all the monies raised by the Friends are generally available to be channelled into extsaordinary enhancement projects and occasional purchases of lon*life equipment. Play Area Committee. The Childrens, Play Area adjacent to the h811 is in the CIO'S ownership. It is very popular and well-used. A separate committee is responsible for its day lo day care, c8rying out or commissioning annual safety Inspections and fund raising when new equipment is required. Monthly safety inspections are carried OLrt separately by the Trustees. Health & Safety Group. This is a Trustee-led group responsible for undertaking the annual risk assessment of the Hall and ensuring Ihat there is compliance with existiro and emerging health 8nd safety issue5. They maintain the Hall's Health and Safety file.
iThirr I I VIM VlLLtiiJc nALL knlv I ID¥££a Correspondence addresses: P J David, Rose Cottages, Vvest Lilling, York, Y060 6RP (Charity Commisslon rnatte) Ttustees who have served throughout the year to the end of December 2025: Chair Treasurer Olhers Alan Tumer (appointed 23rd January 2025) Philip David Claire Wesley Nick Page J8mes (Drew) Foster (appointed 23rd September 20251 Andrew Walker {appointed December 20251 Steve Page (resigned 30th AprFI 2025} Gill Fairbotham (resigned 6th August 2025) Moya Ingold (resigned 9th December 20251 Prfnclpal Advisors Independenl Examiner Hunter Gee Holroyd, Club Chambers, Museum Street. York, Y017DN Bankers CIO Reserves Skipton Building Society, Wheelgate. Malton Natwest Bank. 3 Westborough, Scarborough Natwest Bank, 3 Westborough, Scarborough Barclays Bank, 25 Yoersg8te, Malton TSB Bank, St Helen's Square, York Operations Play Area Friends
oncThirr nsJ I I VIN VlLLMK3E nMLL blv I IO¥££) Oblects, Activities and Achievements of the CIO The objective and ongoing activity since the Hall opened In 1984. and through to the present day ha5 been to prowde a facility for recreation, education and leisure for 811 the people of Sheriff Hutton Civil Parish. The objectives for trustees. as written in the CIO Constitution {and broadly copied from the previous Trust Deed) a reviewed regulatly to ensurè Complian. It has been the Trustees, declared policy to cover the H811'5 running costs solely from hiring income. However, in rertI years this has been difficult to achieve and the costs have generally been mel by inclusion of the income from the solar Ipholo-voltaicl panels. Public bènofrt The trustee5 consider that the organisation fully complies with the Charlty Commission's requirement tr) demonstrate the provision of benefit to the public. That this requirement is met IS 8mply demonstrated by the variety of regular hirers frorn within the Parish118 in 2025} and other individual bookngs which are embraced in the Lettings Receipts Financial Review 2025 2024 Unrestricted Restricted Totsl Total Movement in funds Total funds on 1st January 2025 Totsl reIpts in 2025 Total payments in 2025 IncreaselDecrease in funds Totsl funds at end of December 2025 85518 33669 35961 2,292 83226 85518 75653 63424 12228 97748 76227 45668 36377 9291 85518 41984 27484 14520 14520 Reserves The Tnjstees have a duty to maintain adequate levels of financial resetves, so as to continue to provide a well-kept We have assessed the desirable level of reserves required as.. made up of the following comwnents.. 93,596 Outstsnding accounts from prevlous year Inole 11 9,076 Play Area planned equipment replacement in 2026 Working balance lo fund month to month commitments 14.520 4.000 Medium and longer temi needs.. Amount to cover periodical peaks in planned replacement and repairs Play area serveS for maintenance and new equipment Contingency for unplanned and unexpected expenses. e.g. roof or soffit repairs, Contingency for expected energy & heating project overruns, i.e. ullexpecled Longer tern - replacement of the main hall floor- now assessed lo be by around 4,000 6,000 15,000 16,000 25,000 The trustees therefore consider that there is an adequate level of funds at the end of December 2025 for the known The trustees declare that they have approved the tnjslees. report as above. Nofr 1.. New boiler1£8,4001, Oil delivery1£2771, Webgle hosting (£1731, Hedge cutbng1£1501, Posler1£76} Signed on behalf of the charity's trustees Ajan Tumer. Chair of Trustees Date
VI I1111 I I IU I I Vly vILLM nMLL L•lV I ID¥££D INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHERIFF HUThON VILLAGE HALL I report to the trustees on my examinath)n of thé aunt$ of thg Sheriff Hutton Village Hall CIO for the period ending 31 Dec8mber 2025. Respon5ibilitle$ and basi$ of report As th8 chanty trust8es of Sheriff Hutton Village all, you arg responsiblo forthe preparatK>n of the a(xounts in acrordaneè wth rUirments of the Charities Ac 2011 (the Acti. I report in of my examination of the Trustee's accounts carrièd out under $8CtK>n 145 of the 2011 Act and in carying out my examination I havè followed all the applicable Directions given by the Charity Commi5SK)n under section 14515Kbl of the 2011 Act. Independent examiner's $tatsm•nt I h8ve cornpleted rny examination. I confirm that no material mattars have o)me to rny attention in COnnectn 12} 131 acuunting records were not kept in respect of the Trust as required by section 130 of the Act,. or the ac£ount8 do not aceord with those records., or the awounts do not eAJmply with the applicable rbquirernents conrnIng form and content of o the accouNt5 Set out in the Charities (Accounts and Reportsl Regulations 2008 other than any requirements that the accounts give a'trug and fabr vi8w' which is not a matter conSided as part of an independent examinatitsn. I have no coneerns and have come across no other matters in connection with the examination to whidi attention should be drawn in this report in order to enable a proper understanding of tha accounts to be rè8¢hed. Mark Grewer Hunter Gee Holroyd Charted Accountants Club Charnbers Mu58um Street York Y017DN 10th June 2026
Shtrfff Hutton Villoge HAII Recei ts and pa 01.01.2025 ments accounts To Fw tho rIodfrOM 31.12.2025 CC16a Section A Receipts and payments Unrestrf¢te Restricted d fun(ts funds tothg r&Yest Endowment fund5 Totsi funds Last year lothg noarA&t£ tOtrnaS1£ to thonbaréstt A1 Recelpts Inv8slmenl IfftL¢ 1.639 1.839 crn51nC¢nfj 2457 9.314 31992 37.036 6D3 fj.748 1111 748 Gr4ntkncome 32mO Sub total(Gro$s incom& forAR) A2 A$5et and Investment s31•5, (see tablol. Sub total Tot8lrooelpts 45 62 A3 Paynts 32.136 9.314 Playaw 41,450 31051 Fnends &2fA>th 1.999 Gwt 18,IS) 1B.150 63 Sub total A4 As$ot and Inve5trnent pur¢hases,1see tsblel Svb lotal Totalpaymonts 424
ceApts/{payments) A5 Tran$ler5 between fLtnds A6 Cash tunds last nd5 this yearend 92 14,520 12.228 9.491 85.518 97.748 83 26
Section B Ststement of assets and liabilities at the end of the period Unrestrfcte d funds RÈstriGted fund5 Endowment ftjnds Details to nearBstt IlQ27 6,511 B1 Cash fund5 NthYestcUrmtAcnlI0peTI nkActOuThtlPWAre41 Èank DepD5IIA¢c¢rtIHYArU} T5B IF) 14520 6.7¢5 47.0ID iwesi 3SthyAccfil C85hinhBnd cas OK Unrestrlcts d funds io n¢èiESt£ Restsi¢ted funds tiinp4rqst£ Enitowment Yunds trfar¢Stt Detalls B2 Other mon8t8ry a55et$ Fund towh1¢ ryBsetbelows Detriis Ctvrgnivalut B3 Investrnenl assets Fundtowhich •ts$¥tbehnp Detsll$ CLVr•ntVt loptloNII B4 As$et5 retalned for tho ¢harittys own use eostlopfjonall FvTrJtowNch Iièblltyrq¥at Anb)urrtduE loption•ll Oetslls B5 Liabllltles Othstandlng accounts 0rat]03 gMYS Siwecl byone ortyvD INstee$ on beha 01811 the iw$$ Slgnattjre Print Name Philip Dav trre2surerl Date of 8ppr¢w81 May 2026
I I1141 1 I IV I I VIN VILVlVE nfiLL 1 I IV¥££ Accounts for the year to 31st Dèc•mb•r 2025 Recelpts and Paents Account: Operatlons Group and Play Arga 2025 Unrestricttc Restricted 2025 Total 2024 Totsl Inrna Rtrpt$ Ttsding Activities Hirlng ChaTges forthe use of the hall Regular lettings Other lettin9s lincludlng ¢Jepositsl 15,008 15.(X)8 4.546 19,555 13,471 7.148 20,619 19,555 Other Rwkipts Hay Ar88 ReiptS from fundraising Inwme from Solar PV Granis and Donations Inote$ 1 & 21 Other Recaipts lincludlng bank intowt & arrears} 603 4,076 1,048 603 4.076 43,032 899 5,154 11,363 41,984 Total Receipts 25,281 38.034 Direct Charitable Expanditure Repairs and mainten8nce ol the hall and play area (note 31 Caretaker costs ghting and heating Tel8phone & Wrfi Water charges cleaing & Refuse (ollection Insurances 13,177 4,179 2.861 883 573 5,782 1.838 29.293 13.177 4.179 2,861 883 573 5,782 1.838 29.293 15.090 3.566 3.930 773 355 5,556 1.868 31.138 Other expenditure Secretarial and sundry expense5 New capilal equipment (note 2} Energy Project costs Inote 11 Independ8nt examinerfs fee Grant to Play Area Performiry rhts licencè 36 18,180 10,584 600 2.500 407 32,307 18,150 9.314 1,270 600 2,500 407 4,843 1,871 600 407 2,914 27,464 Total Paymènts 34.136 27,464 34.OS1 N¢t Recoipts less Payments forthe perlod S,666 3,983 Cash and Bank Balanc85 on 1 January 2025 Transferlrorn Friends account 21.844 6,000 17,861 Cash and Bank Balances as at 31 December 2025 33.510 Notes= Restricted funds= 1 £8,505 grant for thè energy savings proj8¢t. funded by thè"North East & Yorkshire Net Zero Hub" and topped up with a grant from Lilling5 Arnbo PC lor£808.71. totalling £9.314 2 £32,670 tot81 grants lor new Play Area equiprnent Trustees were remburse(t for expenses incurred {G.F.Falrboth8m £29.44)
I Iviy vikLriyc IL¥¥£La AGGourts forthe year to 31st December 2025 Friends of Sheriff Hutton New Vtllag¢ Hall 200 Club 2025 2024 Income RerEipts Subscriptions to th8 200 Club draws for2025 pre draw5 Advance payments forfubjre draw yews 4,080 4.095 Payments 4,080 4.095 Draw PriTrs for2025 (note 11 Lottery Licen and expenses relatirKJ to the 200 Club 1,805 20 2,300 20 1,825 2,320 Net 200 Club Receipts for 2025 Frland$ Fundraising Incorne Receipts Net fundraisir@ Incorne Donations Net Fundralslng Income for 2025 2,598 70 2.077 70 Cash & Bank Balan¢es as at 1 January 2025 Less transferred to Operations Group Naiwest a¢count 7,901 6,000 9,978 16,000 Cash and Bank Balances ot y8arend of bvhich cash TSB Balance at 31Decemr 2025 6,824 79 7.901 175 Not8 1.. Draw p*izes are net of cheques not cashed durirg the year those from the pwous year whed lats. Prizes eer are as follows." Prize payment5 2025 60@£25 2@£50 2 @£100 2@£150 1.500 1fNJ 200 300 1,450 300 200 300
Irr nv J I VIN VILLMlJt MALL LIV 77D¥2d Accounts for the year to 31st December 2025 Receipts and Payments Account: Capital Fund 2025 Total 2024 Total UnreStcted Restricted Income Receipts Investment Income Bank Interest (SBS & Natwest) TnSferred fff)m Operations group Tnsfeed from Friends & Fundraising account Other Receipts 1,639 1,639 1,586 6,000 Total Recelpts 1.639 Payments Total Payments Net Reteiptsl- Payments for the period 1,639 7.586 CIO Cash and Bank Balances as trangferred from Trust on 1 January 2025 Overall Balances as at 31st December 2025 56,223 48,638 57.863 56,223 Skipton Building Society Natwesl 35 day 8ccount 47,010 10,853 45.629 10.594 Total CIO savings 57.863 56.223 Note= Skipton BS account rate of savings interest at 31 December 2025 is 2.300 Natwest 35 day account interest rate at 31 Dember 2025 is 2.05V 10
anrrEirr nv I I VIN VILLAbt MALL LIU I l+iy225 Accounts for the year lo 31st December 2025 Statement of Assets and Llabilities 2025 2024 Total Funds at 1 January 2025 85518 76,027 Monetary Assets at 31 Dember 2025 Bank and Cash Balances Day to Day operations Natwest current Account {Operationsl Barclays Bank Account {Play Areal Bank Deposit Account {Play Area) Cash In hand (Play Area) 12027 21031 13.485 7,807 100 21,394 33060 Capltal Fund & Friends Fundraising TSB Bank account (Friends) Skiplon Building Society Account Natwest 35 day AOUnt Cash in hand 6744 47010 10853 79 64686 7,726 45.629 10,594 175 64,124 Total Bank and Cash Assets at 31 December 2025 97746 85.518 Non-monetary Assets The Village Hall (cost to date approx. £157,000, insured for £1,579,060) Fumiture and equipment in hall (costs unknown. insured for £83.3461 (Tables. chairs. stage, electronics and kitchen equipmenl etc.) Play area equipment, including liability. insured for £109,739 Philip David CIO Treasurer Date 9th May 2026