STAINTON illi VILLAGE HALL TRUSTEES, REPORT FOR THE YEAR ENDED 31"JANUARY 2025 INTRODUCTION The Trustees of Stalnton Vlllage Hall CIO present thls annual report together wlth the Recelpts and Paymerts statement forthe year ended 3151 January 20251"the financial yearfl. The financial statements have been prepared in accordance withthe Clo'sgoverningdocument, the Charitie5Art 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice appllcable to charlties preparingtheir accountsin accordance withthe Financial Reportingstandard applicable in the UKand Republlc of Ireland {FRS 102) {effettive l January 20191. Elalne Henderson has undertaken an independent review of the financial statement. GOVERNING DOCUMENT Stalnton Vlllage Hall CIO was re8lstered wlth The Charlty Commlsslon on 13 September 2016 as a Charitab Incorporated Organisation ICIO), registered charity number 1169150. A copy of the CIO'S constitution is available upon request, STRUCTURE, GOVERNANCE AND MANAGEMENT The CIO Is managed by Its trustees act5n8 through the forum of the Villa8E Hall Committee. DurSng the flnanclal year two new trustees were appolnted and one resigned so that on 315t January 2025, and at the date of this report, there were twelve trustees on the committee. The trustees are elected in accordance wlth Settion 9 of the CIO'S constltutlon dated 5" September 2016. The CIO has a comprehenslve set of policies governing the operation of the hall, All the policles are avallable t the hall's website at.. www.staintonvh.or . uk. The policie5 which are particularly fftlevant to users of the hall {i.e. Health & Safety, Equalityand Dlversity, Envlronment and Protection of Chlldren and Vulnerable Adults) are clear Identified in the bookin85 section of the we bslte. OBJECTIVES AND ACTIVITIES The objectives of Stalnton Village Hall CIO are: to establish, maintain and run a village hall; and to promote the provision of facilities for recreation or other lelsure tlme occupation" and to make the hall available and provide such facilities f or the benef it of: the inhabitants of 5tainton village, near Penrith, Cumbria and the immediate surrounding area,, and indlvlduals who have need of such f3cilitie5 by reason of thelr youth, age, infinItY ordlsabloment, financial hardshlp or social and economlc clrcum5tances' In ihe Interests of social welfare and wlth the objects of Improving thelr condltions of lif e. In determining these objective5. the Trustees have paid due regard to The Charity Comrnission 8uidance on public benefit.
ACHIEVEMENTS AND PERFORMANCE Rwiew Of Actlvltles (In the perlod I" February 2024 to 31" January 20Z51 The usage of the hall can be summarised in two c?tegories: hiring the hall to third partles for their own event5; and events organlsed by the committee. Durlng the year the hall was hired by an inereasln8 number of re8ular u5er5 on a weekly or monthly basls for a wide range of attivities. These included: exercise, dance and yoga classes; art and craft classes; chlldren's actlvlties, includlng the Newbiggin & Stainton Playgroup 2nd the 1st Petteril Vale Cub Scouts. social activities, notablythe Stainton Methodist monthly Messy Church. and meeting5 of other clubs, societies and local busi nesses. The hall was also hired by a variety of users for one-off events. These included bookings by individuals for birthdays, christenin8s and other parties, by clubs and societies for meetings, and by organisations for training events and workshops. The committee, informed by a village wide survey at the end of 2023, organised various events duringthe year to raise funds to 5UPPOrt the runnlng costs of the hall and to support the feeling of communlty In the local area. These were run with the invaluable help of a number of volunteers. As In the prevlous year, the regular events comprised a weekly community café and a farmers, market whlch took place most months except for January and February, The music nlghts organlsed in conjunctlon wlth the Eden Valley Arts Network were dlscontinued due to lack of support. There were also several successful one-off events,. a wine tastlng evenin8; a talk and presentatlon by a local buslne$5 owner, talks on local history, a swing dance, a ceilidh a theatre production and 8 children'5 Christmas play organised with the Highlights Rural Touring scheme. A series of Sustainable Stainton Network events was organised, including during Village Hall week and The Great Big Green week wlth the aid of a £255 grant from CAts (Cumbria Attion for Sustainability). Another new Initiative was the Stainton Cinema Club which commenced screenings in October2024 with a programme of six monthly films, which proved successful and will be continued in 2025. The committee also facilitated varlous events in the hall to support the community and other causes for which no charges were made. These Included meetings of the Dacre Parish Councll and Stainton Sports and Recreation Committee, food drlves, a chlldren's Christmas party or8anised by the Stainton Sports and Recreation Committee and a Chrlstmas tea run by young people for older members of the community. Flnanclal Revlew (for the perlod 1° February 2024 to 31fi January 2025) Ov rview Income exceeded expenditure in the financial year by £7,179. Total income increased by 7%. The CIO'S Income from its ordinary attivities. namely hlrin8 Out the hall and fundraising events organised by the committee, amcunted to over 90% of total income and increased by 15% compared with the previous year. Of the other income, receipts from grants and donations declined while bank interest increased. Total expenditure increased by 6%. Spending on building work was lower than the previous year, but the cost Of equipment maintenance and servicing was significantly higher.
In January 2025 the Lottery Community Fund released the legal charge over the hall building that had been in place since the Fund made the grant to assist with the fundin8 of the construction of the new hall. The release of the charge followed the satisfactory cornpletion of the Fund's Post-completion evaluation. Recei The CIO'S total receipts for the year were £21,85412024: £20,415). The main 5ource5 of income were from hirins the hall to third partie5 and events or8anised by the committee which together raised £20,391, a significant increase on the 2024 figure of £17,755. Hall hire income generated £14,574 12024: £13,300), and the fundraising events organised by the committee raised £5,817 (2024: £4,455). A grant of £730 was received from the Cumbria Community Foundation towards the purchase of new chairs with armrests which are particularly appreciated at the Community Café. Donations amounted to £165 (2023: £1,307), The trustee5 were grateful for all donations. The remainder of the income comprised bank Interest of E467 and electricity feed-in tariff of £102, Ex enditure The CIO'5 expenditure for the year was £14,67512024,, £13,821). Significant item5 were: cleanin8 and materSals charges of £3,429 (2024: £3,159),, maintenance and servicing of equipment lair-conditlonlng, flre alarm, plumbin8 and the automatlc doors} £3,370 {2024: £1.6691 equipment purchased of £1,67712024: £1,242) for new chairs, sound equipment and secure stora8e boxe5; and utilities (electricity and water) of £4,83012024- £4,571), which was partially offset by a contribution from Atkinson Builder5. Sur Income exceeded expenditure in the financial year by £7,17912024: £6,5941, Flnanclal Resources at the Year End On 31"January 2023 the CIO'5 financial resource5 amounted to £53,28112024: £46,102), comprising a current account balance of £21,702 and a savings account balance of £31,578. RESERVES POLICY The trustees have agreed that the CIO should, if possible, maintaln a balance of at least £10,000 In the CIO'5 5aving5 account by way of a flnancial reserve. The Trustees belleve that the CIO has adequate financial resources to continue in operational existence for the foreseeable future. INVESTMENT POWERS AND RESTRICTIONS The Trustees have the power to invest in such assets as they see fit.
RISK ASSESSMENT The committee has no immedlate concerns re8ardlngthe operation and malntenanceof the hall. Atthe presenttime, the committee believes the m05t significant operational risk would be a reduction in the number of tru5teei committee members or volunteers who are all essential for the operation of the hall, arranging fundraising, the community café, the farmers, market and socia1 events,, and ma1ntaining the building. To address thls rlsk the committee would welcome the involvernent of more local residents, especially as the village expands. The key aspects of flnancial risk are: rising costsforthe day-to-dayoperation of the hall, particularly maintenance of plumbing and elettrical systems and the risk of f urther rises In utility COSts: and unexpected experses for building repalr5 and maintenance - the committee belleves that the CIO has adequate flnancial resources to meet unexpected costs. PROSPECTS AND PLANS FOR THEYEAR ENDING 31SI JANUARY 2026 The hall bookings to date In the 2025-26 financial year have continued at a strong level from a combination of regular usersaswellas bookingsforone-off eventssuch as birthday parties, familygatherin85 and training events. The commtttee has also been encouraged by the attendance at. and Income from, the farmers, market and the communitycafé. As such the tommittee is hopeful that the CIO'sordinary Incorne from hall hire and the regular fundralslng events or8anised by the committee will cover the normal operating expenses (excludlng any capltal and other one-off Item5) of the hall In 2025-26. Discussion5 have contlnued with Atkinson 8uilders over the proposal for a car park at the rear of the hall. These di5CU551ons have progressed well, and the commlttee is hopeful that the car park will become avallable for use before the end Df 2025. The commlttee is gratefLJI to Atklnson Builders forfacllitating this projert. Phlllp Dixon, Treasurer, Stalnton Villa8e Hall CIO 7th July2025
STAINTON VILLAGE HALL CIO 1169150 Receipts and payments accounts For tho porlod from To CC16a 21112024 113112025 Section A Receipts and payments Unrestrlcted fund$ to th• n•4r•Jt Restrfcted fund$ Endowment fund• Tolal lunds Last y4ar to th• noar••t £ to th• n••r••t £ to th• n••r•st £ io th• n•4r•¥t£ A1 Recelpts Grants. Local roslncb"Dns Suppurt gf#ntE ICovld.191 Grant$. othor 8ank Intero81 and bonusty$ Donallons Eloclriclly feed Sn tsriff Fvndr8181n Hall hire 730 467 186 102 5,817 14,574 730 467 165 102 1,ODO 236 1,307 118 4.455 13,300 14,574 tota mss income AR) 21.864 21,834 20,415 A2 Asset and Invostmonl 8al•s, 188• tabl•). Sub total rotal re¢elpts A3Pa ents Artwork proie¢l Bank Lh#r Bro8db4nd ch8r e3 and equ work and d8cor¥lin Claanln •nd materia18 DrJnallDn$ Equlpmont rn8lnt8nance and 8aNlcing &qLIiPm8nt JrehAjts Insur8nc88 Licortcfjs. lottories. MUBIC Bnd Zoom sund9$ Ulilili•s- 81gctri utIiitl8s- w8ter uiiiitles- Ihlrd party contdbutlon Ernail, onllney bt>okin S, 8nd webBIItr 176 300 478 3.429 176 300 478 243 380 1,658 J,1S9 725 1,689 1.242 907 465 597 2,855 1,716 2,102 328 ment 3,370 1,677 936 601 167 3,033 1,797 1.642 354 3,370 1.677 936 167 3.033 1,797 1,642 354 Sub total 14,675 14,675 13,821 A4 Asset and Investment urchases. see table Sub tot41 Total payments Net of recelpts/(payments) A5 Transfers between funds A6 Cash fund¥ last year end Cash funds thls year ond 7,179 7,179 6.594 53,2B1 53,281 46,102 CCXX R1 acc()unls ISSI
Section B Statement of assets and liabilities at the end of the period Unrestricted RestYl¢ted funds nd• to n•ar••t £ to n•aMat £ Endowment funds to n•ar•st £ 81 Cash funds 8u$lnes8 Cent AcccMJnt 21,7D2 Buslng85 Sawng5 ArUnt 31,57 Pe Cash Total cash funds 53,281 1gr bol•n¢w wlth recdp18 pAyrtt2Dti A¢cy)unt(&ll Unrn#trfetod funds n•ar••t£ Ro•tr10d funds to nDaroJt£ Endowm•nt funds to nur••t £ Diilails Fund to whlch ••f b•lo Details COBI loptlon•ll Curr•nt ¥•lu• lon•1 83 Investment assets Fund lo whlch a•s•t b•lon Cuffent v•lu• lon•1 Details Co•t I¢p¢bon•ll B4 As$9ts r•tain•d for th• charltyg own u• Fund lo whl¢h Amount du• lonil Wn du• D¥tai15 85 Llabllltl•s Signad by on¢ or truBteeB on bettalf ol all tho trustees Signature Print Name Date of rov81 PILIf 3DHhJ Ivietsj kl CCXX R2 accounts (SSI